Training for 10 candidates to obtain letter of authority under electrical safety instructions (bbf3690 version 3)

Bidding procedure enquiries

• Contact: Moipone Mosiapane
• Telephone: 011 013 1584
• Email: [email protected]

Complaints

• Email: [email protected]

Submission address

Umjantshi House

30 Wolmarans Street

Braamfontein

Johannesburg

Submission method: hand delivery only.

Submission address: Umjantshi House, 30 Wolmarans Street, Braamfontein, Johannesburg.

Closing date and time: 12 November 2026 at 12:00 noon.

Bids must be enclosed in a sealed envelope and addressed to PRASA before the closing date and time.

Bidders must sign the submission register on delivery.

Late bids will not be accepted for consideration.

Changes to quotations will not be considered after the closing date and time.

Returnable forms:

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page with bidder and contact details.
• SBD 4 (Bidder's Disclosure): discloses state employment of directors or shareholders, relationships with PRASA employees, and interests in related enterprises; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals under the 80/20 system.
• Pricing Schedule Section 8: completed in the prescribed format with cost breakdown and price escalation basis.

Evaluation stages:

• Stage 1: compliance (administrative responsiveness).
• Stage 1A: mandatory requirements — failure to submit or meet results in automatic disqualification.
• Stage 1B: other mandatory requirements — PRASA may request missing information within three (3) working days; failure to provide results in disqualification.
• Stage 2: technical or functional requirements — not applicable.
• Stage 3: price and specific goals.

Scoring split:

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Preference point system: 80/20.

Price points formula: PS = 80 (1 - (Pt - Pmin) / Pmin), where Ps is points scored, Pt is the tender price, and Pmin is the lowest acceptable tender price.

Specific goals and required evidence:

• B-BBEE Level 1 or 2 Contributor: 4 points — sworn affidavit or B-BBEE certificate issued by a SANAS-approved agency.
• At least 51% owned by Black people living in rural areas: 4 points — municipal or Eskom bill, or letter from Induna or Chief confirming residential address not older than 3 months.
• At least 51% owned by Black people with disabilities: 4 points — certified copies of ID documents of owners and doctor's note confirming the disability.
• At least 51% owned by Black youth: 4 points — certified copies of ID documents of owners.
• At least 51% owned by Black women: 4 points — certified copies of ID documents of owners.

Objective criteria: PRASA may award to a bidder other than the highest scorer for reasons including negative track record, spreading awards to previously unappointed bidders, avoiding concentration of awards, bidder capacity, materiality of price difference, and the specialised nature of the goods or services.

Scope: Electrical HV training refresher courses leading to a Letter of Authority.

Candidates: 10 candidates.

Training duration: 3 days of classroom contact sessions.

Venue: PRASA premises, 30 Wolmarans Street, Braamfontein, Umjantshi House, Johannesburg.

Assessment: written assessment test or exam at the end of the training session.

Certificate: the bidder must issue a certificate of competence (SAQA-accredited NQF Level 2) to candidates who pass the assessment and meet all Letter of Authority requirements.

Accreditation required:

• TETA accreditation certificates for both assessor and moderator.
• TETA accreditation as service provider or institution for electrical high-voltage safety instructions when working in the vicinity of or near exposed live 3kV DC high-voltage equipment.

Reporting:

• The supplier must provide all accreditation certificates for the institution and trainers.
• Learners must be assessed and issued with A4-size signed competency certificates.
• PRASA must receive a report in MS Excel or Word format listing all candidates, names, surnames, SAP numbers, marks obtained, and pass or fail outcome.

Certificate of competence: the bidder must issue a certificate of competence (SAQA-accredited NQF Level 2) to candidates who pass the training assessment and meet all Letter of Authority requirements.

Pricing schedule: bidders must complete the attached Pricing Schedule (Section 8) strictly in the prescribed format; deviation may result in the bid being declared non-responsive.

Prices: quoted in South African Rand, inclusive of all applicable taxes, on a firm price basis.

Cost breakdown and price escalation basis and formula must be indicated.

Discounts: considered only at the final evaluation stage on an unconditional basis.

Market-related price: PRASA may negotiate with the highest, then second, then third-ranked bidder if the price is not market-related, and cancel the RFQ if no agreement is reached.

Line item: Provide Letter of Authority — unit: each, quantity: 10 — with rate per unit, total price excluding VAT, VAT at 15%, and total price including VAT.

Delivery period: earliest possible, stated in working days from date of order.

Pricing format: prices must be quoted in South African Rand, inclusive of all applicable taxes, on a firm price basis.

Pricing schedule: bidders must complete the attached Pricing Schedule (Section 8) strictly in the prescribed format; deviation may result in the bid being declared non-responsive.

Cost breakdown must be indicated.

Price escalation basis and formula must be indicated.

Discounts: price discounts are considered only at the final evaluation stage on an unconditional basis.

Market-related price: if the highest-scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third-ranked bidder, and cancel the RFQ if no market-related price is agreed.

Validity period: 60 working days from the closing date.

Payment terms: PRASA pays within 30 days of receipt of the supplier's correct tax invoice.

Warranty: items remain free from defects for one year from acceptance, unless another period is stated in the order.

Delivery period: suppliers must offer their earliest possible delivery period, stated in working days from date of order.

Pricing schedule line item: Provide Letter of Authority — unit: each, quantity: 10 — with rate per unit, total price excluding VAT, VAT at 15%, and total price including VAT.

CSD registration: bidders must be registered on the National Treasury Central Supplier Database (CSD) and provide the CSD supplier registration number (MAAA number); business may not be awarded to a bidder who has failed to register, except foreign suppliers with no local registered entity.

Tax compliance: bidders must submit a valid SARS tax compliance status (TCS) PIN or a printed TCS certificate; where no TCS PIN is available but the bidder is registered on the CSD, the CSD number must be provided; each party to a consortium, joint venture or subcontracting arrangement must submit a separate TCS certificate, PIN or CSD number.

State employment restriction: no bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

TETA accreditation: the bidder must be TETA-accredited as a service provider or institution for electrical high-voltage safety instructions near exposed live 3kV DC high-voltage equipment, and must provide TETA accreditation certificates for both assessor and moderator.

Returnable documentation: all RFQ documentation, including all declarations, must be completed and signed.

Joint ventures: a signed joint venture, consortium, partnering or subcontract agreement indicating the leading bidder must be submitted where applicable.

B-BBEE: points are claimed for specific goals under the 80/20 system; evidence requirements are listed under evaluation criteria.

Electrical high-voltage safety: the bidder must be TETA-accredited for electrical high-voltage safety instructions when working in the vicinity of or near exposed live 3kV DC high-voltage equipment.

Letter of Authority scope: the holder may work to clearance from exposed live high-voltage equipment, perform work and supervise unauthorised persons in restricted access ways, and assist with switching as directed by an authorised person.

Assessment: candidates must undergo a written assessment test or exam at the end of the training session.

Certificates: learners must be issued with A4-size signed competency certificates after assessment.

Warranty: supplied items remain free from defects for one year from acceptance by PRASA, unless another period is stated in the order.

Indemnity: the supplier indemnifies PRASA against actions, claims, costs and expenses arising from the supplier's negligence, infringement of intellectual or legal rights, breach of statutory duty, or defective design, materials or workmanship, including claims arising from infringement of the rights of others.

Subcontracting: the successful bidder may subcontract only with PRASA's prior approval; the bidder remains liable for performance.

Governing law: the order or contract is governed by the law of the Republic of South Africa, and the parties submit to the non-exclusive jurisdiction of the South African courts.

Forms: SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form) are standard National Treasury declarations; signing commits the bidder to accurate disclosure and independent price-setting.

Stage 1A mandatory requirements (automatic disqualification if missed): sign the closing or submission register; TETA accreditation certificates for assessor and moderator; TETA accreditation as service provider or institution for electrical high-voltage safety near exposed live 3kV DC equipment.

Stage 1B other mandatory requirements (PRASA may request within three working days; disqualification if not provided): valid SARS PIN; completion of all RFQ documentation and declarations; CSD supplier registration number; signed joint venture, consortium, partnering or subcontract agreement indicating the leading bidder where applicable.

Stage 2 technical or functional requirements: not applicable.

Stage 3 price and specific goals: price 80 points, specific goals 20 points, total 100 points, using the 80/20 preference point system.

Specific goals: B-BBEE Level 1 or 2 (4 points); at least 51% Black-owned rural (4 points); at least 51% Black-owned people with disabilities (4 points); at least 51% Black-owned youth (4 points); at least 51% Black-owned women (4 points).

Objective criteria: PRASA may award to a non-highest scorer for stated reasons including track record, spreading awards, avoiding concentration, capacity, price difference and specialised nature.