Provision of fire-fighting and invasive alien plant control services in pinetown and sherwood

• SSS Queries: Aveer Banwarilal / Lindo Dlamini – Tel 031 322 7133 / 031 322 7153 – Email [email protected]
• General / Contractual Queries: Nokuphila Buthelezi – Tel 013 322 7834 – Email [email protected]
• Technical Queries: Errol Douwes – Tel 031 311 7952 – Email [email protected]
• Submission address (hard copy): Tender Box, ground‑floor foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.

• Obtain tender documents free of charge from eTenders (https://www.etenders.gov.za) or the eThekwini website and print them.
• Complete the Official Tender Form and all required returnable documents (MBD 4‑9) – see Section 4 of the tender.
• Sign the form and all declarations; missing signatures or incomplete forms will lead to disqualification.
• Submit a hard‑copy sealed tender addressed to the City Manager, marked with Tender No 1N‑34062, in the Tender Box on the ground‑floor foyer, 166 KE Masinga Road, Durban.
• The same hard‑copy must also be uploaded via the Supplier Self‑Service (SSS) portal; the electronic and hard‑copy versions must match.
• No tenders will be accepted by fax, email or post.
• Late submissions or delivery to any other municipal department will be rejected.
• Failure to provide any of the listed returnable schedules, tax clearance, municipal fees declaration, or preference points claim (MBD 6.1) may result in the tender being deemed non‑responsive.

• Evaluation is based on Price (max 80 points) and Preference Points (max 20 points) – the 80/20 system applies.
• Price points are calculated according to Regulation 4.1 of the SCM Policy (formula not reproduced here).
• Preference points are awarded from the completed MBD 6.1 Preference Points Claim Form for the Ownership and RDP specific goals (weightings 50 % each).
• A functionality threshold of 70 evaluation points must be met; offers scoring below this are rejected as non‑responsive.
• Functionality is scored out of 100 points across Capacity, Equipment, Expertise & Experience and Company Experience sub‑criteria.
• Total evaluation points = Price points + Preference points; the highest total wins, unless compelling reasons dictate otherwise.
• Tender validity is 120 days after opening; any withdrawal must be accompanied by a R1 000 penalty.

Scope: Provide fire‑fighting and invasive alien plant (IAP) control services for the Pinetown and Sherwood areas.

Deliverables include:

• Detailed methodology covering manual control, machinery use, herbicide application and fire control, with a sequential work breakdown.
• Staffing plan showing key personnel (Project Manager with environmental qualification & 4‑5 years experience; Administrator; field operatives) and team size.
• Equipment provision – minimum two vehicles, one with ≥750 kg load capacity for fire‑fighting gear; evidence of ownership or lease required.
• Evidence of capability to conduct high‑altitude operations.
• Past performance – at least 2‑3 similar projects in the last 5 years, with completion certificates, PO’s or contract award letters.
• Cost breakdown with explanations for all items and risk provisions.
• All goods/services to be supplied against the official order; delivery to the specified point as stated in the SCT.

• Prices must be quoted in South African Rand, exclusive and inclusive of VAT, on the Official Tender Form.
• Unit prices must include delivery to the municipality’s designated point.
• Only one price per item; prices must be firm for the contract period.
• No price adjustments allowed except as permitted under the Conditions of Contract.
• A R1 000 penalty applies for withdrawal of a tender.
• No specific performance bond or guarantee is mentioned in the extracted text.

• Register on the National Treasury Central Supplier Database (CSD) – provide MAAA number.
• Register on the eThekwini supplier database – provide PR number.
• Submit a valid Tax Compliance Status PIN or Tax Clearance Certificate.
• Declare municipal fees are paid (MBD 4).
• Complete all returnable declarations: Interest (MBD 4), Procurement >R10 million (MBD 5), Preference Points (MBD 6.1), Past SCM Practices (MBD 8), Independent Bid Determination (MBD 9).
• Provide B‑BBEE certificate or proof of ownership/RDP goals as required for preference points.
• Provide CIPC registration documents where applicable.
• VAT registration details must be included.
• No persons in the service of the State may submit a tender.