Appointment of a service provider - ccma

Compulsory Briefing Session: 03 June 2026 at 10:00 AM (Virtual, Microsoft Teams). Enquiries Close: 05 June 2026 at 16:00. Bid Closing Date: 17 June 2026 at 11:00 AM (Physical submission at CCMA National Office, Johannesburg). Bid Validity Period: 120 days from closing date.

Enquiries: Mr. Phathutshedzo Mulandana. Email: [email protected]. Phone: +27 11 377 6717. Submission Address: CCMA National Office, 28 Harrison Street, JCI Building, 12th Floor, Johannesburg, 2001 (Tender box at Main Reception).

Submit 2 hard copies (original + copy) and 1 electronic copy (USB, PDF) in a sealed envelope. Label envelope with: CCMA/2026/19/EK: PROVISION OF CLEANING SERVICE FOR THE CCMA EKURHULENI OFFICE FOR A PERIOD OF 60 MONTHS. Deposit in the tender box at CCMA National Office, 28 Harrison Street, JCI Building, 12th Floor, Johannesburg, 2001 by 11:00 AM (Telkom time) on 17 June 2026. Late bids or submissions via email, fax, telex, or courier (unless deposited in the tender box) will be disqualified. Compulsory: Attend virtual briefing on 03 June 2026 at 10:00 AM via Microsoft Teams (link: https://teams.microsoft.com/meet/398639229895081?p=i3caZFSE6gdLDsvaJE; Meeting ID: 398 639 229 895 081; Passcode: Q3PN3PM7). Failure to attend = disqualification. Required returnables: Cover Page, Schedules 1-3 (including SBD 1, 3.3, 4, 6.1, 7.2), CSD report, Tax Clearance Certificate (with PIN), Company Registration, ID copies, BBBEE Certificate, Financial Statements, POPIA consent form, and signed CCMA Standard Conditions of Bid. All documents must be in English and bound. Courier deliveries must specify bid description on delivery note and deposit directly into the tender box. Bidders are responsible for ensuring their bid is complete and correctly formatted.

Evaluation occurs in 3 stages: (1) Mandatory Requirements (automatic disqualification if non-compliant), (2) Functionality (minimum 70/100 points to proceed), (3) Price and Specific Goals (80/20 points). Mandatory: Attendance at compulsory briefing, COIDA/CCNPF registration, valid Tax Clearance Certificate (with PIN), Public Liability Insurance (<12 months), compliance with National Minimum Wage Act/Sectoral Determination 1, submission of all required documents. Functionality Criteria: Successful work references (40 pts: 5 refs=40, 1 ref=5), Human Resource Capability (15 pts: 5+ years=15, <1 year=0), Registration/Affiliation (10 pts: proof required), Company Profile (10 pts: 5+ years=10, <1 year=0), Project Plan (25 pts: must address all cleaning tasks, timelines, and disruption minimization). Price and Specific Goals: 80 points for price (lowest acceptable bid scores highest), 20 points for BBBEE ownership (PPPFA Regulations 2022). Disqualification Risks: Late/incomplete bids, non-attendance at briefing, fraudulent information, failure to meet mandatory requirements, poor existing performance (10-point penalty for current CCMA suppliers).

Scope: Provide cleaning services for CCMA Ekurhuleni Office (2156.40m², carpeted + tiled) for 60 months (01 June 2027 – 31 May 2032). Working Hours: Monday–Friday, 06:30–15:30 (excludes weekends/public holidays). Staffing: 3 cleaners (1 male, 2 female). Deliverables: Daily tasks (mopping, dusting, waste disposal, toilet sanitation, kitchen cleaning, disinfecting furniture), weekly tasks (vacuuming, polishing, deep cleaning), bi-annual tasks (carpets, office chairs), and ad-hoc tasks (boardroom setup, post-meeting cleanup). Equipment/Materials: Service provider must supply SABS-approved cleaning materials (monthly quantities specified, e.g., bleach, dishwashing soap, pine gel), equipment (trolleys, mops, vacuum cleaners, ladders), and MSDS for all chemicals. Storage and changing rooms provided by CCMA. Management: Weekly inspections + monthly reports to Provincial Manager Administration (PMA)/Team Leader (TL). Daily attendance registers (signed by cleaners + CCMA official). Quarterly meetings with PMA/TL. Replace absent cleaners by 08:00 same day or provide cover for leave. Legislative Compliance: Labour Relations Act, Employment Service Act, National Minimum Wage Act, UIF, OHSA, COIDA, Basic Conditions of Employment Act, Sectoral Determination 1 (Contract Cleaning Sector). Experience: Service provider must have 1+ years in similar environments; cleaners must have 1+ year office cleaning experience.

Pricing: Submit unit rates per cleaner/supervisor (Excl. VAT) for Years 1–5 in Annexure 2A. Rates must include all costs (salaries, leave, bonuses, equipment, consumables, overheads, profit) and align with Sectoral Determination 1 (Contract Cleaning Sector) minimum wages. Prices must be firm for the contract duration; no adjustments allowed post-award. Payment Terms: CCMA pays within 30 days of successful service delivery. Invoices must be submitted within 3 days of month-end to the accounts administrator. Financial Capacity: Submit latest financial statements (signed by independent registered accountant). Bonds/Guarantees: Not explicitly stated.

Mandatory: Valid Tax Clearance Certificate (with tax compliance status PIN), CSD registration (include Master Registration Number), Company Registration Documents, ID copies of owners, BBBEE Certificate, POPIA consent form, SBD forms (1, 3.3, 4, 6.1, 7.2), CCMA Standard Conditions of Bid (signed). Insurance: Public Liability Insurance (<12 months old). COIDA: Registration and good standing with Compensation Commissioner. Sectoral Compliance: Proof of adherence to Sectoral Determination 1 (Contract Cleaning Sector) and National Minimum Wage Act (submit payslips + sectoral determination proof). Provident Fund: Valid CCNPF registration or Participation/Compliance Certificate. OHSA: Undertaking to comply with Occupational Health and Safety Act (hazardous substances regulations). Joint Ventures/Consortia: Submit all required documents for each member/subcontractor. Disqualification Risks: Non-compliance with any mandatory requirement, fraudulent/misleading information, failure to attend compulsory briefing, or poor existing performance (for current CCMA providers).