What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Stellenbosch municipality invites tenders for the supply, packaging, and delivery of medals, trophies, sporting and recreational items, and other additional items for a period ending 30 june 2029. This tender is for suppliers capable of providing these goods on a rate-based contract, with evaluation based on the 80/20 preferential procurement system. Bidders must attend a compulsory clarification meeting and submit a complete tender document by the closing date.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentTender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdfReview complete
Important Dates
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
14 sourced criteria
financial capacity
7 sourced criteria
pricing
7 sourced criteria
compliance returnables
25 sourced criteria
evaluation
8 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
2 sourced criteria
delivery contract
16 sourced criteria
equity registrations
7 sourced criteria
What the buyer was looking for
1Mandatory requirement
Attend the compulsory clarification meeting on 28 July 2026 at 10:00 at Sport Office Boardroom, 15 Simonsberg Road, Stellenbosch; failure to attend results in disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for MELTRADE 263.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf (TENDER)
Closing date: 17 August 2026.
Closing time: 12h00.
Compulsory clarification meeting: 28 July 2026 at 10:00am.
Venue: Sport Office Boardroom, 15 Simonsberg Road, Stellenbosch (next to De Laer Hall).
Failure to attend the compulsory meeting will result in disqualification.
Tender box accessible 24 hours a day; submissions must be deposited before closing time.
Contact Information
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf (TENDER)
For technical specifications and enquiries: Donovan Muller, Tel: 021 808 8314, Email: [email protected].
For SCM requirements and bidding procedure enquiries: Zenazi Nobavu, Tel: 021 808 8121, Email: [email protected].
Office hours for collection: 08h00–15h30.
Submission address: Tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch.
Assistance with Central Supplier Database (CSD) registration: Contact 021 808 8594 or [email protected].
Submission Guidelines
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf (TENDER)
Submit a sealed tender in the tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch. The box is accessible 24 hours a day.
Clearly endorse the envelope with: “SUPPLY, PACKAGE AND DELIVERY OF MEDALS AND TROPHIES, SPORTING AND RECREATIONAL ITEMS AND OTHER ADDITIONAL ITEMS FOR A PERIOD ENDING 30 JUNE 2029” or “B/SM 127/26”.
Closing date: 17 August 2026 at 12h00. Late, electronic, telephonic or faxed tenders will not be considered.
Tenders must be submitted on the official forms provided (not re-typed) and must be valid for 180 days after closing.
A complete tender document must accompany the submission; incomplete submissions will be disqualified.
The following returnable documents must be fully completed, signed, and attached:
Certificate of Clarification Meeting Attendance (compulsory meeting attendance required).
Authority to Sign a Bid (with certified resolution for companies/CCs).
MBD 4: Declaration of Interest.
MBD 6.1: Preference Points Claim Form with B-BBEE certificate (from SANAS-accredited agency) or original sworn affidavit.
MBD 8: Declaration of Past Supply Chain Practices.
MBD 9: Certificate of Independent Bid Determination.
MBD 10: Certificate of Payment of Municipal Accounts (with ID numbers, addresses, and municipal account numbers).
OHSA form with valid Letter of Good Standing from Compensation Commissioner.
Form of Indemnity.
Pricing Schedule.
Declaration by Tenderer.
Failure to attend the compulsory clarification meeting on 28 July 2026 at 10:00am at Sport Office Boardroom, 15 Simonsberg Road, Stellenbosch, will result in disqualification.
Tenders deposited in the incorrect box, mailed, telegraphed, or faxed will not be accepted.
Documents must be completed in non-erasable ink; corrections must be crossed out and initialed.
All prices must be quoted in South African Rand, inclusive of VAT.
Evaluation Criteria
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf (TENDER)
The 80/20 preference point system applies.
Points awarded for Price (80), B-BBEE status level (10), and Locality (10).
Submit B-BBEE certificate or sworn affidavit to claim B-BBEE points.
Submit proof of locality (business address, lease, or affidavit) to claim locality points.
Must attend the compulsory clarification meeting.
Must be registered on the Central Supplier Database (CSD).
Must be tax compliant (provide TCS PIN or CSD number).
Must submit a valid B-BBEE certificate or sworn affidavit.
No bids from persons in the service of the state.
Foreign suppliers must complete the questionnaire in Part B:3.
Technical Specifications
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf (TENDER)
Scope: Supply, package, and delivery of medals, trophies, sporting and recreational items, and other additional items for the period ending 30 June 2029.
Goods supplied must conform to the standards mentioned in the bidding documents and specifications.
The supplier must not disclose any contract documents, specifications, plans, or information to unauthorized persons.
The purchaser may inspect the supplier’s premises and records at reasonable hours.
Pre-bidding testing is for the bidder’s account.
Goods may be inspected, tested, or analyzed on or after delivery; non-compliant goods may be rejected and must be replaced at the supplier’s cost.
Packing must prevent damage during transit and comply with contract requirements.
Delivery must be made according to the contract terms.
Variation orders: Changes not exceeding 15% of the original contract value may be instructed; unit price reductions may be negotiated without escalation.
Methodology
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf
Variation orders: Changes up to 15% of contract value may be instructed; unit price reductions negotiable without escalation.
Quality Management
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf
Goods must conform to standards in bidding documents.
Confidentiality of contract documents and information required.
Purchaser may inspect supplier’s premises and records.
Pre-bidding testing at bidder’s cost.
Goods may be inspected on delivery; non-compliant goods rejected and replaced at supplier’s cost.
Pricing Schedule
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf
Complete and sign the Pricing Schedule form.
Ensure tax compliance and no municipal arrears.
Foreign suppliers responsible for taxes outside South Africa.
Financial Requirements
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf (TENDER)
Pricing: All prices must be quoted in South African Rand, inclusive of VAT.
For contracts exceeding R1 million, the bidder must be VAT-registered with SARS to issue tax invoices. The municipality’s VAT number is 4700102181.
Payment terms: Payments will be made within 30 days after submission of a valid invoice and delivery note.
Performance security may be required within 30 days of award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque.
No contract will be awarded to bidders with tax matters not in order (SARS certification required) or with outstanding municipal rates, taxes, or service charges.
Bidders indebted to the municipality may have deductions from payments until debts are cleared.
Foreign suppliers are responsible for all taxes, duties, and levies outside South Africa.
Compliance Requirements
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf (TENDER)
Central Supplier Database (CSD) registration is mandatory. Provide CSD number (MAAA format).
Tax compliance: Submit Tax Compliance Status (TCS) PIN or printed TCS certificate. If no TCS, provide CSD number.
B-BBEE: Submit a B-BBEE Verification Certificate (from SANAS-accredited agency) or original sworn affidavit (for EMEs/QSEs) to qualify for preference points.
No bids accepted from persons in the service of the state.
Declaration of Interest (MBD 4) required, disclosing any relationships with state officials involved in evaluation.
Joint ventures/consortia must submit a Joint Venture Agreement showing percentage contributions.
Companies/close corporations must submit a certified board resolution authorizing the signatory.
Valid Letter of Good Standing from the Compensation Commissioner required (OHSA).
Municipal accounts must be up to date; arrears may lead to disqualification.
Health & Safety
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf
Submit OHSA form with valid Letter of Good Standing from Compensation Commissioner.
Contractual Terms
Source: Tender BSM 127 26 Supply package and deliver Medals Trophies Sporting and Recreational Items ending 30 June 2029.pdf
Warranty: Goods must be new, unused, and defect-free. Warranty valid for 12 months after delivery or 18 months after shipment.
Payment: Within 30 days of invoice submission, in Rand.
Prices fixed unless adjusted per contract.
Variation orders limited to 15% of contract value; unit price reductions negotiable.
No assignment or subcontracting without purchaser’s prior written consent.
Delays may incur penalties calculated using prime interest rate per day.
Termination for default, corrupt practices, or insolvency.
Force majeure events may excuse delays.
Disputes resolved through mediation or South African courts.
Governing law: South African law. Contract in English.
No contract if tax matters or municipal accounts are in arrears.
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Submit a sealed tender clearly marked with the tender number and description, deposited in the tender box at Stellenbosch Municipality, Town House Complex, Plein Street, before 12:00 on 17 August 2026.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Be registered on the Central Supplier Database (CSD) and be tax compliant (provide TCS PIN or CSD number).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Quote prices in South African Rand inclusive of VAT; tender must be valid for 180 days after closing.
Threshold: 180 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Goods must conform to standards in bidding documents.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Inferred operational need
Variation orders: Changes not exceeding 15% of the original contract value may be instructed; unit price reductions may be negotiated without escalation.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Inferred operational need
No contract will be awarded to bidders with tax matters not in order (SARS certification required) or with outstanding municipal rates, taxes, or service charges.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22Inferred operational need
Complete and submit all required forms (MBD 4, MBD 6.1, MBD 8, MBD 9, MBD 10, OHSA, Form of Indemnity, Pricing Schedule, Declaration by Tenderer, Authority to Sign a Bid, and Clarification Meeting Certificate).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
23Inferred operational need
Payment: Within 30 days of invoice submission, in Rand.
Threshold: 30 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
29Inferred operational need
Where applicable - will be stipulated within the tender document.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
30Inferred operational need
Submit a sealed tender in the tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch. The box is accessible 24 hours a day.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
43Mandatory requirement
Failure to attend the compulsory clarification meeting on 28 July 2026 at 10:00am at Sport Office Boardroom, 15 Simonsberg Road, Stellenbosch, will result in disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MELTRADE 263.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
76Inferred operational need
Clearly endorse the envelope with: “SUPPLY, PACKAGE AND DELIVERY OF MEDALS AND TROPHIES, SPORTING AND RECREATIONAL ITEMS AND OTHER ADDITIONAL ITEMS FOR A PERIOD ENDING 30 JUNE 2029” or “B/SM 127/26”.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MELTRADE 263.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
77Inferred operational need
Scope: Supply, package, and delivery of medals, trophies, sporting and recreational items, and other additional items for the period ending 30 June 2029.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MELTRADE 263 as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
86Inferred operational need
B-BBEE: Submit a B-BBEE Verification Certificate (from SANAS-accredited agency) or original sworn affidavit (for EMEs/QSEs) to qualify for preference points.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
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