Awarded Tender: Mhsc tender: winder rope research project national

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The mine health and safety council (mhsc) seeks a service provider to conduct an 18-month research project (coe 210502) to modernize south african winder rope discard criteria, testing procedures, and condition assessment protocols. The project aims to align outdated SANS standards (10293, 10294) with current industry practices, addressing gaps in inspection, material science, and training for mining safety.

AI Document AnalysisMethodology2 documents

Analysis complete · ready for your bid

DocumentMHSC Research Proposal template - Final.docReview complete

Description

Award analysis coverage

0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

39 sourced criteria

financial capacity

9 sourced criteria

pricing

8 sourced criteria

compliance returnables

16 sourced criteria

evaluation

18 sourced criteria

experience

6 sourced criteria

personnel

2 sourced criteria

equipment capacity

Source analysis requires completion or review

delivery contract

7 sourced criteria

equity registrations

4 sourced criteria

What the buyer was looking for

1Mandatory requirement

Bid validity period of 120 days from closing date; prices must remain fixed.

Threshold: 120 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records ISITHELO MINING CONSULTANTS AND SERVICES as appointed for this tender. Recorded contract value: 2126350 ZAR.

Qualified inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

DocumentMHSC_011_2026_2027.pdfReview complete

Description

Source: MHSC_011_2026_2027.pdf

The Mine Health and Safety Council (MHSC) seeks a service provider to conduct research to update outdated winder rope discard criteria, testing procedures, and condition assessment protocols (SANS 10293 & 10294).
The research aims to address limitations in current standards, which haven't been updated in over 20 years despite advances in rope technology and inspection methods.
Specific problem areas include discard criteria for triangular strand ropes, ropes with steel cores, non-spin ropes, inspector training, and magnetic rope testing reliability.

Important Dates

Source: MHSC_011_2026_2027.pdf (TENDER)

Closing date and time: 06 July 2026 at 11:00.
Non-compulsory briefing session: 19 June 2026 at 10:00 via Microsoft Teams (link provided).
Deadline for queries: 26 June 2026.

Briefing Session

Source: MHSC_011_2026_2027.pdf (TENDER)

A non-compulsory briefing session will be held on 19 June 2026 at 10:00 via Microsoft Teams.
Meeting link: https://teams.microsoft.com/meet/370984793576535?p=VwBnh6qWZSu1ZOBVQd

Contact Information

Source: MHSC_011_2026_2027.pdf (TENDER)

For bidding procedure queries and submissions: Supply Chain Management.
Email: [email protected]
Telephone: 011 656 1797
Physical submission address: Tender box at B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080.
No other MHSC employees may be approached for information.

Submission Guidelines

Source: MHSC_011_2026_2027.pdf (TENDER)

Submit to the tender box at B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080. No other submission method is accepted.
Closing date: 06 July 2026 at 11:00. Late bids will not be considered.
Submit 1 original and 2 hard copies of the technical proposal, plus 1 electronic copy on USB (PDF). Submit 1 hard copy of the pricing proposal separately (two-envelope system).
Include a digital USB copy of the entire bid within the envelope; this serves as the original.
Bid validity: 120 days from the closing date. Prices must remain fixed for this period.
Mandatory returnable documents: Fully completed and signed SBD1, SBD4, SBD6.1 (with valid B-BBEE certificate/affidavit), SBD3 (pricing schedule), and SBD7 (contract form).
Use original forms; photocopies allowed but must be signed in black ink. No alterations to bid conditions.
Disqualification risks: Late submission, incomplete returnable documents, non-registration on CSD, non-tax compliance, fronting, collusion, or providing false information.

Returnable Documents

Source: MHSC_011_2026_2027.pdf (TENDER)

B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080 correct delivery address. If the bid is late, it will NOT be accepted for consideration by MHSC. The tender box is generally open weekdays at the below delivery address.

Evaluation Criteria

Source: MHSC_011_2026_2027.pdf (TENDER)

Evaluation is in two phases: Functionality (Technical) and Price & Preference.
Phase 1 - Functionality (100 points, minimum 70% overall to proceed):

Company experience in applied research/consulting (5 points).
Verifiable reference letters from previous similar work (5 points).
Mechanical engineer with ≥10 years' experience in winder rope condition assessment/testing in mining (15 points).
Qualifications of the mechanical engineer: Master's (5), Honours/Postgrad (4), Bachelor's/B-Tech (3) (15 points).
Team member with ≥10 years' experience in safety management and exposure to winder rope assessment/testing (10 points).
Qualifications of that team member: same scale as above (10 points).
Quality of project proposal addressing methodology, feasibility, scope alignment, and project schedule with timelines/costing (40 points).

Phase 2 - Price & Preference (80/20 principle):

Price: 80 points allocated using formula Ps=80(1-(Pt-Pmin)/Pmin), where lowest price gets highest score.
Preference: 20 points for specific goals claimed in SBD6.1, supported by valid B-BBEE certificate or sworn affidavit.

Technical Specifications

Source: MHSC_011_2026_2027.pdf (TENDER)

Scope: Undertake research project COE 210502 to assess and review winder rope discard criteria, testing procedures, and condition assessment protocols.
Key tasks:

Conduct comprehensive literature review on winder rope condition assessment, performance, operation, testing, maintenance, and discard criteria.
Review current discard criteria, testing procedures, and condition assessment protocols; propose improvements aligned with international standards and SANS 10293.
Investigate strength loss from diameter reductions due to plastic deformation in triangular strand ropes and recommend adjusted discard criteria with test verification.
Investigate strength loss from diameter reductions due to abrasive wear and recommend adjusted discard criteria.
Review discard criteria for broken wires in non-spin and compact strand ropes; revisit SIMRAC model, engage rope suppliers, collect samples, conduct tensile testing, and validate revised criteria.
Conduct tensile strength testing on clove hitch and cow hitch terminations using three rope constructions to determine safety factors for doubling-down operations.
Identify gaps in existing training modules for winder rope inspectors and develop updated training modules aligned with current practices and legislation.
Review independent mechanical and rope testing laboratories and their protocols; identify gaps and provide recommendations.
Conduct a hybrid workshop in Gauteng with stakeholders to discuss preliminary findings.
Recommend revisions to discard criteria, testing procedure, and condition assessment protocol.

Deliverables: 12 reports including project initiation, literature review, limitations/improvements, specific discard criteria reports, training modules report, laboratories report, workshop report, recommendations, draft final report, and final report.
Project duration: 18 months (15 months research, 3 months MHSC administrative duties).

Methodology

Source: MHSC_011_2026_2027.pdf

The project proposal must include a clearly defined methodology covering design/approach, participants, datasets, study sites, instruments, and procedures.
The methodology must be feasible regarding participant accessibility, site access, data collection, and sample sizes.
The proposal must sufficiently address all items in the project scope and include a project schedule with clear timelines and costing.
Proposals that merely reproduce the scope verbatim without a clear methodological interpretation will score zero points for this criterion.

Experience & Qualifications

Source: MHSC_011_2026_2027.pdf

The service provider must have at least 5 years' experience in applied research or consulting.
The project team must include:

A mechanical engineer with a minimum of 10 years' experience in winder rope condition assessment and testing in the mining sector.
A team member with a minimum of 10 years' experience in safety management and exposure to winder rope condition assessment and testing in the mining sector.

Points are awarded for experience levels and qualifications (Master's degree or higher preferred).
Provide verifiable reference letters, company profile, and CVs as evidence.

Quality Management

Source: MHSC_011_2026_2027.pdf

The research must align with and benchmark against South African National Standards SANS 10293:1996 and SANS 10294:2000.
The project proposal must demonstrate a clear, feasible methodology and address all scope items comprehensively.
Deliverables include specific reports on literature review, limitations, discard criteria investigations, training modules, laboratory reviews, workshop, and final recommendations.

Pricing Schedule

Source: MHSC_011_2026_2027.pdf

Complete the Bid Price Schedule (SBD 3.1) with firm unit prices for each expected project outcome/deliverable (e.g., report on project initiation, literature review, etc.).
The schedule must show totals excluding VAT, VAT amount, and total including VAT.
Prices must be fully inclusive of all costs, taxes, disbursements, and overheads for the contract duration.
The price indicated on the schedule will be considered the correct price if discrepancies arise.

Financial Requirements

Source: MHSC_011_2026_2027.pdf (TENDER)

All prices must be quoted in South African Rand (ZAR), inclusive of all applicable taxes (VAT), unconditional discounts, and all costs to deliver services.
Complete the pricing schedule (SBD 3.1) in full. The total price must cover everything necessary to complete the scope.
If using imported goods/services subject to exchange rate fluctuations, stipulate the currency, exchange rate at time of bidding, and the portion of the bid price subject to fluctuation.
Submit pricing proposal separately from the technical proposal (two-envelope system). Clearly label the pricing folder.
Payment terms: Within 30 days from receipt of invoice after completion of deliverables, in accordance with PFMA and Treasury Regulations.
Price changes due to CPI, PPI, or industry extensions may be allowed per the signed contract.

Compliance Requirements

Source: MHSC_011_2026_2027.pdf (TENDER)

Mandatory: Registration on the National Treasury Central Supplier Database (CSD). Provide proof of registration. Non-registration leads to disqualification.
Mandatory: Tax compliance. Submit a Tax Verification PIN from SARS or CSD supplier number in SBD1. Non-compliance leads to disqualification.
B-BBEE: Submit a fully completed SBD6.1 Preference Claim Form, supported by a valid B-BBEE certificate or certified sworn affidavit. False information leads to disqualification.
Other returnable documents: Fully completed and signed SBD1, SBD4, SBD3 (pricing), and SBD7 (contract form).
The bidder must comply with the Preferential Procurement Policy Framework Act (PPPFA) and its 2022 Regulations.
The service provider must acknowledge awareness of the Mine Health and Safety Act and OHS Act responsibilities.
POPIA: MHSC adheres to data protection requirements.

Health & Safety

Source: MHSC_011_2026_2027.pdf

The service provider must acknowledge full awareness of the provisions of the Mine Health and Safety Act and the OHS Act.
The service provider is considered an employer in their own right with prescribed duties and responsibilities under these acts.
MHSC promotes a culture of occupational health and safety in the mining industry.

Contractual Terms

Source: MHSC_011_2026_2027.pdf

Contract period: 18 months (15 months research work, 3 months MHSC administrative duties).
The bidder's offer remains binding and irrevocable for 120 days from the submission date.
The contract is governed by South African law. Bidder's terms and conditions are not acceptable.
The bidder accepts full responsibility for proper execution and fulfilment of all contract obligations.
MHSC reserves the right to terminate the contract within the first week if the service provider misrepresents themselves and cannot fulfil requirements.
All bid documents and certifications must be valid at the time of submission.

Special Conditions

Source: MHSC_011_2026_2027.pdf (TENDER)

Bid validity: 120 days from closing date.
No public bid opening. No discussions until after evaluation and adjudication.
MHSC is not liable for bid preparation costs. Counter conditions invalidate the bid.
MHSC reserves rights to request presentations, conduct reference checks, and cancel the bid under specified conditions (e.g., insufficient funds, no need).
Bidders must declare any intention to sell the company; MHSC may choose not to award on a case-by-case basis.
Bidders are warned against scammers; MHSC does not sell documents or ask for gratuities.

Requirements

Source: MHSC_011_2026_2027.pdf (TENDER)

Mandatory compliance: CSD registration and tax compliance status verification.
Bidders must submit fully completed standard bidding documents (SBD forms) as specified.
No bids will be considered from persons in the service of the state or their companies/close corporations.

Section

Source: MHSC_011_2026_2027.pdf

Detailed scoring for functionality criteria is provided in the standard evaluationCriteria section.
Price evaluation uses the 80/20 principle formula as specified.
Additional conditions include MHSC's right to cancel the bid, conduct due diligence, and disqualify bidders for non-compliance, fraud, or fronting.

Contract Awarded

Award Information

Winning Supplier

___ Appointment of a service provider to undertake research project coe 210502 “assessment and review of winder rope discard criteria, testing procedure and condition assessment protocol”

Award Details

Mine Health and Safety Council

Organization Directors

Awards Won: ISITHELO MINING CONSULTANTS AND SERVICES

View Supplier Intelligence

What the tender required and what the award supports

Bid validity period of 120 days from closing date; prices must remain fixed.

Deliverables include 12 reports (e.g., literature review, revised discard criteria, training modules, final report) over 18 months.

The Mine Health and Safety Council (MHSC) seeks a service provider to conduct research to update outdated winder rope discard criteria, testing procedures, and condition assessment protocols (SANS 10293 & 10294).

The research aims to address limitations in current standards, which haven't been updated in over 20 years despite advances in rope technology and inspection methods.

Specific problem areas include discard criteria for triangular strand ropes, ropes with steel cores, non-spin ropes, inspector training, and magnetic rope testing reliability.

The research must align with and benchmark against South African National Standards SANS 10293:1996 and SANS 10294:2000.

The project proposal must demonstrate a clear, feasible methodology and address all scope items comprehensively.

Deliverables include specific reports on literature review, limitations, discard criteria investigations, training modules, laboratory reviews, workshop, and final recommendations.

The service provider must acknowledge full awareness of the provisions of the Mine Health and Safety Act and the OHS Act.

The service provider is considered an employer in their own right with prescribed duties and responsibilities under these acts.

MHSC promotes a culture of occupational health and safety in the mining industry.

The project proposal must include a clearly defined methodology covering design/approach, participants, datasets, study sites, instruments, and procedures.

The methodology must be feasible regarding participant accessibility, site access, data collection, and sample sizes.

The proposal must sufficiently address all items in the project scope and include a project schedule with clear timelines and costing.

Bid validity: 120 days from closing date.

MHSC is not liable for bid preparation costs. Counter conditions invalidate the bid.

MHSC reserves rights to request presentations, conduct reference checks, and cancel the bid under specified conditions (e.g., insufficient funds, no need).

Bidders must declare any intention to sell the company; MHSC may choose not to award on a case-by-case basis.

Bidders are warned against scammers; MHSC does not sell documents or ask for gratuities.

Bidders must submit fully completed standard bidding documents (SBD forms) as specified.

No bids will be considered from persons in the service of the state or their companies/close corporations.

Primary contact for queries: Supply Chain Management via email at [email protected]. Deadline for queries is 26 June 2026.

The bidder must provide their full contact details, including authorized signatory information, in the bid documents.

Scope: Undertake research project COE 210502 to assess and review winder rope discard criteria, testing procedures, and condition assessment protocols.

Key tasks:

Conduct comprehensive literature review on winder rope condition assessment, performance, operation, testing, maintenance, and discard criteria.

Review current discard criteria, testing procedures, and condition assessment protocols; propose improvements aligned with international standards and SANS 10293.

Investigate strength loss from diameter reductions due to plastic deformation in triangular strand ropes and recommend adjusted discard criteria with test verification.

Investigate strength loss from diameter reductions due to abrasive wear and recommend adjusted discard criteria.

Review discard criteria for broken wires in non-spin and compact strand ropes; revisit SIMRAC model, engage rope suppliers, collect samples, conduct tensile testing, and validate revised criteria.

Conduct tensile strength testing on clove hitch and cow hitch terminations using three rope constructions to determine safety factors for doubling-down operations.

Identify gaps in existing training modules for winder rope inspectors and develop updated training modules aligned with current practices and legislation.

Review independent mechanical and rope testing laboratories and their protocols; identify gaps and provide recommendations.

Conduct a hybrid workshop in Gauteng with stakeholders to discuss preliminary findings.

Recommend revisions to discard criteria, testing procedure, and condition assessment protocol.

Deliverables: 12 reports including project initiation, literature review, limitations/improvements, specific discard criteria reports, training modules report, laboratories report, workshop report, recommendations, draft final report, and final report.

Project duration: 18 months (15 months research, 3 months MHSC administrative duties).

All prices must be quoted in South African Rand (ZAR), inclusive of all applicable taxes (VAT), unconditional discounts, and all costs to deliver services.

Complete the pricing schedule (SBD 3.1) in full. The total price must cover everything necessary to complete the scope.

If using imported goods/services subject to exchange rate fluctuations, stipulate the currency, exchange rate at time of bidding, and the portion of the bid price subject to fluctuation.

Submit pricing proposal separately from the technical proposal (two-envelope system). Clearly label the pricing folder.

Payment terms: Within 30 days from receipt of invoice after completion of deliverables, in accordance with PFMA and Treasury Regulations.

Price changes due to CPI, PPI, or industry extensions may be allowed per the signed contract.

Submit 1 original + 2 hard copies of the technical proposal, 1 electronic copy (USB), and 1 hard copy of the pricing proposal (two-envelope system) to the tender box at B7 Maple Place, Woodmead by 06 July 2026 at 11:00.

All prices quoted in ZAR, inclusive of VAT and all costs; pricing schedule (SBD 3.1) must be fully completed.

Complete the Bid Price Schedule (SBD 3.1) with firm unit prices for each expected project outcome/deliverable (e.g., report on project initiation, literature review, etc.).

The schedule must show totals excluding VAT, VAT amount, and total including VAT.

Prices must be fully inclusive of all costs, taxes, disbursements, and overheads for the contract duration.

The price indicated on the schedule will be considered the correct price if discrepancies arise.

Submit 1 original and 2 hard copies of the technical proposal, plus 1 electronic copy on USB (PDF). Submit 1 hard copy of the pricing proposal separately (two-envelope system).

Other returnable documents: Fully completed and signed SBD1, SBD4, SBD3 (pricing), and SBD7 (contract form).

documents (fully submitted bid proposal with its attachments) must be provided of all tender documentation within the bid envelope. These serve as the original sets of bid documents and form part of the contract.

the SBD 7 contract form upon award. Submission of fully completed Contract Form (where Comply Do Not applicable) comply Substantiation: The bidder must submit and attach the fully completed and signed and initialled SBD 7 (Contract form)

Mandatory compliance: CSD registration and tax compliance status verification.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR IN

Submit to the tender box at B7 Maple Place, 145 Western Service Road, Woodmead, Sandton, 2080. No other submission method is accepted.

Closing date: 06 July 2026 at 11:00. Late bids will not be considered.

Include a digital USB copy of the entire bid within the envelope; this serves as the original.

Bid validity: 120 days from the closing date. Prices must remain fixed for this period.

Use original forms; photocopies allowed but must be signed in black ink. No alterations to bid conditions.

Disqualification risks: Late submission, incomplete returnable documents, non-registration on CSD, non-tax compliance, fronting, collusion, or providing false information.

Mandatory: Registration on the National Treasury Central Supplier Database (CSD). Provide proof of registration. Non-registration leads to disqualification.

Mandatory: Tax compliance. Submit a Tax Verification PIN from SARS or CSD supplier number in SBD1. Non-compliance leads to disqualification.

The bidder must comply with the Preferential Procurement Policy Framework Act (PPPFA) and its 2022 Regulations.

The service provider must acknowledge awareness of the Mine Health and Safety Act and OHS Act responsibilities.

POPIA: MHSC adheres to data protection requirements.

Proposal must score ≥70% in functionality evaluation (methodology, feasibility, scope alignment, project schedule) to advance to price/preference phase.

Detailed scoring for functionality criteria is provided in the standard evaluationCriteria section.

Price evaluation uses the 80/20 principle formula as specified.

Additional conditions include MHSC's right to cancel the bid, conduct due diligence, and disqualify bidders for non-compliance, fraud, or fronting.