What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The electoral commission (iec) is procuring 20,000 enterprise tablet devices with protective and carry cases, each with a two-year oem warranty, for use in election activities including the local government elections scheduled for 04 november 2026. Bidders must submit a functional sample tablet for testing and provide oem keystore certificates, or the bid will be invalidated.
Review in progress · 1 of 2 document being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: SBD 5_Enterprise Tablets.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentSBD 5_Enterprise Tablets.pdfCompliance review in progress
Award analysis coverage
0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
25 sourced criteria
financial capacity
9 sourced criteria
pricing
3 sourced criteria
compliance returnables
23 sourced criteria
evaluation
8 sourced criteria
experience
4 sourced criteria
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
9 sourced criteria
equity registrations
Source analysis requires completion or review
What the buyer was looking for
1Inferred operational need
Quantity: 20,000 enterprise tablet devices, each with a protective case and a carry case.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Compliance Requirements
Source: SBD 5_Enterprise Tablets.pdf (unknown)
Insufficient searchable text - AI extraction recommended
The Electoral Commission invites accredited service providers to supply 20,000 enterprise tablet devices with protective and carry cases, for election-related activities. The tablets are intended to enable online, real-time access to systems from anywhere, supporting the Commission's mandate to manage free and fair elections. The devices will be deployed for the Local Government Elections scheduled for 04 November 2026.
All enquiries must be submitted exclusively through the VotaQuotes platform; no telephonic, email, or other communication is accepted. Questions and official responses are published on the public VotaQuotes website (www.votaquotes.elections.org.za). Bidders must monitor the platform for updates. Physical submission address: Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157 (tender box in the foyer).
Submission channel: bids must be placed online on the Votaquotes e-Procurement portal (https://votaquotes.elections.org.za) before the closing date and time. Supporting documentation may be uploaded to the auction site or placed in the Electoral Commission tender box at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, marked for the attention of Procurement and Asset Management Department – Auction 0010574048. Late submissions are disqualified. Bidders must confirm receipt of documentation with the Procurement and Asset Management Department.
Returnable documents (all mandatory, failure to submit invalidates the bid):
Appendix A: Technical Bid Response Sheet – completed for every specification item.
Returnable documents: bid and bid price online on Votaquotes; detailed technical specifications with brochures/datasheets; OEM reseller authorization letter (or distributor authorization plus OEM proof); at least three references on customer letterhead (Appendix C); letter confirming product lifespan ≥5 years; Appendix A Technical Bid Response Sheet; Appendix B Pricing Schedule; 2-year OEM warranty statement; OS upgrade roadmap with security patches until December 2031; functional sample device; proof of device certifications (MIL-STD 810H, ICASA Type, IP67, IP55, NRCS); full technical specification/brochure for software-based scanning solution.
Stage 1: Sample Submission – a functional sample tablet must be submitted for testing; failure disqualifies the bid. Testing may include MDM enrolment, application loading, battery life, and barcode scanning of SA ID Book and Smart ID Card.
Stage 2: Assessment of Bidder's Disclosure – SBD 4 is evaluated against the register for restricted suppliers and tender defaulters; conflicts of interest are pursued.
Award: under the Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations, 2022. The Commission seeks the best solution technically, functionally and financially.
The adjudication may include short-listing, presentations, demonstrations, and a proof of concept with leading bidders before final award.
A formal purchase order is issued before any services are delivered, and the successful bidder must enter into a service level agreement.
Operating system: Android 16 or higher, with 5-year OS support.
Battery: ≥10,000 mAh (single or multi-battery); retains date/time when battery removed.
Connectivity: Bluetooth 5.3 or better, 4G or better, Wi-Fi 6 (802.11ax), Nano-SIM or eSIM or both, NFC.
GNSS: must connect to GPS, GLONASS, Galileo and BeiDou under open sky; accuracy sub-5 m.
Ports: USB-C connector; USB cable ≥1.2 m; detachable mains adapter with BS 546 A Type M plug; power cord ≥2 m.
Camera: rear camera ≥8 MP with autofocus and LED flash.
Barcode scanning: hardware, camera, software or combination; unlimited scanning (no subscription limits); optimized for 1D barcodes, reflective surfaces (laminated ID cards), motion, wide working range (5–50 cm), offline capability, ≥60 scans/minute.
Durability: IP67 dust/water resistance (tablet), IP55 (storage case); MIL-STD-810H shock and impact certified; resistant to frequent sanitizer cleaning.
Security: hardware-backed root of trust equivalent to TPM 2.0 or better; prevents execution of unsigned firmware/bootloaders/OS/kernel drivers; authenticated firmware updates; OEM Keystore certificates for non-resettable identifiers; security patches until at least December 2031; zero-touch enrollment (Android Enterprise); vendor-agnostic MDM.
Certifications: ICASA type approval, NRCS Letter of Authority, SANS 60950-1 or SANS 62368-1 compliance.
Warranty: minimum 2-year swap-out or advance replacement with on-site collection and return logistics, issued directly by the OEM.
Serial number: unique, displayed externally with barcode, matching internal serial.
APIs/SDK: APIs for camera, barcode scanner, telemetry; bidder must submit SDK documentation.
Storage case: stackable, with handle, flush lifting, space for mains supply and spare battery, moulded fungus-resistant cushioning permanently attached.
Documentation: supplied with the tablet.
The tablets may be subjected to testing by external organisations.
Planning assumptions: the Commission provides technical resources for its own systems and databases; the bidder supplies fully functional tablets; the bidder's change management process must align with the Commission's management process; the successful bidder must provide all relevant details for operational capability. Bidders must submit a proposal outlining how delivery can be accelerated once the purchase order is issued, for deployment at the Local Government Elections on 04 November 2026.
Quality Management
Source: Auction 0010574048 - Election Tablets.pdf
The bidder is responsible for the completeness and quality of the bid. Equipment must be new, in good condition, and meet specifications. The proposed equipment must be complete, fully functional and ready for deployment without additional dependencies. The Commission seeks the best technical, functional and financial solution. It may inspect the successful bidder's facilities and may call for further submissions or presentations during evaluation. The successful bidder is primarily responsible for quantity and quality compliance.
Appendix B: Pricing Schedule must be completed with prices inclusive of VAT. Line items: 20,000 enterprise tablet devices, 20,000 storage cases, two-year OEM warranty, and delivery cost including freight. The total bid price (inclusive of VAT) must be submitted online on the Votaquotes portal and will be used for adjudication. All licences for at least 5 years must be included; no recurring costs. The Commission reserves the right to evaluate alternative delivery methods at award.
Bid price: submitted online on the Votaquotes portal; the online price is used for adjudication.
Pricing schedule: Appendix B must be completed with a detailed breakdown, inclusive of VAT.
Costs to include: hardware, peripherals (power and USB cables, protective sleeve/case, carry case), delivery/freight from overseas OEM to the Electoral Commission warehouse in Kempton Park or national office in Centurion, and the two-year on-site warranty.
Price firm for 180 days from bid closure.
No additional charges entertained; price must be all-inclusive of exchange rate, import duties, freight, etc.
All licences for at least 5 years must be included; no recurring costs.
Bidders must be registered and approved on the Votaquotes e-Procurement system.
SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the procuring institution; evaluated against restricted supplier registers.
SBD 5 (National Industrial Participation): mandatory if imported content equals or exceeds US$10 million; successful bidder must arrange NIP compliance with the DTI, with the Commission facilitating introductions.
Proof of reseller authorization from the OEM or an authorized distributor (with OEM proof if via distributor).
Product certifications: MIL-STD 810H, ICASA Type Approval, IP67, IP55, NRCS Letter of Authority, SANS 60950-1 or SANS 62368-1.
At least three references for supply of more than 100 enterprise tablets within the past five years, verifiable by the Commission.
Product lifespan of at least 5 years from delivery, confirmed in writing.
Due diligence audit may include site visits and inspection of company documents.
Contractual Terms
Source: Auction 0010574048 - Election Tablets.pdf
Contracting is subject to the Electoral Commission's due diligence audit, which may include site visits and inspection of company documents. The successful bidder must enter into a service level agreement (SLA) covering quantity, quality and delivery, with milestones, delivery schedules, quality checkpoints and invoicing procedures. The Commission may reject non-conforming goods and, if delivery schedules are missed, appoint an alternative supplier; any additional costs are for the defaulting supplier's account. A formal purchase order is issued before delivery. The bidder warrants agreement to all tender terms and conditions by bidding.
National Industrial Participation (NIP) programme: mandatory on purchases with imported content equal to or exceeding US$10 million. This tender may fall under NIP; the successful bidder must make arrangements with the DTI, with the Commission facilitating introductions. Bidders must complete, sign and submit SBD 5 with the bid documents.
Mandatory requirements: at least three references for supply of more than 100 enterprise tablets within the past five years; brochures/datasheets for proposed tablets and any software-based scanning solution; product lifespan of at least 5 years confirmed in writing; OEM warranty statement; all mandatory supporting documentation including proof of certifications (MIL-STD 810H, ICASA Type, IP67, IP55, NRCS); a fully functional sample tablet with keystore certificate; and a proposal for accelerated delivery after purchase order. Failure to submit any of these disqualifies the bid.
Section
Source: Auction 0010574048 - Election Tablets.pdf
Evaluation follows Appendix E. Stage 1: sample submission – a functional sample must be submitted for testing; failure disqualifies. Stage 2: assessment of bidder's disclosure (SBD 4) against restricted supplier registers and tender defaulters. Award is under the Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations, 2022. The adjudication may include short-listing, presentations, demonstrations, and a proof of concept with leading bidders. The Commission seeks the best solution technically and financially.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Warranty: a minimum 2-year swap-out or advance replacement warranty issued directly by the OEM, with written confirmation that the OEM will honour it regardless of the bidder's status.
Threshold: minimum 2-year swap-out or advance replacement warranty issued direc
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Certifications: tablets must have ICASA type approval, NRCS Letter of Authority, MIL-STD-810H shock/impact certification, IP67 dust/water resistance (tablet), IP55 (storage case), and comply with SANS 60950-1 or SANS 62368-1; proof must be submitted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Reseller authorization: bidders must provide an OEM letter of reseller authorization, or if from a distributor, additional proof from the OEM authorizing the distributor.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
The Electoral Commission invites accredited service providers to supply 20,000 enterprise tablet devices with protective and carry cases, for election-related activities. The tablets are intended to enable online, real-time access to systems from anywhere, supporting the Commission's mandate to manage free and fair elections. The devices will be deployed for the Local Government Elections scheduled for 04 November 2026.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Mandatory requirement
All enquiries must be submitted exclusively through the VotaQuotes platform. Questions and official responses are published on the public VotaQuotes website (www.votaquotes.elections.org.za). No telephonic, email, or other communication is accepted. Bidders must monitor the platform for updates. The enquiry cut-off date is published on the platform under the bid listing.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
23Inferred operational need
Storage case: stackable, with handle, flush lifting, space for mains supply and spare battery, moulded fungus-resistant cushioning permanently attached.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
26Scored criterion
Evaluation follows Appendix E. Stage 1: sample submission – a functional sample must be submitted for testing; failure disqualifies. Stage 2: assessment of bidder's disclosure (SBD 4) against restricted supplier registers and tender defaulters. Award is under the Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations, 2022. The adjudication may include short-listing, presentations, demonstrations, and a proof of concept with leading bidders. The Commission seeks the best solution technically and financially.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
27Delivery obligation
The bidder is responsible for the completeness and quality of the bid. Equipment must be new, in good condition, and meet specifications. The proposed equipment must be complete, fully functional and ready for deployment without additional dependencies. The Commission seeks the best technical, functional and financial solution. It may inspect the successful bidder's facilities and may call for further submissions or presentations during evaluation. The successful bidder is primarily responsible for quantity and quality compliance.
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
28Scored criterion
Award: under the Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations, 2022. The Commission seeks the best solution technically, functionally and financially.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
31Inferred operational need
Costs to include: hardware, peripherals (power and USB cables, protective sleeve/case, carry case), delivery/freight from overseas OEM to the Electoral Commission warehouse in Kempton Park or national office in Centurion, and the two-year on-site warranty.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
35Mandatory requirement
Appendix B: Pricing Schedule must be completed with prices inclusive of VAT. Line items: 20,000 enterprise tablet devices, 20,000 storage cases, two-year OEM warranty, and delivery cost including freight. The total bid price (inclusive of VAT) must be submitted online on the Votaquotes portal and will be used for adjudication. All licences for at least 5 years must be included; no recurring costs. The Commission reserves the right to evaluate alternative delivery methods at award.
Threshold: at least 5 years must be included
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
36Inferred operational need
Returnable documents: bid and bid price online on Votaquotes; detailed technical specifications with brochures/datasheets; OEM reseller authorization letter (or distributor authorization plus OEM proof); at least three references on customer letterhead (Appendix C); letter confirming product lifespan ≥5 years; Appendix A Technical Bid Response Sheet; Appendix B Pricing Schedule; 2-year OEM warranty statement; OS upgrade roadmap with security patches until December 2031; functional sample device; proof of device certifications (MIL-STD 810H, ICASA Type, IP67, IP55, NRCS); full technical specification/brochure for software-based scanning solution.
Threshold: at least three references on customer letterhead (Appendix C)
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
38Mandatory requirement
Sample submission: a fully functional sample tablet with all components and OEM Keystore certificates must be submitted for testing; failure to submit invalidates the bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39Mandatory requirement
All submissions must be received before the closing date and time on the eProcurement website (https://votaquotes.elections.org.za). Late submissions are disqualified. Bids must be placed online; supporting documentation can be uploaded to the auction site or placed in the Electoral Commission tender box at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, marked for the attention of Procurement and Asset Management Department – Auction 0010574048. Failure to submit all required documentation before closing invalidates the bid. Bidders must confirm receipt with the Procurement and Asset Management Department.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
40Mandatory requirement
Submission channel: bids must be placed online on the Votaquotes e-Procurement portal (https://votaquotes.elections.org.za) before the closing date and time. Supporting documentation may be uploaded to the auction site or placed in the Electoral Commission tender box at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, marked for the attention of Procurement and Asset Management Department – Auction 0010574048. Late submissions are disqualified. Bidders must confirm receipt of documentation with the Procurement and Asset Management Department.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
52Inferred operational need
Security: hardware-backed root of trust equivalent to TPM 2.0 or better; prevents execution of unsigned firmware/bootloaders/OS/kernel drivers; authenticated firmware updates; OEM Keystore certificates for non-resettable identifiers; security patches until at least December 2031; zero-touch enrollment (Android Enterprise); vendor-agnostic MDM.
Threshold: at least December 2031
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
55Inferred operational need
SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the procuring institution; evaluated against restricted supplier registers.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
61Delivery obligation
Contracting is subject to the Electoral Commission's due diligence audit, which may include site visits and inspection of company documents. The successful bidder must enter into a service level agreement (SLA) covering quantity, quality and delivery, with milestones, delivery schedules, quality checkpoints and invoicing procedures. The Commission may reject non-conforming goods and, if delivery schedules are missed, appoint an alternative supplier; any additional costs are for the defaulting supplier's account. A formal purchase order is issued before delivery. The bidder warrants agreement to all tender terms and conditions by bidding.
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
62Mandatory requirement
The technical specification for the required equipment is detailed below and it must be noted that these are the minimum requirements. The only exception that may be accepted will be in case where the bidder’s specification is higher, anything below the minimum specification will be disqualified. The tablet devices must carry a two-year warranty issued directly by the Original Equipment Manufacturer (OEM), independent of the bidder or distributor. Written confirmation is required to verify that the OEM will honour this warranty irrespective of the bidder’s status. The tablet device must not be restricted to specific Mobile Device Management (MDM), i.e. must be vendor agnostic with respect to MDM solutions. The tablet devices must be supplied with device OEM Keystore certificates to enable access to the device non-resettable identifiers such as devices serial number, IMEI ID, etc. The device must implement a hardware–backed root of trust equivalent to Trusted Platform Module (TPM) 2.0 or better, including a trusted execution enrollment. The tablet must support barcode scanning. The barcode scanning solution may be hardware based, via the integrated camera, software based or a combination thereof. The solution must allow for unlimited scanning usage (no subscription limits). If software-based scanning solution is proposed, the bidder must also provide the full technical specification, brochure, or datasheet for the software-based scanning facility. Testing of the sample provided will include South African ID Book and Smart ID Card. Bidder must provide security patches for the device at least until December 2031. The tablet must support either Nano-Sim or an eSIM functionality or both. The tablets must support Zero-touch enrollment support (Android Enterprise) to ensure secure provisioning at scale. The tablets shall be certified with a minimum Ingress Protection rating of IP67 for dust and water resistance. The storage case shall be certified with a minimum Ingress Protection rating of IP55 for dust and water resistance. The tablets shall be certified as having passed Military-Grade Shock and Impact testing in accordance with MIL-STD-810H, or an equivalent recognized standard. The tablets shall have valid ICASA type approval, and bidders must submit the corresponding approval certification documentation as part of the bid. The tablet shall have a Letter of Authority (LOA) issued by National Regulator for Compulsory Specifications (NRCS). The tablets shall prevent execution of unsigned firmware, bootloaders, operating systems, and kernel drivers during the boot process. The tablets shall support authenticated firmware updates with cryptographic. The tablets may be subjected to testing by external organizations. Detailed technical specifications: Quantity 20,000; Display Size Minimum 10 and maximum 15 inches touch screen; Aspect Ratio 16:10 or 16:9; Screen Resolution 1920 pixels (width) × 1200 pixels (height); Glass Hardened cover glass equivalent to or stronger than Corning® Gorilla® Glass 5; Brightness Minimum 500 nits; Shock and Impact Shall have passed MIL-STD 810H or equivalent; Ingress Protection Rating (Dust and Water) The tablet shall have a minimum of IP67; Processor 64‐bit Architecture, equivalent or better; Random Access Memory The tablet shall have a minimum of at least 8 GB; Data Storage Drive Minimum 256GB; Operating Software System (OSS) The tablet shall have an Android Operating System, version 16 or higher; Software Support 5-year support for the OSS; Battery Capacity Single or Multi‐battery design totaling ≥10,000 mAh; Date and Time The tablet shall retain its date and time even if its battery is removed from the tablet; Bluetooth Version 5.3 or better; Cellular connectivity 4G, or better; Subscriber Identity Module (SIM) Support for Nano SIM or E SIM or Both; Wi‐Fi Wi‐Fi 6 (802.11ax); Global Navigation Satellite System (GNSS) The tablet must have Global Navigation Satellite System. At the minimum the tablet must have connectivity to the four satellite systems: GPS, GLONASS, Galileo, BeiDou, any extra will be an advantage. The device must be able to connect all four under open sky conditions; GNSS Accuracy Must be able to archive typical accuracy of Sub‐5 m under open sky conditions; USB Connector USB‐C; USB Cable Provide a USB cable with at least 1,2-meter length; Digital Camera The tablet shall have a rear digital camera. The camera shall have at least 8 MP with autofocus and LED flash; Cleaning & hygiene Resistance to frequent sanitizer cleaning (isopropyl alcohol and common wipes) without screen/touch failure; Warranty Minimum 2‐year swap‐out or advance replacement; on‐site collection and return logistics included; Near Field Communications (NFC) The tablet shall have NFC; Serial Number The tablet shall have a unique serial number. The serial number shall be displayed outside with a barcode. The internal serial number will be same as the one printed outside; ICASA Approval The tablet shall be ICASA type approved. Bidder must submit the ICASA type approval certificate; Application Programming Interface (API) (SDK) The tablet has API’s for various functions including camera, barcode scanner, telemetry data on battery levels, etc. The bidder shall submit the Software Development Kit (SDK); Audio Output The tablet shall have the ability to generate an audio output; Mains Power Supply The tablet shall have a detachable mains power supply adapter, with a BS 546 A Type M plug; Electrical power cord The electrical power cord with a minimum 2-meter length; Barcode Scanner The barcode scanning solution may be hardware based, via the integrated camera, software based or a combination thereof. The solution must allow for unlimited scanning usage (no subscription limits). The barcode scanning capability must be optimized for reading and decoding 1D barcodes. The barcode scanning capability must be optimized for reading reflective surfaces (ID cards with lamination). The barcode scanning capability must have a high scan rate (60 scans/minute). The barcode scanning capability must be optimised for motion (scanning while device is moving slightly). The scanning capability must have a wide working range (e.g., 5–50 cm). The barcode scanning capability must have offline capability. The enterprise barcode scanner shall have the scanning performance of at least 60 scans per minute; Storage Case The tablet shall have a case for storage and transportation. The storage case shall have a minimum of IP55 rating. The storage case shall be stackable. The storage case shall have a handle, with a flush lifting. The storage case shall have sufficient space to store a mains power supply with electrical cord, spare battery, etc. The storage case shall have cushioning material to protect content. The cushioning used shall be specifically molded to the shape of the content. The cushioning shall be mould (fungus) resistant. The cushioning shall be permanently attached; Documentation The tablet shall be supplied with documentation; Safety standards The tablet shall comply with SANS 60950-1 or SANS 623681-1, equivalent of better. Proof must be submitted; Letter of Authority (LOA) The tablet shall have a Letter Of Authority (LOA) issued by National Regulator for Compulsory Specifications (NRCS). Bidders must submit the LOA certificate.
Threshold: minimum requirements
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records REN FORM LITHO as appointed for this tender. Recorded contract value: 371496000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
65Scored criterion
Stage 1: Sample Submission – a functional sample tablet must be submitted for testing; failure disqualifies the bid. Testing may include MDM enrolment, application loading, battery life, and barcode scanning of SA ID Book and Smart ID Card.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
66Scored criterion
Stage 2: Assessment of Bidder's Disclosure – SBD 4 is evaluated against the register for restricted suppliers and tender defaulters; conflicts of interest are pursued.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
69Inferred operational need
References: at least three references for the supply of more than 100 enterprise tablets within the past five years, verifiable by the Electoral Commission.
Threshold: at least three references for the supply of more than 100 enterprise
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
70Mandatory requirement
Mandatory requirements: at least three references for supply of more than 100 enterprise tablets within the past five years; brochures/datasheets for proposed tablets and any software-based scanning solution; product lifespan of at least 5 years confirmed in writing; OEM warranty statement; all mandatory supporting documentation including proof of certifications (MIL-STD 810H, ICASA Type, IP67, IP55, NRCS); a fully functional sample tablet with keystore certificate; and a proposal for accelerated delivery after purchase order. Failure to submit any of these disqualifies the bid.
Threshold: at least three references for supply of more than 100 enterprise tabl
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
73Inferred operational need
Delivery: complete delivery within 60 days of receiving the purchase order; staggered deliveries earlier in that period are advantageous.
Threshold: 60 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
74Delivery obligation
Planning assumptions: the Commission provides technical resources for its own systems and databases; the bidder supplies fully functional tablets; the bidder's change management process must align with the Commission's management process; the successful bidder must provide all relevant details for operational capability. Bidders must submit a proposal outlining how delivery can be accelerated once the purchase order is issued, for deployment at the Local Government Elections on 04 November 2026.
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
75Scored criterion
Delivery must be completed within 60 days of receiving the official purchase order. Staggered deliveries earlier within the 60-day period are advantageous; bidders must specify quantities and dates in Appendix D. Packaging: each tablet and accessories in the storage case (primary); storage cases in rigid corrugated cartons, max 20 kg each, sealed with industrial adhesive tape or staples, labelled with contents, quantity, weight and service provider details (secondary); cartons stacked on 1,000 x 1,200 mm four-way entry single-sided pallets and strapped (final). Delivery location: warehouse near OR Tambo International Airport or national office in Centurion, Gauteng.
Threshold: 60 days
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
76Delivery obligation
National Industrial Participation (NIP) programme: mandatory on purchases with imported content equal to or exceeding US$10 million. This tender may fall under NIP; the successful bidder must make arrangements with the DTI, with the Commission facilitating introductions. Bidders must complete, sign and submit SBD 5 with the bid documents.
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
77Mandatory requirement
Closing date and time: as published on the Votaquotes e-Procurement website; determined by the Electoral Commission server clock and not negotiable. Briefing session: non-compulsory virtual, date and time to be published. Enquiry cut-off: published on the Votaquotes platform. Delivery: within 60 days of purchase order; staggered deliveries advantageous. Deployment target: 04 November 2026.
Threshold: 60 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
80Delivery obligation
SBD 5 (National Industrial Participation): mandatory if imported content equals or exceeds US$10 million; successful bidder must arrange NIP compliance with the DTI, with the Commission facilitating introductions.
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for REN FORM LITHO.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
APPOINTMENT OF THE SERVICE PROVIDER FOR PROVISION OF HYGIENE CARE SERVICES FOR 2 YEARS (24 MONTHS) AT THE NATIONAL RESEARCH FOUNDATION PREMISES IN PRETORIA, BRUMMERIANRF/ CORP EM 65 /2025-26