Awarded Tender: Raf occupational hygiene surveys tender gauteng

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The road accident fund (raf) seeks a service provider to conduct occupational hygiene surveys (illumination and indoor air quality) and ergonomics risk assessments for its johannesburg office, ensuring compliance with the occupational health and safety act (OHS act 85 of 1993) and its regulations. The tender is open to csd-registered suppliers with valid certifications in occupational hygiene and ergonomics.

AI Document AnalysisMethodology4 documents

Analysis complete · ready for your bid

DocumentPR10116991 - Occupational Hygiene Surveys & Ergonomics risk assessment (Johannesburg).docxReview complete

Description

Award analysis coverage

0 of 4 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

12 sourced criteria

financial capacity

1 sourced criteria

pricing

1 sourced criteria

compliance returnables

43 sourced criteria

evaluation

22 sourced criteria

experience

Source analysis requires completion or review

personnel

2 sourced criteria

equipment capacity

2 sourced criteria

delivery contract

16 sourced criteria

equity registrations

Source analysis requires completion or review

What the buyer was looking for

1Mandatory requirement

Must be a CSD-registered supplier with valid SANAS, Approved Inspection Authority (AIA), and COIDA Letter of Good Standing (≤12 months old).

Threshold: 12 months

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records GEOZONE ENVIRONMENTAL as appointed for this tender. Recorded contract value: 37892.5 ZAR.

Qualified inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

DocumentAnnexure A - Security Measures.pdfReview complete

Description

Source: Annexure A - Security Measures.pdf

Provide Occupational Hygiene Surveys and Ergonomics Risk Assessment for the RAF Johannesburg Office. The work involves handling confidential, private, or sensitive information, requiring strict compliance with data protection and security measures as outlined in the tender.

Evaluation Criteria

Source: Annexure A - Security Measures.pdf (unknown)

Evaluation will assess the following:

Legal registration and capability to perform Occupational Hygiene Surveys and Ergonomics Risk Assessments.
Demonstrated experience in securely handling confidential/sensitive information.
Compliance with South African data protection laws (e.g., POPIA).
Implementation of physical, digital, and cybersecurity measures as outlined in the tender.
Evidence of policies and procedures for document handling, storage, and transport.
Willingness to allow RAF to conduct security screenings or audits of personnel and systems.
Secure facilities (e.g., lockable storage, surveillance, fire suppression).
Use of encryption and other cybersecurity standards for digital data.
Documented incident response plan for data breaches.

Technical Specifications

Source: Annexure A - Security Measures.pdf (unknown)

Scope: Provide Occupational Hygiene Surveys and Ergonomics Risk Assessment for the RAF Johannesburg Office.

Key Deliverables:

Conduct surveys and assessments in full compliance with the Protection of Personal Information Act (POPIA).
Securely handle RAF’s confidential, private, personal, or sensitive information throughout the process.

Compliance Requirements

Source: Annexure A - Security Measures.pdf (unknown)

Data Protection and Security:

Full compliance with the Protection of Personal Information Act (POPIA) and other applicable data protection laws.
Implement and maintain policies to safeguard personal, confidential, and sensitive data.
Ensure third-party service providers handling PII are vetted and required to sign data protection agreements.
RAF reserves the right to conduct security screening or vetting for company directors and assigned resources.

Physical Security:

Secure perimeter with controlled access and/or surveillance systems.
Secure doors, locks, and alarms to prevent unauthorised access.
Fire suppression system (e.g., CO2 fire extinguishers) to protect documents and records.
Document storage facilities must be protected against unauthorised access.
Report any real, attempted, or suspected physical security breaches to RAF, including CCTV footage, police reports, and alarm records.

Document Handling and Transport:

Secure transportation system (lockable containers) for files to/from premises.
Maintain accurate records of document storage, access history, and retention schedules.
Secure retrieval protocols, including identity verification of requesters.
Maintain detailed records of all retrieval activities (date, time, requester identity, reason).

Access Control:

Restrict document and record access to authorised personnel only.
Monitor and control access to documents, records, and storage facilities.
Grant system access on a need-to-know basis with strong authentication methods.
Regularly review and update access permissions.

Cybersecurity:

Implement robust measures against cyber threats (e.g., malware, phishing, unauthorised access).
Use encryption for data in transit and at rest (industry-standard protocols and algorithms).
Regularly update and patch systems, software, and applications to address vulnerabilities.

Incident Reporting and Response:

Maintain a documented incident response plan for data breaches or security incidents.
Report any security incidents or data breaches to RAF in a timely manner.

Subcontractors and Third-Party Oversight:

Ensure subcontractors adhere to the same data protection and cybersecurity standards.
Service Provider remains responsible for the compliance of any subcontractors or third parties.

Audit and Monitoring:

RAF reserves the right to audit and monitor compliance with security and data protection policies.
Service Provider must cooperate with any audits or assessments conducted by RAF.

Health & Safety

Source: Annexure A - Security Measures.pdf

Fire Safety:

Premises must have a fire suppression system or equivalent (e.g., CO2 fire extinguishers) to prevent damage or loss of documents/records.

Physical Security:

Secure perimeter with controlled access and/or surveillance systems.
Secure doors, locks, and alarms to prevent unauthorised access.
Ensure physical security of all records in possession.

Contractual Terms

Source: Annexure A - Security Measures.pdf

Contractual obligations include:

Ensuring physical security of all RAF documents and records in the Service Provider’s possession.
Protecting document storage facilities against unauthorised access.
Reporting any real, attempted, or suspected physical security breaches to RAF, including providing CCTV footage, police reports, and alarm records.
Handling and processing personal/sensitive data in compliance with POPIA and other applicable laws.
Safeguarding data against unauthorised access, disclosure, alteration, or destruction.
Imposing confidentiality obligations on agents, subcontractors, or third parties with access to records.
Screening/vetting third-party service providers handling PII, with signed data protection agreements.
Implementing robust cybersecurity measures against threats (malware, phishing, unauthorised access).
Using encryption for data in transit and at rest (industry-standard protocols).
Regularly updating and patching systems, software, and applications.
Maintaining a documented incident response plan for data breaches.
Reporting security incidents or breaches to RAF promptly.
Ensuring subcontractors adhere to the same data protection and cybersecurity standards.
Accepting responsibility for subcontractor compliance.
Cooperating with RAF audits and assessments to evaluate compliance with security policies.

Special Conditions

Source: Annexure A - Security Measures.pdf (unknown)

Network Security:

Digital document storage systems must have technical security measures (firewalls, intrusion detection, encryption) to protect against unauthorised access or attacks.

DocumentSCM-Bid Documents SBD 4.docReview complete

Description

Source: SCM-Bid Documents SBD 4.doc

The tender is open to any natural or juristic person, including joint ventures or consortia. Bidders must adhere to principles of transparency, accountability, impartiality, and ethics as outlined in the Constitution of South Africa and relevant legislation. Mandatory submission: Declaration of Interest (SBD 4).

Submission Guidelines

Source: SCM-Bid Documents SBD 4.doc (unknown)

Submit the following returnable document: SBD 4 (Declaration of Interest). Key requirements: Disclose any conflicts of interest, including state employment of bidder/directors/trustees/shareholders/members/partners or any controlling interest. Disclose any relationships with RAF officials or employees. Disclose any interests in other enterprises bidding for this contract. Failure to submit a complete, truthful, and signed declaration will result in automatic disqualification.

Evaluation Criteria

Source: SCM-Bid Documents SBD 4.doc (unknown)

Eligibility: Open to natural or juristic persons (including joint ventures/consortia). Disqualification: Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified. Conflict of Interest: No undisclosed state employment, relationships with RAF officials, or interests in competing enterprises. Legal Compliance: Must comply with the Competition Act No. 89 of 1998, PFMA SCM Instruction 03 of 2021/22, and other applicable legislation. Collusion: Bids must be independent; no consultation or agreement with competitors on pricing, specifications, or submission decisions.

Compliance Requirements

Source: SCM-Bid Documents SBD 4.doc (unknown)

Bidders must certify compliance with ethical and legal standards as per the Constitution of South Africa. Mandatory: Submission of a truthful and complete Declaration of Interest (SBD 4). Disqualification: Automatic if bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Legal: Must adhere to principles of transparency, accountability, impartiality, and ethics.

Contract Awarded

Award Information

Winning Supplier

The road accident fund (raf) wishes to appoint a suitable service provider to provide occupational hygiene surveys & ergonomics risk assessment for raf johannesburg office.

Award Details

Road Accident Fund

Organization Directors

Awards Won: GEOZONE ENVIRONMENTAL

View Supplier Intelligence

What the tender required and what the award supports

Must be a CSD-registered supplier with valid SANAS, Approved Inspection Authority (AIA), and COIDA Letter of Good Standing (≤12 months old).

Submit all mandatory annexures (SBD 4, SBD 6.1, Annexure A) and signed documents by the closing date (10 July 2026, 11:00).

Conduct surveys per OHS Act 85 of 1993: illumination (sufficient lighting for tasks), indoor air quality (temperature, humidity, CO2 ≤0.5%), and ergonomics risk assessment (hazard identification, impact analysis, prioritization).

Prices must be VAT-inclusive (if applicable) in ZAR, with no changes accepted after Purchase Order (PO) issuance.

Fire Safety:

Ensure physical security of all records in possession.

Network Security:

Digital document storage systems must have technical security measures (firewalls, intrusion detection, encryption) to protect against unauthorised access or attacks.

Scope: Provide Occupational Hygiene Surveys and Ergonomics Risk Assessment for the RAF Johannesburg Office.

Key Deliverables:

Securely handle RAF’s confidential, private, personal, or sensitive information throughout the process.

Prices must be VAT-inclusive (if VAT-registered) and quoted in ZAR. VAT vendors must include VAT; non-VAT vendors must not charge VAT (disqualification if violated). Only prices in the provided cost breakdown table will be evaluated. No price changes accepted after PO issuance.

No gifts/hospitality to RAF officials; report solicitation to 0800 005919. Collusive bidding or multiple submissions from related entities will result in disqualification.

CSD registration (RAF only conducts business with CSD-registered suppliers).

Tax compliance (SARS confirmation required; unresolved tax matters disqualify supplier).

SANAS registration (valid certificate, submitted by closing date; RAF will verify).

Approved Inspection Authority (AIA) registration per OHS Act 85 of 1993 (valid certificate, submitted by closing date; RAF will verify).

COIDA Letter of Good Standing (≤12 months old, for Occupational Hygiene Specialist/Consulting or related business; RAF will verify).

Provide Occupational Hygiene Surveys and Ergonomics Risk Assessment for the RAF Johannesburg Office. The work involves handling confidential, private, or sensitive information, requiring strict compliance with data protection and security measures as outlined in the tender.

Physical Security:

Secure perimeter with controlled access and/or surveillance systems.

Secure doors, locks, and alarms to prevent unauthorised access.

Conduct surveys and assessments in full compliance with the Protection of Personal Information Act (POPIA).

Data Protection and Security:

Full compliance with the Protection of Personal Information Act (POPIA) and other applicable data protection laws.

Implement and maintain policies to safeguard personal, confidential, and sensitive data.

Ensure third-party service providers handling PII are vetted and required to sign data protection agreements.

RAF reserves the right to conduct security screening or vetting for company directors and assigned resources.

Fire suppression system (e.g., CO2 fire extinguishers) to protect documents and records.

Document storage facilities must be protected against unauthorised access.

Report any real, attempted, or suspected physical security breaches to RAF, including CCTV footage, police reports, and alarm records.

Document Handling and Transport:

Maintain accurate records of document storage, access history, and retention schedules.

Secure retrieval protocols, including identity verification of requesters.

Maintain detailed records of all retrieval activities (date, time, requester identity, reason).

Access Control:

Monitor and control access to documents, records, and storage facilities.

Grant system access on a need-to-know basis with strong authentication methods.

Regularly review and update access permissions.

Cybersecurity:

Implement robust measures against cyber threats (e.g., malware, phishing, unauthorised access).

Use encryption for data in transit and at rest (industry-standard protocols and algorithms).

Regularly update and patch systems, software, and applications to address vulnerabilities.

Incident Reporting and Response:

Maintain a documented incident response plan for data breaches or security incidents.

Report any security incidents or data breaches to RAF in a timely manner.

Subcontractors and Third-Party Oversight:

Ensure subcontractors adhere to the same data protection and cybersecurity standards.

Service Provider remains responsible for the compliance of any subcontractors or third parties.

Audit and Monitoring:

RAF reserves the right to audit and monitor compliance with security and data protection policies.

Service Provider must cooperate with any audits or assessments conducted by RAF.

Evaluation based on 80/20 preference point system (80% price, 20% Specific Goals), with mandatory requirements disqualifying non-compliant bidders.

CSD-registered supplier (RAF only conducts business with CSD-registered suppliers).

Tax compliance (verified via SARS; suppliers with unresolved tax matters will be disqualified).

No collusive bidding or multiple submissions from related entities (common directors/shareholders).

Compliance with anti-bribery rules: no gifts/hospitality to RAF officials; report solicitation to 0800 005919.

Submission of all required annexures and standard bidding documents (SBD 4, SBD 6.1, Annexure A: Security Measures).

Valid certifications: SANAS registration, Approved Inspection Authority (AIA) per OHS Act 85 of 1993, and COIDA Letter of Good Standing (≤12 months old, for Occupational Hygiene-related business).

Evaluation will assess the following:

Legal registration and capability to perform Occupational Hygiene Surveys and Ergonomics Risk Assessments.

Demonstrated experience in securely handling confidential/sensitive information.

Compliance with South African data protection laws (e.g., POPIA).

Implementation of physical, digital, and cybersecurity measures as outlined in the tender.

Evidence of policies and procedures for document handling, storage, and transport.

Willingness to allow RAF to conduct security screenings or audits of personnel and systems.

Secure facilities (e.g., lockable storage, surveillance, fire suppression).

Use of encryption and other cybersecurity standards for digital data.

Documented incident response plan for data breaches.

Ergonomics assessment must be performed by a competent person (NQF-registered qualifications where applicable) and repeated every 24 months or immediately if premises change.