Supply and maintenance of 6m³ and 12m³ waste skips for city of cape town (36-Month contract)

Closing date: 13 July 2026 at 10:00. Site visit/clarification meeting: 26 June 2026 at 11:00 via MS Teams (Meeting ID: 354 826 511 449 70, Passcode: zk3HF2QY). Link: https://teams.microsoft.com/meet/35482651144970?p=XH8tvm5fCP6PAwDhGx. Attendance is strongly recommended but not compulsory.

Tender representative email: [email protected]. Submission address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Appeals: City Manager - C/o Manager: Legal Compliance Unit, Legal Services Department, Office of the City Manager. Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001. Post: Private Bag X918, Cape Town, 8000. Email: [email protected]. Access to Information: [email protected]. POPIA: [email protected]. Supplier Database Registration: Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel: 021 400 9242/3/4/5). Waste Accreditation: [email protected].

Submit a sealed envelope containing the completed and signed Tender Document (including Form of Offer and Acceptance) and all required supporting documents. The envelope must be endorsed with: Tender No. 272S/2025/26, Tender Description (Provision, Waste Disposal and Cleaning of 6 and 12 Cubic Metre Waste Skips for the City of Cape Town), tender box number (234), and closing date. Deposit the envelope into Tender Box 234 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town before 10:00 on 13 July 2026. If the tender is too large for the box, enquire at the public counter for alternative instructions. Tenders submitted by facsimile or email will be rejected. Ensure all returnable documents (e.g., Schedules F.1 to F.14) are completed and included. Late submissions will not be considered. Tender fee: R200.00 (non-refundable for hard copies; not applicable for website downloads).

Mandatory requirements: Tenderer must submit a responsive bid complying with all tender conditions, specifications, and pricing instructions. Must provide proof of valid Waste Management Accreditation (valid for contract duration). Must demonstrate capacity to provide required vehicles (6 Skip Bin Loader Vehicles per skip size, minimum 9 Ton Flat Bed Skip unit) and skips (20 x 6m³, 15 x 12m³). Must be registered on the City of Cape Town Supplier Database and National Treasury CSD. Must not have unresolved SCM Policy abuses, tax non-compliance, or legal violations. Must submit all required returnable documents (e.g., declarations, certificates, schedules). Must not be an advisor/consultant to CCT with potential conflicts of interest. Evaluation system: 80/20 price/preference points. Price points (Ps) are calculated based on the tender sum in the Price Schedule (Section C4). Preference points are allocated based on Specific Goals: Expenditure: >15% = 6 points, >12% to 15% = 5 points, >9% to 12% = 4 points, >6% to 9% = 3 points, >3% to 6% = 2 points, ≥1% to 3% = 1 point, <1% = 0 points. Profit: >5% = 6 points, >4% to 5% = 5 points, >3% to 4% = 4 points, >2% to 3% = 3 points. Highest total adjudication points win. Two tenderers may be appointed per item (winner and alternative). Winner-takes-all allocation per item.

Contract period: 36 months from commencement date. Scope: Provision, waste disposal, and cleaning of 6m³ and 12m³ waste skips for the City of Cape Town. Two items: (1) Provision and servicing per 6m³ waste skip container, (2) Provision and servicing per 12m³ waste skip container. Vehicle requirements: 6 Skip Bin Loader Vehicles (minimum 9 Ton Flat Bed Skip unit) for each skip size. Skip requirements: Minimum 20 x 6m³ skips and 15 x 12m³ skips (12m³ skips must not have movable components/parts). Proof of ownership (vehicle registration certificate and licence disc), lease agreements (signed by both parties with vehicle details), or finance pre-approvals (with quotations) must be submitted for vehicles and skips. The City reserves the right to inspect vehicles and skips prior to contract commencement. Waste Management Accreditation: All service providers must be accredited under the City of Cape Town Integrated Waste Management Bylaw. Accreditation must remain valid for the contract duration. Non-accredited bidders must apply via [email protected] or http://web1.capetown.gov.za/web1/swma/.

Tenderers must demonstrate professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, and reputation. The CCT will evaluate: reasonableness of financial offer and unit rates, ability to fulfil obligations, and compliance with tender requirements. Existing contracts with the CCT may be considered. Tenderers must not be under restrictions, insolvent, or in conflict of interest. Legal capacity to enter the contract is required.

Tenderers must cooperate with the CCT’s external service provider for due diligence reviews and risk assessments upon written request. Samples may be requested for testing; these may not be returned in their original state or at all. Unsuccessful bidders will be advised to collect samples where applicable. Certificates and documentary proof must be submitted as required by the tender document.

Comply with all pricing instructions in the Price Schedule (Section C4). Submit unit rates, line item totals, and overall totals. Arithmetical errors will be corrected by the CCT: amounts in words govern over figures; line item totals govern over unit rates. Tenderers may be required to justify or amend rates deemed unacceptable. The CCT may request evidence for excessively low/high or unbalanced rates. Comparative prices may be determined over the contract period based on tendered rates, indices, or exchange rates.

Comply with all pricing instructions in the Price Schedule (Section C4). Submit a completed Price Schedule with unit rates, line item totals, and overall totals. Arithmetical errors will be corrected by the CCT: amounts in words govern over figures; line item totals govern over unit rates. Tenderers may be required to justify or amend rates deemed excessively low/high or unbalanced. Performance security/guarantee (Annexure C) and advance payment guarantee (Annexure D) may be required. Contract Price Adjustment (Schedule F.1) applies. Payment terms and guarantees must be arranged within 2 weeks of contract award. Tender validity period: 120 days from closing date, extendable to 12 months + 6 months by mutual agreement. Costs of tendering are borne by the tenderer.

Mandatory compliance: Registered on the City of Cape Town Supplier Database and National Treasury Central Supplier Database (CSD) (https://secure.csd.gov.za). Submit valid Tax Compliance Status PIN (SARS) for each party in a joint venture/consortium. Complete and submit: Details of Tenderer (Schedule C.1), Certificate of Authority for Partnerships/Joint Ventures/Consortiums (Schedule F.2), Declaration of Interest – State Employees (Schedule F.5), Conflict of Interest Declaration (Schedule F.6), Declaration of Tenderer’s Past SCM Practices (Schedule F.7), Certificate of Independent Tender Determination (Schedule F.9), Authorisation for Deduction of Outstanding Amounts Owed to CCT (Schedule F.8). No restrictions under SCM Policy, no unresolved tax matters, no conflicts of interest, no past SCM abuses, no Competition Act violations. Waste Management Accreditation required (valid for contract duration). B-BBEE: Submit Preference Points Claim Form (Schedule F.4) with verifiable documentary proof for Specific Goals. Foreign suppliers exempt from SARS tax compliance if not required by law. Compliance with Occupational Health and Safety Act (OHSA) and its Regulations is mandatory. Tenderers must sign an OHS Agreement (C.3).

Compliance with the Occupational Health and Safety Act (OHSA) and its Regulations is mandatory. Tenderers must sign an OHS Agreement (C.3) undertaking to ensure all work and equipment comply with OHSA. Subcontractors must also comply with OHSA conditions. Tenderers must demonstrate necessary competencies and resources to deliver services in accordance with OHSA, Regulations, and Health and Safety Specifications.

Waste Management Accreditation is mandatory under the City of Cape Town Integrated Waste Management Bylaw. Accreditation must remain valid for the contract duration. Bidders must submit proof of valid accreditation at the time of tender award. Non-accredited bidders must apply via [email protected] or http://web1.capetown.gov.za/web1/swma/. The CCT will verify accreditation status against its database. Failure to provide proof of accreditation will render the tender non-responsive.

Contract period: 36 months from commencement date. The CCT may accept or reject any tender, cancel the tender process, or reject all tenders before contract formation. Grounds for cancellation include: changed circumstances, unavailability of funds, no acceptable tenders, material irregularities, or inability to negotiate market-related pricing. The CCT is not liable for tender preparation costs. Contract terms include: Schedule of Deviations (C.2.3), Performance Security/Guarantee (Annexure C), Advance Payment Guarantee (Annexure D), and Contract Price Adjustment (Schedule F.1). Supplier must deliver securities, bonds, guarantees, and proof of insurance within 2 weeks of contract award. Failure to do so constitutes a breach. Negotiations with preferred tenderers are permitted but must not disadvantage other tenderers or lead to higher prices.