Supply, deliver and install library and office furniture – limpopo DSAC 3-Year contract (DSAC2026/27-B11) – closing 4 september 2026 11:00

Advertisement of bid on tender portal: 7 August 2026. Non-compulsory briefing session: 20 August 2026 at 10h00, at 21 Biccard Street, Olympic Towers building, Department of Sport, Arts and Culture. Bid closing date: 4 September 2026 at 11:00. Bid validity period: 120 days from closing date.

Bidding procedure enquiries: Modiba M.V / Mabasa L, telephone 015 284 4108 / 4093, email [email protected] and [email protected]. Technical enquiries: Ramokgola K, telephone 015 284 4159, email [email protected]. All communication must be in writing; telephonic enquiries must be confirmed in writing to the above emails.

Bids must be deposited in the tender box at 21 Biccard Street, Olympic Towers Building, Department of Sport, Arts and Culture, Polokwane, 0699, before the closing date and time. Late bids will not be accepted. Submit one original copy, sealed and correctly marked, and initial each page of the tender document and attachments. Bids must be submitted on the official forms provided and not re-typed. Any amendment to bid conditions or setting of counter conditions will invalidate the bid. Required returnable forms: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 4 (Bidder's Disclosure), and SBD 6.1 (Preference Points Claim). Non-submission, partial completion, or non-signing of SBD 1, SBD 3.1, or SBD 4 leads to disqualification. Non-completion of SBD 6.1 only forfeits specific goal points. Bidders must be registered on the Central Supplier Database (CSD) before the closing date.

Evaluation is in three phases. Phase 1: Administrative compliance – all required documents must be submitted, completed, and signed; non-submission of any listed document leads to disqualification. Phase 2: Functionality – minimum threshold of 70 out of 100 points to proceed. Functionality criteria: Capacity and capability of the service provider and team (40 points) – detailed plan covering delivery period (up to 8 weeks), warranties and guarantees, defects and faults response, and durability; Company experience and track record (50 points) – reference letters from government or private clients not older than five years, with points based on number of references and cumulative value of projects; Locality of bidder (10 points) – certified copy of municipal rates and taxes invoice or proof of physical address from Traditional Authority showing an office in Limpopo Province. Phase 3: Price and specific goals – 80/20 preference point system, with 80 points for price and 20 for specific goals. Specific goals: 51% Black ownership (10 points), 51% Women ownership (2), 51% Youth ownership (2), 51% People with Disabilities (2), 51% Military Veterans (2), 51% Rural/Township Business (2). Verification via CSD report and additional documents as specified.

Supply, deliver, and install library and office furniture to Limpopo Department of Sport, Arts and Culture for a three-year period. Furniture must be brand new; no second-hand items accepted. Delivery must occur within 8 weeks (two months) after appointment, during office hours. Any furniture damaged in transit must be immediately replaced. The scope includes 52 items, each with detailed specifications, including: children's animal bookshelves (double and single sided), three-step ladder with handrail, double-sided shelving unit, ergonomic plastic chairs, reading tables, toddler wall units, water dispenser with cooler, refrigerator, office chairs (fabric and mesh), steel trolleys, study chairs, folding trestle tables, kick steps, jolly tables and chairs, themed children's browser boxes and tables, rolling library carts, book end supports, issue counters (U-shape and L-shape), filing cabinets, round reading tables, steel stationery cabinets, study carrels, themed reading corners, wall-mounted carpet pin boards, guide blocks (alphabetical and Dewey), double pedestal desks, themed carpets, wall units, L-shaped desks, credenzas, conference tables, ergonomic chairs, visitors chairs, leather couches (3-seater and 2-seater), coffee tables, microwave ovens, warehouse trolleys, vacuum cleaners, coat racks, laminator machines, and boardroom tables with inlay. Materials include saligna solid wood, steel, and durable plastics; colours as specified.

Prices must be VAT inclusive and quoted in South African Rand (ZAR). Prices must include supply, delivery, and installation costs. The contract is a rate (unit price) based contract; exact quantities will be determined as and when procuring. Bid price must be valid for 120 days from closing date. Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. Payment will be made within 30 days upon receipt of invoice after service rendered. The total bid price (Year 1 + Year 2 + Year 3) will be used for evaluation.

Bidders must be registered on the Central Supplier Database (CSD) before the closing date. Tax compliance status will be verified on the CSD; bidders must provide a SARS Tax Compliance Status PIN or CSD number. If a TCS PIN is not available, a CSD number must be provided. For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. Bidders must not be persons in the service of the state, nor have directors or members who are. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. Foreign suppliers must complete the questionnaire in SBD 1. Bidders must submit SBD 4 (Bidder's Disclosure) and SBD 9 (Certificate of Independent Bid Determination) – the latter is implied by SBD 4's declaration. Bidders must declare no conflict of interest, corruption, or fraud. The department may conduct supplier due diligence and fronting investigations.

Specific goals for the 80/20 preference point system: 51% Black ownership (10 points), 51% Women ownership (2), 51% Youth ownership (2), 51% People with Disabilities (2, attach medical certificate not older than 12 months), 51% Military Veterans (2, attach proof from Department of Military Veterans), 51% Rural/Township Business (2, attach letter from Traditional Authority and/or municipal bill not older than 12 months). Verification via CSD report. Points claimed must be supported by documentation; failure to submit proof means points are not claimed. The organ of state may require substantiation of claims at any time. Fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from doing business with the state for up to 10 years, and criminal prosecution.