Provision of firearm training

Closing

• Date: 30 November 2026
• Time: 11:00
• Venue: bid box, Department of Transport Head Office, Inkosi Mhlabunzima Maphumulo House, 172 Burger Street, Pietermaritzburg, 3201

Bid validity

• 120 days from the closing date.

Briefing or site inspection

• No compulsory briefing or site visit is stated. The official briefing session / site inspection certificate applies only if a session is arranged.

Bidding procedure enquiries

• Contact: Taryn Francis
• Email: [email protected]
• Telephone: 033-3550031

Technical enquiries

• Contact: Khetha Magubane
• Email: [email protected]
• Telephone: 083 668 8749

Submission address

Department of Transport, Head Office

Inkosi Mhlabunzima Maphumulo House

172 Burger Street

Pietermaritzburg, 3201

Service delivery address

Department of Transport

225 Prince Alfred Street

Pietermaritzburg, 3201

Submission method

• Hand delivery to the bid box at the Department of Transport, Head Office, Inkosi Mhlabunzima Maphumulo House, 172 Burger Street, Pietermaritzburg, 3201.
• Bids must be in a separate sealed envelope showing the bidder's name and address, the bid number and the closing date.
• Late bids, emailed bids, faxed bids and bids placed in the wrong box will not be considered.
• Bids must be submitted on the official forms; forms may not be retyped or redrafted. Photocopies are allowed only if they carry an original signature.
• Any alteration must be initialled; correcting fluid is not permitted.
• Bids must not be packed together with samples.

Returnable documents

• SBD 1 (Invitation to Bid): bidder details and signed offer.
• SBD 3.1 (Pricing Schedule – Firm Prices): itemised price for the instructor appointment, VAT at 15% and grand total.
• SBD 4 (Bidder's Disclosure): discloses any state employment or relationship with the department; every question must be answered.
• SBD 6.1 (Preference Points Claim Form): claims the 20 specific-goals points.
• SBD 7.2 (Contract Form – Rendering of Services): signed by the successful bidder.
• Authority to Sign a Bid / company resolution: authorises the signatory to bind the enterprise.
• B-BBEE status level verification certificate or sworn affidavit.
• SARS tax compliance status PIN, or CSD number where no PIN is available.
• Proof of the mandatory registrations and accreditations listed under compliance requirements.
• Official briefing session / site inspection certificate, if a briefing is held.

Preference point system

• 80/20 system applies.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals (20 points)

• Enterprise located in KwaZulu-Natal: 10 points. Proof: municipal account or letter from a local councillor.
• QSE or EME at least 51% black owned: 5 points. Proof: B-BBEE certificate or sworn affidavit.
• QSE or EME at least 51% owned by black women: 3 points. Proof: B-BBEE certificate or sworn affidavit.
• QSE or EME at least 51% owned by black youth: 2 points. Proof: B-BBEE certificate or sworn affidavit.

Evaluation stages

• Mandatory requirements are assessed first; a bid that fails any mandatory requirement is non-responsive and is not evaluated further.
• Qualifying bids are then scored on price and specific goals.
• The department may call shortlisted bidders for presentations and may negotiate with shortlisted bidders before or after award.
• The department may verify information and documentation, may request further technical information after closing, and may accept bids in whole or in part.

Scope

• Appointment of a firearm training instructor to present a firearm course for 5 departmental officials.
• Quantity: 05 instructor appointments.

Standards

• Training must comply with the Firearms Control Act, 2000, its regulations, the relevant South African National Standards, SAQA/QCTO requirements, and the requirements of the recognised firearm quality assurance and professional bodies.
• The instructor must be accredited for the specific firearm training standards and for instructor-level training.

Delivery

• Delivery period: 5 working days, or the date communicated by the end user.
• Delivery costs must be included in the bid price.

Accreditation and standards

• The training institution must be accredited or recognised by the applicable firearm training quality assurance authority for the standards offered.
• Registration with the Central Firearms Registrar is required where applicable.
• Registration or accreditation with the Professional Firearms Trainers Council (PFTC) is required for the relevant firearm training standards and instructor-level training.
• Training must meet the Firearms Control Act, 2000, its regulations, the relevant South African National Standards, SAQA/QCTO requirements and the requirements of the recognised quality assurance and professional bodies.

Inspection and testing

• Pre-bid testing is at the bidder's cost.
• The department may inspect the bidder's premises at reasonable hours during production or execution.
• Where inspection shows compliance, the department bears the cost; where it shows non-compliance, the supplier bears the cost.
• Non-compliant supplies or services may be rejected, removed and replaced at the supplier's cost and risk.
• The supplier must allow the department to inspect and audit its records on request.

Pricing form

• SBD 3.1 (Pricing Schedule – Firm Prices) must be completed.
• Only firm prices are accepted; prices subject to exchange-rate variation will not be considered.
• The schedule covers 05 appointments of an instructor to conduct a firearm course for 5 departmental officials.
• The bidder states unit price and total price, then adds VAT at 15% to arrive at the grand total.
• The offer is valid for 120 days from the closing date.
• Delivery costs must be included in the bid price.

Pricing

• Only firm prices are accepted; prices subject to exchange-rate variation will not be considered.
• Prices must be quoted in Rand and include VAT at 15% and all applicable taxes.
• The offer remains valid for 120 days from the closing date.
• Prices may not vary after award except as authorised in the special conditions of contract or in a request to extend bid validity.

Payment

• Payment is due within 30 days of receipt of an invoice.
• Invoices must be accompanied by a copy of the delivery note and any other contract obligations must be met.

Security and insurance

• Performance security: the successful bidder must furnish the amount specified in the special conditions of contract within 30 days of award notification.
• Professional indemnity insurance: minimum cover of R160 million, required on appointment by the Head of Department.

Mandatory requirements — failure disqualifies the bid

• Be a legally registered training institution.
• Be accredited or recognised by the applicable firearm training quality assurance authority for the standards offered.
• Be registered with the Central Firearms Registrar (CFR) where such registration is required.
• Be registered or accredited with the Professional Firearms Trainers Council (PFTC) for the relevant firearm training standards and instructor-level training.
• Comply with the Firearms Control Act, 2000, its regulations, the relevant South African National Standards, SAQA/QCTO requirements and the requirements of the recognised quality assurance and professional bodies.

Tax and CSD

• Submit a SARS tax compliance status PIN; where no PIN is available, submit a CSD number.
• Consortia, joint ventures and subcontractors must each submit a separate tax compliance status certificate, PIN or CSD number.

B-bbee

• Submit a B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) to claim preference points.
• No B-BBEE level threshold is stated.

Exclusion

• Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Returnable forms

• SBD 4 (Bidder's Disclosure): every question must be answered; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims the specific-goals points.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently.
• Authority to Sign a Bid / company resolution: authorises the signatory.

Contract form

• The successful bidder signs SBD 7.2 (Contract Form – Rendering of Services) in duplicate.

Warranty

• Goods must be new, unused and of the latest model, free of defects in design, materials and workmanship.
• Warranty period: 12 months after delivery and acceptance, or 18 months after shipment, whichever ends first.
• Defects must be repaired or replaced at the supplier's cost within the period set in the special conditions.

Payment

• Payment within 30 days of invoice submission, in Rand.
• Invoices must be accompanied by a copy of the delivery note.

Price

• Prices are fixed for the contract, except for adjustments authorised in the special conditions or on an extension of bid validity.

Amendments, assignment and subcontracting

• Contract changes require a written amendment signed by both parties.
• The supplier may not assign obligations without the purchaser's written consent.
• Subcontracts must be disclosed in writing; disclosure does not relieve the supplier of liability.

Delays and penalties

• Delays must be reported in writing with the cause and expected duration; the purchaser may extend time with or without penalties.
• Late delivery or performance attracts a penalty calculated at the prime interest rate for each day of delay.
• The purchaser may buy substitute goods or services and claim the excess cost from the supplier.

Termination

• The purchaser may terminate for failure to deliver, failure to perform any obligation, or corrupt or fraudulent conduct.
• A supplier terminated for default may be restricted from public-sector business for up to 10 years, after 14 days to give reasons.

Mandatory screening

• Bids that fail any mandatory requirement are non-responsive and are excluded from further evaluation.

Preference points

• 80/20 system: 80 points for price and 20 points for specific goals.
• Specific goals: 10 points for an enterprise located in KwaZulu-Natal; 5 points for a QSE or EME at least 51% black owned; 3 points for a QSE or EME at least 51% owned by black women; 2 points for a QSE or EME at least 51% owned by black youth.
• Proof for the location points: municipal account or letter from a local councillor.
• Proof for the ownership points: B-BBEE certificate or sworn affidavit.
• Points not claimed with supporting proof are not awarded.
• The department may require a bidder to substantiate any preference claim before or after adjudication.