Awarded Tender: TRANSNET soc ltd UPS supply installation eastern cape tender

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

This tender is for the supply, delivery, removal of existing systems, and the installation, testing and commissioning of three new uninterruptible power supply (UPS) systems at the port of east london over a six-month period. IT is a request for quotation issued by TRANSNET soc ltd and is aimed at qualified electrical service providers with specific experience in UPS projects.

AI Document AnalysisMethodology4 documents

Review in progress · 1 of 4 document being finalised

Review in progress

The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: 1. Request for Quotation for Supply and Installation of UPS System.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

Document2. Technical Functionality Evaluation Criteria for Supply and Installation of UPS.pdfReview complete

Award analysis coverage

0 of 4 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

94 sourced criteria

financial capacity

25 sourced criteria

pricing

10 sourced criteria

compliance returnables

22 sourced criteria

evaluation

19 sourced criteria

experience

15 sourced criteria

personnel

1 sourced criteria

equipment capacity

7 sourced criteria

delivery contract

26 sourced criteria

equity registrations

7 sourced criteria

What the buyer was looking for

1Mandatory requirement

Method Statement: Submit a comprehensive method statement detailing the execution plan; it must cover at least three of five specified aspects (e.g., procurement, installation, testing, waste disposal, project schedule).

Threshold: at least three of five specified aspects (e

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for AK ELECTRICAL CONSULTANTS.

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Technical Specifications

Source: 2. Technical Functionality Evaluation Criteria for Supply and Installation of UPS.pdf (unknown)

Scope: Supply, delivery, removal of existing UPS systems, and installation, testing, and commissioning of three (3) new UPS systems at the Port of East London. Duration: 6 months.

Key deliverables:

Procure/supply new UPS systems.
Remove existing UPS systems.
Install new UPS systems.
Test and commission new UPS systems.
Dispose of waste and restore the site.

Supply, delivery, removal of existing UPS systems, and installation, testing, and commissioning of three (3) new UPS systems at the Port of East London for a period of 6 months.

[Source: 2. Technical Functionality Evaluation Criteria for Supply and Installation of UPS.pdf]

Environmental requirements include:

Submission of an Environmental Management Plan as part of the SHE Management Plan.
Disposal of waste and site restoration must be addressed in the method statement.

[Source: 2. Technical Functionality Evaluation Criteria for Supply and Installation of UPS.pdf]

Submit a comprehensive method statement detailing the execution plan for:

Procurement/supply of UPS systems.
Installation of new UPS systems.
Testing of UPS systems.
Disposal of waste and site restoration.
Project schedule with milestones and activities.

Minimum 3 of 5 aspects required for scoring. Points increase with the number of aspects covered (20 to 100).

[Source: 2. Technical Functionality Evaluation Criteria for Supply and Installation of UPS.pdf]

Company Experience (30% weight):

Submit 3+ signed reference letters or practical completion certificates for UPS/similar work.
Each must include project description and valid client contact details (name, email, address, phone).
Points: 20 (1 reference), 40 (2), 60 (3), 80 (4), 100 (5+).

Key Personnel Qualification (15% weight):

Submit copies of electrical artisan/electrician qualifications with trade test certificates.
Points: 20 (N2), 40 (N3), 60 (N4), 80 (N5), 100 (N6 or higher).

Key Personnel Experience (15% weight):

Submit CVs for electrical artisans/electricians with UPS/similar work experience.
Minimum 3 years required.
Points: 20 (1-2 years), 40 (2-3 years), 60 (3-4 years), 80 (4-5 years), 100 (5+ years).
Qualifications must match CVs.

[Source: 2. Technical Functionality Evaluation Criteria for Supply and Installation of UPS.pdf]

RFQ3. Contract for Supply and Installation of UPS System at POEL.pdfReview complete

Description

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf

Supply, delivery, removal of existing uninterruptible power supplies (UPS).
Installation, testing, and commissioning of three new UPS systems at Port of East London.
Works involve removal of old UPSs and supply/delivery/installation/testing of new UPSs.
Site boundaries and site information are in Part C4.
Works information is in Part C3.

Important Dates

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf (RFQ)

Starting date: August 2026.
The Contractor must submit the first programme for acceptance within two weeks of the Contract Date.
The Contractor submits revised programmes at intervals no longer than two weeks.
The defects date is fifty-two weeks after completion of the whole works.
The defect correction period is two weeks.
Payment assessments are monthly on the 25th day of each month.
Payments are made on or before the last day of the month following receipt of a valid Tax Invoice and Statement.

Contact Information

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf (RFQ)

Employer: Transnet SOC Ltd, Registered address: Transnet National Ports Authority, Port Control Building, Ganteaume Crescent, Port of East London, 5201.
Project Manager: Siphokazi Mpetshwa-Masondo, Address: Transnet National Ports Authority, EMD Building, 01 DR Zahn & Nuffield Road, West Bank, Port of East London, 5201.
Port Engineer: Zanele Ntantala, Address: Transnet National Ports Authority, Port Control Building, Ganteaume Crescent, East London, 5201.

Submission Guidelines

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf (RFQ)

Complete the Form of Offer manually and ensure amounts correspond with electronically submitted prices.
Submit the signed Form of Offer and Acceptance, including the Schedule of Deviations if any.
Failure to provide required securities, bonds, guarantees, proof of insurance, and other documentation within two weeks of receiving the signed agreement constitutes a repudiation.

Returnable Documents

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf (RFQ)

Form of Offer and Acceptance must be signed with name, capacity, and witness.
Tenderer's CIDB registration number required.
Employer's acceptance signature block.
Schedule of Deviations if applicable.
Contractor's name, address, contact details to be provided.

Evaluation Criteria

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf (RFQ)

Tenderer must be registered with the CIDB (Construction Industry Development Board).
Compliance with South African laws and regulations.
Ability to meet technical and financial requirements of the contract.
No history of collusion or tender rigging (risk of blacklisting).
Willingness to undergo SSA vetting for security clearance if accessing National Key Points.
Compliance with POPIA (Protection of Personal Information Act).
Ability to provide required securities, bonds, or guarantees.
Proof of insurance coverage as specified in the contract.
Experience in UPS supply, installation, and commissioning.
Adherence to specified standards (SANS, OHS Act, etc.).
Capacity to handle removal and disposal of existing UPS systems.

Technical Specifications

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf (RFQ)

Scope: Supply, delivery, removal of existing UPS, and installation, testing, and commissioning of three new UPS systems at the Port of East London.
Existing UPS to remove: One 30KVA (Port Admin), one 20KVA (Port Control), one 10KVA (Grain Elevator).
New UPS: Supply, deliver, install, test, and commission three UPS units.
UPS must consist of rectifier/charger, inverter, manual bypass switch.
Must be based on six-pack IGBT technology with thermal monitoring and frequency chopping.
Must accept high crest factors (3:1) without derating.
Must have maintenance-free 10-year batteries rated for 30 minutes at full load.
Batteries split into 4 strings with separate isolators.
Contractor to supply and install cabling, sub-DB if needed, and all accessories.
Contractor to calculate correct cable sizes per SANS 10142-1.
Contractor responsible for making good all damage, keeping site tidy, and removing rubble.
Must adhere to SANS standards, Occupational Health and Safety Act, municipal bylaws, and local authority requirements.

Experience & Qualifications

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf

Contractor must provide key persons' names, jobs, responsibilities, qualifications, experience.
CVs and further key persons data to be appended to Tender Schedule.
Contractor must submit programme and activity schedule.
Pricing data includes percentages for people overheads, design overheads, equipment rates.
Activity Schedule includes items for Health and Safety, UPS supply/installation/testing, delivery, Certificates of Compliance.

Quality Management

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf

Tenderers must complete Form of Offer manually with amounts matching electronic submission.
Contract consists of Part C1 Agreements and Contract Data, Part C2 Pricing Data, Part C3 Works Information, Part C4 Site Information.
Schedule of Deviations is the only record of agreed changes.
No amendments/deviations valid unless in Schedule.
Agreement effective when tenderer receives fully completed original copy.
Tenderer has five working days to object after receipt.
Employer provides insurance for works, plant, materials, public liability, SASRIA.
Contractor must provide additional insurances as required.
Activity Schedule must be completed manually and electronically.
Tendered total includes all costs, overheads, profits, risks.

Pricing Schedule

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf

Activity Schedule is in Part C2 Pricing Data.
Tendered total of prices to be stated in figures and words excluding VAT.
Defined Cost uses Shorter Schedule of Cost Components.
Payment based on completed activities.
Schedule includes direct fee percentage, subcontracted fee percentage.
Percentages for people overheads, design overheads to be specified.
Rates for equipment and hourly rates for design outside working areas required.
Activity Schedule items: Health and Safety Requirements, disconnection/removal of existing UPS, supply/installation/testing of 30KVA, 20KVA, 10KVA UPS, delivery, Certificates of Compliance.
Total price calculated as subtotal A+B+C, plus 15% VAT if applicable.

Financial Requirements

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf (RFQ)

Contract uses NEC3 Engineering and Construction Contract Option A (Priced contract with activity schedule).
Prices are lump sums for each activity on the Activity Schedule.
Payment based on Price for Work Done to Date, assessed on completed activities.
Activity Schedule is in Part C2 Pricing Data.
Tendered total of prices must include all direct/indirect costs, overheads, profits, risks, liabilities.
Currency is South African Rand.
VAT is 15%.
Assessment interval is monthly on the 25th.
Payment terms: on or before last day of month following valid invoice.
Interest rate is Rand Merchant Bank prime lending rate.
Pricing schedule includes items for Health and Safety, UPS supply/installation/testing for 30KVA, 20KVA, 10KVA, delivery, and Certificates of Compliance.

Compliance Requirements

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf (RFQ)

Contract governed by South African law.
Language is English.
Contractor must comply with Compensation for Occupational Injuries and Diseases Act.
Insurance requirements: Employer provides principal controlled insurance; Contractor must provide additional insurances including professional indemnity (if design involved), insurance for manufactured goods, motor vehicle liability (min R5m), and others as specified.
Insurance policies must be approved by Employer and certificates submitted.
Joint ventures must provide a certified joint venture agreement or Memorandum of Incorporation within four weeks, detailing constituents, liabilities, insurance, financials.
Employer reserves right to vet through State Security Agency for security clearances.
Contractor must comply with Protection of Personal Information Act.
No collusion; Employer reserves rights regarding tender rigging.

Health & Safety

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf

Adhere to all security and safety protocols in access-controlled areas.
Comply with Occupational Health and Safety Act and regulations.
Comply with municipal bylaws, local authority requirements.
Follow SANS standards including SANS 10142 for wiring.
Contractor must include Health and Safety Requirements as a priced item.
Contractor responsible for disconnecting and removing existing UPS sets.
Minimum insurance for employee injury: comply with Compensation for Occupational Injuries and Diseases Act.

Contractual Terms

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf

Contract uses NEC3 Engineering and Construction Contract June 2005 (amended) with Option A, W1, X7, X18.
Law of contract is South African.
Period for reply is two weeks.
Starting date is August 2026.
Defects date is 52 weeks after completion.
Defect correction period is two weeks.
Delay damages: R205 per day for late completion.
Liability limitations: Nil for indirect/consequential loss; limited to cost of correcting defect for property damage; limited to total of prices for design defects; total liability limited to 24 months after completion.
Termination for non-performance based on SLA.
Dispute resolution: Adjudicator agreed by parties or appointed by Chairman of Association of Arbitrators; arbitration under Association of Arbitrators rules.
Joint venture must provide agreement within four weeks and cannot alter composition without approval.
Termination clauses include business rescue and repudiation.
Employer reserves right to SSA vetting.
No collusion; blacklisting possible.
Compliance with Protection of Personal Information Act required.

Section

Source: 3. Contract for Supply and Installation of UPS System at POEL.pdf (RFQ)

Employer's contractual address: Transnet National Ports Authority, Port Control Building, Ganteaume Crescent, Port of East London, 5201.
Project Manager: Siphokazi Mpetshwa-Masondo at EMD Building, 01 DR Zahn & Nuffield Road, West Bank, Port of East London, 5201.
Port Engineer: Zanele Ntantala at Port Control Building, Ganteaume Crescent, East London, 5201.

RFQ1. Request for Quotation for Supply and Installation of UPS System.pdfCompliance review in progress

Important Dates

Source: 1. Request for Quotation for Supply and Installation of UPS System.pdf (RFQ)

Issue Date: 19 June 2026.
Non-Compulsory Briefing/Site Visit: 29 June 2026 at 11:00 AM via MS Teams.
Site Visit Window: 22 June 2026 up to 03 July 2026. Prior email confirmation to [email protected] required; state date, time, company name, contact person. Safety shoes and visibility vests mandatory.
Closing Date and Time: 06 July 2026 at 16:00 PM.
Tender Validity Period: 12 weeks from closing date.

Contact Information

Source: 1. Request for Quotation for Supply and Installation of UPS System.pdf (RFQ)

Employer's Agent/Commodity Officer: Xolelwa Gwele.
Email for enquiries and site visits: [email protected].
Physical Address: 01 Hely Hutchinson Road, Quigney East London, 5201.
Submission Portal: Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net).
No telephone or fax number provided.

Submission Guidelines

Source: 1. Request for Quotation for Supply and Installation of UPS System.pdf (RFQ)

Submit electronically via the Transnet Digital Procurement System (TDPS) Supplier Submission Portal at https://esupplierportal.transnet.net/portal/.
You must register/log in, view advertised tenders, toggle 'Log an Intent', and upload bid documents.
Each upload is limited to 30MB; multiple uploads are permitted.
All pricing must be completed electronically within the eSupplier portal.
Submit at least one day before the closing date to avoid last-minute technical issues. No late submissions accepted.
Each company must use its own registered profile. Submitting through another company's profile will lead to disqualification.
For Joint Ventures, any party may use its registered profile to submit on behalf of the JV.
Required returnable documents include: T2.2-01 (CIDB Registration), T2.2-02 to T2.2-05 (Functionality schedules), T2.2-06 (B-BBEE Certificate/Affidavit), and general schedules T2.2-07 to T2.2-21 (e.g., Authority to submit, Tax Clearance, CSD proof, Joint Venture agreement, etc.).
Tender validity period is 12 weeks from the closing date.
Disqualification risks: Late submission, incomplete/missing returnable documents, using another company's profile, non-compliance with tax or B-BBEE requirements, or being listed on tender defaulters registers.

Evaluation Criteria

Source: 1. Request for Quotation for Supply and Installation of UPS System.pdf (RFQ)

Stage 1: Responsiveness Checks – Ensure bid is on time, all returnables completed, signed, and includes a mandatory priced offer.
Stage 1: CIDB Eligibility – Must be registered at 3EB or higher. For JVs: all members registered, lead partner one level below required grade, combined grading meets 3EB. Submit certified JV agreement.
Stage 2: Functionality – Minimum score of 60 points required. Scored on: Company Experience (30 points), Key Personnel Qualification (15 points), Key Personnel Experience (15 points), Method Statement (20 points), Safety, Health & Environment Plan (20 points).
Stage 3: Preference Points – 80/20 system applies. Price scores 80 points. B-BBEE Status Level 1 or 2 scores 20 points; Level 3-8 or non-compliant scores 0.
Stage 4: Post-Tender Negotiations – Transnet may negotiate for market-related prices sequentially with qualified bidders.
Stage 5: Award – Highest overall scorer wins, subject to due diligence and no conflicts of interest.

Technical Specifications

Source: 1. Request for Quotation for Supply and Installation of UPS System.pdf (RFQ)

Scope: Supply, delivery, removal of existing Uninterruptible Power Supplies (UPS), and the installation, testing, and commissioning of three (3) new UPS systems at the Port of East London.
Period: Six (6) months.
Works involve electrical construction; contractor must have CIDB registration of 3EB or higher.
Detailed Works Information, Site Information, and Pricing Schedules are contained in the tender document parts C3, C4, and C2 respectively.

Financial Requirements

Source: 1. Request for Quotation for Supply and Installation of UPS System.pdf (RFQ)

Pricing must be completed electronically in the eSupplier portal using the Activity Schedule (C2.2).
No explicit mention of bonds, guarantees, or payment terms. Financial capacity may be assessed during due diligence.

Compliance Requirements

Source: 1. Request for Quotation for Supply and Installation of UPS System.pdf (RFQ)

Tax Compliance: Submit a valid Tax Clearance Certificate or provide a TCS PIN from SARS. Foreign suppliers may be exempt if they have no RSA presence/income.
Central Supplier Database (CSD): Proof of registration required.
B-BBEE: Submit a valid B-BBEE Certificate from a SANAS-accredited verification agency, or a sworn affidavit (for EMEs/QSEs). B-BBEE Status Level 1 or 2 scores 20 preference points.
CIDB: Valid registration of 3EB or higher is mandatory. Provide CRS number, status, grading, and expiry date.
Other: Submit signed Joint Venture agreement if applicable, Letter of Good Standing (COIDA), and complete compulsory enterprise questionnaire. Must not be listed on tender defaulters registers.

Document4. Part C3 Works Information for Supply and Installation of UPSs.pdfReview complete

Description

Source: 4. Part C3 Works Information for Supply and Installation of UPSs.pdf

Background: TNPA Port of East London has three existing UPS systems in server rooms (Port Control, Port Admin, Grain Elevator) that have reached end-of-life (7-10 year lifespan). Replacement parts are no longer available, posing operational risks.
Objective: Replace old UPSs to ensure no interruptions to port operations and protect server equipment during power outages or faults.
Works involve: Removal of old UPSs; supply, delivery, installation, and testing of three new UPSs.
Integration: New UPSs must work conjointly with existing standby generators, switching automatically during power outages to prevent interruptions or equipment damage.

Evaluation Criteria

Source: 4. Part C3 Works Information for Supply and Installation of UPSs.pdf (unknown)

Eligibility will be determined by ability to meet all technical specifications, provide a 36-month guarantee, demonstrate compliance with all listed South African standards and safety regulations, and show capability to handle removal, installation, and commissioning within the 6-month timeframe.
Proof of proper waste disposal and adherence to environmental responsibilities is required.

Technical Specifications

Source: 4. Part C3 Works Information for Supply and Installation of UPSs.pdf (unknown)

Scope: Supply, delivery, removal of three existing UPS systems, and installation, testing, and commissioning of three new UPS systems at the Port of East London.
Locations: Port Control server room, Port Admin server room, and Grain elevator server room.
Existing UPS to remove: Port Admin (Tescom, 30KVA), Port Control (Tescom, 20KVA), Grain Elevator (PSS, 10KVA).
New UPS technical specifications:

Port Admin: UPS 3S 30KVA 400V (E3SUPS30KH). Input: 400V AC 3-phase, 415V, 55A max. Output: 400V AC 3-phase, 30kW, 30KVA. Overload: 10 min at 125%, 60 sec at 150%. Dimensions: 77cm H x 25cm W x 80cm D. Weight: 60kg.
Port Control: UPS 3S 20KVA 400V (E3SUPS20KFBS). Input: 400V AC 3-phase, 220V, 61A max per phase. Output: 400V AC 3-phase, 20kW, 20KVA. Overload: 10 min at 125%, 60 sec at 150%. Dimensions: 140cm H x 38cm W x 96cm D. Weight: 132kg.
Grain Elevator: UPS 3S 10KVA 231V (E3SUPS10KFBS). Input: 231V AC single-phase, 31A max per phase. Output: 231V AC single-phase, 10kW, 10KVA. Overload: 10 min at 125%, 60 sec at 150%. Dimensions: 140cm H x 38cm W x 96cm D. Weight: 120kg.

General requirements: Each UPS must be double conversion online type with IGBT technology, built-in thermal monitoring, frequency chopping mode, input PF ≥0.99, crest factor 3:1 without derating.
Battery: External lead-acid, maintenance-free, 10-year service life, rated for 30 minutes at full load (0.8 or 0.9 PF), split into 4 strings with separate isolators.
Cabling and accessories: Contractor to supply and install all cabling, sub-DB (if needed), connectors, mounting brackets, cable ducts/trays. Cable sizes must comply with SANS 10142-1.
Site works: Contractor responsible for making good all damage, keeping site tidy, removing rubble and litter.
Standards: Works must comply with SANS 10111, Occupational Health and Safety Act, municipal bylaws, SANS 10292, SANS 10400, SANS 10142.
Service conditions: Equipment must operate at 0-40°C, 0-95% relative humidity (non-condensing), altitude 0-1800m without derating.
Completion: Contractor must issue a certificate of compliance for each UPS installation after works are complete.
Technical requirements include:

AC to DC Battery Charger: Must limit boost charging when on standby supply; include voltage-free N/O contact to signal standby plant operation.
DC to AC Inverter: Solid-state, three-phase output; protected against overloads/short circuits; capable of 10 min at 125% load and 60 sec at 150% load; includes soft start circuit and fuse protection.
Auto Bypass Switch: Very high-speed electronic static switch with RC filter for overvoltage/lightning protection.
Mechanical Bypass: Manually operated isolator rated for full output load.
Controls and Alarms: User interface with graphic display, ON/OFF buttons, mimic panel; alarm indications for low battery, charger/inverter faults, temperature faults, etc.
Measurement Display: Must show inverter output currents/frequency, battery voltage/current, rectifier input voltages/currents, crest factor, power metrics, battery temperature/charge %, backup time, remaining battery life.
Battery Monitoring: Enhanced protection with adaptive charging, deep discharge protection, precise backup time measurement; automatic tests every 12 hours (battery circuit), monthly (open circuit), and quarterly (partial discharge); alarms for end of battery life.
Advanced Communications: Hardware/software for remote monitoring via LAN, including graphic status, parameter display, events log, block diagrams, and alarm notifications via email/SMS.
PCB Coating: Conformal coating required for protection against dust, moisture, chemicals, shock, vibration, and salt air.

Additional requirements: System must be offered complete with all standard equipment, user manuals, layout/interconnection diagrams. Tenderer must detail and quote separately for any essential items not listed. Tenderer must confirm availability of renewable parts in South Africa.

Methodology

Source: 4. Part C3 Works Information for Supply and Installation of UPSs.pdf (unknown)

Works must be performed strictly in accordance with the listed standards and requirements.
Standards adherence: Bidder must be aware that adherence is required to standards including but not limited to SANS 10111, Occupational Health and Safety Act, municipal bylaws, SANS 10292, SANS 10400, SANS 10142.

Compliance Requirements

Source: 4. Part C3 Works Information for Supply and Installation of UPSs.pdf (unknown)

B-BBEE: Minimum Level 63 is stated.
General compliance: The bidder must adhere to all relevant standards and regulations, including the Occupational Health and Safety Act, municipal bylaws, and SANS standards.
Safety obligations: Provide a written Health and Safety plan, basic risk assessment, maintain a safety file, provide proof of induction before commencement, keep a site diary and instruction book, arrange occupations, allow for induction. TNPA reserves the right to audit the Tenderer’s office and workshop.
Environmental responsibility: Contractor must separate hazardous/non-hazardous waste and recycle where practical, minimize waste generation, dispose of all waste responsibly, and submit proof of disposal documents to the Project Manager.
Guarantee: All equipment, including batteries, must be guaranteed free of defects for a minimum of 36 months or as per OEM supplier. Full details must be provided.

Health & Safety

Source: 4. Part C3 Works Information for Supply and Installation of UPSs.pdf

Contractor must adhere to all security and safety protocols in the access-controlled server rooms.
Compliance required with the Occupational Health and Safety Act and Regulations, municipal bylaws, and local authority requirements.
Safety obligations: Provide a written Health and Safety plan, basic risk assessment, maintain a safety file, provide proof of induction before commencement, keep a site diary and instruction book, arrange occupations, allow for induction. TNPA reserves the right to audit the Tenderer’s office and workshop.

Contractual Terms

Source: 4. Part C3 Works Information for Supply and Installation of UPSs.pdf

Guarantee: All equipment, including batteries, must be guaranteed free of defects for a minimum of 36 months or as per OEM supplier. Full details must be provided.
Completion and defects: Contractor must complete all work by the stipulated Completion Date. Employer will not certify completion until all work is done and free of defects. Contractor must perform all remedial work (e.g., closing holes, making good affected areas) and obtain approval from the Civil Supervisor before sign-off.
Safety: Contractor must comply fully with Transnet safety requirements, provide a written Health and Safety plan, a basic risk assessment, maintain a safety file, provide proof of induction before work starts, keep a site diary and instruction book, arrange occupations, and allow for induction. TNPA reserves the right to audit the Tenderer’s office and workshop.
Environmental responsibility: Contractor must separate hazardous/non-hazardous waste and recycle where practical, minimize waste generation, dispose of all waste responsibly, and submit proof of disposal documents to the Project Manager.

Requirements

Source: 4. Part C3 Works Information for Supply and Installation of UPSs.pdf (unknown)

The system must be offered complete with all standard equipment, user manuals, layout and interconnection diagrams.
Any additional items considered essential by the tenderer must be detailed and quoted separately under 'Additional Requirements'.
Tenderer must confirm whether all essential renewable parts for the system will be readily available in South Africa.

Section

Source: 4. Part C3 Works Information for Supply and Installation of UPSs.pdf (unknown)

The sizes of existing UPS are as follows:

221Mandatory requirement

• Submit electronically via the Transnet Digital Procurement System (TDPS) Supplier Submission Portal at https://esupplierportal.transnet.net/portal/. • You must register/log in, view advertised tenders, toggle 'Log an Intent', and upload bid documents. • Each upload is limited to 30MB; multiple uploads are permitted. • All pricing must be completed electronically within the eSupplier portal. • Submit at least one day before the closing date to avoid last-minute technical issues. No late submissions accepted. • Each company must use its own registered profile. Submitting through another company's profile will lead to disqualification. • For Joint Ventures, any party may use its registered profile to submit on behalf of the JV. • Required returnable documents include: T2.2-01 (CIDB Registration), T2.2-02 to T2.2-05 (Functionality schedules), T2.2-06 (B-BBEE Certificate/Affidavit), and general schedules T2.2-07 to T2.2-21 (e.g., Authority to submit, Tax Clearance, CSD proof, Joint Venture agreement, etc.). • Tender validity period is 12 weeks from the closing date. • Disqualification risks: Late submission, incomplete/missing returnable documents, using another company's profile, non-compliance with tax or B-BBEE requirements, or being listed on tender defaulters registers.

Threshold: at least one day before the closing date to avoid last-minute technic

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: 1. Request for Quotation for Supply and Installation of UPS System.pdf · submission_guidelines

Known supplier evidence

The linked award records AK ELECTRICAL CONSULTANTS as appointed for this tender. Recorded contract value: 669321.85 ZAR.

Qualified inference

Inference only

The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.

The linked award confirms appointment only, not the submitted qualification or reason for selection.

Contract Awarded

Award Information

Winning Supplier

Supply, delivery, removal of existing uninterruptible power supplies (UPS), and the installation, testing, and commissioning of three (3) new UPS systems at the port of east london for a period of six (6) months.

Award Details

Transnet

Organization Directors

Awards Won: AK ELECTRICAL CONSULTANTS

View Supplier Intelligence

What the tender required and what the award supports

Method Statement: Submit a comprehensive method statement detailing the execution plan; it must cover at least three of five specified aspects (e.g., procurement, installation, testing, waste disposal, project schedule).

SHE Management Plan: Submit a Safety, Health and Environment Management Plan, which must include at least three of four required documents (Health & Safety Plan, Environmental Management Plan, Project Risk Assessment, Letter of Good Standing from the Workmen’s Compensation Fund).

Environmental requirements include:

Disposal of waste and site restoration must be addressed in the method statement.

Submit a comprehensive method statement detailing the execution plan for:

Procurement/supply of UPS systems.

Installation of new UPS systems.

Testing of UPS systems.

Disposal of waste and site restoration.

Project schedule with milestones and activities.

Key deliverables:

Procure/supply new UPS systems.

Remove existing UPS systems.

Install new UPS systems.

Test and commission new UPS systems.

Dispose of waste and restore the site.

Background: TNPA Port of East London has three existing UPS systems in server rooms (Port Control, Port Admin, Grain Elevator) that have reached end-of-life (7-10 year lifespan). Replacement parts are no longer available, posing operational risks.

Technical requirements include:

AC to DC Battery Charger: Must limit boost charging when on standby supply; include voltage-free N/O contact to signal standby plant operation.

DC to AC Inverter: Solid-state, three-phase output; protected against overloads/short circuits; capable of 10 min at 125% load and 60 sec at 150% load; includes soft start circuit and fuse protection.

Auto Bypass Switch: Very high-speed electronic static switch with RC filter for overvoltage/lightning protection.

Mechanical Bypass: Manually operated isolator rated for full output load.

Controls and Alarms: User interface with graphic display, ON/OFF buttons, mimic panel; alarm indications for low battery, charger/inverter faults, temperature faults, etc.

Measurement Display: Must show inverter output currents/frequency, battery voltage/current, rectifier input voltages/currents, crest factor, power metrics, battery temperature/charge %, backup time, remaining battery life.

Battery Monitoring: Enhanced protection with adaptive charging, deep discharge protection, precise backup time measurement; automatic tests every 12 hours (battery circuit), monthly (open circuit), and quarterly (partial discharge); alarms for end of battery life.

Advanced Communications: Hardware/software for remote monitoring via LAN, including graphic status, parameter display, events log, block diagrams, and alarm notifications via email/SMS.

PCB Coating: Conformal coating required for protection against dust, moisture, chemicals, shock, vibration, and salt air.

Contractor must adhere to all security and safety protocols in the access-controlled server rooms.

Works must be performed strictly in accordance with the listed standards and requirements.

Standards adherence: Bidder must be aware that adherence is required to standards including but not limited to SANS 10111, Occupational Health and Safety Act, municipal bylaws, SANS 10292, SANS 10400, SANS 10142.

• The sizes of existing UPS are as follows:

Crest factor 3 : 1 Harmonic distortion Less than 3 % Maximum configurable power in VA 30 KVA Maximum configurable power in W 30 kW Output overload operation 10 minutes at 125% and 60 seconds at 150%

Output frequency 50 Hz sync to mains Maximum short-circuit current 10 kA

UPS connectivity Optional network management card 3 Colour White (RAL 9003) Height 77 cm Width 25 cm Depth 80 cm Product weight 60 kg

Range of product Easy UPS 3S

Ambient air temperature for operation 0...40 °C Ambient air temperature for storage -15...40 °C Storage altitude 0...14999.8 m

IP degree of protection IP20 Relative humidity 0...95 % non-condensing Storage Relative Humidity 0...95 % non-condensing Acoustic level 63 dBA Heat dissipation 1410 W Operating altitude 0...3281 ft

Number of battery filled slots 0 Number of battery free slots 0

Unit Type of Package 1 PCE Number of Units in Package 1 1 Package 1 Height 101.5 cm Package 1 Width 98.2 cm Package 1 Length 40 cm Package 1 Weight 77 kg

Crest factor 3 : 1 Harmonic distortion Less than 3 % Maximum configurable power in VA 20 KVA Maximum configurable power in W 20 kW

Output overload operation 10 minutes at 125% and 60 seconds at 150%

UPS connectivity Optional network management card 3 Colour White (RAL 9003) Height 55.1 in (140 cm) Width 15.0 in (38 cm) Depth 37.8 in (96 cm) Product weight 291.01 lb (US) (132 kg)

Battery Voltage +/- 120 V End of Discharge Battery Voltage +/- 96 V

Unit Type of Package 1 PCE Number of Units in Package 1 1 Package 1 Height 62.8 in (1595 mm) Package 1 Width 47.2 in (1200 mm)

Package 1 Length 31.5 in (800 mm) Package 1 Weight 363.8 lb(US) (165 kg)

Crest factor 3 : 1 Harmonic distortion Less than 3 % Maximum configurable power in VA 10 KVA Maximum configurable power in W 10 kW Output overload operation 10 minutes at 125% and 60 seconds at 150%

UPS connectivity Optional network management card 3 Colour White (RAL 9003) Height 55.1 in (140 cm) Width 15.0 in (38 cm) Depth 37.8 in (96 cm) Product weight 120 kg

facilities via local area network i.e. • Graphic monitoring of UPS status • Detailed UPS parameter display • Events log and graphical display • Block and functional diagrams • Notification of alarms via e-mail, SMS etc.

3.3.10. PCB Coating salt air environment.

3.3.11. Service conditions Altitude 0 to 1800m without de-rating Ambient temperature 0 to 40° C (Continuous) Relative Humidity Up to 95% (non-condensing)

Any additional items considered essential by the tenderer must be detailed and quoted separately under 'Additional Requirements'.

Tenderer must confirm whether all essential renewable parts for the system will be readily available in South Africa.

Locations: Port Control server room, Port Admin server room, and Grain elevator server room.

Existing UPS to remove: Port Admin (Tescom, 30KVA), Port Control (Tescom, 20KVA), Grain Elevator (PSS, 10KVA).

New UPS technical specifications:

Port Admin: UPS 3S 30KVA 400V (E3SUPS30KH). Input: 400V AC 3-phase, 415V, 55A max. Output: 400V AC 3-phase, 30kW, 30KVA. Overload: 10 min at 125%, 60 sec at 150%. Dimensions: 77cm H x 25cm W x 80cm D. Weight: 60kg.

Port Control: UPS 3S 20KVA 400V (E3SUPS20KFBS). Input: 400V AC 3-phase, 220V, 61A max per phase. Output: 400V AC 3-phase, 20kW, 20KVA. Overload: 10 min at 125%, 60 sec at 150%. Dimensions: 140cm H x 38cm W x 96cm D. Weight: 132kg.

Grain Elevator: UPS 3S 10KVA 231V (E3SUPS10KFBS). Input: 231V AC single-phase, 31A max per phase. Output: 231V AC single-phase, 10kW, 10KVA. Overload: 10 min at 125%, 60 sec at 150%. Dimensions: 140cm H x 38cm W x 96cm D. Weight: 120kg.

General requirements: Each UPS must be double conversion online type with IGBT technology, built-in thermal monitoring, frequency chopping mode, input PF ≥0.99, crest factor 3:1 without derating.

Battery: External lead-acid, maintenance-free, 10-year service life, rated for 30 minutes at full load (0.8 or 0.9 PF), split into 4 strings with separate isolators.

Cabling and accessories: Contractor to supply and install all cabling, sub-DB (if needed), connectors, mounting brackets, cable ducts/trays. Cable sizes must comply with SANS 10142-1.

Site works: Contractor responsible for making good all damage, keeping site tidy, removing rubble and litter.

Standards: Works must comply with SANS 10111, Occupational Health and Safety Act, municipal bylaws, SANS 10292, SANS 10400, SANS 10142.

Installation, testing, and commissioning of three new UPS systems at Port of East London.

Site boundaries and site information are in Part C4.

Works information is in Part C3.

Schedule of Deviations is the only record of agreed changes.

No amendments/deviations valid unless in Schedule.

Agreement effective when tenderer receives fully completed original copy.

Tenderer has five working days to object after receipt.