Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
21 Biccard Street - POLOKWANE - POLOKWANE - 0699
Organization Type
GOVERNMENT
Published
07 Aug 2026
OCDS Reference
ocds-9t57fa-165110
The limpopo department of sport, arts and culture seeks a service provider to supply and deliver a wide range of personnel protective clothing (PPE) – including conti suits, dustcoats, safety boots, gloves, goggles, helmets, and reflective gear – under a three-year rate-based contract. Bids are evaluated under the 80/20 preference point system, with price weighted at 80 points and specific goals at 20 points. The most consequential requirement is that bidders must score at least 70 out of 100 points on functionality, which includes a mandatory 25 points for having a physical office in limpopo province.
Bids must be deposited in the bid box at 21 Biccard Street, Olympic Towers Building, Polokwane, 0699, before 11:00 on 2 September 2026; late bids will not be accepted.
Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant, verified via the CSD; a SARS Tax Compliance Status PIN or CSD number is required.
Bidders must score a minimum of 70 out of 100 points on functionality; functionality includes 20 points for methodology, 55 points for proven track record (reference letters from government or private clients not older than three years), and 25 points for locality – a certified municipal rates invoice or Traditional Authority proof showing an office in Limpopo Province is required to earn the 25 locality points.
The contract is a rate-based (unit price) contract for three years; prices must be firm, VAT inclusive, quoted in South African Rand, and remain fixed for the entire contract duration.
Bidders must submit one original sealed copy of the bid, initial each page, and complete all mandatory forms (SBD1, SBD3.1, SBD4, SBD6.1); non-submission or incomplete completion of SBD1, SBD3.1, or SBD4 leads to disqualification.
A physical sample (not pictures) of the PPE must be provided for approval before full delivery; delivery and offloading are required, with an expected delivery period of up to three weeks after receipt of a purchase order.
All PPE must conform to South African National Standards (SANS) or ISO standards and be approved for occupational use; sizes must follow South African clothing sizes.
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Date & Time
Wednesday, 02 September 2026 - 11:00
Venue
null
Categories
Request for Bid(Open-Tender)
21 Biccard Street - POLOKWANE - POLOKWANE - 0699
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AI Document Analysis Stages
Description
Source: 2026 ADVERT PPE.zip07 Aug
2026
Tender Published
Tender was published
02 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
2026 ADVERT PPE.zip
The Department of Sport, Arts and Culture in Limpopo is appointing a service provider to supply and deliver personnel protective clothing, including conti suits, dustcoats, gloves, safety boots, and other protective gear, for a three-year period. The contract will be awarded under the 80/20 preferential procurement system, with bids evaluated on price and specific goals.
To download these documents and access AI-powered analysis, visit the main tender page.
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Median Estimate
R 395 985
Range
Based on 6 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Supply and delivery of Unisex Dust Coats
Long Sleeve embroided with a
“DEPARTMENTAL LOGO” on the top left-hand
side of the pocket and embroided Library and
Information Services
provisions
in the SCC shall prevail.
Table of clauses
1.1 Creating a 3-year term contract for PPE supply is primarily driven by the need for cost stability,
supply chain efficiency, and operational convenience. The contract will ensure a reliable,
uninterrupted, and cost-effective supply of PPEs. Entering a 3-year contract avoids the need
to go out on request for quotations every few months, reducing the administrative overhead
associated with repeated procurement processes.
2.1 The Department of Sport, Arts and Culture seeks to appoint a service provider to supply and
deliver PPEs to the Department of Sport, Arts and Culture for a period of three years.
DSAC means the organ of state, Limpopo Department of Sport, Arts and Culture.
Service Level Agreement (SLA) is a contract between the successful bidder and DSAC
that defines the level of service expected from the successful bidder.
VAT means Value Added Tax.
4 legislative framework of the bid
4.1. Tax Legislation
4.1.1 Bidder(s) must be compliant when submitting a proposal to DSAC and remain compliant for
the entire contract term with all applicable tax legislation, including but not limited to the Income
Tax Act, 1962 (Act No. ) and Value Added Tax Act, 1991 (Act No. ).
4.2. Procurement Legislation
4.2.1 DSAC has a detailed evaluation methodology premised amongst others, on Treasury
Regulation 16A3 read with Limpopo Provincial Treasury Instruction Note promulgated
respectively under Section 76 of the Public Finance Management Act, 1999 (Act, No. )
and Section 18(1) (c) read together with Section 18(2) (a), (b), (f) and (i).
4.3. Technical Legislation and/or Standards
4.3.1 Bidder(s) should be cognisant of all the legislation and/or standards specifically applicable to
the services to be rendered for DSAC. It is the service provider’s responsibility that (it / they) i.e.
the service provider(s), always use National Treasury and Limpopo Provincial Treasury prescripts
when procuring goods and/or services for DSAC.
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
There will be no briefing session for this tender.
The validity period of the tender is 120 days after the closing date and time. The project
timeframes of this bid are set out below:
Advertisement of bid on tender portal
7 August 2026
Bid closing date.
2 September 2026 at 11:00am
Notice to bidder(s) DSAC will endeavour to inform bidders of the progress until conclusion of the
tender.
All dates and times in this bid are South African standard time.
Any time or date in this bid is subject to change at DSAC’s discretion. The establishment of a time
or date in this bid does not create an obligation on the part of DSAC to take any action or create
any right in any way for any bidder to demand that any action be taken on the date established.
The bidder accepts that, if DSAC extends the deadline for bid submission (the Closing Date) for
any reason, the requirements of this bid otherwise apply equally to the extended deadline.
7.1. A nominated official of the bidder(s) can make enquiries in writing, to the specified person, Ms
Modiba M.V, and/ or Kobjane N / Moloto M via email address [email protected] and/
or [email protected] / [email protected]. Bidder(s) must reduce all
telephonic enquiries to writing and send to the above email addresses.
7.2. The delegated office of DSAC may communicate with Bidder(s) where clarity is sought in the
bid proposal.
7.3. Any communication with an official or a person acting in an advisory capacity for DSAC in
respect of the bid between the closing date and the award of the bid by the Bidder(s) is
discouraged.
7.4. All communication between the Bidder(s) and DSAC must be done in writing.
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
7.5. Whilst all due care has been taken in the preparation of this bid, DSAC makes no
representations or warranties that the content of the bid or any information communicated to or
provided to Bidder(s) during the bidding process is, or will be, accurate, current, or complete.
DSAC, and its employees and advisors will not be liable with respect to any information
communicated which may not be accurate, current, or complete.
7.6. If Bidder(s) finds or reasonably believes it has found any discrepancy, ambiguity, error or
inconsistency in this bid or any other information provided by DSAC (other than minor clerical
matters), the Bidder(s) must promptly notify DSAC in writing of such discrepancy, ambiguity, error,
or inconsistency in order to afford DSAC an opportunity to consider what corrective action is
necessary (if any).
7.7. Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other information
provided by DSAC will, if possible, be corrected and provided to all Bidder(s) without attribution to
the Bidder(s) who provided the written notice.
7.8. All persons (including Bidder(s)) obtaining or receiving the bid and any other information in
connection with the Bid or the Tendering process must keep the contents of the Bid and other such
information confidential and not disclose or use the information except as required for the purpose
of developing a proposal in response to this Bid.
8.1 Bids received after the closing date and time, at the address indicated in the bid documents,
will not be accepted.
9.1 Bidders’ attention is drawn to the fact that amendments to any of the Bid Conditions or setting
of counter conditions by Bidders or qualifying any Bid Conditions will result in the invalidation
of such bids.
10.1. Government supports the spirit of broad based black economic empowerment and
recognizes that real empowerment can only be achieved through individuals and businesses
conducting themselves in accordance with the Constitution and in an honest, fair, equitable,
transparent, and legally compliant manner. Against this background the Government condemn any
form of fronting.
10.2. The Government, in ensuring that Bidders conduct themselves in an honest manner will, as
part of the bid evaluation processes, conduct, or initiate the necessary enquiries/investigations to
determine the accuracy of the representation made in bid documents. Should any of the fronting
indicators as contained in the Guidelines on Complex Structures and Transactions and Fronting,
issued by the Department of Trade and Industry, be established during such enquiry / investigation,
the onus will be on the Bidder / contractor to prove that fronting does not exist. Failure to do so
within a period of 14 days from date of notification may invalidate the bid / contract and may also
result in the restriction of the Bidder /contractor to conduct business with the public sector for a
period not exceeding ten years, in addition to any other remedies DSAC may have against the
Bidder / contractor concerned.
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
11.1 DSAC reserves the right to conduct supplier due diligence prior of this award of the bid. The
due diligence will include but not limited to the existence and capacity of the company to efficiently
render the services as described in this bid.
11.2 The Department reserves the right to report any bidder who submits fraudulent documents to
National Treasury for listing on the register of list of restricted supplier and tender defaulters.
12.1. Bid documents must be placed in the tender box on the aforesaid address on or before the
closing date and time.
12.2. Bid documents will only be considered if received by DSAC before the closing date and
time, regardless of the method used to send or deliver such documents to DSAC.
12.3. The bidder(s) are required to submit one (1) original copy marked correctly and sealed.
12.4 Bidder(s) are requested to initial each page of the tender document and the attachments.
13.1 The successful bidder will be appointed for a period of three (3) years.
The successful bidder will be required to perform, but not be limited to, the following tasks:
clothing, safety goggles, gloves, helmets, dust coats etc.
National Standards, or International Organization for Standardization. Products must be
approved for occupational use.
need to provide physical sample (no pictures) for approval before full delivery.
during transit, with clear labelling for efficient distribution.
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
Item description of goods qty picture
NO
Suit - jacket and trouser (in dark blue dominant
and collar in Tshivenda traditional cloth / in
yellow dominant and collar in Sepedi traditional
cloth / in sky blue dominant and collar in
Xitsonga traditional cloth) embroided with
DEPARTMENTAL LOGO on the left-hand side
breast pocket, trimmed on both cuff area of the
jacket.
❖ Concealed aluminium zip on jackets & pants
❖ Overlocked stitching on shoulders and
armholes
❖ Triple needle topstitched inleg & back rise
❖ Left breast pocket with pen division & V-flap
with concealed press stud
❖ Side entry pants pockets
❖ Right back pocket
❖ Reinforced bar-tacks
❖ Polyester for colour-fastness blended with
cotton for comfort & breathability
❖ 80/20 Poly Cotton
❖ 200gsm fabric
1.1 Size: 30 - 48 01
Suit - jacket and trouser (in dark blue dominant
and collar in Tshivenda traditional cloth / in
yellow dominant and collar in Sepedi traditional
cloth / in sky blue dominant and collar in
Xitsonga traditional cloth) embroided with
DEPARTMENTAL LOGO on the left-hand side
breast pocket, trimmed on both cuff area of the
jacket.
❖ Concealed aluminium zip on jackets & pants
❖ Overlocked stitching on shoulders and
armholes
❖ Triple needle topstitched inleg & back rise
❖ Left breast pocket with pen division & V-flap
with concealed press stud
❖ Side entry pants pockets
❖ Right back pocket
❖ Reinforced bar-tacks
❖ Polyester for colour-fastness blended with
cotton for comfort & breathability
❖ 80/20 Poly Cotton
❖ 200gsm fabric
2.1 Size: 30 - 48 01
Sleeve (in dark blue dominant and collar in
Tshivenda traditional cloth / in yellow dominant
and collar in Sepedi traditional cloth / in sky blue
dominant and collar in Xitsonga traditional
cloth) embroided with DEPARTMENTAL LOGO on
the left-hand side breast pocket, trimmed on both
cuff area.
❖ 65/35 Poly Cotton, 235gsm fabric
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
❖ Double concealed press stud closures
❖ Triple stitched shoulders, armholes and side
seams
❖ Left breast internal pocket
❖ Back slit on rear of coat for flexibility and
ease of movement
❖ Partially elasticated sleeve cuffs
❖ Polyester blended with Cotton for colour-
fastness, comfort & breathability
3.1 Size: 30 - 48 01
Sleeve (in dark blue dominant and collar in
Tshivenda traditional cloth / in yellow dominant
and collar in Sepedi traditional cloth / in sky blue
dominant and collar in Xitsonga traditional
cloth) embroided with DEPARTMENTAL LOGO on
the Left-Hand Side Breast Pocket, Trimmed on Both
Cuff Area
❖ 65/35 Poly Cotton, 235gsm fabric
❖ Double concealed press stud closures
❖ Triple stitched shoulders, armholes and side
seams
❖ Left breast internal pocket
❖ Back slit on rear of coat for flexibility and ease
of movement
❖ Partially elasticated sleeve cuffs
❖ Polyester blended with Cotton for colour-
fastness, comfort & breathability
4.1 Size: 30 - 48 01
Short Sleeve - Full Body Apron, Doek, and
Ladies Cleaning Overall (in dark blue dominant
and collar in Tshivenda traditional cloth / in
yellow dominant and collar in Sepedi traditional
cloth / in sky blue dominant and collar in
Xitsonga traditional cloth) embroided with
DEPARTMENTAL LOGO on the Left-Hand Side
Breast Pocket, Trimmed on Both Cuff Area
❖ 65/35 Polycotton, 135 gsm fabric
5.1 Size: 30 - 48 01
Sleeve embroided with a “DEPARTMENTAL
LOGO” on the top left-hand side of the pocket
and embroided Library and Information
Services, Museums and Heritage, EPWP,
Records Management at the back
❖ Colour: assorted
❖ 65/35 Poly Cotton, 235gsm fabric
❖ Double concealed press stud closures
❖ Triple stitched shoulders, armholes and side
seams
❖ Left breast internal pocket
❖ Back slit on rear of coat for flexibility and ease
of movement
❖ Partially elasticated sleeve cuffs
❖ Polyester blended with Cotton for colour-
fastness, comfort & breathability
6.1 Size: 30 - 48 01
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
with a “DEPARTMENTAL LOGO” on the top left-
hand side of the jacket. The jacket with permanent
back embroided of Library and Information Services,
Museums and Heritage, EPWP; letters must be
10cm(H)
❖ Colour: (assorted)
❖ Reflective Strips (Arms and legs)
❖ Concealed aluminium zip on jackets & pants
❖ Overlocked stitching on shoulders and
armholes
❖ Triple needle topstitched inleg & back rise
❖ Left breast pocket with pen division & V-flap
with concealed press stud
❖ Side entry pants pockets
❖ Right back pocket
❖ Reinforced bar-tacks
❖ Polyester for colour-fastness blended with
cotton for comfort & breathability
❖ 80/20 Poly Cotton
❖ 200gsm fabric
7.1 Size: 30 - 48 01
PVC Gloves (Rough Palm) per pair
❖ Rough exterior
❖ Ideal for greasy, oily, wet and heavy-duty
work environments with good resistance to
soft chemicals
8.1 Size: One size fit all 01
on front with DEPARTMENTAL LOGO
❖ Colour: assorted
❖ 100% Cotton fabric
❖ Embroided with a “DEPARTMENTAL LOGO”
9.1 Size: Small: 56 cm 01
9.2 Size: Medium: 58 cm 01
9.3 Size: Large: 60 cm 01
9.4 Size: Extra-large: 62 cm 01
Protective Adjustable safety Goggles
❖ UV Protection 99.9%
❖ Adjustable strap
❖ Lens material: Polycarbonate
10.1 Size: One size fit all 01
Reflective Safety Jackets with Pockets and
detachable long sleeves, embroided with a
“DEPARTMENTAL LOGO” in front
❖ Acrylic
❖ Side hand both sides
❖ Reflective strips
❖ Polyester and mesh fluorescent lime open
weave fabric
❖ Reflective tape is 50mm silver bead industrial
Washing T/C Tape
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
❖ Closing nylon zip fastener with metal slider
and buttons
❖ Clear on black top entry plastic pouch
❖ Enhanced visibility from all sides
❖ Colour: (Cyan, green, Red, Dark blue,
Orange)
11.1 Size: Small - 2XL 01
printed with a “DEPARTMENTAL LOGO”
❖ Assorted colours
❖ Adjustable Strap
12.1 Size: One size fit all 01
boots
❖ Lightweight Double Density PU sole
❖ High-quality genuine leather uppers, non-
conductive.
❖ Steel Toe cap that can withstand an impact
load of 200 joules
❖ Temperature heat insulation properties of up
to 95°
❖ Oil and slip resistant
❖ Colour: Black
13.1 Size: 3 - 11 01
Box)
Visibility with Pockets printed with
DEPARTMENTAL LOGO on the left-hand side
breast pocket, printed with Records Management
at the back
❖ Flame retardant & anti-static vest made with
96% Polyester
fluorescent lime open weave fabric & 2%
carbon thread
❖ Flame retardant tape is 100% Cotton woven
fabric
with micro-glass bead coating, 520g/m2
❖ Nylon zip fastener with metal slider
❖ Clear on black top entry plastic pouch
❖ Black Polyester binding
15.1 ❖ Size: Small – 2XL 01
Leather Gloves per pair
16.1 Size: Small – Large 01
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
20 microns, pack of 100
Single Density Upper
❖ Full Grain Leather
❖ Padded Collar for enhanced comfort,
breathability and support
Lining & Socks
❖ Special needle-fibred vamp lining for
excellent perspiration absorbency
❖ Anti-static, non-woven in-sock for comfort
and flexibility
❖ Anti-bacterial energizer top sock with
cushioned inserts at the ball and heel for
enhanced comfort and shock absorbency
Midsole
❖ Shank reinforcement for arch support
Sole
❖ Single Polyurethane (Heat-resistance up to
95°C)
Toe Cap
❖ Steel toe cap
Colour: Black
18.1 Size: 3 - 11 01
or Nitrile blend, offering flexibility and
resistance to oils, fats, and chemicals
19.1 Size: 3 - 11 01
(200J impact resistance), and steel
midsoles for puncture resistance
20.1 Size: 3 - 11 01
Supply and delivery of Ear Plug corded 01
Supply and delivery of Mob Cab pack of 100 01
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
printed with DEPARTMENTAL LOGO in front
rainproof wear.
23.1 Sizes: Small – 3XL 01
24.1 Size: 3 - 11 01
Departmental logo
durability and warmth; blends include
Merino wool, cotton, and polyester
25.1 Size: One size fits all 01
with a “DEPARTMENTAL LOGO” in front
Water-resistance outer
Reflective tape added on the front, back and
sleeves for added visibility
100% Polyester fabric outer, 140g Heavy
Weight Padding. Hood with drawcord.
Insulated padded jacket with elasticated
cuffs. Two front hem pockets and one chest
pocket. Invisible zip on the chest for
embroidery access
26.1 Size: 3 - 11 01
DSAC has set minimum standards that a bidder(s) needs to meet to be evaluated and selected as
a successful bidder. The minimum standards consist of the following:
a) Administrative Compliance and Mandatory Requirements (Phase 1)
b) Functionality Compliance (Phase 2)
c) Price and Specific Goals (Phase 3)
15.1. Phase 1: administrative compliance.
Bidder(s) must submit the documents listed in Tables below. All documents must be completed,
initialled, and signed by the duly authorised representative of the prospective bidder(s). During this
phase Bidders’ response will be evaluated based on compliance with the listed administrative and
mandatory requirements. The bidder(s) proposal will be disqualified for non-submission of any of
the bid documents.
Phase 1: Table 1: DOCUMENTS THAT MUST BE COMPLETED, SIGNED, INITIALLED AND
Submitted.
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
Table 1.1: Administrative requirements
disqualification of the bidder. Non-completion, partial completion, and non-signing of SBD 1,
SBD 3.1, and SBD 4 will lead to disqualification of the bidder.
disqualification of the bidder but will result in the non-awarding of the Specific Goals.
Document Document description.
SBD 1 Invitation to bid.
SBD 6.1 Preference points claim form in terms of the
Preferential Procurement Regulations 2022.
Registration on National Treasury Bidder(s) must be registered on the National Treasury
Central Supplier Database (CSD). Central Supplier Database (CSD) on or before closing
date of this bid.
Tax compliant To be verified on National Treasury’s Central Supplier
Database.
GCC General Conditions of Contract
Table 1.2: Mandatory requirements
Document that must be submitted Non-submission will result in disqualification
SBD 3.1 - Pricing schedule – Firm Non-completion, partial completion of the enclosed
Prices. SBD 3.1 will lead to disqualification of the bidder.
SBD 4 - Bidders’ disclosure. Non-completion, partial completion, and non-
disclosure in terms of paragraph 1,2,3 of the SBD 4
will result in the disqualification of the bidder.
Disclose other company(ies) preferably using
Central Supplier Database number(s). i.e MAAA.
15.2 Phase 2: functionality compliance criteria.
Bids must meet the minimum eligibility criteria in respect of functionality of 70 points out of 100
points that will be awarded for functionality before they can be evaluated further to Phase 3.
Any bid that does not meet the minimum eligibility threshold will be automatically disqualified.
The functionality criteria together with the maximum points to be awarded are set out below:
NO evaluation guidelines for criteria weight bidder
Criteria application score
1 Methodology Provide a detailed methodology including (20)
the capacity of the company to execute the
required services (supply and delivery of
PPEs) as per the following:
period is up to 3 weeks after the receipt
of purchase order). Provide a detailed
plan indicating the method of delivery
and adherence to timelines.
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
terms of response time on resolving
issues of defects and faults on PPEs
(Experience) in supply service, and rand value.
and delivery of PPEs
Attach contactable
reference letters with your
client’s letterhead and
signed by authorized
persons, from government
Value of Project/s Executed - Cumulative municipalities or private
institutions not older than
below R250,000
R200,000
below R150,000 NB. The Department
verify the reference
taxes invoice from the municipality showing
the bidder has an office in Limpopo Province
/ or proof of physical address from
Traditional Authority, not older than twelve
months.
Company based in Limpopo Province 25
Company not based in Limpopo Province 0
Total 100%
Phase 3: 80/20 preference points scoring system in terms of ppr 2022.
Points for this tender shall be awarded for:
(a) Price; and
(b) Specific Goals.
The maximum points for this tender are allocated as follows:
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
Points
Price 80
Specific goals 20
Total points for Price and SPECIFIC GOALS 100
The specific goals Number of Means of Verification Number of
allocated points in points points
terms of this tender. claimed allocated
(80/20
(80/20 system)
system)
(To be
(To be completed
completed by the
by the tenderer)
organ of
state)
With at least 51% ownership 10 To be verified through CSD report
by Black People
With at least 51% ownership 02 To be verified through CSD report
by Women
With at least 51% ownership 02 To be verified through CSD report
by Youth
With at least 51% ownership 02 To be verified through CSD report
by People with Disabilities (Attach medical certificate with
practice number from the registered
doctor or hospital not older than 12
months of issue)
With at least 51% ownership 02 To be verified through CSD report
by Military Veterans (Attach proof from Department of
Military Veterans)
With at least 51% ownership 02 To be verified through CSD report
by Rural / Township (Attach letter from Traditional
Business Authority and / municipal bill not older
than 12 months)
16.1 Any award made to a bidder(s) under this bid is conditional, amongst others, upon –
a. The bidder(s) accepting the terms and conditions contained in the General Conditions of
Contract as the minimum terms and conditions upon which DSAC is prepared to enter a contract
with the successful Bidder.
b. The bidder submitting the General Conditions of Contract to DSAC together with the bid, duly
initialled on each and every page by an authorised representative of the bidder.
c. The Department reserves the right to negotiate a fair market price with the successful bidder.
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
16.2 Special conditions of contract
16.2.1 The exact quantities will be determined as and when procuring through the appointed service
provider (contract).
16.2.2 This is a rate (unit price) based contract.
a) All prices must be VAT inclusive (VAT Vendors) and must be quoted in South African Rand
(ZAR).
b) Bid price will be valid for a period of 120 days from the closing date of the bid.
c) The bid price of the successful bidder shall remain fixed for the entire duration of the contract.
d) The bid price must be all costs inclusive and delivery to be made at Head Office, Polokwane.
In the Bidder’s Technical response, bidder(s) are required to declare the following:
Confirm that the bidder(s) is to: –
a. Act honestly, fairly, and with due skill, care and diligence, in the interests of DSAC;
b. Have and employ effectively the resources, procedures and appropriate technological systems
for the proper performance of the services;
c. Act with circumspection and treat DSAC fairly in a situation of conflicting interests;
d. Comply with all applicable statutory or common law requirements applicable to the conduct of
business;
e. Make adequate disclosures of relevant material information including disclosures of actual or
potential own interests, in relation to dealings with DSAC;
f. Avoidance of fraudulent and misleading advertising, canvassing and marketing;
g. To conduct their business activities with transparency and consistently uphold the interests and
needs of DSAC as a client before any other consideration; and
h. To ensure that any information acquired by the bidder(s) from DSAC will not be used or disclosed
unless the written consent of the client has been obtained to do so.
DSAC reserves its right to disqualify any bidder who either itself or any of whose members:
a. engages in any collusive tendering, anti-competitive conduct, or any other similar conduct,
including but not limited to any collusion with any other bidder in respect of the subject matter of
this bid;
b. seeks any assistance, other than assistance officially provided by a Government Entity, from
any employee, advisor or other representative of a Government Entity in order to obtain any
unlawful advantage in relation to procurement or services provided or to be provided to a
Government Entity;
c. makes or offers any gift, gratuity, anything of value or other inducement, whether lawful or
unlawful, to any of DSAC’s officers, directors, employees, advisors or other representatives;
d. makes or offers any gift, gratuity, anything of any value or other inducement, to any Government
Entity's officers, directors, employees, advisors or other representatives in order to obtain any
unlawful advantage in relation to procurement or services provided or to be provided to a
Government Entity;
DSAC2026/27-B10: SUPPLY AND DELIVERY OF PPE – 3-YEAR TERM CONTRACT of 19
e. accepts anything of value or an inducement that would or may provide financial gain, advantage
or benefit in relation to procurement or services provided or to be provided to a Government Entity;
f. pays or agrees to pay to any person any fee, commission, percentage, brokerage fee, gift or any
other consideration, that is contingent upon or results from, the award of any tender, contract, right
or entitlement which is in any way related to procurement or the rendering of any services to a
Government Entity;
g. has in the past engaged in any matter referred to above; or
h. has been found guilty in a court of law on charges of fraud and/or forgery, regardless of whether
or not a prison term was imposed and despite such bidder, member or director’s name not
specifically appearing on the List of Tender Defaulters kept at National Treasury.
20.1. The bidder should note that the terms of its Tender will be incorporated in the proposed
contract by reference and that DSAC relies upon the bidder’s Tender as a material representation
in making an award to a successful bidder and in concluding an agreement with the bidder.
20.2. It follows therefore that misrepresentations in a Tender may give rise to service termination
and a claim by DSAC against the bidder notwithstanding the conclusion of the Service Level
Agreement between DSAC and the bidder for the provision of the Service in question. In the event
of a conflict between the bidder’s proposal and the Service Level Agreement concluded between
the parties, the Service Level Agreement will prevail.
21.1 The Bidder will bear all its costs in preparing, submitting, and presenting any response or
Tender to this bid and all other costs incurred by it throughout the bid process. Furthermore, no
statement in this bid will be construed as placing DSAC, its employees or agents under any
obligation whatsoever, including in respect of costs, expenses or losses incurred by the bidder(s)
in the preparation of their response to this bid.
Important Dates
Source: 2026 ADVERT PPE.zip (TENDER)Closing date: 2 September 2026 at 11:00. Advertisement date: 7 August 2026. No briefing session will be held. Bids must remain valid for 120 days after closing.
Contact Information
Source: 2026 ADVERT PPE.zip (TENDER)Bidding procedure enquiries: Mabasa L / Modiba M.V, tel 015 284 4093 / 4108, email [email protected] / [email protected]. Technical enquiries: Kobjane N / Moloto M, tel 015 284 4175 / 4168, email [email protected] / [email protected]. All enquiries must be in writing and sent to the provided email addresses.
Submission Guidelines
Source: 2026 ADVERT PPE.zip (TENDER)Bids must be deposited in the bid box at 21 Biccard Street, Olympic Towers Building, Department of Sport, Arts and Culture, Polokwane, 0699, before the closing time of 11:00 on 2 September 2026. Late bids will not be accepted. Submit one original copy, sealed and correctly marked, and initial each page of the tender document and attachments. Bids must be submitted on the official forms provided and not re-typed. Any amendments or counter conditions to the bid conditions will invalidate the bid. Returnable forms include SBD1 (Invitation to Bid), SBD3.1 (Pricing Schedule – Firm Prices), SBD4 (Bidder's Disclosure), and SBD6.1 (Preference Points Claim).
Evaluation Criteria
Source: 2026 ADVERT PPE.zip (TENDER)The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. Specific goals and points: at least 51% Black ownership (10 points), at least 51% Women ownership (2 points), at least 51% Youth ownership (2 points), at least 51% People with Disabilities ownership (2 points), at least 51% Military Veterans ownership (2 points), at least 51% Rural/Township Business ownership (2 points). Proof of ownership must be provided, such as CSD reports, medical certificates, proof from the Department of Military Veterans, or letters from Traditional Authority. Failure to submit proof means no preference points are claimed. The department may verify claims and will disqualify fraudulent claims.
Technical Specifications
Source: 2026 ADVERT PPE.zip (TENDER)Supply and deliver brand-new personnel protective clothing for a three-year term. Items include: male and female two-piece conti suits (sizes 30-48) in specified traditional cloth colours with departmental logo; unisex dustcoats long and short sleeve (sizes 30-48); female three-piece short sleeve (apron, doek, ladies cleaning overall); unisex dust coats with back embroidery for Library and Information Services, Museums and Heritage, EPWP, Records Management; conti suits with reflective strips and back embroidery; heavy duty knit wrist PVC gloves; sun brim hats (sizes S-XXL); anti-fog safety goggles; 2-tone universal reflective safety jackets; safety helmets; genuine leather safety boots (sizes 3-11); dust masks FFP1 (20 per box); reflective vests with Records Management back print; heavy-duty hand leather gloves; disposable plastic aprons (20 microns, pack of 100); ladies safety shoes (sizes 3-11); gumboots; safety gumboots with steel toe caps; ear plugs corded; mob caps; rubberised raincoats; heavy-duty socks; beanies; light jackets. All items must meet SANS or ISO standards and be approved for occupational use. Sizes must follow South African clothing sizes. Delivery and offloading are required; a physical sample (not pictures) must be provided for approval before full delivery. Goods must be properly packaged and labelled.
Financial Requirements
Source: 2026 ADVERT PPE.zip (TENDER)Firm prices only; non-firm prices will not be considered. Prices must be VAT inclusive and include all applicable taxes and delivery costs. Offer must be valid for 120 days from closing date. Pricing schedule (SBD3.1) must be completed for each year (Year 1, 2, 3) and the total bid price (sum of three years) used for evaluation. Separate pricing schedules required for different delivery points if applicable.
Compliance Requirements
Source: 2026 ADVERT PPE.zip (TENDER)Bidders must be registered on the Central Supplier Database (CSD) and provide a SARS Tax Compliance Status PIN or CSD number. Each party in a consortium/joint venture/subcontractor must submit separate TCS/CSD. Bidders must not be persons in the service of the state, nor have directors/members who are. Complete and submit SBD4 (Bidder's Disclosure) – non-completion or false disclosure leads to disqualification. Complete and submit SBD6.1 (Preference Points Claim) with proof of ownership for claimed goals. Foreign suppliers must complete the questionnaire in SBD1. Bidders must remain tax compliant for the entire contract term.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Rissik St, Polokwane Central, Polokwane, 0700, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
07 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
+27 15 284 4000www.sac.limpopo.gov.zaRissik St, Polokwane Central, Polokwane, 0700, South Africa
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