Supply and delivery of bluetooth mobile printers and accessories for city of cape town field officers

Tender advertised: 29 May 2026. Optional site visit/clarification meeting: 15 June 2026, 12:00–13:00 via MS Teams (Meeting ID: 346 320 906 900 8, Passcode: og6Pc6Tx). Closing date: 3 July 2026 at 10:00. Tender validity period: 120 days after closing date, extendable to 12 months + potential 6-month extension by mutual agreement.

SCM Tender Representative: [email protected]. Submission address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Appeals/legal queries: City Manager, c/o Manager: Legal Compliance Unit, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001, Private Bag X918, Cape Town 8000, [email protected]. Access to Information: [email protected]. POPIA queries: [email protected]. Supplier Database Registration: Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, Tel: 021 400 9242/3/4/5.

Submit a sealed envelope with: tenderer’s name, address, tender number (248G/2025/26), description, tender box number (228), and closing date. Deposit in Tender Box 228 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town before 10:00 on 3 July 2026. If the box is full or the tender is too large, enquire at the public counter for alternative instructions. Tenders submitted by facsimile or email will be rejected. Include all returnable documents (e.g., Schedules F.5, F.7, F.9, F.10, tax compliance proof, and others listed in Annexure F). Ensure the Form of Offer (C.2.1) is completed, signed, and submitted with all supporting documents. Late tenders will not be considered. Tender fee: R200 (non-refundable for hard copies; not applicable for website downloads).

General: Must demonstrate firm intention and capacity to fulfill the contract. Must declare any conflicts of interest. Must not be restricted due to past SCM abuse or legal violations (e.g., Competition Act). Must not be an advisor/consultant to CCT with prior/conflicting obligations. Must be tax compliant (SARS Tax Compliance Status PIN required). Must be registered on CCT and National Treasury CSD databases. Functionality (minimum score: 60/100): Experience (max 50 points): Years of experience in supplying Bluetooth mobile printers (proof of contracts/orders required, <10 years old). Scoring: <1 year: 0, >1–2 years: 10, >2–4 years: 20, >4–6 years: 30, >6–8 years: 40, >8 years: 50. Track Record (max 25 points): Number of organizations supplied with Bluetooth mobile printers (reference letters on company letterhead required, <10 years old). Scoring: 0: 0, 1: 5, 2: 10, 3: 15, 4: 20, 5+: 25. Units Supplied (max 25 points): Total number of Bluetooth mobile printers supplied (reference letters must specify units). Scoring: 0: 0, >0–100: 5, ≥100–200: 10, ≥200–300: 15, ≥300–400: 20, ≥500: 25. Joint Ventures: Each party must individually meet eligibility criteria. Certificate of Authority and Joint Venture Agreement required. Lead partner must be clearly identified. Samples: Only tenderers meeting functionality criteria will be requested to submit samples for testing. Samples must comply with tender specifications and be compatible with the City’s software.

Supply and delivery of Bluetooth mobile printers and mobile device accessories for field officers within the City of Cape Town’s Safety and Security department. Contract period: 36 months from commencement date. Printers must be compatible with the City’s software. Samples may be requested for testing and must meet tender specifications. Provide reference letters on company letterhead confirming product supplied and number of units. References must be <10 years old from advertisement date (29 May 2026).

Submit a completed Price Schedule (C.4) with all pricing instructions followed. No two-envelope system required. Tender validity period: 120 days after closing date, extendable to 12 months + potential 6-month extension by mutual agreement. Payment terms and guarantees (e.g., performance security, advance payment) are outlined in Annexures C and D. No liability for bidder’s tendering costs. For transactions >R10 million: submit audited annual financial statements (past 3 years), certificate of no overdue municipal service payments, details of past state contracts, and disclosure of foreign sourcing/payments.

Mandatory: Registration on the City of Cape Town (CCT) Supplier Database and National Treasury Central Supplier Database (CSD) (https://secure.csd.gov.za). Submit valid Tax Compliance Status PIN (SARS) with tender and record it on the Details of Tenderer pages. Each party in a Joint Venture/Consortium must submit separate CSD and tax compliance proof. Required returnable documents: Declaration of Interest – State Employees (Schedule F.5), Conflict of Interest Declaration (Schedule F.6), Declaration of Tenderer’s Past SCM Practices (Schedule F.7), Proposed Deviations and Qualifications (Schedule F.10), Certificate of Independent Bid Determination (Schedule F.9), Authorisation for Deduction of Outstanding Amounts (Schedule F.8), and others listed in Annexure F. B-BBEE: Submit verifiable proof for preference points (if applicable). Foreign suppliers must confirm non-applicability of local tax/registration requirements. Must not have been found guilty of contravening the Competition Act or other SCM-related offenses.