Lease of office accommodation in lebowakgomo for legal aid south africa (5-Year operational lease)

• Closing date: 09 June 2026 at 11h00. - Optional briefing session: 15 May 2026, 14:00–15:00 at 1st Floor, Old Mutual Building, Lebowakgomo, Senwabarwana.

• Bid enquiries: Fhulufhelo Mukhadakhomu, Email: [email protected], Tel: (015) 291 2429. - Technical enquiries: Thabo Ledwaba, Email: [email protected], Tel: (015) 291 2429. - Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

• Submit sealed proposals in an envelope marked: Tender Number: 07/2026, Closing Date: 09 June 2026, Time: 11h00, Name of Company. Deposit in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. - All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked and specific to required information. - Tender forms must be handwritten in BLACK ink; mechanical devices (e.g., typewriters) are not permitted. - Proposals must remain valid for 150 days. - Non-compliance with submission format, numbering, or completeness may result in disqualification. - No tenders transmitted by telegram, telex, facsimile, email, or similar apparatus will be considered.

• Evaluation uses the 80/20 Preferential Points System: Price = 80 points, B-BBEE status level of contribution = 20 points. - Bidders must provide: (i) Names of reference sites for verification; (ii) Proof of affirmative action and B-BBEE compliance; (iii) Original valid tax clearance certificate or CSD registration; (iv) Support for empowerment as per SBD 6.1. - Properties must be available for inspection within 5 days of request; failure results in disqualification. - Site inspection certificate must be signed by Legal Aid SA and the landlord. - Highest-scoring bidder may enter negotiations for further rental/refurbishment cost reductions. Failure to participate within 5 days may lead to disqualification.

• Required: Office accommodation for Lebowakgomo Satellite Office, minimum 94.2m² and maximum 109.2m² (bids outside this range will be disqualified). - Must include: 3 parking bays, 1 male cubicle (1 urinal, basin), 1 ladies cubicle (basin), working space for 5 staff, public waiting area, consultation rooms, reception area. - Location: Proximity to local courts and public transport (taxi ranks, train stations, bus terminals). Standalone building in Lebowakgomo preferred. - Building requirements: Ground floor or with functional lifts, secured lockable parking, disabled-friendly, compliant with building laws/regulations (including health and safety), zoned for office/business/commercial use. - Must provide title deed and zoning certificate before award. - Branding: Must allow Legal Aid SA signboard display. - Infrastructure: Telephone and computer network points, emergency generator backup. - Refurbishment requirements: Submit floorplans, commitment letter for refurbishment (with tenant installation amount), partitioning, air-conditioning (split units preferred), painting/floor covering in corporate colours, power skirtings (2 plugs per workstation), network/telephone points, blinds (corporate colours), space plan, UPS facility integration (Legal Aid SA provides UPS unit).

• Pricing must be quoted in South African Rand (ZAR). - Provide a detailed breakdown of total charges, implementation, and support services costs, including total bid amount. - Firm tender prices and delivery periods are preferred. Clearly state if prices/periods remain fixed for the contract duration. - Payment terms: Legal Aid SA approves project plans/costs; no delivery before official order issuance. - Defects (patent/latent) due to poor workmanship must be rectified by the bidder at own cost; correction costs must be separately noted on billing. - No reimbursement for bid preparation/presentation costs unless prior written approval is obtained.

• Proof of registration on National Treasury’s Central Supplier Database (CSD) required, showing active supplier status, tax compliance, and non-restricted status. - Original valid tax clearance certificate or CSD registration proof must be submitted. - B-BBEE compliance: Must demonstrate affirmative action employment practices and procurement programmes. - All documents must be completed in full; failure to comply may invalidate the tender. - Bidder must warrant they are skilled, professional, competent, and experienced in the tendered area.

Closing Date: 09 June 2026 at 11h00 AM. Optional Briefing Session: 15 May 2026, 14:00–15:00, at 1st Floor, Old Mutual Building, Lebowakgomo, Senwabarwana.

Bid Enquiries: Mr. Fhulufhelo Mukhadakhomu, Tel: (015) 291 2429, Email: [email protected]. Technical Enquiries: Mr. Thabo Ledwaba, Tel: (015) 291 2429, Email: [email protected]. Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit a sealed envelope marked with: Tender Number (07/2026), Closing Date (09 June 2026), Time (11h00 AM), and your company name. Deposit in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in BLACK ink. No tenders via email, fax, or similar will be accepted. Proposals must remain valid for 150 days from closing date. All documents submitted become the property of Legal Aid SA.

Evaluation is based on: Price (80 points) and B-BBEE Level of Contribution (20 points). Bidders must provide reference sites for verification. Must demonstrate affirmative action employment practices and SMME empowerment. Proof of CSD registration (active, tax-compliant, not restricted) is required. Preference points apply per SBD 6.1 (80/20 system). Bidders must submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.

Provision of office accommodation for up to five (5) years for Legal Aid SA’s Lebowakgomo Satellite Office. Bidders must ensure the solution is complete and adheres to all specifications. Deviations from specifications must be explicitly stated. All works created under the contract will vest in Legal Aid SA unless otherwise agreed in writing. Quality assurance: defects attributable to poor workmanship must be rectified by the bidder at own cost.

Submit a detailed breakdown of total charges, implementation, and support services costs in South African Rand (ZAR). Only firm prices accepted; non-firm prices (e.g., subject to exchange rate variations) will not be considered. Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Delivery costs must be included in the bid price. State whether prices and delivery periods are firm for the contract duration. Payment terms: Legal Aid SA will approve project plans and costs; no delivery before an official order is issued.

Must be registered on National Treasury’s Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier. Submit original Tax Clearance Certificate (valid for 1 year) or CSD number. For consortia/joint ventures, each party must submit separate TCS certificates/PINs/CSD numbers. No bids accepted from state employees, companies with state-employed directors, or close corporations with state-employed members. Submit SBD 4 (Bidder’s Declaration) and proof of authority (e.g., company resolution). B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) required for preference points. Foreign bidders must comply with tax obligations or provide proof of exemption.

Tenant (Legal Aid South Africa) contact details for submission or queries:

• Physical Address: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017
• Postal Address: Private Bag X 76, BRAAMFONTEIN, 2017
• Landlord must provide: Physical Address, Postal Address, Telephone Number, Telefax Number, E-Mail Address, Cell Number, Alternative Contact Number

Lease requirements:

• Premises: Full physical address and description of the 5-unit office space (including building name and street number).
• Property: Erf number must be specified.
• Lease term: Up to 5 years (Legal Aid SA reserves the right to limit to 5 years). Commencement and expiry dates to be provided.

Financial structure:

• Basic rental: Monthly rate (excluding VAT) for office space, parking bays, and other charges (per m² or unit).
• Escalation: Annual compounded rate (percentage to be specified).
• Charges: Tenant pays electricity and water as per municipal accounts.
• Breakdown: Separate letter required for other charges (e.g., maintenance, insurance).
• Total cost: Must include 5-year, 7-year, and 9-year-11-month projections (VAT inclusive).
• Tenant installation allowance: Amount to be specified.

Service provider (Landlord) responsibilities:

• Internal maintenance (general and normal wear & tear).
• External maintenance, garden maintenance, air-conditioning, lift maintenance.
• Floor covering (normal wear), municipal rates, insurance, and all increases.
• Replacement of light bulbs, fire-fighting equipment and services.

Legal Aid South Africa (Tenant) responsibilities:

• Water and electricity consumption, sanitary services, refuse removal.
• Domestic cleaning services, consumables supply.
• Internal maintenance (brake & pay rule), alarm/security system maintenance.
• Replacement of light bulbs, furniture, office equipment, and appliances.

Contract signatories:

• Landlord: Company/Close Corporation/Trust/Individual name, registration/ID number, and authorized signatory capacity.
• Tenant: Legal Aid SA representative (full name and position).

Payment and pricing:

• Rental payments: Must be made to Landlord’s specified bank account (account name, number, institution, branch name, branch code, account type, reference number, and VAT registration number required).
• Pricing format: Detailed breakdown per year (1–5) for office space (m²), parking bays, and other charges, including VAT at 15%. Total monthly and annual costs must be provided.
• Escalation: Annual adjustments based on the specified compounded rate.
• Additional costs: Tenant covers electricity and water (per municipal accounts). Other charges (e.g., maintenance, insurance) must be itemized in a separate letter.