23 KGOSI MAMPURU STREET TSHWANE MAIL CENTRE PRETORIA - PRETORIA - PRETORIA - 0002
Organization Type
GOVERNMENT
Published
08 Jul 2026
OCDS Reference
ocds-9t57fa-161748
Summary
Passenger rail agency of south africa (PRASA) invites quotations for the repair of a worn-out mercedes benz gearbox at its pretoria depot. The scope includes full reconditioning, replacement of specified components, and a 12-month unlimited warranty. Bidders must hold a valid rmi certificate and comply with b-bbee and tax requirements.
Key Requirements
Submit quotation on company letterhead to [email protected] by 15 July 2026 at 12:00 midday.
Provide a valid RMI Certificate at time of submission (Stage 1A mandatory requirement).
Submit SARS Tax Compliance PIN or CSD number and complete all RFQ documentation.
Price is scored out of 80 points; specific goals (B-BBEE Level 1 or 2 and/or ≥51% black women ownership) earn up to 20 points.
Quoted price must be in ZAR, inclusive of VAT, and fixed for 60 working days.
Work includes full transmission reconditioning per ZF specs, dyno testing, and a 12-month unlimited warranty.
Bidders must register on the Central Supplier Database (CSD) unless a foreign supplier with no local entity.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQ10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdfReview complete
Important Dates
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Important Dates
08 Jul
2026
PUBLICATION
Tender Published
Tender was published
15 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf
PRASA RFQ 10372226 for appointment of service provider to repair worn out gearbox at Pretoria Depot. Closing date: 15 July 2026 at 12:00. Evaluation uses 80/20 preference point system (Price 80, Specific Goals 20). Requires repair of Mercedes Benz 0500zf Ecomat 2 6hp602c transmission with 12-month unlimited warranty.
RFQ from Passenger Rail Agency of South Africa for appointment of a service provider to repair worn out gearboxes at Pretoria Depot. Evaluation based on a 100-point site visit assessment covering specialized ZF transmission repair capabilities, equipment, tools, parts, and technician qualifications.
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Bid-ready summary
Closing date: 15 July 2026.
Closing time: 12:00 midday.
Bid validity period: 60 working days from closing date (extension may be requested).
Contact Information
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Submit quotation via email to [email protected] by 15 July 2026 at 12:00 midday.
Quotation must be typed on company letterhead and addressed to Tholang Mothabeng.
Do not include documents or references to other quotations; additional conditions must be in a separate letter.
If physically delivered, enclose in a sealed envelope.
Submit all mandatory returnable documents (e.g., SBD1, SBD4, SBD6.1, RMI Certificate, tax compliance proof). Failure to submit these will result in disqualification.
Incomplete bids will be disqualified.
Bid validity period: 60 working days from closing date; PRASA may request an extension.
Any attempt to canvass PRASA or SCM officials between closing date and award will lead to disqualification.
Complaints must be emailed to [email protected] with: bid description, reference number, closing date, supplier name, contact details, and detailed complaint.
PRASA reserves the right to modify requirements, reject non-compliant bids, or cancel contracts if information is found to be incorrect.
Returnable Documents
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Quotation typed on company letterhead.
Email submission to [email protected] by 15 July 2026 at 12:00 midday.
Address quotation to Tholang Mothabeng.
Mandatory returnable documents (failure to submit results in disqualification):
SBD1 (Invitation to Bid).
SBD4 (Disclosure of interests and PEPs/PIPs).
SBD6.1 (Preference Points Claim Form).
Valid RMI Certificate.
Tax compliance proof (SARS TCS PIN or CSD number).
Completed RFQ documentation (including all declarations).
Evaluation Criteria
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Stage 1: Compliance
Stage 1A (Mandatory Requirements): Automatic disqualification if not met. Includes:
Quotation on company letterhead.
Valid RMI Certificate at time of submission.
Stage 1B (Other Mandatory Requirements): PRASA may request missing documents within 5 working days. Failure to provide these will disqualify the bid. Includes:
Valid SARS TCS PIN or CSD number.
Completion of all RFQ documentation (including declarations).
Stage 2: Scoring (100 points total)
Price (80 points): Scored using the 80/20 preference point system formula: Ps = 80
(Pmin / Pt), where Pmin is the lowest acceptable tender price and Pt is the tender price under consideration.
Specific Goals (20 points):
B-BBEE Level 1 or 2: 10 points (submit BEE certificate or affidavit for JVs).
At least 51% black women ownership: 10 points (submit certified ID copies of owners and CIPC registration document, not older than 3 months).
Additional Notes:
PRASA may negotiate market-related prices with top-scoring bidders if quoted prices are not market-related.
Administrative responsiveness (completeness of documents, certificates, and formalities) is required; incomplete bids will be disqualified.
Technical Specifications
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Scope: Repair a worn-out gearbox for the Pretoria Depot (Mercedes Benz 0500ZF Ecomat 2 6HP602C transmission).
Detailed Work Requirements:
Supply and fit: bearing kit, full repair kit, new internal harness, new solenoid set.
Recondition: valve body, torque converter, and 1x Mercedes propeller shaft.
Use 37 litres of eco-fluid as per ZF specifications.
Perform dyno test on transmission as per ZF specs.
Strip, clean, and assemble transmission.
Ultrasonically clean heat exchanger or replace if flow test fails.
Check cooler pipes and brackets.
Warranty: 12 months unlimited warranty on repair work. Any additional repairs in the first year must be quoted separately.
Work Order Items:
ZBL431GP: Repair worn-out gearbox (1 unit).
ZDP079GP: Repair worn-out gearbox (1 unit).
Financial Requirements
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
All prices must be quoted in South African Rand (ZAR), inclusive of VAT and all applicable taxes, on a fixed price basis.
Complete the attached Pricing Schedule Annexure strictly; deviation may render the bid non-responsive.
Provide a detailed cost breakdown, including price escalation basis and formula.
Discounted prices will only be considered in the final evaluation stage and must be unconditional.
PRASA may negotiate a market-related price with the highest-scoring bidder(s) if the quoted price is not market-related.
Delivery period: Specify the number of working days from the date of order for delivery/completion.
Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.
Compliance Requirements
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or, if unavailable, Central Supplier Database (CSD) number. Each party in a consortium/JV must submit separate TCS/CSD proof.
Central Supplier Database (CSD): Mandatory registration for local bidders. Foreign suppliers with no local entity are exempt.
B-bbee:
10 points for B-BBEE Level 1 or 2 (submit BEE certificate or affidavit for JVs).
10 points for at least 51% black women ownership (submit certified ID copies of owners and CIPC registration document, not older than 3 months).
Disclosures: Complete SBD4 declaration for:
State employment (bidder, directors, or controlling persons).
Relationships with PRASA employees or other bidders.
Politically Exposed Persons (PEPs) or Prominent Influential Persons (PIPs) in the organization.
Legal Compliance: Full compliance with all applicable national and local laws, including the Preferential Procurement Policy Framework Act, 2000, and Regulations, 2022.
Subcontracting: Requires prior written approval from PRASA; the main contractor remains liable for performance.
No State Employees: Bids from persons in the service of the state, or companies with directors/members in state service, will be disqualified.
B-BBEE Requirements
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Preference Points for Specific Goals (20 points total):
B-BBEE Level 1 or 2: 10 points. Submit BEE certificate (SANAS-approved or affidavit for JVs).
At least 51% black women ownership: 10 points. Submit certified ID copies of owners (not older than 3 months) and CIPC registration document.
Proof must be provided with the bid; failure to submit proof will result in no points awarded for specific goals.
Special Conditions
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Do not include documents or references from other quotations.
No canvassing of PRASA or SCM officials between closing date and award (disqualification risk).
Complaints must be emailed to [email protected] with: bid description, reference number, closing date, supplier name, contact details, and detailed complaint.
PRASA reserves the right to:
Modify requirements and request re-bids.
Reject non-compliant bids or bids submitted late/incorrectly.
Cancel contracts if bid information is found to be incorrect.
Award to the highest-scoring bidder unless objective criteria justify otherwise.
Bid validity: 60 working days from closing date; extension may be requested.
Award details (prices, preferences) will be published on the National Treasury e-Tender Portal (www.etenders.gov.za) and CIDB website (where applicable).
Section
Source: 10372226 - THE APPOINTMENT OF SERVICE PROVIDER TO REPAIR WORN OUT GEARBOX – PRETORIA DEPOT re.pdf (RFQ)
Source: SITE VISIT EVALUATION SHEET GEAR BOX (1).pdf
Scope: Appointment of a service provider to repair a worn-out gearbox at the Pretoria Depot. Evaluation includes a site visit to verify technical capabilities and equipment.
Evaluation Criteria
Source: SITE VISIT EVALUATION SHEET GEAR BOX (1).pdf (RFQ)
Evaluation is based on a site visit assessment with a total score of 100 points. Bidders must meet all 10 mandatory technical criteria to qualify:
Possession of a Testman diagnostic tool for diagnostics, programming, and settings on the transmission ECU.
Availability of a fully equipped dynamometer (dyno) capable of testing ZF transmissions to full operating capacity.
Full set of genuine ZF pullers and clamps for stripping and assembling units to manufacturer specifications.
Availability of a transmission stand.
Pressure testing equipment for the reverse clutch piston (reverse pot).
Micrometers and depth gauges for accurate transmission setup and tolerances.
Ultrasonic cleaner for cleaning valve body components.
Fully equipped machine shop for basic repairs on transmission casings and components.
Use of only genuine original parts and components during reconditioning.
Assembly carried out by ZF-trained technicians.
No additional scoring weights, thresholds, or preference points are specified.
Technical Specifications
Source: SITE VISIT EVALUATION SHEET GEAR BOX (1).pdf (RFQ)
Scope: Repair of a worn-out gearbox at the Pretoria Depot.
Mandatory technical requirements:
Must use a Testman diagnostic tool for diagnostics, programming, and settings on the transmission ECU.
Must have a fully equipped dynamometer (dyno) capable of testing ZF transmissions to full operating capacity.
Must possess a full set of genuine ZF pullers and clamps for stripping and assembling units to manufacturer specifications.
Must have a transmission stand for assembly/disassembly.
Must have pressure testing equipment to test the reverse clutch piston (reverse pot).
Must use micrometers and depth gauges for accurate transmission setup and tolerances.
Must have an ultrasonic cleaner for cleaning valve body components.
Must have a fully equipped machine shop for basic repairs on transmission casings and components.
Must use only genuine original parts and components during the reconditioning process.
Assembly must be performed by ZF-trained technicians.
Quality Management
Source: SITE VISIT EVALUATION SHEET GEAR BOX (1).pdf
Quality requirements:
Use of a Testman diagnostic tool for diagnostics, programming, and settings on the transmission ECU.
Availability of a fully equipped dynamometer (dyno) for testing ZF transmissions to full operating capacity.
Availability of pressure testing equipment for the reverse clutch piston (reverse pot).
Compliance Requirements
Source: SITE VISIT EVALUATION SHEET GEAR BOX (1).pdf (RFQ)
Compliance requirements:
All work must adhere to ZF manufacturer specifications.
Must demonstrate capability to perform basic repairs on transmission casings and components where necessary.
Requirements
Source: SITE VISIT EVALUATION SHEET GEAR BOX (1).pdf (RFQ)
General requirements:
Work must adhere to ZF manufacturer specifications.
Must have the capability to perform basic repairs on transmission casings and components where necessary.
Section
Source: SITE VISIT EVALUATION SHEET GEAR BOX (1).pdf
Evaluation is based on a site visit assessment sheet with a total score of 100 points. All 10 listed technical and equipment criteria must be met to qualify.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
23 KGOSI MAMPURU STREET TSHWANE MAIL CENTRE PRETORIA - PRETORIA - PRETORIA - 0002
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Source Snapshot Available
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
30 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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