Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

This tender, issued by south african forestry company limited (SAFCOL), seeks suppliers to provide sawmill services including stacking, de-stacking, and rework at timbadola sawmill for 18 months. IT is open to compliant bidders who meet mandatory legal, tax, and b-bbee requirements.

AI Document AnalysisMethodology1 document

Analysis complete · ready for your bid

DocumentRFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdfReview complete

Description

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

19 sourced criteria

financial capacity

9 sourced criteria

pricing

6 sourced criteria

compliance returnables

24 sourced criteria

evaluation

20 sourced criteria

experience

1 sourced criteria

personnel

4 sourced criteria

equipment capacity

Source analysis requires completion or review

delivery contract

8 sourced criteria

equity registrations

7 sourced criteria

What the buyer was looking for

1Inferred operational need

Client: SAFCOL (South African Forestry Company Limited), a state-owned forestry company.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf · description

Known supplier evidence

The linked award records NKHUTILE TRADING as appointed for this tender. Recorded contract value: 38962331.16 ZAR.

Qualified inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Contract Awarded

Award Information

Winning Supplier

The provision of sawmill services (stacking, destacking & rework) for a period of 18 months.

Award Details

South African Forestry Company Limited

Organization Directors

Awards Won: NKHUTILE TRADING

View Supplier Intelligence

What the tender required and what the award supports

Client: SAFCOL (South African Forestry Company Limited), a state-owned forestry company.

Service location: Timbadola Sawmill, situated between Louis Trichardt and Thohoyandou on the R524 road. Turn left onto a gravel road 8 km from the main road. GPS coordinates: -23°01'23.15" S, 30°11'39.93" E. Vodacom signal is weak.

Scope: Provision of sawmill services for 18 months, including stacking wet lumber, cleaning/feeding boilers, and de-stacking dried lumber with rework labour.

SAFCOL reserves the right to accept or reject any bid, cancel the tender, amend specifications, or withdraw parts of the requirement.

SAFCOL may request clarifications, conduct site inspections, or attach conditions to bid acceptance.

The tender documents do not constitute an offer.

The lowest or any bid may not be accepted.

All substitute employees must be fully inducted and trained on SAFCOL safety standards.

Service location: Timbadola Sawmill, situated between Louis Trichardt and Thohoyandou on the R524 road. Turn left onto a gravel road and drive 8 km from the main road. GPS coordinates: -23°01'23.15" S, 30°11'39.93" E. Note: Vodacom signal is weak at the site.

Scope of services:

Stacking of wet (green) lumber boards into kiln stacks in the Wetmill Department.

Cleaning and feeding of boilers.

De-stacking dried lumber and providing labour for rework services in the Drymill Department.

All employees must be adequately trained for their specific tasks.

Contractor must manage all employee industrial relations (discipline, industrial action, wage negotiations).

Stacking and Boiler Cleaning Services:

Stackers: 23 per shift (for two shifts).

Sticker Handlers: 1 per shift (for two shifts).

Cleaners: 1 per shift (for four shifts).

Clearly specify all additional costs.

Submit the SBD3.1 Pricing Schedule as part of your bid.

Indicate the total bid price (VAT inclusive) in South African Rand (ZAR) in the designated space. This price must match the total in your pricing schedule; if they differ, the price indicated in the designated space will be considered correct.

State whether the quoted rates are firm for the full 18-month contract period.

If rates are not firm, provide:

Details of the basis for adjustments (e.g., CPI).

A cost breakdown.

Price adjustments that are 100% linked to exchange rate variations are not allowed.

Clearly indicate which portion of the service price and monthly costs is linked to the exchange rate.

Complete and submit the SBD3.1 Pricing Schedule.

Indicate the total VAT-inclusive bid price in South African Rand (ZAR).

State if rates are firm for the full 18-month contract period. If not, provide the adjustment basis (e.g., CPI) and a cost breakdown.

Price adjustments 100% linked to exchange rate variations are not allowed.

Clearly specify any portion of the service price and monthly costs linked to the exchange rate.

SBD3.1 (Pricing Schedule).

The contractor is responsible for managing its own employee industrial relations, including discipline, industrial action, wage negotiations, and safety compliance.

Submit bids to: SAFCOL Nelspruit Office, ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, Nelspruit. Deposit in the tender box next to reception (accessible Monday–Friday, 08h00–16h30).

Deadline: 10 July 2026 at 12:00. Late bids will not be accepted.

Submit one original bid document and one copy.

Use official bid forms only; do not retype. Photocopies are permitted, but original signatures in black ink are required.

Required returnable documents:

SBD1 (Invitation to Tender, signed by an authorised representative).

Specifications, Conditions of Tender, and Undertakings by Tenderer (signed).

SBD4 (Bidder’s Disclosure).

Certified CIPC company registration documents (with member percentages for close corporations).

Certified latest share certificates (for companies).

CSD Registration Summary Report.

Supporting documents for mandatory criteria responses.

Ensure all employees are covered under the Compensation for Occupational Injuries and Diseases Act (COIDA). Be prepared to provide proof of registration and good standing with the Compensation Fund.

Disqualification risks include: tax non-compliance, incomplete documentation, fraudulent information, non-compliance with mandatory requirements, false declarations, or being listed on the National Treasury’s database of restricted suppliers.

Mandatory registration on the National Treasury Central Supplier Database (CSD). Provide your CSD Supplier Number. Only foreign suppliers with no local entity are exempt.

Submit a CSD Registration Summary Report with your bid.

Tax compliance: Submit your SARS-issued Personal Identification Number (PIN) or a printed Tax Compliance Status (TCS) certificate. If registered on the CSD, you may provide your CSD number instead.

For consortia, joint ventures, or subcontractors, each party must submit separate proof of TCS/PIN/CSD number.

Provide company registration details: VAT, COIDA, UIF, PAYE, and other required registrations as per the bid forms.

Employees must be covered under the Compensation for Occupational Injuries and Diseases Act (COIDA). Be prepared to provide documentary proof of registration and good standing with the Compensation Fund.

Bidders who are persons in the service of the state, or companies with directors/members who are, are not eligible.

Bid documents must be completed in black ink. Verify all pages are present and not duplicated.

Your bid constitutes an offer to supply services as per the specifications and prices quoted, and remains binding for 90 days from the closing date.

Points system: 90/10 (price: 80 points, specific goals: 20 points).

Specific goals points:

Black women-owned entities (51%+ ownership): 5 points.

Black-owned entities (51%+ ownership): 10 points.

Youth-owned entities (51%+ ownership): 3 points.

Entities owned by persons with disabilities (51%+ ownership): 2 points.

False claims may result in disqualification, contract cancellation, cost recovery, restriction from state business, and criminal prosecution.

SBD6.1 (Preference Points Claim Form).

Evaluation system: 90/10 preference point system (price: 80 points, specific goals: 20 points).

Mandatory criteria (failure to meet any may result in disqualification):

Attendance at the compulsory briefing session (25 June 2026).

Registration on the Central Supplier Database (CSD) (foreign bidders with no local entity exempt).