Supply, delivery, and offloading of led street lighting luminaires for the city of cape town

Closing date: 09 July 2026 at 10:00. Non-compulsory clarification meeting: 18 June 2026, 10:00–11:00 via MS Teams (link: https://teams.microsoft.com/meet/319991385544391?p=0FL7PqwA15iB6pmwnK). Tender validity period: 120 days from closing date, extendable to 12 months plus a possible 6-month extension by mutual agreement.

SCM Tender Representative: Email: [email protected]. Submission address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Appeals/legal queries: City Manager, Legal Compliance Unit, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town, 8001; Email: [email protected]; Post: Private Bag X918, Cape Town, 8000. POPIA queries: Email: [email protected]. Supplier Database Registration: Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town; Tel: 021 400 9242/3/4/5.

Submit a sealed tender envelope to Tender Box 214, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town before 09 July 2026 at 10:00. Envelope must display: tenderer’s name/address, tender number (267G/2025/26), tender description, and tender box number. If the box is full or the tender is too large, enquire at the public counter for alternative instructions. Electronic submissions (fax/email) are not accepted. Mandatory returnable documents: Schedule F.2 (Certificate of Authority for Partnerships/JVs/Consortiums), Schedule F.5 (Declaration of Interest – State Employees), Schedule F.6 (Conflict of Interest Declaration), Schedule F.7 (Declaration of Tenderer’s Past SCM Practices), Schedule F.8 (Authorisation for Deduction of Outstanding Amounts), Schedule F.9 (Certificate of Independent Tender Determination), Schedule F.10 (Proposed Deviations), Schedule F.13 (Information to be Provided with the Tender), and documentary proof (CIPC registration, CSD report, B-BBEE certificate, Tax Compliance Status PIN). All documents must be completed, signed, and submitted in the original tender document format. Non-compliance with submission requirements will result in disqualification.

Evaluation uses a 90/10 price/preference points system for tenders above R50,000,000. Price (90 points): Scored using a comparative formula based on the lowest responsive tender. Preference (10 points): Allocated for Specific Goals as follows: Local content expenditure: >15% = 3 points, >10% to 15% = 2 points, ≥5% to 10% = 1 point, <5% = 0 points. Local profit retention: >5% = 3 points, >3% to 5% = 2 points, ≥1% to 3% = 1 point, <1% = 0 points. Employee ownership: >15% = 3 points. Highest total points win. Tenderers must quote for all items (1-19) in the Price Schedule. Non-responsive tenders (missing mandatory documents, deviations, or samples) are disqualified. The CCT may appoint a Main Contractor and an Alternative Contractor per item.

Supply, delivery, and offloading of LED street lighting luminaires for Class A1, A2, A3, A4, B1, B2, and Post Top B2 installations. Each luminaire must include a seven-pin NEMA base, surge arrestor, and shorting cap. Spare LED covers for each luminaire type (Items 9-16) are also required. Additional items: surge arrestor (Item 17), photocell (Item 18), rake angle adaptor (Item 19). Preferred delivery period: 6 weeks from date of official purchase order. Tenderers must comply with all responsiveness criteria and provide samples as specified in Clause 11.8 of the Specifications. Non-compliance with technical specifications or failure to provide samples will result in disqualification.

Tenderers must demonstrate: professional/technical qualifications, competence, financial resources, equipment, managerial capability, reliability, capacity, experience, and reputation. CCT may consider existing contracts with the tenderer. Key personnel must be suitably qualified. Joint ventures must provide formation documents and define roles, duration, and authorized representatives. Failure to meet these criteria may result in disqualification.

Tenderers must provide samples for testing as specified in Clause 11.8 of the Specifications. Samples may not be returned in original condition or at all. Unsuccessful bidders may collect samples if advised by the Project Manager. Tenderers must cooperate with CCT’s external service provider for due diligence reviews and risk assessments. All testing costs are the tenderer’s responsibility. Non-compliance with sample or testing requirements may result in disqualification.

Pricing must be in Rand (ZAR), excluding VAT. All prices must include duties, taxes (except VAT), levies, transport, accommodation, overheads, and profit. Fixed rates for 36 months; adjustments per Clause 17. Tenderers must price all items (1-19); nil/missing entries treated as zero. Arithmetical errors corrected per CCT rules (line totals govern). Unreasonable rates may require justification. Items 1-8 evaluated with corresponding spare covers; Items 17-19 evaluated separately. CCT reserves the right to appoint multiple contractors per item.

Pricing must be in Rand (ZAR), excluding VAT. All prices must include duties, taxes (except VAT), levies, transport, accommodation, overheads, and profit. Fixed rates for the contract duration (36 months) are required, subject to Clause 17 adjustments. Tenderers must provide rates for all items (1-19); nil rates or missing entries are treated as zero charge. Arithmetical errors are corrected per CCT rules (e.g., line totals govern over unit rates). Unreasonably low/high rates may require justification. Payment terms and guarantees (e.g., performance security, advance payment) are outlined in Annexures C and D. Contract period: 36 months from commencement date.

Mandatory compliance: Registered legal entity (CIPC). Registered on CCT Supplier Database and National Treasury CSD (https://secure.csd.gov.za). Valid SARS Tax Compliance Status PIN (foreign suppliers exempt if no local tax obligations). B-BBEE certificate if claiming preference points. No restrictions due to SCM abuse, Competition Act violations, or conflicts of interest. No overdue municipal payments (>30 days). Must submit: Schedule F.2 (JV/Partnership Authority), Schedule F.5 (State Employee Declaration), Schedule F.6 (Conflict of Interest), Schedule F.7 (Past SCM Practices), Schedule F.8 (Deduction of Outstanding Amounts), Schedule F.9 (Independent Bid Determination), Schedule F.13 (Information to be Provided). Joint ventures must submit separate compliance documents for each party.

Tenderers must comply with the Occupational Health and Safety Act (OHSA) and its Regulations. A Health and Safety Plan must be submitted upon CCT’s written request, demonstrating competencies and resources to deliver goods/services safely. Subcontractors must also comply with OHSA and the safety agreement. Tenderers are deemed to have read and understood OHSA requirements and allowed for all compliance costs in their pricing.

Contract period: 36 months from commencement date. CCT may appoint a Main Contractor and an Alternative Contractor per item. Standby Bidder may be considered if the contract is terminated. Contract includes General Conditions (C.7), Special Conditions (C.6), and Annexures (A-D, F). Amendments must be documented in Schedule of Deviations. Contract comes into effect upon supplier’s receipt of a signed copy, including deviations. Supplier must arrange delivery of securities, bonds, guarantees, and proof of insurance within 2 weeks of contract receipt. Failure to comply constitutes a breach.

90/10 price/preference points system for tenders above R50,000,000. Price (90 points): Scored using a comparative formula based on the lowest responsive tender. Preference (10 points): Allocated for Specific Goals as follows: Local content expenditure: >15% = 3 points, >10% to 15% = 2 points, ≥5% to 10% = 1 point, <5% = 0 points. Local profit retention: >5% = 3 points, >3% to 5% = 2 points, ≥1% to 3% = 1 point, <1% = 0 points. Employee ownership: >15% = 3 points. Highest total points win. Tenderers must quote for all items (1-19). Items 1-8 evaluated per item with corresponding spare covers; Items 17-19 evaluated separately.