This tender has been awarded to LORGE CONSULTING SERVICES for R 3 416 290 63.
Awarded
Award Information
Award Value
R 3 416 290 63
Winning Supplier
LORGE CONSULTING SERVICES
Type: EME
Professional Services
Services: Professional
Appointment of a service provider to provide a managed cloud-based payroll system for stipend administration for the eastern cape office of the premier for a period of twenty-four (24) months
Appointment of a service provider to provide a managed cloud-based payroll system for stipend administration for the eastern cape office of the premier for a period of twenty-four (24) months
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The eastern cape office of the premier is seeking a service provider to deliver, install and fully manage a secure cloud‑based payroll system for stipend administration over a 24‑month period. The contract includes data migration, training of officials and ongoing support, and is open to qualified bidders nationwide.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: BID DOCUMENT - Payroll system.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentBID DOCUMENT - Payroll system.pdfCompliance review in progress
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
3 sourced criteria
financial capacity
7 sourced criteria
pricing
1 sourced criteria
compliance returnables
14 sourced criteria
evaluation
6 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
2 sourced criteria
equity registrations
Source analysis requires completion or review
What the buyer was looking for
1Inferred operational need
Valid PCI‑DSS certification and a direct licence for the payroll software.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LORGE CONSULTING SERVICES as appointed for this tender. Recorded contract value: 3416290.63 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: BID DOCUMENT - Payroll system.pdf
19 January 2026 11:00 h – Compulsory virtual briefing (MS Teams, Meeting ID 349 960 490 988 42, Passcode 4f5e2ZL9).
03 February 2026 11:00 h – Closing date and time for bid submission.
Immediate opening of bids after closing time on 03 February 2026.
Contract commencement upon award; contract duration until 31 March 2028.
Submission address: ECOTP Main Building, Ground Floor, Independence Avenue, Bhisho (bid box) or via courier to same address.
Submission Guidelines
Source: BID DOCUMENT - Payroll system.pdf
Submit all required bid documents in the official SBD forms (SBD1‑Invitation, SBD4‑Declaration, Preference Point Claim Form, etc.).
Include a printed CSD registration print‑out as proof of registration.
Provide your SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
Ensure all documents are signed and dated as required.
Deliver the complete bid package to the bid box at ECOTP Main Building, Ground Floor, Independence Avenue, Bhisho, or courier it to the same address.
Bids must be received before 11:00 am on 03 February 2026; late submissions will be rejected.
Bids opened publicly immediately after closing; name of bidder and financial offer will be read aloud.
Disqualification risks: missing mandatory documents, non‑compliance with tax/CSD requirements, late delivery, unauthenticated documents, or failure to meet PCI‑DSS or licensing requirements.
Phase 2 – Functionality (system features, data migration, training, support, security, etc.). Minimum 30 points required to progress.
Phase 3 – Price and Specific Goals (80 % price, 20 % specific goals). Specific goals award points for women‑owned, disability‑owned, youth‑owned, and Eastern Cape enterprise status.
Bids failing any mandatory requirement in Phase 1 are disqualified. Scores are weighted as indicated; the Department may validate information during evaluation.
Technical Specifications
Source: BID DOCUMENT - Payroll system.pdf
Scope: Supply, install and fully manage a secure cloud‑based payroll system compatible with the VIP payroll environment; migrate existing beneficiary data (≈3,800 records); train 5‑10 OTP officials; provide ongoing support and maintenance.
Deliverables: installed system, migrated data, training manuals, help‑desk support (business hours, 24/7 optional), SLA compliance, confidentiality and POPIA compliance.
Migration must be completed within two months of award. System must hold valid PCI‑DSS certification and appropriate licensing.
Financial Requirements
Source: BID DOCUMENT - Payroll system.pdf
Pricing will be evaluated in Phase 3 (80 % weight) against the lowest compliant price.
No specific bond or guarantee is mentioned; bidders should be prepared to provide standard performance guarantees as required in the contract.
Payment terms will be governed by the SLA and the Department’s standard payment procedures.
Itemised invoices must include order number, supplier banking details, company name, SARS tax number and VAT number (if registered).
Compliance Requirements
Source: BID DOCUMENT - Payroll system.pdf
Register on the Central Supplier Database (CSD) and submit proof of registration.
Provide SARS Tax Compliance Status (TCS) PIN or certificate.
Hold a valid Payment Card Industry Data Security Standard (PCI‑DSS) certification.
Possess a valid licence for the payroll system (direct licence, not through resellers).
Comply with PFMA, POPIA, banking regulations and other relevant legislation.
Meet B‑BBEE requirements as per the Preferential Procurement Policy Framework Act (specific points for women, disability, youth, Eastern Cape enterprise).
No conflict of interest: directors or shareholders must not be state employees or have relationships with state officials.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Scope: Supply, install and fully manage a secure cloud‑based payroll system compatible with the VIP payroll environment; migrate existing beneficiary data (≈3,800 records); train 5‑10 OTP officials; provide ongoing support and maintenance.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LORGE CONSULTING SERVICES as appointed for this tender. Recorded contract value: 3416290.63 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Mandatory requirement
Mandatory registration on the Central Supplier Database (CSD) with proof of registration and SARS tax compliance.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LORGE CONSULTING SERVICES as appointed for this tender. Recorded contract value: 3416290.63 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Inferred operational need
Ability to migrate approximately 3,800 beneficiary records within two months of award and provide role‑based access, audit trails and POPIA compliance.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LORGE CONSULTING SERVICES as appointed for this tender. Recorded contract value: 3416290.63 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Inferred operational need
Submission of complete bid package using official SBD forms before 11:00 am on 03 February 2026.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LORGE CONSULTING SERVICES as appointed for this tender. Recorded contract value: 3416290.63 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Inferred operational need
Submit all required bid documents in the official SBD forms (SBD1‑Invitation, SBD4‑Declaration, Preference Point Claim Form, etc.).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LORGE CONSULTING SERVICES as appointed for this tender. Recorded contract value: 3416290.63 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
26Scored criterion
Evaluation based on compliance, system functionality and price (80 % weight), with additional points for B‑BBEE status (women‑, disability‑, youth‑, Eastern Cape‑owned).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for LORGE CONSULTING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
Tenders-SA records other appointments with overlapping scope terms for LORGE CONSULTING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
29Scored criterion
Phase 3 – Price and Specific Goals (80 % price, 20 % specific goals). Specific goals award points for women‑owned, disability‑owned, youth‑owned, and Eastern Cape enterprise status.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for LORGE CONSULTING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
30Mandatory requirementConflicting classification
Bids failing any mandatory requirement in Phase 1 are disqualified. Scores are weighted as indicated; the Department may validate information during evaluation.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records LORGE CONSULTING SERVICES as appointed for this tender. Recorded contract value: 3416290.63 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
31Inferred operational need
Meet B‑BBEE requirements as per the Preferential Procurement Policy Framework Act (specific points for women, disability, youth, Eastern Cape enterprise).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for LORGE CONSULTING SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
32Inferred operational need
Delivery of training for 5‑10 OTP officials and provision of help‑desk support as per SLA.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LORGE CONSULTING SERVICES as appointed for this tender. Recorded contract value: 3416290.63 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
33Mandatory requirement
Disqualification risks: missing mandatory documents, non‑compliance with tax/CSD requirements, late delivery, unauthenticated documents, or failure to meet PCI‑DSS or licensing requirements.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.