What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The electoral commission (iec) invites bids for the supply, delivery, installation, and commissioning of nine 35 kva online double-conversion UPS units with lithium-ion batteries for its provincial offices in gauteng. The tender is open to suppliers who can meet strict technical, compliance, and b-bbee requirements, with submissions due via the iec e-procurement portal.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: Auction - 0010556464 - Provincial UPS.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentAuction - 0010556464 - Provincial UPS.pdfCompliance review in progress
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
14 sourced criteria
financial capacity
6 sourced criteria
pricing
2 sourced criteria
compliance returnables
15 sourced criteria
evaluation
8 sourced criteria
experience
3 sourced criteria
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
1 sourced criteria
equity registrations
2 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit bids online via IEC e-Procurement portal (https://votaquotes.elections.org.za) and deliver hard copies of supporting documents to Election House, Centurion by 17 February 2026, 09:00 SAST.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: Auction - 0010556464 - Provincial UPS.pdf
Closing date and time – as published on the IEC e‑Procurement website (non‑negotiable, based on IEC server clock).
Non‑mandatory briefing session – date and location to be announced on the e‑Procurement portal.
Delivery and commissioning – must be completed within 3 months of receipt of the official purchase order.
Submission of supporting documentation – must be received before the closing date/time.
Contact Information
Source: Auction - 0010556464 - Provincial UPS.pdf
Primary bid enquiries: Yash Sookan, Tel 012 622 5700, Email [email protected] (also listed on e‑Procurement site).
Additional contact number listed in tender record: 0010556464.
All bids must be submitted online via the IEC e‑Procurement portal (https://votaquotes.elections.org.za) and must be registered/approved on the portal.
Supporting documentation must be uploaded to the portal and also delivered in hard copy to the Procurement & Asset Management Department (Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion) before the closing time.
Clearly mark hard‑copy submissions: “For the attention of Procurement and Asset Management – AUCTION 0010556464”.
Required returnable documents:
Appendix A – Technical Response Sheet (mandatory; failure to submit disqualifies the bid).
Appendix B – Pricing Schedule (including VAT‑inclusive prices, delivery, installation, commissioning and electrician hourly rates).
Appendix C – Reference details (minimum two contactable references with name, contact person, telephone, email, physical address).
Letter of proof of OEM/reseller authorization (or distributor authorization if applicable).
CV of a licensed wireman with ≥5 years experience and certified qualifications.
Product data sheet and any market penetration information.
Bids must be received no later than the closing date/time shown on the e‑Procurement site; late submissions are disqualified.
Bidders must confirm receipt of all documents with the Procurement & Asset Management Department.
Evaluation Criteria
Source: Auction - 0010556464 - Provincial UPS.pdf
Technical compliance is assessed first via Appendix A; missing or incomplete Appendix A results in disqualification.
Technical scoring (Annexure E) – total possible points = 27; minimum score to progress = 75 % (20.25 points).
References: up to 10 points per reference (minimum two references required).
Electrician CV experience: 3–5 points depending on years of experience.
Data sheets/brochures: 2 points.
After technical scoring, bids are evaluated for B‑BBEE status (points allocated per contributor level, e.g., Level 1 = 20 points, Level 2 = 18 points, etc.).
Preference points are applied in accordance with the Preferential Procurement Policy Framework Act, 2022.
Financial evaluation follows technical compliance; only bids meeting the minimum technical score are considered for price comparison.
Technical Specifications
Source: Auction - 0010556464 - Provincial UPS.pdf
Supply 9 × 35 kVA online double‑conversion UPS units (one per provincial office) operating on 380/400 V 3‑phase input and output.
Must comply with IEC 62040‑3 (online double‑conversion topology) and include lithium‑ion battery pack ≥512 V 50 Ah.
Battery backup time ≥2–3 hours at 25 % load; full charge within 4 hours after discharge.
UPS to include graphic LCD touch‑screen operator panel showing mode, battery status and alarms.
Operating modes: normal, bypass, battery.
UPS and batteries housed in bidder‑supplied cabinet, installed in server room.
Battery Management Unit required.
Minimum 5‑year warranty on UPS and batteries (80 % depth of discharge).
External network management card (100/1000 Mbps) for remote monitoring.
All necessary cables, circuit breakers and accessories to be supplied.
Installation, testing and commissioning by qualified electrician; costs included in bid.
Supplier must provide Electrical Certificate of Compliance (CoC) and an installation plan for all 9 offices.
Central monitoring capability from National Office, with alerts for power loss and low battery levels.
Financial Requirements
Source: Auction - 0010556464 - Provincial UPS.pdf
Prices must be submitted online via the e‑Procurement portal using Appendix B – Pricing Schedule.
Prices must be VAT‑inclusive and firm for 180 days.
Pricing to include hardware, software, delivery to each provincial address, installation, testing, commissioning, warranty costs and electrician hourly rates for any additional work.
No additional charges will be entertained for items listed in the pricing guidance.
Payment will be made only after full delivery, acceptance and issuance of a formal purchase order; no payment before completion.
Compliance Requirements
Source: Auction - 0010556464 - Provincial UPS.pdf
B‑BBEE status will be scored according to the PPPFA points table (Level 1 = 20 points, Level 2 = 18 points, etc.).
Bidders must provide proof of OEM/reseller authorization (or distributor authorization) with the bid.
Provide CV of a licensed wireman with ≥5 years experience and certified qualifications.
Must comply with all applicable statutory and regulatory requirements for telecommunications services.
Electrical Certificate of Compliance (CoC) required for each installation.
No specific CSD, tax clearance, CIDB, CIPC or professional registration requirements are stated in the document.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Supply 9 x 35 kVA online double-conversion UPS units (IEC 62040-3 compliant) with lithium-ion batteries (≥512V 50Ah), 2–3 hours backup at 25% load, and 5-year warranty.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Supply 9 × 35 kVA online double‑conversion UPS units (one per provincial office) operating on 380/400 V 3‑phase input and output.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Inferred operational need
Pricing to include hardware, software, delivery to each provincial address, installation, testing, commissioning, warranty costs and electrician hourly rates for any additional work.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
21Mandatory requirement
Mandatory submission of Appendix A (Technical Response Sheet), Appendix B (VAT-inclusive Pricing Schedule), Appendix C (minimum two contactable references), OEM/reseller authorization proof, and CV of a licensed wireman with ≥5 years experience.
Threshold: minimum two contactable references)
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22Inferred operational need
Appendix B – Pricing Schedule (including VAT‑inclusive prices, delivery, installation, commissioning and electrician hourly rates).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
23Inferred operational need
Include installation, testing, commissioning, Electrical Certificate of Compliance (CoC), and central monitoring capability for all 9 provincial offices within 3 months of purchase order receipt.
Threshold: 3 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
24Inferred operational need
Late submissions or missing Appendix A will result in disqualification.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
25Mandatory requirement
All bids must be submitted online via the IEC e‑Procurement portal (https://votaquotes.elections.org.za) and must be registered/approved on the portal.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
26Mandatory requirement
Supporting documentation must be uploaded to the portal and also delivered in hard copy to the Procurement & Asset Management Department (Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion) before the closing time.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records ZANDI POWER SERVICES as appointed for this tender. Recorded contract value: 4020962.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF THE SERVICE PROVIDER FOR PROVISION OF HYGIENE CARE SERVICES FOR 2 YEARS (24 MONTHS) AT THE NATIONAL RESEARCH FOUNDATION PREMISES IN PRETORIA, BRUMMERIANRF/ CORP EM 65 /2025-26