What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Iziko museums of cape town is procuring event coordination and equipment services for the opening of the arab priest exhibition at the iziko south african museum (isam). The service includes supply and delivery of event coordination, audio equipment and technician, mc and entertainment, event photography and videography (including aerial drone footage) and provision of vip ablutions and medics for the event on a specified date. The quotation is subject to the 80/20 preferential procurement system and requires bidders to submit the full set of standard sbd forms, including the declaration of interest (sbd 4), preference points claim (sbd 6.1) And declaration of bidder's past SCM practices (sbd 8), with price as the sole evaluation component within the price schedule.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQIziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
5 sourced criteria
financial capacity
1 sourced criteria
pricing
1 sourced criteria
compliance returnables
1 sourced criteria
evaluation
1 sourced criteria
experience
1 sourced criteria
personnel
Source analysis requires completion or review
equipment capacity
1 sourced criteria
delivery contract
Source analysis requires completion or review
equity registrations
3 sourced criteria
What the buyer was looking for
1Inferred operational need
Provide event coordination services for the Iziko Arab Priest Exhibition Opening at ISAM
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for VVIP SERVICES.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf
Iziko Museums of South Africa invites suitably qualified and experienced event coordination companies to submit quotations for comprehensive event production, technical, infrastructure and event support services for the Iziko Arab Priest Exhibition Opening 2026. The exhibition centres on the temporary return of Irma Stern's 'Arab Priest' (1945) painting from the Orientalist Museum in Qatar, and explores Stern's reframing as an 'Orientalist'. The event will be hosted at Iziko South African Museum on 23 September 2026. The appointed service provider(s) will be responsible for supplying, installing, operating and dismantling all required infrastructure, technical equipment and event support services.
Important Dates
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
Closing date and time: 31 August 2026 at 11h00am. Event date: 23 September 2026, 17:00 - 22:00. Site visit: N/A.
Contact Information
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
Quotes and accompanying documentation must be emailed to [email protected] and [email protected]. The signed RFQ document must be submitted. Returnable documents: CSD report with supplier number, company details and tax status verification pin; detailed pricing structure on company letterhead inclusive of VAT, disbursements and escalations; valid B-BBEE certificate or sworn affidavit; signed RFQ document; valid tax certificate and/or tax pin; completed SBD 4 and SBD 6.1 forms. Any alteration to the RFQ document other than completing bidder details and tendered price may render the submission non-responsive. False declarations will lead to disqualification.
Evaluation Criteria
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Only bidders that pass mandatory compliance and achieve the minimum functionality threshold proceed to price and specific goals evaluation. The lowest or only quotation will not necessarily be accepted. Iziko reserves the right to accept or reject any quotation and to withdraw the RFQ at any time before award.
Technical Specifications
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
Event: Arab Priest Exhibition Opening on 23 September 2026 at Iziko South African National Gallery, 17:00-22:00, estimated 350 guests. Required services: professional PA system for indoor presentations; 1 podium; 2 wireless handheld microphones; 2 lapel microphones; audio technician; MC and entertainment (1 artist/band); photography and videography (5 hours, exact times tbc); 1 stage 3x3 m with stairs; 2 medics; 2 VIP ablution facilities. Photography/videography gear: high-end professional camera able to shoot full 4K (e.g. Sony A7 III or Canon R5 Mk2 or equivalent), premium lenses (wide angle and 24-70mm mid-range zoom), 4K DJ drone for aerial videography, premium microphones. Outputs: 2 highlight videos (1 long format 16:9, 1 short format 9:16, 30-50 seconds).
Methodology
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
The successful service provider must supply, install, operate and dismantle all required infrastructure, technical equipment and event support services for the Arab Priest Exhibition Opening on 23 September 2026. This includes providing or facilitating payment for all labour, transport, installation, operation, dismantling and technical support. Required services include PA system, podium, microphones, audio technician, MC and entertainment, photography and videography, stage, medics and ablution facilities.
Financial Requirements
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
Bidders must complete the pricing schedule; the total evaluated bid price (including VAT) is used for price evaluation under the 80/20 preference point system. Only amounts captured on the pricing table are considered. No additional costs, disbursements or incidental charges will be paid unless disclosed in the bid and approved in writing by Iziko before being incurred. Bidders must attach a breakdown of assumptions, resource categories and rates used to prepare pricing. Pricing must be valid for 90 days after the closing date.
Compliance Requirements
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD report with supplier number, company details and tax status verification pin. Must hold a valid B-BBEE certificate or sworn affidavit. Must provide a valid tax certificate and/or tax pin. Must complete and sign SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim). False declarations lead to disqualification; all declared information will be verified against available documents including CSD reports.
Special Conditions
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
False declarations will lead to disqualification of the bid. All declared information will be verified against available complementary information/documents including but not limited to CSD reports.
Requirements
Source: Iziko Arab Priest Exhibition Opening 2026 RFQ 23 Septemeber 2026 Final 1.pdf (RFQ)
Administrative requirements: CSD report with supplier number, company details and tax status verification pin; detailed pricing structure on company letterhead inclusive of VAT, disbursements and escalations if applicable; valid B-BBEE certificate or sworn affidavit; signed RFQ document; valid tax certificate and/or tax pin; completed SBD 4 and SBD 6.1 forms.
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Submit a quotation (RFQ) before the closing date
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records VVIP SERVICES as appointed for this tender. Recorded contract value: 94450 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
No briefing session is scheduled
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records VVIP SERVICES as appointed for this tender. Recorded contract value: 94450 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
False declarations will lead to disqualification of the bid. All declared information will be verified against available complementary information/documents including but not limited to CSD reports.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records VVIP SERVICES as appointed for this tender. Recorded contract value: 94450 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Event: Arab Priest Exhibition Opening on 23 September 2026 at Iziko South African National Gallery, 17:00-22:00, estimated 350 guests. Required services: professional PA system for indoor presentations; 1 podium; 2 wireless handheld microphones; 2 lapel microphones; audio technician; MC and entertainment (1 artist/band); photography and videography (5 hours, exact times tbc); 1 stage 3x3 m with stairs; 2 medics; 2 VIP ablution facilities. Photography/videography gear: high-end professional camera able to shoot full 4K (e.g. Sony A7 III or Canon R5 Mk2 or equivalent), premium lenses (wide angle and 24-70mm mid-range zoom), 4K DJ drone for aerial videography, premium microphones. Outputs: 2 highlight videos (1 long format 16:9, 1 short format 9:16, 30-50 seconds).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for VVIP SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Mandatory requirement
Bidders must complete the pricing schedule; the total evaluated bid price (including VAT) is used for price evaluation under the 80/20 preference point system. Only amounts captured on the pricing table are considered. No additional costs, disbursements or incidental charges will be paid unless disclosed in the bid and approved in writing by Iziko before being incurred. Bidders must attach a breakdown of assumptions, resource categories and rates used to prepare pricing. Pricing must be valid for 90 days after the closing date.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records VVIP SERVICES as appointed for this tender. Recorded contract value: 94450 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
The successful service provider must supply, install, operate and dismantle all required infrastructure, technical equipment and event support services for the Arab Priest Exhibition Opening on 23 September 2026. This includes providing or facilitating payment for all labour, transport, installation, operation, dismantling and technical support. Required services include PA system, podium, microphones, audio technician, MC and entertainment, photography and videography, stage, medics and ablution facilities.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for VVIP SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Mandatory requirementConflicting classification
Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Only bidders that pass mandatory compliance and achieve the minimum functionality threshold proceed to price and specific goals evaluation. The lowest or only quotation will not necessarily be accepted. Iziko reserves the right to accept or reject any quotation and to withdraw the RFQ at any time before award.
Threshold: minimum functionality threshold proceed to price and specific goals
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records VVIP SERVICES as appointed for this tender. Recorded contract value: 94450 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
10Inferred operational need
Iziko Museums of South Africa invites suitably qualified and experienced event coordination companies to submit quotations for comprehensive event production, technical, infrastructure and event support services for the Iziko Arab Priest Exhibition Opening 2026. The exhibition centres on the temporary return of Irma Stern's 'Arab Priest' (1945) painting from the Orientalist Museum in Qatar, and explores Stern's reframing as an 'Orientalist'. The event will be hosted at Iziko South African Museum on 23 September 2026. The appointed service provider(s) will be responsible for supplying, installing, operating and dismantling all required infrastructure, technical equipment and event support services.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for VVIP SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Inferred operational need
Supply and deliver event equipment as specified
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records VVIP SERVICES as appointed for this tender. Recorded contract value: 94450 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Inferred operational need
Administrative requirements: CSD report with supplier number, company details and tax status verification pin; detailed pricing structure on company letterhead inclusive of VAT, disbursements and escalations if applicable; valid B-BBEE certificate or sworn affidavit; signed RFQ document; valid tax certificate and/or tax pin; completed SBD 4 and SBD 6.1 forms.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records VVIP SERVICES as appointed for this tender. Recorded contract value: 94450 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirement
Quotes and accompanying documentation must be emailed to [email protected] and [email protected]. The signed RFQ document must be submitted. Returnable documents: CSD report with supplier number, company details and tax status verification pin; detailed pricing structure on company letterhead inclusive of VAT, disbursements and escalations; valid B-BBEE certificate or sworn affidavit; signed RFQ document; valid tax certificate and/or tax pin; completed SBD 4 and SBD 6.1 forms. Any alteration to the RFQ document other than completing bidder details and tendered price may render the submission non-responsive. False declarations will lead to disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records VVIP SERVICES as appointed for this tender. Recorded contract value: 94450 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Mandatory requirement
Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD report with supplier number, company details and tax status verification pin. Must hold a valid B-BBEE certificate or sworn affidavit. Must provide a valid tax certificate and/or tax pin. Must complete and sign SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim). False declarations lead to disqualification; all declared information will be verified against available documents including CSD reports.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.