What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The perishable products export control board (ppecb) invites proposals for a 36-month contract (renewable for 24 months) to provide website hosting, design, support, and development for www.ppecb.com, Social media management for linkedin and x/twitter, and support for the intellex data platform. The tender targets suppliers capable of delivering secure, popia-compliant digital services with dedicated account management and strict SLA response times.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentINVITA~1.PDFReview complete
Description
Source: INVITA~1.PDF
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
3 sourced criteria
financial capacity
3 sourced criteria
pricing
4 sourced criteria
compliance returnables
1 sourced criteria
evaluation
2 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
5 sourced criteria
What the buyer was looking for
1Inferred operational need
Provide 15-hour monthly retainer for website support/development (WordPress, rollover up to 6 months), Intellex support (~120 hours/year, billed as needed), and pay-per-use social media management (LinkedIn/X).
Threshold: 6 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
PPECB requires a 36-month contract (renewable for 24 months) for: 1) Website hosting, design, support, and development for www.ppecb.com (WordPress-based, currently hosted with Xneelo). 2) Social media management for LinkedIn and X/Twitter (pay-per-use, ~1 post/month). 3) Intellex platform support (Microsoft Power BI Embedded, hosted on PPECB website). Services include 15-hour monthly retainer for support, security, development, and enhancements (rollover up to 6 months). Additional ad hoc work billed separately. Intellex support (~120 hours/year) and social media are billed as needed. Dedicated account manager required for direct email/phone contact. Full source code repository must be provided at contract end.
Important Dates
Source: INVITA~1.PDF (RFP)
Closing date and time: 06 July 2026 at 11h00. Bid validity period: 120 days from date of closure. Queries deadline: 10 days before closing date (26 June 2026).
Submit in dual format: 1) Hard copy: sealed tender box at PPECB Head Office, Main Reception, 45 Silwerboom Avenue, Plattekloof, Cape Town, 7500. 2) Electronic copy: via Microsoft OneDrive, shared with [email protected] and [email protected]. Both must be delivered before 06 July 2026 at 11h00. In case of conflict, hard copy takes precedence. No late submissions accepted. Split into two sealed envelopes: Envelope 1 (Technical Proposal, no pricing) and Envelope 2 (Pricing Proposal, no technical info). Both envelopes must be placed in an outer sealed envelope marked with tender number and name. Required forms: SBD1, SBD4, SBD6.1, SBD3.3, Non-Disclosure Agreement (Annexure A), Tax Compliance PIN Certificate, valid B-BBEE Certificate, and all supporting documents as listed in Section 5.2. Non-compliance with submission instructions may result in disqualification.
Evaluation Criteria
Source: INVITA~1.PDF (RFP)
5-stage evaluation process: 1) Administrative/Compliance: Check returnable documents for compliance with tender terms. 2) Functional/Technical: Weighted criteria (195 points total, minimum threshold 185 points). Must score above individual sub-minimums per criteria. Key criteria: POPIA compliance & security (20 points), costs clarity (20 points), references (20 points), experience (25 points), response times (20 points), resource availability (30 points), payment terms (20 points), financial stability (20 points), dedicated account manager (20 points). 3) Site Visit: Premises inspection (max 40 points: safety/security 20, additional measures 20). Bidder must confirm in writing they will allow site access and provide address. 4) Price & Preference: 80/20 system. B-BBEE points: EME=20, QSE=20, Generic=5 (max 20). 5) Objective Criteria: Risk assessment (fruitless expenditure, abnormally low bid, material irregularity, litigation, poor past performance). Bidders in litigation with PPECB or with poor past performance may be excluded. Contract award subject to Executive Committee and Board approval.
Technical Specifications
Source: INVITA~1.PDF (RFP)
Scope: 36-month contract (renewable for 24 months) for website hosting, design, support, and development for www.ppecb.com (WordPress-based, currently hosted with Xneelo); social media management for LinkedIn and X/Twitter; Intellex platform support (Microsoft Power BI Embedded, hosted on PPECB website). Services: 15-hour monthly retainer for support, design, development, security, and enhancements (rollover up to 6 months). Additional ad hoc work billed at approved rates. Intellex support: ~120 hours/year, billed as needed. Social media: pay-per-use (sponsored content, promoted posts, ~1 post/month). Deliverables: Monthly reports (website analytics, plugin updates, backups, Intellex usage), annual customer satisfaction survey, bulk email management, source code repository on contract completion. SLA response times: 24h for tender docs, 48h for other docs, 7 working days for survey reports, end of first week for monthly reports. POPIA compliance and website security (firewall, updates, backups) mandatory. Dedicated account manager required for direct email/phone contact.
Experience & Qualifications
Source: INVITA~1.PDF
Organizational experience (not individual): 5–10 years = 20 points, 4–5 years = 10 points, 2–3 years = 5 points. Current number of websites maintained = 5 points. Response times: Must confirm agreement to stipulated times (20 points, no deviations). Resource allocation: Provide organogram (10 points) + CVs for Customer Service Rep (5), Lead Developer (5), Support Developer (5). Confirm resource availability and continuity plans (5 points). Financial stability: Confirm not over-reliant on PPECB fees; state % of total income from PPECB: <5% = 20, 5–15% = 15, 15–25% = 10, >25% = 5 points. Dedicated account manager: Must be separate from developer, available via email/phone (20 points).
Quality Management
Source: INVITA~1.PDF
Technical documents must be organized in sequence with clearly marked sections per evaluation criteria. Include page references for easy location. Site visit stage: Bidders passing Stages 1 & 2 undergo premises inspection by 2 evaluators. Risk assessment and feedback provided to committee. Bidder must confirm in writing they will allow site access and provide address. Scoring: Safety/security of premises (min 10, max 20 points), additional security measures (CCTV, alarms, etc.) (min 10, max 20 points).
Pricing Schedule
Source: INVITA~1.PDF
Submit SBD 3.3 Pricing Schedule in MS-Excel (unencrypted). Must include: Ceiling price (total estimated cost + taxes). Hourly/daily rates for all personnel. Cost per phase + man-days. Travel expenses (rate/km, airfare class, etc.) with proof. Other expenses (accommodation, etc.) with proof. Period for project commencement post-award. Estimated man-days for completion. Confirm if rates are firm for contract duration (yes/no); if no, specify adjustment basis (e.g., CPI). All prices VAT inclusive. No blank fields; detailed cost breakdown required. Deviation from format = non-responsive bid.
Financial Requirements
Source: INVITA~1.PDF (RFP)
Pricing must be VAT inclusive. Required fees: hourly retainer rate, monthly hosting fee, ad hoc support rate, after-hours emergency rate, total monthly fee (including retainer, hosting, bulk email platform). Intellex: hourly rate. Social media: management fee, costs for sponsored content/inMail (LinkedIn), promoted tweets/cards (X/Twitter). Payment terms: 30 days from invoice (20 points). Pricing schedule must be in MS-Excel, unencrypted. All components must be quoted; no blank fields. Deviation from pricing schedule format = non-responsive bid. Discounts only considered if unconditional. Errors/omissions not accepted. Submit SBD 3.3 Pricing Schedule with detailed cost breakdown.
Compliance Requirements
Source: INVITA~1.PDF (RFP)
Mandatory: CSD registration (Master Registration Number in SBD1). Tax Compliance PIN Certificate. Valid B-BBEE Certificate (SANAS approved or affidavit for EMEs/QSEs). For joint ventures/consortiums: consolidated B-BBEE certificate, joint venture agreement (split of work, rand value, lead partner, guarantees), Tax Clearance for each member, proof of ownership/shareholders, company registration certificates. SBD forms: SBD1 (Invitation to Submit Proposal), SBD4 (Bidder Declaration), SBD6.1 (Preference Points Claim). Non-Disclosure Agreement (Annexure A). Proof of authority to sign bid. Subcontracting not allowed. POPIA compliance required. Contract governed by National Treasury’s GCC and PPECB’s SCC. SCC prevails in conflicts.
Contractual Terms
Source: INVITA~1.PDF
Contract governed by National Treasury’s General Conditions of Contract (GCC) and PPECB’s Special Conditions of Contract (SCC). SCC prevails in conflicts. Key terms: 36-month duration + 24-month renewal option. Annual performance reviews; PPECB may terminate for poor performance or reputational risk. Successful bidder must sign formal agreement. No assignment/cession of obligations without written consent. Proof of insurance (public liability) required before work begins; must be maintained for contract duration. Subcontracting not allowed. Legal jurisdiction: South African courts. Payment terms: 30 days from invoice, VAT inclusive, correct PO number required. PPECB reserves right to reject non-compliant proposals.
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Dedicate a customer service representative/account manager for direct email/phone contact and supply a full website source code repository upon contract completion.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
PPECB requires a 36-month contract (renewable for 24 months) for: 1) Website hosting, design, support, and development for www.ppecb.com (WordPress-based, currently hosted with Xneelo). 2) Social media management for LinkedIn and X/Twitter (pay-per-use, ~1 post/month). 3) Intellex platform support (Microsoft Power BI Embedded, hosted on PPECB website). Services include 15-hour monthly retainer for support, security, development, and enhancements (rollover up to 6 months). Additional ad hoc work billed separately. Intellex support (~120 hours/year) and social media are billed as needed. Dedicated account manager required for direct email/phone contact. Full source code repository must be provided at contract end.
Threshold: 24 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Delivery obligation
Contract governed by National Treasury’s General Conditions of Contract (GCC) and PPECB’s Special Conditions of Contract (SCC). SCC prevails in conflicts. Key terms: 36-month duration + 24-month renewal option. Annual performance reviews; PPECB may terminate for poor performance or reputational risk. Successful bidder must sign formal agreement. No assignment/cession of obligations without written consent. Proof of insurance (public liability) required before work begins; must be maintained for contract duration. Subcontracting not allowed. Legal jurisdiction: South African courts. Payment terms: 30 days from invoice, VAT inclusive, correct PO number required. PPECB reserves right to reject non-compliant proposals.
Threshold: 30 days
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Organizational experience (not individual): 5–10 years = 20 points, 4–5 years = 10 points, 2–3 years = 5 points. Current number of websites maintained = 5 points. Response times: Must confirm agreement to stipulated times (20 points, no deviations). Resource allocation: Provide organogram (10 points) + CVs for Customer Service Rep (5), Lead Developer (5), Support Developer (5). Confirm resource availability and continuity plans (5 points). Financial stability: Confirm not over-reliant on PPECB fees; state % of total income from PPECB: <5% = 20, 5–15% = 15, 15–25% = 10, >25% = 5 points. Dedicated account manager: Must be separate from developer, available via email/phone (20 points).
Threshold: 10 years
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Mandatory requirement
Pricing must be VAT inclusive. Required fees: hourly retainer rate, monthly hosting fee, ad hoc support rate, after-hours emergency rate, total monthly fee (including retainer, hosting, bulk email platform). Intellex: hourly rate. Social media: management fee, costs for sponsored content/inMail (LinkedIn), promoted tweets/cards (X/Twitter). Payment terms: 30 days from invoice (20 points). Pricing schedule must be in MS-Excel, unencrypted. All components must be quoted; no blank fields. Deviation from pricing schedule format = non-responsive bid. Discounts only considered if unconditional. Errors/omissions not accepted. Submit SBD 3.3 Pricing Schedule with detailed cost breakdown.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Inferred operational need
Submit dual-format bids (hard copy + electronic via OneDrive) by 06 July 2026 at 11h00, split into Technical (no pricing) and Pricing (no technical info) envelopes. Late or non-compliant submissions are disqualified.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
Pricing must be VAT-inclusive, include all required fees (hosting, retainer, ad hoc rates, Intellex/social media costs), and adhere to the prescribed MS-Excel format (SBD 3.3).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Delivery obligation
Submit SBD 3.3 Pricing Schedule in MS-Excel (unencrypted). Must include: Ceiling price (total estimated cost + taxes). Hourly/daily rates for all personnel. Cost per phase + man-days. Travel expenses (rate/km, airfare class, etc.) with proof. Other expenses (accommodation, etc.) with proof. Period for project commencement post-award. Estimated man-days for completion. Confirm if rates are firm for contract duration (yes/no); if no, specify adjustment basis (e.g., CPI). All prices VAT inclusive. No blank fields; detailed cost breakdown required. Deviation from format = non-responsive bid.
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Mandatory requirement
Scope: 36-month contract (renewable for 24 months) for website hosting, design, support, and development for www.ppecb.com (WordPress-based, currently hosted with Xneelo); social media management for LinkedIn and X/Twitter; Intellex platform support (Microsoft Power BI Embedded, hosted on PPECB website). Services: 15-hour monthly retainer for support, design, development, security, and enhancements (rollover up to 6 months). Additional ad hoc work billed at approved rates. Intellex support: ~120 hours/year, billed as needed. Social media: pay-per-use (sponsored content, promoted posts, ~1 post/month). Deliverables: Monthly reports (website analytics, plugin updates, backups, Intellex usage), annual customer satisfaction survey, bulk email management, source code repository on contract completion. SLA response times: 24h for tender docs, 48h for other docs, 7 working days for survey reports, end of first week for monthly reports. POPIA compliance and website security (firewall, updates, backups) mandatory. Dedicated account manager required for direct email/phone contact.
Threshold: 24 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Inferred operational need
Meet POPIA compliance and security requirements (firewall, updates, backups, user access management) with detailed measures outlined in the proposal.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Inferred operational need
Achieve minimum 185/195 points in technical evaluation (criteria include POPIA compliance, costs clarity, references, experience, response times, and resource availability).
Threshold: minimum 185/195 points in technical evaluation (criteria include POP
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirement
Technical documents must be organized in sequence with clearly marked sections per evaluation criteria. Include page references for easy location. Site visit stage: Bidders passing Stages 1 & 2 undergo premises inspection by 2 evaluators. Risk assessment and feedback provided to committee. Bidder must confirm in writing they will allow site access and provide address. Scoring: Safety/security of premises (min 10, max 20 points), additional security measures (CCTV, alarms, etc.) (min 10, max 20 points).
Threshold: 20 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
16Mandatory requirement
Submit in dual format: 1) Hard copy: sealed tender box at PPECB Head Office, Main Reception, 45 Silwerboom Avenue, Plattekloof, Cape Town, 7500. 2) Electronic copy: via Microsoft OneDrive, shared with [email protected] and [email protected]. Both must be delivered before 06 July 2026 at 11h00. In case of conflict, hard copy takes precedence. No late submissions accepted. Split into two sealed envelopes: Envelope 1 (Technical Proposal, no pricing) and Envelope 2 (Pricing Proposal, no technical info). Both envelopes must be placed in an outer sealed envelope marked with tender number and name. Required forms: SBD1, SBD4, SBD6.1, SBD3.3, Non-Disclosure Agreement (Annexure A), Tax Compliance PIN Certificate, valid B-BBEE Certificate, and all supporting documents as listed in Section 5.2. Non-compliance with submission instructions may result in disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DREAMSMITHS MARKETING as appointed for this tender. Recorded contract value: 1473534 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Mandatory requirement
Mandatory: CSD registration (Master Registration Number in SBD1). Tax Compliance PIN Certificate. Valid B-BBEE Certificate (SANAS approved or affidavit for EMEs/QSEs). For joint ventures/consortiums: consolidated B-BBEE certificate, joint venture agreement (split of work, rand value, lead partner, guarantees), Tax Clearance for each member, proof of ownership/shareholders, company registration certificates. SBD forms: SBD1 (Invitation to Submit Proposal), SBD4 (Bidder Declaration), SBD6.1 (Preference Points Claim). Non-Disclosure Agreement (Annexure A). Proof of authority to sign bid. Subcontracting not allowed. POPIA compliance required. Contract governed by National Treasury’s GCC and PPECB’s SCC. SCC prevails in conflicts.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.