Bid for the supply, delivery, installation, testing & commissioning of a 300kva, three phase diesel backup generator at seven stars dairy in amahlathi municipality of the amathole district in the eastern cape province

- Must be registered with CIDB in 2EB class or higher for construction works and have active status on closing date. Bidders exceeding CIDB threshold by >15% with other contracts may be disqualified.\n- Mandatory attendance at the compulsory site inspection and clarification meeting on 9 June 2026 at 11:00 in Keiskammahoek.\n- Submit all required documents: CIDB certificate, CSD registration proof, tax compliance PIN/CSD number, Workman’s Compensation Certificate, and proof of professional registration as a Qualified Electrician with a 3-phase wireman’s license (ECB/ECA member).\n- Tender must be submitted on official forms, in a sealed envelope, by 11:00 on 23 June 2026 to the specified address. Late, electronic, or incomplete submissions will not be accepted.\n- Compliance with 80/20 PPPFA preference point system (80 points for price, 20 for specific goals such as black/women/youth/disability ownership or Eastern Cape locality).\n- For contracts ≥ R3.0M, non-Eastern Cape bidders must subcontract 25% of the contract value to an Eastern Cape-based supplier.\n- All certificates and documents must be valid for 90 days after the tender closing date.

Threshold: 80 points

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

All tenderers must submit proof of valid registration with the CIDB in a EB class of construction works: It is estimated that tenderers must have a CIDB designation of level 2EB or higher.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Submit the completed tender document and all supporting documentation in a single sealed envelope. Clearly mark the envelope with: "CONTRACT NO: SCMU8-26/27-0033: BID FOR THE SUPPLY, DELIVERY, INSTALLATION, TESTING & COMMISSIONING OF A 300KVA, THREE PHASE DIESEL BACKUP GENERATOR AT SEVEN STARS DAIRY IN AMAHLATHI MUNICIPALITY OF THE AMATHOLE DISTRICT IN THE EASTERN CAPE PROVINCE". Deposit the envelope in the tender box at: THE DEPARTMENT OF AGRICULTURE, SCM OFFICES, Corner Fitzpatrick and Panmure Road, Old BKB Building, Arcadia, East London, 5200, not later than 11:00 on 23 June 2026. Late submissions will not be accepted. \n\nRequirements:\n- Tenders must be submitted on the official forms provided (not re-typed).\n- Telephonic, telegraphic, e-mail, or facsimile submissions will not be accepted.\n- Attendance of the compulsory site inspection and clarification meeting on 9 June 2026 at 11:00 at Agricultural Offices, Keiskammahoek, is mandatory. Failure to attend will disqualify the bid.\n- All submitted certificates must be valid for 90 days after the tender closing date.\n\nReturnable documents:\n- SBD1 (Invitation to Bid)\n- Form of Offer and Acceptance\n- SBD4 (Declaration of Interest)\n- Compulsory Enterprise Questionnaire\n- CIDB certificate\n- CSD registration proof\n- JV Agreement (if applicable)\n- Workman’s Compensation Registration Certificate\n- Proof of professional registration as a Qualified Electrician with a 3-phase wireman’s license (registered with Department of Labour and member of ECB or ECA).

Threshold: 90 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Evaluation is conducted in four phases:\n\nPhase One: Pre-qualification\n- Only bids from tenderers with a minimum CIDB 2EB class for construction works and active CIDB registration on the closing date will proceed.\n- Bidders exceeding their CIDB grading threshold by more than 15% in combination with other contracts may be disqualified.\n\nPhase Two: Responsiveness\n- Bids must meet all minimum requirements and submit all supporting documents. Failure to comply will result in elimination.\n- Key requirements: Bid Document (original format), fully completed and signed forms (e.g., SBD1, SBD4, Form of Offer and Acceptance), CIDB and CSD registration, tax compliance, professional registration, and attendance of compulsory briefing.\n- Non-eliminating factors: Past experience reports, references, company profiles, and lists of resources.\n\nPhase Three: Price and Preferential Points\n- Scoring: 80 points for price, 20 points for specific goals (PPPFA 2022).\n- Price scoring formula: A = (1 - (P - Pm)/Pm) * W1, where W1 is 80 (if tender value ≤ R50M) or 90 (if > R50M).\n- Specific goals and required documentation:\n * 51% black-owned EME/QSE: ID copy, CIPC registration, CSD report.\n * Located in Eastern Cape: Municipal rates account, councilor’s letter, or lease agreement.\n * 51% women-owned EME/QSE: ID copy, CIPC registration, CSD report.\n * 51% youth-owned EME/QSE (age ≤ 35): ID copy, CIPC registration, CSD report.\n * 51% owned by people with disability: ID copy, CIPC registration, CSD report, medical certificate, SASSA confirmation.\n\nPhase Four: Final Evaluation\n- Bids are ranked based on total points (max 100).\n- The bid with the highest points is not guaranteed award; the department reserves the right to consider risk profile, past performance, and advancement of designated groups.\n\nDisqualification Risks:\n- Late, incomplete, unsigned, or electronically submitted bids.\n- Non-compliance with CIDB, CSD, tax, or professional registration requirements.\n- Gross calculation errors or omissions in the Bill of Quantities.\n- Failure to submit required documentation (e.g., JV Agreement, Workman’s Compensation Certificate).

Threshold: minimum CIDB 2EB class for construction works and active CIDB regist

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

- Scope: Supply, delivery, installation, testing, and commissioning of a 300kVA, three-phase diesel backup generator.\n- Location: Seven Stars Dairy, Amahlathi Municipality, Amathole District, Eastern Cape Province (Keiskammahoek).\n- Time of completion: 10 weeks from contract award.\n- Deliverables: Generator as per the Bill of Quantities (BOQ), including testing and commissioning.\n- Standards: Must comply with:\n * General Conditions of Contract for Construction Works (GCC 2015).\n * CIDB Standard for Uniformity in Construction Procurement (August 2019).\n * Relevant South African National Standards (SANS).\n * Occupational Health and Safety Act and Construction Regulations 2014.\n- Subcontracting:\n * Part of the works cannot be subcontracted without prior approval from the Engineer.\n * For contracts valued at R3.0 million or more, bidders not from the Eastern Cape Province must subcontract 25% of the contract value to an Eastern Cape-based bidder/contractor.\n * Bidders must maximize sourcing of building materials or infrastructure input materials from Eastern Cape-based suppliers or manufacturers.\n- Equivalent products: Where brand names are specified, equivalent or better items are acceptable.

Threshold: 10 weeks

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

- CIDB Registration:\n * Bidders must be registered with the CIDB in a 2EB class of construction works or higher.\n * Bidders exceeding their CIDB grading threshold by more than 15% in combination with other contracts may be regarded as non-responsive.\n- CSD Registration:\n * Bidders must be registered on the National Treasury Centralized Supplier Database (CSD) and provide proof of active and recently updated registration.\n- Tax Compliance:\n * Bidders must be in good standing with SARS. Tax compliance status will be verified via CSD.\n * Bidders must submit a CSD number or tax compliance PIN.\n * Preferred bidders will be given 7 days to rectify tax matters if found non-compliant.\n- Professional Registration:\n * Proof of professional registration as a Qualified Electrician with a 3-phase wireman’s license (registered with the Department of Labour and member of ECB or ECA) is required.\n- Workman’s Compensation:\n * Bidders must be registered and in good standing with the Compensation Fund or a licensed compensation insurer.\n- Joint Ventures:\n * If applicable, submit a JV Agreement, Power of Attorney, and CIDB/CSD certificates for all partners.\n- Conflict of Interest:\n * Bidders must complete the Compulsory Declaration and Enterprise Questionnaire to confirm no conflicts of interest.\n- Tender Defaulters:\n * Bidders or their directors/shareholders must not be listed on the Register of Tender Defaulters.\n- Additional Documents:\n * CK documents.\n * Past experience reports (Annexure K and H).\n * List of key personnel and CVs.\n * Work program.\n * Company profile and list of available resources/plant/machinery.\n * List of projects with pending or concluded litigations.

Threshold: 7 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.