Provision of support and maintenance - national housing

- Submit all required documents per Special Conditions of Contract (SCC) to avoid disqualification. - Provide an original SARS tax clearance certificate (Clause 32.3). - Furnish performance security (e.g., bank guarantee or cashier’s cheque) within 30 days of award (Clause 7). - Ensure deliverables meet technical specifications and standards outlined in the bidding documents. - Comply with South African law and GCC/SCC terms, including anti-corruption and anti-collusion clauses. - Adhere to payment terms: invoices with delivery notes, payment within 30 days (Clause 16). - Penalties apply for late delivery or non-performance (Clause 22).

Threshold: 30 days

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Scope and deliverables must conform to standards in the bidding documents and specifications. Contract includes provisions for: use of contract documents and information (Clause 5), patent rights (Clause 6), performance security (Clause 7), inspections/tests/analysis (Clause 8), packing (Clause 9), delivery and documents (Clause 10), insurance (Clause 11), transportation (Clause 12), and incidental services (Clause 13). SCC prevails in case of conflict.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Pricing must align with quoted bid prices (Clause 17.1). Payment terms: invoices with delivery notes, payment within 30 days (Clause 16.2-16.3). Performance security (e.g., bank guarantee, irrevocable letter of credit, or cashier’s cheque) required within 30 days of award (Clause 7.1-7.3). Currency: Rand unless specified otherwise in SCC (Clause 16.4). Penalties apply for late delivery (Clause 22).

Threshold: 30 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Pricing: Quote in South African Rand (VAT exclusive) on a fixed-price basis. Include all costs for the 24-month period in the Pricing Schedule (Annexure 6). Payment terms: NHFC pays within 30 days of receipt of a correct tax invoice. Service provider must maintain tax-compliant status for the contract duration. No payment for outstanding information. Cost of compiling the proposal is the bidder’s responsibility. Currency: Payments in non-ZAR currencies are allowed but limited to one exchange rate and must not exceed the contracted amount. Price adjustment formulas may apply if specified in the contract.

Threshold: 30 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Submit all returnable documents as specified in the Special Conditions of Contract (SCC). Failure to submit required documents may result in disqualification. Bids must be posted as per Clause 31 (registered/certified mail for acceptance, ordinary mail for other notices).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Eligibility and evaluation are governed by the General Conditions of Contract (GCC) and SCC. Key requirements: Tax compliance with an original SARS tax clearance certificate (Clause 32.3). No corrupt, fraudulent, or collusive practices (Clauses 1.4, 1.13, 34). No insolvency (Clause 26). Suppliers may face restrictions if found in default or engaging in restrictive practices (Clauses 23, 34). Contract is subject to South African law (Clause 30).

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

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Three-phase evaluation process: Phase 1 – Administrative Compliance: All mandatory documents (Annexures 1-10, SBD forms) must be submitted. Non-compliance may lead to disqualification or a 7-day grace period for supplementary information. Phase 2 – Functionality Evaluation (minimum 70/100 required to proceed): Scoring based on past relevant experience (40 points: 4 letters = 40, 3 = 30, 2 = 20, 1 = 10, none = 0), qualifications/experience of key personnel (30 points: 5+ years + Sage certification = 30, 3-4 years = 20, 1-2 years = 10, none = 0), and methodology/execution approach (30 points: fully customized = 30, basic = 5, generic = 0). Phase 3 – Price and Preference Evaluation (80/20 system): Price = 80 points (lowest acceptable bid scores highest), Specific Goals = 20 points (e.g., South African citizen ownership >50% = 7, Woman ownership >50% = 8, Disabled ownership >50% = 1, Military veteran ownership >50% = 1, Youth ownership >50% = 3). Bidders must consent to background checks, due diligence, and reputational risk assessments (e.g., fraud, corruption, state capture).

Threshold: minimum 70/100 required to proceed): Scoring based on past relevant

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Tax clearance certificate (original SARS) required prior to award (Clause 32.3). No contracts awarded to bidders with tax matters not in order. Compliance with South African law (Clause 30). Prohibition of restrictive practices (Clause 34). National Industrial Participation Programme (NIPP) may apply (Clause 33). Refer to SCC for additional requirements (e.g., B-BBEE, CIDB, CIPC).

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Submit all required documents as a single PDF via email to [email protected] before 04 June 2026 at 11:00 AM. Late submissions will not be accepted. Mandatory returnable documents: Annexure 1 (Tax Compliance Status PIN), Annexure 2 (Company Registration Documents), Annexure 3 (Valid B-BBEE Certificate or Sworn Affidavit), Annexure 4 (Current CSD Report), Annexure 5 (SBD 1: Invitation to Bid), Annexure 6 (Pricing Schedule), Annexure 7 (SBD 4: Bidder’s Disclosure), Annexure 8 (SBD 6.1: Preference Point Claim Form), Annexure 9 (Directors’ ID Documents), Annexure 10 (Signed General Conditions of Contract). Failure to submit any mandatory document will result in disqualification. All forms must be signed, completed, and submitted using the official templates (do not re-type). Bids must comply with the Preferential Procurement Policy Framework Act, 2000, and Regulations, 2022. Avoid canvassing NHFC employees during the evaluation period, as this may lead to disqualification. Soft copy submissions serve as the legal bid document.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Mandatory compliance: 1) Valid Tax Compliance Status (TCS) PIN from SARS (apply via e-filing at www.sars.gov.za). If no TCS PIN, provide CSD registration number. 2) Central Supplier Database (CSD) registration (https://secure.csd.gov.za) – mandatory for all bidders except foreign suppliers with no local entity (must complete a questionnaire). 3) Valid B-BBEE Certificate (SANAS-accredited) or Sworn Affidavit (for EMEs/QSEs). 4) Company Registration Documents (CIPC). 5) Directors’ ID documents. 6) SBD forms: SBD1 (Invitation to Bid), SBD4 (Bidder’s Disclosure), SBD6.1 (Preference Points Claim). 7) Signed General Conditions of Contract (GCC). Disqualification risks: Non-compliance with tax obligations, submission of false/misleading information, bid rigging, collusive behavior, or being listed on the National Treasury’s Restricted Supplier Database. State employees or entities with state-employed directors/members are ineligible. Foreign bidders must complete a questionnaire if not registered in South Africa.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.