12 Hertzog Boulevard - Cape Town - Cape Town - 8000
Organization Type
GOVERNMENT
Published
05 Jun 2026
OCDS Reference
ocds-9t57fa-158124
Summary
The city of cape town is inviting tenders for the provision of services to develop newsletters and publications over a 36-month contract period. This tender is aimed at experienced service providers with a proven track record in corporate and public sector publishing.
Key Requirements
Closing date is 07 July 2026 at 10:00, with a compulsory minimum functionality score of 91 out of 130.
Tenderers must submit four samples of full-colour corporate/public sector publications (at least one newsletter) from the last 5 years.
Mandatory registration on both the City of Cape Town Supplier Database and the National Treasury Central Supplier Database (CSD).
Key personnel CVs must be submitted, including a minimum of one Accounts Executive, four Graphic Designers, one Illustrator/Cartoonist, one Proofreader, and one Data Analyst.
A non-refundable tender fee of R200 applies for hard copy documents, and tax compliance with SARS is required.
The contract uses a 'winner-takes-all' model, appointing a primary and an alternative tenderer for a 36-month period.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Document264S.2025.26 - SCMBAC-05 June 2026 (002).pdfReview complete
Important Dates
Source: 264S.2025.26 - SCMBAC-05 June 2026 (002).pdf (TENDER)
Important Dates
05 Jun
2026
PUBLICATION
Tender Published
Tender was published
07 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The City of Cape Town (CCT) invites tenders for the provision of services related to the development of newsletters and publications. The contract period is 36 months, with a closing date of 07 July 2026 at 10:00 AM. The tender fee is R200.00 (non-refundable for hard copies). The CCT will appoint two tenderers (a primary and an alternative) on a 'winner-takes-all' basis. The tender process includes strict compliance, functionality scoring (minimum 70% or 91/130 points), and submission of samples, CVs, and other supporting documents.
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CapeNature seeks the Licenses Renewal of Mimecast Software and Archive Storage System, including software maintenance and support for a period of 24 months with an option to extend for 12 months.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
Closing date: 07 July 2026.
Closing time: 10:00.
Clarification meeting: 17 June 2026 at 10:00 (online, not compulsory but strongly recommended).
Meeting details: Microsoft Teams link provided, Meeting ID: 362 408 530 375 161, Passcode: 8c6wt7nR.
Hard copy samples must be delivered Monday to Friday between 09:00 and 15:00 before the closing date to Production Branch, Communication Department, 3rd Floor, Tower Block, Civic Centre, 12 Hertzog Boulevard.
Contact Information
Source: 264S.2025.26 - SCMBAC-05 June 2026 (002).pdf (TENDER)
Appeals and legal compliance: City Manager c/o Manager: Legal Compliance Unit, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001, Private Bag X918, Cape Town, 8000, Email: [email protected].
Access to information: City Manager c/o Manager: Access to Information Unit, same address, Email: [email protected].
Data protection (POPIA): City Manager c/o Information Officer, same address, Email: [email protected].
Supplier registration: Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, Tel: 021 400 9242/3/4/5.
Submission Guidelines
Source: 264S.2025.26 - SCMBAC-05 June 2026 (002).pdf (TENDER)
Submit your tender in a sealed envelope clearly marked with tender number 264S/2025/26, title, tender box number, and closing date.
Deliver to Tender Box 181 at Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, by 10:00 on 07 July 2026.
If the tender is too large for the box, enquire at the public counter for alternative instructions.
Include the completed tender document, Form of Offer and Acceptance, and all required returnable documents.
Returnable documents include: Schedule F.5 (Declaration of Interest – State Employees), Schedule F.7 (Declaration of Past SCM Practices), Schedule F.10 (Proposed Deviations), and tax compliance evidence.
Tender offers submitted by fax or email will be rejected.
A non-refundable tender fee of R200 applies for hard copy documents; downloads are free.
The CCT intends to appoint two tenderers (highest ranked and one alternative) on a winner-takes-all basis.
Evaluation Criteria
Source: 264S.2025.26 - SCMBAC-05 June 2026 (002).pdf (TENDER)
Functionality scoring: Minimum score of 91 out of 130 required.
Criteria and maximum points:
Experience in corporate/public sector publications (20 points).
Industry awards in last 10 years (10 points).
In-house capacity with CVs for key roles (50 points).
Experience with local government/public sector publications (10 points).
Four samples of publications, at least one newsletter (40 points).
Preference points for Specific Goals: Promotion of Micro and Small Enterprises (8 points), Enterprise Supplier Development (6 points), Skills Development or Employee Share Scheme (6 points).
General eligibility: Must be a registered legal entity with firm intention and capacity; tax compliant; not restricted by SCM Policy; registered on CCT Supplier Database and National Treasury CSD.
Technical Specifications
Source: 264S.2025.26 - SCMBAC-05 June 2026 (002).pdf (TENDER)
Scope: Provision of services for development of newsletters and publications for a contract period of 36 months.
Key personnel requirements (CVs must be submitted):
Accounts Executive: Minimum 1 required, scored on experience.
Graphic designers: Minimum 4 required, scored on experience.
Illustrator/Cartoonist: Minimum 1 required, scored on experience.
Proofreader: Minimum 1 required, scored on experience.
Data analyst: Minimum 1 required, scored on experience.
Experience: Must demonstrate experience in corporate/public sector publications and local government/public sector publications.
Samples: Four full-colour corporate/public sector publications (at least one newsletter) from the last 5 years, submitted digitally on memory stick (PDF) or hard copy delivered to specified address.
The CCT will assess the tenderer's ability to fulfil obligations, including professional qualifications, financial resources, equipment, and managerial capability.
Quality Management
Source: 264S.2025.26 - SCMBAC-05 June 2026 (002).pdf
Samples may be tested; CCT is not liable for testing costs.
Tenderers must cooperate with due diligence reviews.
Samples submitted may not be returned in original state.
Financial Requirements
Source: 264S.2025.26 - SCMBAC-05 June 2026 (002).pdf (TENDER)
Tender fee: R200 non-refundable for hard copy documents; free for downloads.
Pricing: Comply with all instructions on the Price Schedule.
Arithmetical errors: CCT will correct discrepancies; amounts in words govern over figures.
Financial capacity: May be required to provide audited annual financial statements for past 3 years if transaction value exceeds R10 million.
Payment terms: No orders or payments processed unless registered on CCT Supplier Database and National Treasury CSD.
Appeals administration fee: R300 payable for appeals, with possible surcharge for vexatious appeals.
Compliance Requirements
Source: 264S.2025.26 - SCMBAC-05 June 2026 (002).pdf (TENDER)
Tax compliance: Must be registered with SARS and provide Tax Compliance Status PIN; foreign suppliers may be exempt.
Registrations: Must be registered on CCT Supplier Database and National Treasury Central Supplier Database (CSD); joint venture partners must register individually.
B-BBEE: Preference points available for Specific Goals; submit verifiable documentary proof.
Required declarations and certificates: Details of Tenderer, Certificate of Authority for partnerships/joint ventures/consortiums, partnership agreement, Declaration of Interest – State Employees, Declaration – Conflict of Interest and Past SCM Practices, Certificate of Independent Bid Determination, Authorisation for Deduction of Outstanding Amounts.
General compliance: Must not be restricted due to abuse of SCM Policy, found guilty under Competition Act, or have conflicts of interest.
Health & Safety
Source: 264S.2025.26 - SCMBAC-05 June 2026 (002).pdf
Comply with Occupational Health and Safety Act; submit Health and Safety Plan upon request.
Tenderer deemed to have allowed for all compliance costs.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
12 Hertzog Boulevard - Cape Town - Cape Town - 8000
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
06 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.