Legal aid south africa is seeking a landlord to provide office accommodation in komani (queenstown), eastern cape, under an operational lease for a period of up to five years (with options for longer terms). The tender is open to property owners or authorized agents who can meet specific space, compliance, and accessibility requirements, with evaluation based on functionality, price, and b-bbee criteria.
Key Requirements
Provide an operational lease for a minimum of 5 years, with options up to 9 years and 11 months, and make premises available for occupation by 01 February 2027.
Submit all required documents (SBD forms, B-BBEE certificate, CSD report, title deed, municipal account, water backup letter) by the closing date to avoid disqualification.
Offer office space between 543 m² and 553 m², accommodating 36 employees with specified workspace norms, including 12 parking bays and disability access.
Building must be located within 2 km walking distance to the magistrate court and public transport for maximum functionality points; minimum 70/100 functionality score required to proceed.
Provide a detailed pricing schedule including rental rate per m², parking bay rate, annual escalation (not exceeding CPI), and tenant installation allowance; 80/20 price/B-BBEE scoring applies.
Ensure building compliance (approved plans, occupancy certificate, zoning, fire safety, electrical, pest control, maintenance plan) and be willing to undertake refurbishments per CIDB requirements.
Include facilities like air-conditioning, network points, UPS, emergency generator, and allow Legal Aid SA branding sign-board.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAnnexure A Property Specification Komani (Queenstown).pdfReview complete
Description
Source: Annexure A Property Specification Komani (Queenstown).pdf
Important Dates
07 Jul
2026
PUBLICATION
Tender Published
Tender was published
11 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure A Property Specification Komani (Queenstown).pdf
Legal Aid South Africa is seeking a landlord to provide office accommodation for its Komani (Queenstown) Local Office in the Eastern Cape, under an operational lease of 5 to 9 years and 11 months. The property must be habitable, meet specific space norms (minimum 543 m², maximum 553 m²), and be located within 3 km of the magistrate court and public transport. The evaluation includes responsiveness, disqualification, functionality (minimum 70/100 points), compliance, and price/B-BBEE (80/20 system). The estimated contract value is up to R50 million.
Annexure B Request For Proposal Completion of Documents.pdf
Legal Aid South Africa seeks office accommodation in Komani (Queenstown), Eastern Cape for up to 5 years. The tender requires detailed financial proposals, maintenance responsibilities, and service provider references.
Legal Aid South Africa seeks office accommodation for its Komani (Queenstown) Local Office for up to 5 years (7-10 year leases also considered). The tender requires a standalone building of 543-553m² with 12 parking bays, proximity to courts and public transport, disabled access, and full refurbishment to Legal Aid SA specifications including corporate branding, air-conditioning, network infrastructure, and backup power.
Legal Aid South Africa invites proposals for office accommodation in Komani (Queenstown) for up to 5 years. Tender No. 29/2026 closes 11 August 2026 at 11:00 AM. Evaluation uses 80/20 preference point system (80 price, 20 B-BBEE). Mandatory briefing session on 23 July 2026. Submissions must be handwritten in black ink, delivered to Legal Aid House, Johannesburg.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Specification evaluation criteria for procurement of office accommodation in Komani area.
Comparison of existing facilities with Legal Aid SA Space Norms.
Legal Aid SA Workspace Norms detailing required offices, cubicles, toilets, parking, and total area (minimum 543 m², maximum 553 m²).
Important Dates
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Closing date: As per tender record.
Premises must be available for occupation by 01 February 2027.
Building inspection must be conducted within 5 working days upon written/email request by Legal Aid SA.
Compliance documents must be submitted within 7 working days from request.
No other dates (briefings, site visits, clarification deadlines) are specified in the document.
Contact Information
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Department: Supply Chain Management.
No specific contact name, email, phone, or submission address is provided in the document.
Submission Guidelines
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Submit a fully completed and signed bid document by the closing date and time.
Required returnable documents:
Signed SBD 1: Invitation to Bid.
Signed SBD 3.1: Pricing schedule – firm prices (Purchases).
Signed SBD 4: Bidder's Declaration.
Signed SBD 6.1: Preference Points claim form (Preferential Procurement Regulations 2022).
Original or certified valid B-BBEE certificate or sworn affidavit (JV must submit consolidated certificate).
Municipal Account Statement and/or electricity account not older than two months from tender closing date.
Latest CSD reports for all parties (agent, landlord/JV partners).
Copy of title deed as proof of property ownership.
If an agent, a signed letter/relationship agreement from the owner granting leasing authority.
Confirmation letter or letter of undertaking for water backup facilities or uninterrupted water supply before occupation.
Failure to submit these documents will result in disqualification from further evaluation phases.
Legal Aid SA reserves the right not to make any appointment and will not entertain claims for costs incurred in bid preparation.
Returnable Documents
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
The bidder must submit confirmation letter or letter of undertaking or commitment to provide water backup facilities or uninterrupted water supply before occupation.
Evaluation Criteria
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Bidders must be the property owner or an authorized agent with a signed relationship agreement.
Must be registered on the CSD and provide a valid B-BBEE certificate or sworn affidavit.
Building must be located in Komani (Queenstown) and meet all zoning and compliance requirements.
Bidders must be willing to negotiate tenant installation allowance and refurbishment costs.
Failure to submit required documents will lead to disqualification.
Evaluation in five phases:
Phase 1: Responsiveness – submission of all required documents.
Phase 2: Disqualification criteria – title deed and agent authority letter.
Phase 3: Functionality – scored out of 100 points; minimum 70 points to proceed.
Building Documentation (30 points):
Building inspection within 5 working days upon request (2 points).
Approved building plan or structural integrity report or letter of undertaking (5 points).
Occupancy Certificate or letter of undertaking (10 points).
Zoning Certificate or letter of undertaking (5 points).
Fire Protection Plan/Fire Safety Inspection report/Evacuation Plan or letter of undertaking (2 points).
Electrical Compliance Certificate (2 points).
Pests Control Certificate (valid last 12 months) or letter of undertaking (2 points).
Building Maintenance plan (2 points).
Building location and accessibility (30 points):
Within 2km walking distance to magistrate court (10 points); 2-2.25km (7.5); 2.25-2.5km (5); 2.5-3km (2.5); >3km (0).
Within 2km walking distance to public transport (10 points); same sliding scale.
Entrance accessible to people with disabilities: ground floor with ramp (8 points) or lift with braille (8 points); disability parking with signage (2 points).
Building requirements (30 points):
Office space: air-conditioners or commitment to install (5), electrical plugs per office (5), ablution facilities per space norm (5), fire escape routes (5).
Safe and secure office environment zoned for office/business use (8 points).
Premises available for occupation by 01 February 2027 (2 points).
Phase 4: Compliance – submit all building compliance documents within 7 working days of request.
Phase 5: Price and B-BBEE – 80/20 points system (price 80, B-BBEE 20).
Technical Specifications
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Lease Type: Operational lease, minimum 5 years, maximum 9 years 11 months.
Space Requirements: Minimum 543 m², maximum 553 m². Must accommodate 36 employees with specific workspace norms.
Building Condition: No rising damp, structural defects, or wall cracks exceeding 5mm.
Facilities Required:
Partitioning as per Legal Aid SA specification.
Air-conditioning (preferably split units).
Painting and floor covering in corporate colours.
Power skirtings with two power plugs per workstation (one specifically for computers).
Network and telephone points (5-6 network points per desk).
Blinds in corporate colours.
Space plan required.
UPS facility integrated into specific power points.
Emergency generator backup for electricity supply.
Natural ventilation and natural light.
Accessibility for disabled persons including ramps/lifts.
Energy-saving building is an additional advantage.
Workspace Norms:
11 offices, 24 cubicles, 16 facility rooms, 1 designated open area (reception/waiting).
Toilets: 2 toilets (3 cubicles and 2 washbasins for females; 2 cubicles and 2 washbasins for males; 1 toilet for clients; 1 for disabled).
Parking: 12 bays.
Detailed space allocation per position (e.g., Admin Manager 12 m², Candidate Attorney 4 m², etc.).
Total area: 543 m² minimum, 553 m² maximum.
IT Requirements: Power skirtings accommodating computer and telephone network, two plug points per desk, 5-6 network points, UPS integrated.
Branding: Landlord must allow Legal Aid SA sign-board (1200mm x 800mm, 10mm thick) mounted outside building.
Quality Management
Source: Annexure A Property Specification Komani (Queenstown).pdf
Submit building compliance documents or letters of undertaking for: approved building plan/structural integrity report, occupancy certificate, zoning certificate, fire protection plan, electrical compliance certificate, pests control certificate, building maintenance plan.
Building inspection must be conducted within 5 working days upon request by Legal Aid SA.
Provide locational maps showing walking distance to magistrate court and public transport.
Building entrance must be accessible to people with disabilities; grace period of 6 months for written undertakings to implement changes.
Pricing Schedule
Source: Annexure A Property Specification Komani (Queenstown).pdf
Submit signed SBD 3.1: Pricing schedule – firm prices (Purchases).
Pricing must include VAT if registered (proof required).
Provide total costs detailing: rental rate per m², parking bay rate, annual escalation (≤ CPI), tenant installation amount, proportionate costs.
Financial Requirements
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Pricing must include VAT if registered as a VAT vendor (proof required).
Provide total accommodation costs for the proposed duration, detailing:
Rental rate per square metre.
Rate per parking bay.
Annual escalation rate (not greater than CPI, with motivation if exceeding).
Tenant installation amount offered.
Tenant's share of proportionate costs (if applicable).
No deposit shall be paid for rental.
Legal Aid SA will reimburse refurbishment costs less any Tenant Installation Allowance; landlord must obtain consent if costs exceed contribution.
Arithmetic errors will be corrected per SCM policy.
Estimated bid value not exceeding R50 million (all taxes included), 80/20 points system applies.
Compliance Requirements
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Mandatory Registrations/Documents:
Central Supplier Database (CSD): Bidder must be registered; attach CSD report or provide registration number. Submit latest CSD reports for all parties.
B-BBEE: Submit original/certified valid B-BBEE certificate or sworn affidavit (JV must submit consolidated certificate).
Tax Compliance: Pricing must include VAT if registered; provide proof.
Municipal Account Statement and/or electricity account not older than two months.
Title deed as proof of property ownership.
Agent authority letter/relationship agreement if applicable.
Building Compliance: Must submit or undertake to provide building compliance documents (approved plans, occupancy certificate, zoning certificate, fire protection plan, electrical compliance certificate, pests control certificate, building maintenance plan).
CIDB: Refurbishments must comply with Construction Industry Development Board requirements.
Disability Access: Building must be accessible to disabled persons.
Local Content: Not specified.
Water backup: Must provide confirmation letter or letter of undertaking for water backup facilities or uninterrupted water supply before occupation.
Health & Safety
Source: Annexure A Property Specification Komani (Queenstown).pdf
Building must have fire escape routes/emergency exits.
Must be accessible to disabled persons including ramps/lifts.
Electrical compliance certificate required.
Emergency generator backup for electricity supply recommended.
Contractual Terms
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Lease Type: Operational lease, minimum 5 years, maximum 9 years 11 months.
No deposit shall be paid.
Landlord must be open to negotiation for Tenant Installation Allowance; lease proposal must include refurbishment cost estimate.
Landlord must undertake refurbishments per CIDB requirements; Legal Aid SA will reimburse costs less any allowance. Landlord must obtain consent if costs exceed contribution.
Legal Aid SA reserves right to negotiate rental and refurbishment costs.
Separate water and electricity meter required, managed by municipality/Eskom/certified provider.
Landlord must maintain exterior and common areas.
Right of first refusal clause: building must first be offered to Legal Aid SA if up for sale.
Standard Legal Aid SA lease agreement forms part of tender; landlord agrees to use it. If waived, no levies/drafting costs payable by Legal Aid SA.
Legal Aid SA reserves right not to make any appointment and not to entertain cost claims.
Requirements
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Building must not have rising damp, structural defects, or wall cracks exceeding 5mm.
Only bids with space within prescribed minimum (543 m²) and maximum (553 m²) parameters will be considered.
Section
Source: Annexure A Property Specification Komani (Queenstown).pdf (TENDER)
Information Technology requirements: Power skirtings accommodating computer and telephone network. Two plug points per desk. Between 5 and 6 Network points. UPS facility integrated into specific power points.
An emergency generator as a backup to electricity supply.
The building must have natural ventilation and natural light.
Office space requirements: 543 m² total, 11 offices, 24 cubicles, 16 facility rooms, 1 designated open area, 36 employees, 12 parking bays, 2 toilets (3 cubicles and 2 washbasins for females; 2 cubicles and 2 washbasins for males; 1 toilet for clients; 1 for disabled).
Detailed space allocation per position:
Admin Manager: 1 office, 12 m².
Admin Officer, Land Secretary, Legal Secretary: 6 cubicles, 10 m² each (open plan, height 1.5m).
Candidate Attorney: 6 cubicles, 4 m² each (drywall 1.5m, 2m x 2m, opening 750mm).
Head of Office: 1 office, 12 m².
Paralegal: 2 offices, 9 m² each.
Legal Practitioners - Criminal: 12 cubicles, 4 m² each.
Supervisory LPs, PLP, HCU Manager: 3 offices, 10 m² each.
Land/Civil LPs: 4 offices, 9 m² each.
Receptionist & Waiting Area: 1 area, 30 m².
Registry/Filing Room: 2 rooms, 9 m² each.
Boardroom: 1, 50 m² (dual purpose with temporary partitions).
Consultation rooms: 2, 9 m² each.
Storeroom: 1, 40 m² (safe storage).
Stationery room: 1, 4.5 m².
Custodial Room: 1, 3 m² (cleaning closet).
Kitchen: 1, 9 m².
Toilets: 6, 36 m² total.
Server/Network room: 1, 4 m² (ventilated).
Walkways, stairs, hallways: 91 m².
Total minimum workspace: 543 m², maximum 553 m².
DocumentAnnexure B Request For Proposal Completion of Documents.pdfReview complete
Contact Information
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Landlord must provide domicilia (contact details) in the bid: physical address, postal address, telephone number, telefax number, email address, cell number, and alternative contact number.
Tenant (Legal Aid South Africa) contact details: Physical address: Legal Aid House, 29 De Beer Street, Braamfontein, 2017; Postal address: Private Bag X 76, Braamfontein, 2017.
Submission Guidelines
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Complete and submit Annexure B (Schedule 1) with all required details filled in.
Provide three contactable references: initials, surname, telephone/cell number, email address, and company name (if applicable).
Submit a separate, detailed breakdown letter for any 'other charges' (beyond office and parking).
Include full landlord and tenant details, property description, erf number, commencement and expiry dates.
Provide landlord's banking details for rental payments, VAT registration number, and annual escalation rate.
Provide a detailed pricing schedule for each year of the lease (Years 1 to 5) as per the form.
Provide domicilia (contact addresses) for both landlord and tenant.
Detail the service provider's duties and responsibilities as listed in the document.
Detail Legal Aid SA's duties and responsibilities as listed in the document.
Provide full names and capacity of the person signing the contract on behalf of the service provider.
Ensure all sections are completed accurately to avoid disqualification.
Returnable Documents
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Include three contactable references with initials, surname, telephone/cell number, email address, and company name (if applicable).
Provide full names and capacity of the person signing the contract on behalf of the service provider.
Evaluation Criteria
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Landlord must provide company/trust/individual registration or ID number.
Authorized signatory capacity must be stated.
Property erf number must be provided.
Three contactable references are required.
Detailed breakdown of all charges must be submitted.
Legal Aid SA reserves the right not to enter into a lease longer than five years.
Technical Specifications
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Leased premises must be fully described: physical address with street number and building name, full description of premises, property erf number.
Commencement and expiry dates must be specified (lease period up to five years).
Premises must include office space (measured in m²) and parking bays.
Tenant (Legal Aid SA) will pay for electricity and water consumption as per municipal accounts.
Landlord is responsible for a range of maintenance duties as listed in the document.
Pricing Schedule
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Submit a detailed pricing schedule for each year of the lease (Years 1 to 5) including: office space (m²) with lettable area, unit rent per m², total monthly rent excluding VAT, VAT at 15%, and total monthly rent including VAT.
Include parking bays with unit rent, total monthly rent excluding VAT, VAT, and total including VAT.
Include other charges (with detailed breakdown letter submitted separately if applicable).
Provide total monthly payable for each year.
Also provide total lease agreement costs for five, seven, and nine years and 11 months (note: Legal Aid SA may not lease longer than five years).
Specify the tenant installation allowance amount.
Financial Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide landlord's bank account details for rental payments: account name, number, institution, branch name, branch code, type of account, reference number (if applicable), and VAT registration number.
Specify annual escalation rate (compounded) as a percentage.
State basic monthly rental excluding VAT.
Tenant pays electricity and water as per municipal accounts.
Submit a five-year pricing schedule showing for each year: office space (m²) with unit rent, parking bays with unit rent, other charges (with detailed breakdown letter if applicable), total monthly rent excluding VAT, VAT amount, and total including VAT.
Provide total lease agreement costs for five, seven, and nine years and 11 months (note: Legal Aid SA reserves the right not to lease longer than five years).
Specify tenant installation allowance amount.
Compliance Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Service provider (landlord) must accept responsibility for: internal maintenance (general and normal wear and tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering maintenance, municipal rates and increases, insurance and all increases, replacement of light bulbs, and fire fighting equipment and services.
Legal Aid SA (tenant) will handle: water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance under 'brake & pay rule', alarm/security system maintenance, replacement of light bulbs, and furniture, office equipment, and appliances.
Contract must be signed by an authorized representative of the service provider, with full names and capacity provided.
Contractual Terms
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Landlord duties: internal maintenance (general and normal wear and tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering maintenance, municipal rates and increases, insurance and all increases, replacement of light bulbs, fire fighting equipment and services.
Tenant (Legal Aid SA) duties: water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance under 'brake & pay rule', alarm/security system maintenance, replacement of light bulbs, furniture, office equipment and appliances.
Contract must be signed by an authorized representative of the service provider, with full names and capacity provided.
Special Conditions
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Service provider must detail duties and responsibilities covering: internal maintenance (general and normal wear and tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering maintenance, municipal rates and insurance increases, replacement of light bulbs, fire fighting equipment.
Legal Aid SA will handle: water and electricity consumption, sanitary services and refuse removal, domestic cleaning, consumables supply, internal maintenance under 'brake & pay rule', alarm/security maintenance, replacement of light bulbs, furniture, office equipment and appliances.
Section
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Landlord must provide domicilia (contact details) in the bid: physical address, postal address, telephone number, telefax number, email address, cell number, alternative contact number.
Legal Aid SA's contact details: physical address: Legal Aid House, 29 De Beer Street, Braamfontein, 2017; postal address: Private Bag X 76, Braamfontein, 2017.
Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submission Guidelines
Source: RFP - Property Leasing Komani.pdf (RFP)
Submit by 11h00 on 11 August 2026 at the Legal Aid SA tender box, Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Seal your tender in an envelope clearly marked with Tender No. 29/2026, the closing date/time, and your company name.
Complete all annexures in full, using the prescribed numbering format. Clearly mark all attachments.
Deviations from requirements may be ignored and risk disqualification.
The proposal must remain valid for 150 days.
All tender forms must be handwritten in BLACK ink.
Do not qualify your tender with your own conditions; failure to renounce them may invalidate your bid.
No submissions by telegram, telex, fax, or email are accepted unless specifically provided for.
Failure to sign/accept conditions or complete forms may invalidate the tender.
Submit tenders in the format and numbering sequence of the tender document.
Tender prices must be quoted in South African Rand.
Returnable Documents
Source: RFP - Property Leasing Komani.pdf (RFP)
Complete and submit the bidder's company/business information details form, including company name, contacts, address, personnel numbers, turnover for the last three years, growth percentage, and valid tax clearance/CSD proof.
Evaluation Criteria
Source: RFP - Property Leasing Komani.pdf (RFP)
Bidders will be evaluated on the 80/20 preferential points system: Price = 80 points, B-BBEE status level = 20 points.
Provide reference sites for Legal Aid SA to contact for reference checks.
Demonstrate affirmative action employment practices and procurement programmes that promote B-BBEE contribution.
Provide an ORIGINAL valid tax clearance certificate or CSD registration.
Support for empowerment as specified by government (refer to SBD 6.1 form).
All properties must be made available for inspection within five days of request; failure will result in disqualification.
A site inspection certificate must be completed and signed by the Legal Aid SA representative and the Landlord or his representative.
Legal Aid SA may enter into further negotiations with the highest scoring bidder for further reductions in rental and refurbishment allowances; failure to participate within five days of request may result in the bid being set aside.
Technical Specifications
Source: RFP - Property Leasing Komani.pdf (RFP)
Required Office Space: Minimum 543m², maximum 553m², with twelve (12) parking bays.
Location: Must be in proximity to local courts and public transport facilities (taxi ranks, train/bus terminals). A standalone building in Komani is most desirable.
Building Requirements: Preferably ground floor or with functional lifts. Must have secured, lockable parking for Legal Aid SA vehicles and be user-friendly for disabled persons.
Compliance: Must comply with all building laws, regulations, bylaws, and health and safety standards.
Zoning: The building must be zoned for office, business, or commercial purposes. Provide title deed and zoning certificate on or before award.
Branding: Must allow for Legal Aid SA branding and signboard display.
Infrastructure: Requires telephone/computer network points and an emergency generator backup.
Refurbishment Requirements: Submit floorplans, a commitment letter to refurbish per tenant spec (including a Tenant Installation amount), and details for partitioning, air-conditioning (preferably split units), painting, floor covering, power skirtings (two plugs per workstation), network/telephone points, blinds, space plan, and UPS facility integration.
The office must support 36 employees with appropriate working space, a public waiting area, consultation rooms, and a reception area.
Required facilities include specific toilet configurations: 2 toilets (3 cubicles and 2 wash basins for females; 2 cubicles, 2 wash basins for males), 1 toilet for clients, and 1 toilet for disabled people.
Any defects due to poor workmanship must be rectified by the bidder at their own cost and time, with costs separately noted on billing.
Financial Requirements
Source: RFP - Property Leasing Komani.pdf (RFP)
Provide a detailed breakdown of all costs/charges and a total bid amount.
All authorised disbursements (travel, subsistence) will be reimbursed at reasonable actual cost determined by Legal Aid SA, substantiated by receipts and logs.
Travel reimbursement rates for private vehicles will be the prevailing Automobile Association of South Africa rates.
No costs incurred for proposal preparation or presentations will be reimbursed.
Legal Aid SA will approve all project plans and projected project activity costs; no delivery before an official order is issued.
Compliance Requirements
Source: RFP - Property Leasing Komani.pdf (RFP)
Provide proof of registration on the National Treasury Central Supplier Database (CSD), reflecting you as an active, tax-compliant, and non-restricted supplier.
Provide an ORIGINAL valid tax clearance certificate or CSD registration.
Demonstrate affirmative action employment practices and procurement programmes that promote contribution to B-BBEE.
Support for empowerment as specified by government (refer to SBD 6.1 form).
The successful bidder assumes total responsibility, regardless of subcontracting agreements.
Legal Aid SA may request clarification or additional information; you must respond within 24 hours or risk disqualification.
Legal Aid SA may also request a demonstration, which must be provided within 24 hours.
Tenders qualified by the bidder's own conditions may be rejected.
All information provided by Legal Aid SA is confidential and must not be disclosed to third parties without written consent.
Intellectual property rights in works created under the contract vest in Legal Aid SA unless otherwise agreed in writing.
The building must comply with all health and safety regulations and bylaws.
Environmental
Source: RFP - Property Leasing Komani.pdf (RFP)
Legal Aid SA aims to be an environmentally responsive organisation and seeks sustainable practices.
Requirements
Source: RFP - Property Leasing Komani.pdf (RFP)
The bidder must provide proof of CSD registration as an active, tax-compliant, non-restricted supplier.
DocumentRequest for Proposals Komani LO.pdfReview complete
Description
Source: Request for Proposals Komani LO.pdf (RFP)
Provision of office accommodation for the Komani (Queenstown) Local Office for a period of up to five (5) years.
Legal Aid SA is a national public entity providing legal aid and representation, funded by the government.
Its vision is a dynamic South Africa where constitutional rights are realised for a just society.
Its mission is to lead in providing equal access to quality legal services for indigent and vulnerable persons.
Organisational values: Passion for Justice, Ubuntu, Integrity, Accountability, Service Excellence, People and Planet Focused.
Important Dates
Source: Request for Proposals Komani LO.pdf (RFP)
Closing Date and Time: 11 August 2026 at 11:00 AM.
Proposal Validity Period: 150 days from the closing date.
Submission Guidelines
Source: Request for Proposals Komani LO.pdf (RFP)
Submit by 11:00 AM on 11 August 2026. Late bids will not be considered.
Deposit the sealed bid in the locked tender box located in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg.
The envelope must be marked with: Tender Number 29/2026, Closing Date 11 August 2026, Time 11h00 AM, and your Company Name.
All annexures must be completed in full using the given numbering format. Attachments must be clearly marked and specific. Deviations may be ignored and can lead to disqualification.
Tender forms must be handwritten in BLACK ink, not typed.
Follow the tender numbering format strictly. Indicate compliance/non-compliance per paragraph.
If offering alternative options, submit each as a separate proposal with a complete schedule.
The proposal must remain valid for 150 days.
All documents submitted become the property of Legal Aid SA.
Do not qualify your bid with your own conditions; this may invalidate it.
No submissions by telegram, telex, fax, or email are accepted.
All information provided by Legal Aid SA is confidential and must not be disclosed without written consent.
Failure to sign/acknowledge conditions, complete forms, or follow submission format may invalidate the tender.
Check page numbers; no liability for missing/duplicated pages.
Firm prices and delivery periods are preferred; clearly state if they remain firm for the contract duration.
Where items are specified, indicate compliance or deviations.
Prices must be in ZAR unless otherwise specified.
Returnable Documents
Source: Request for Proposals Komani LO.pdf (RFP)
Tender Numbering Format must be adhered to; compliance or non-compliance must be indicated per paragraph.
If additional/alternative product options are offered, each must be bid separately with a complete schedule and description.
Deviations from specifications and technical brochures must be submitted where applicable.
All documents submitted become the property of Legal Aid SA.
Evaluation Criteria
Source: Request for Proposals Komani LO.pdf (RFP)
The 80/20 preference point system applies.
80 points for price, 20 points for Specific Goals (B-BBEE Level of Contribution).
Points for Specific Goals are awarded based on B-BBEE Status Level as per the Preferential Procurement Regulations 2022.
Refer to SBD 6.1 for the points table and declaration requirements.
Must be registered on National Treasury Central Supplier Database as active, tax-compliant, non-restricted supplier.
Must have valid B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs).
Must not be in service of the state or have directors/members in state service.
Must comply with tax obligations (provide TCS PIN or certificate).
Must demonstrate relevant experience in office accommodation provision.
Must accept 150-day validity period and firm pricing.
Technical Specifications
Source: Request for Proposals Komani LO.pdf (RFP)
Scope: Provision of office accommodation for the Komani (Queenstown) Local Office for up to five (5) years.
The bidder warrants to be highly skilled, professional, competent, and experienced in providing such services.
Service must be of a superior standard, reliable, efficient, and effective.
Legal Aid SA's mission is to provide equal access to justice for indigent and vulnerable persons through quality legal services.
The organisation values include Passion for Justice, Ubuntu, Integrity, Accountability, Service Excellence, and being People and Planet Focused.
The bidder is responsible for rectifying any defects (patent or latent) attributable to poor workmanship at their own cost and time.
All costs for correcting defects must be separately noted on billing documentation.
Legal Aid SA's objectives include embedding sustainable and agile practices to positively impact society, the economy, and the environment.
The organisation aims for an environmentally responsive supply chain management system.
It seeks to adapt to changing environmental factors to ensure improved access for clients and stakeholders.
Experience & Qualifications
Source: Request for Proposals Komani LO.pdf (RFP)
Bidders must provide company details including name, contact numbers, address, and indicate if primary contractor or joint venture.
Provide number of personnel, turnover for the last three financial years, percentage growth, and a valid Tax Clearance Certificate.
Proven relevant experience and ability to deliver reliable, efficient, and effective service are important considerations.
The bidder warrants they are highly skilled, professional, competent, and experienced in the area bid for.
Financial Requirements
Source: Request for Proposals Komani LO.pdf (RFP)
Only firm prices will be accepted. Non-firm prices (including those subject to exchange rate variations) will not be considered.
Submit a detailed pricing schedule (SBD 3.1) with item quantities, descriptions, and bid prices in ZAR including all applicable taxes.
Indicate if the offer complies with specifications, and note any deviations.
State the period required for delivery and whether delivery is firm or not.
All delivery costs must be included in the bid price.
Authorised travel and subsistence costs for the project will be reimbursed according to Legal Aid SA's travel policy, at rates quoted by the Automobile Association of South Africa, and must be substantiated with receipts and logs.
No costs incurred during proposal preparation or presentations will be reimbursed.
Compliance Requirements
Source: Request for Proposals Komani LO.pdf (RFP)
Mandatory: Proof of registration on the National Treasury Central Supplier Database (CSD) showing active, tax-compliant, and non-restricted status.
Submit a valid original Tax Clearance Certificate (TCC) with the bid. Certified copies are not accepted.
Alternatively, provide a valid Tax Compliance Status (TCS) PIN or CSD number if no TCC is available.
For consortia/joint ventures/subcontractors, each party must submit a separate TCC/PIN/CSD number.
B-BBEE Compliance: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
The 80/20 preference point system applies, with 20 points allocated for Specific Goals (B-BBEE Level of Contribution).
Bidders must demonstrate affirmative action employment practices and procurement programmes empowering SMMEs and historically disadvantaged groups.
No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
Contract Duration: Up to five (5) years for office accommodation.
Proposal Validity: Bid must remain valid for 150 days.
Binding Agreement: The successful bidder's proposal, together with tender terms, conditions, and specifications, will form a binding contract.
The successful bidder assumes total responsibility, regardless of any subcontracting agreements.
Legal Aid SA reserves the right not to award the tender, or to award it in part or in full, on a non-exclusive basis.
Payment Terms: Legal Aid SA will approve project plans and costs. No project activity will be delivered before an official order is issued.
Intellectual Property: Copyright, patent, and similar rights in works/products created under the contract vest in Legal Aid SA, unless otherwise agreed in writing.
Quality Assurance: The bidder must rectify any defects due to poor workmanship at their own cost and time.
Confidentiality: All information provided by Legal Aid SA is strictly confidential and must not be disclosed to third parties without written consent.
Legal Aid SA may request clarification or additional information within 24 hours; failure to comply may lead to disqualification.
General Conditions of Contract (GCC) apply and form part of the bid documents.
Special Conditions
Source: Request for Proposals Komani LO.pdf (RFP)
All information provided by Legal Aid SA is confidential and must not be disclosed without written consent.
Failure to sign/acknowledge conditions, complete forms, or follow submission format may invalidate the tender.
Tender forms must be handwritten in BLACK ink.
Check page numbers; no liability for missing/duplicated pages.
Firm prices and delivery periods are preferred; clearly state if they remain firm for the contract duration.
Where items are specified, indicate compliance or deviations.
Prices must be in ZAR unless otherwise specified.
No submissions by telegram, telex, fax, or email.
Requirements
Source: Request for Proposals Komani LO.pdf (RFP)
Closing: Submit by 11:00 AM on 11 August 2026 at the specified address.
Proposal must remain valid for 150 days.
Complete all documents in full and submit with the proposal.
Provide proof of CSD registration showing active, tax-compliant, non-restricted status.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.