Service, maintenance and installation of cleaning and hygiene units at jra sites (RFQ JRA/RFQ/27/017)

No briefing session (N/A).

SCM contact:

• Name: Respect Ndlovu
• Role: Supply Chain Management Division
• Email: [email protected]
• Telephone: 011 491 5817

Technical contact:

• Name: Paul Moseti
• Role: End-user Department
• Email: [email protected]
• Telephone: 011 298 2695

Technical enquiries during working hours (08h00 – 16h30).

Submission address:

75 Helen Joseph Street

Cnr. Harrison Street

Johannesburg, 2001

Submission method: hand delivery only.

Submission address:

75 Helen Joseph Street

Cnr. Harrison Street

Johannesburg, 2001

Bid box open 7 days a week, 5am to 7pm.

Closing time: 16 October 2026 at 10:00 AM.

Bids must be submitted on official forms only – not re-typed.

Returnable forms (all must be completed and signed in full):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as cover page.
• MBD 3.1 (Pricing Schedule – Firm Prices): fully completed and signed.
• MBD 4 (Declaration of Interest): discloses any connection to the state.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• MBD 6.2 (Local Production and Content Declaration): marked N/A – no designated sector threshold applies.
• MBD 7.1 or MBD 7.2 (Contract Form): undertaking to supply goods or render services.
• MBD 8 (Declaration of Bidder's Past SCM Practices): discloses past misconduct or contract failures.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Proof of authority to sign (e.g. directors' resolution).

Additional documents required:

• Copy of Tax PIN.
• Company registration documents.
• Proof of CSD registration report.
• Certified ID copies of all directors.
• Municipal rates and taxes statement for company and directors, not in arrears more than 3 months from closing date.
• Certified certificates: NCCA, BEECA or CASA; SAPCA; Agriculture, Forestry and Fisheries pest control/fumigation.
• Joint Venture Agreement (if applicable), signed by all parties.

Disqualification risks:

• Late delivery – bids not accepted after closing time.
• Any declaration or MBD form incomplete or unsigned.
• Pricing schedule not fully completed and signed.
• Submission on re-typed forms instead of official forms.
• Bidder or director in the service of the state.
• Bidder blacklisted by National Treasury or any national authority.

Additional information required with RFQ:

• Copy of Tax PIN.
• Copies of company registration.
• Proof of CSD registration report.
• Certified ID copies of all directors.
• Municipal rates and taxes statement for company and directors, not in arrears more than 3 months from closing date; if renting, lease agreement and rental invoice; if operating from residential address, sworn affidavit.
• Certified valid B-BBEE certificate or sworn affidavit issued by DTI or SANAS; for EME, letter from registered auditor confirming turnover < R10m p.a.
• For joint ventures: consolidated B-BBEE and all documents from each party, plus signed JV agreement.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Price points: calculated using the 80/20 formula.

Specific goals (maximum 20 points):

• Goal 1 – Historically Disadvantaged Individuals (HDI): maximum 10 points
• Business owned 51% or more by Black people: 5 points
• Business owned 51% or more by women: 2 points
• Business owned 51% or more by Black youth: 2 points
• Business owned 51% or more by Black people with disability: 1 point
• Goal 2 – Promotion of local economy: maximum 10 points
• SMME (EME or QSE): 5 points
• Enterprise located within City of Johannesburg Metropolitan Municipality: 5 points

Evidence required for specific goals: CSD report, valid B-BBEE certificate or sworn affidavit, certified ID copies, shareholder's certificate, disability certificate, municipal rates and taxes statement.

Failure to submit proof for specific goals means those points are not claimed.

Bids must meet technical specifications and demonstrate financial ability to execute the contract.

Scope: Appointment of a service provider to service, maintain, repair, replace existing units, supply and install cleaning and hygiene services units and equipment at all JRA sites within the seven regions of the City of Johannesburg, including COJ Transport, as and when required.

Services required:

• Pest control: regular inspection and treatment, integrated pest management (IPM), targeted treatments for rodents, insects and vermin.
• Fumigation: periodic fumigation of offices, storage areas and facilities, using eco-friendly and safe agents, with post-fumigation inspections.
• Sanitary bin servicing: regular collection, disposal and replacement of sanitary bins in all restrooms, with odour control features; submit a SHE bins disposal certificate.
• Deep cleaning: comprehensive cleaning of floors, walls, high-touch surfaces, common areas, offices and restrooms, with disinfectants; special attention to high-traffic areas, kitchens and restrooms.

Deliverables:

• Comprehensive pest control and fumigation.
• Sanitary bin management with environmentally responsible disposal.
• Deep cleaning of all JRA depots at scheduled intervals.
• Hygiene audits and reporting: periodic audits, detailed reports on hygiene levels and recommendations.

All work to be performed to relevant South African National Standards (SANS).

Works outside scope may be ordered by JRA; a market-related quotation will be sourced for materials not listed on the BOQ, with mark-up on material cost paid. A third-party invoice (minimum three) required to certify prices were not inflated.

Site locations (existing JRA sites):

• Region A: Midrand – No 6 Dale Road, Corner Glen and Austin Road
• Region B: Waterval – 165 Johannes Road, Albert Ville, Sophiatown
• Region B: Strydom Park – No 1 Hanschoeman Road, Corner Malibongwe Road
• Region C: Hamberg – 30 Hamburg Road, Florida Lake
• Region D: Dobsonville – No 2 Jonas Moabi Street
• Region E: Norwood – 15 Short Road, Cnr Pain Street
• Region E: Zandfontein – 5 Commerce Crescent West, Eastgate Ext 13, Malboro
• Region F: Benrose – 185 Main Reef Road
• Region G: Avalon, Soweto – 1 Calendular Street, Klipspruit
• Motorways Depot: Johannesburg – 20 End & Meikle Street
• RSD: Booysens – 9 Steven Road, Orphiton
• Fleet & Plant Depot: Fordsburg – 350 Main Road
• Asphalt Depot: Booysens – 8 Spring Street, Orphirton
• Laboratory Depot: Booysens – 8 Spring Street, Orphirton
• Traffic Signals: Newtown – No 1 Henry Nxumalo, cnr Albertina Sisulu
• Capital Works: New Doornfontein – No 2 Staib Street
• JRA CBD: 66 Pixley Seme, cnr Rahima Moosa
• Nancefield: Klipspruit

New sites: any other sites as determined by JRA.

Approach: regular pest control inspections and treatments, scheduled fumigation sessions, sanitary bin servicing, deep cleaning of all JRA depots, and periodic hygiene audits with reporting.

Use of industry-standard cleaning agents and equipment for thorough disinfection.

All work to be performed to relevant South African National Standards (SANS).

Bidder must be a registered, experienced cleaning and hygiene service provider.

Mandatory industry certifications: NCCA, BEECA or CASA; SAPCA; Agriculture, Forestry and Fisheries for pest control and fumigation.

Financial ability to execute the contract is required.

No specific years of experience or key personnel qualifications stated.

All work to be performed to relevant South African National Standards (SANS).

Hygiene services must comply with local by-laws and requirements of local health authorities.

Sanitary waste management must adhere to health and hygiene standards.

Use of eco-friendly and safe fumigation agents that comply with health and safety regulations.

Hygiene audits and reporting required to assess effectiveness and provide recommendations.

Pricing schedule: MBD 3.1 – Firm Prices.

Items per site (each site has 8 line items):

• Pest control (Service) – per No
• Pest control (Supply) – per No
• Deep cleaning – per m2
• Fumigation – per m2
• Sanitary bin unit (Service) – per No
• Sanitary bin unit (Supply) – per No
• 2-ply toilet paper roll x 48 pack – per No
• 500ml foam soap – per No

Rates must include call-out fee and transport, and include servicing, dismantling, breaking down, removals and carting away of all material and rubble.

Brand names must be specified in Annexure G.

Ex-stock deliveries must not exceed 5 working days after receipt of order.

Pricing schedule: MBD 3.1 – Firm Prices.

Rates must include call-out fee and transport for all services, and include servicing, dismantling, breaking down, removals and carting away of all material and rubble.

Brand names must be specified in Annexure G (Price Schedule document).

Where deliveries are quoted ex-stock, delivery period must not exceed 5 working days after receipt of order.

Payment terms: within 30 days after receipt of invoice (per contract form).

No bid security, guarantee or retention specified.

Mandatory registrations:

• National Treasury Central Supplier Database (CSD) – proof of registration report required.
• Tax compliance: valid Tax PIN or CSD number; TCS may be submitted.
• Company registration (CIPC) – copies required.
• Certified ID copies of all directors.
• Municipal rates and taxes: company and directors must not be in arrears for more than 3 months from closing date; if renting, attach lease agreement and rental invoice; if operating from residential address, sworn affidavit required.

Industry certifications (certified copies required):

• National Contract Cleaners Association (NCCA) OR Black Economic Empowerment Cleaning Association (BEECA) OR Cleaning Association of South Africa (CASA).
• South African Pest Control Association (SAPCA).
• Agriculture, Forestry and Fisheries registration for pest control and fumigation operation.

B-bbee:

• Certified B-BBEE certificate or sworn affidavit issued by DTI or SANAS required to claim preference points.
• EME (turnover < R10m p.a.): letter from registered auditor confirming turnover.
• Not attaching B-BBEE documents does not disqualify, but bidder will not score B-BBEE points.
• For joint ventures: B-BBEE must be consolidated; all JV parties must attach all required documents plus signed JV agreement.

Local content: MBD 6.2 marked N/A – no designated sector threshold applies.

No bidder in the service of the state will be considered.

No bidder blacklisted by National Treasury or any national authority due to non-performance will be considered.

Fumigation agents must be eco-friendly and safe, complying with health and safety regulations.

SHE bins disposal certificate required to ensure sanitary waste is managed safely and compliantly.

All hygiene services work must be carried out in accordance with local by-laws and requirements of local health authorities.

Sanitary waste must be disposed of in an environmentally responsible manner.

Use of eco-friendly fumigation agents.

Integrated pest management (IPM) strategies to minimise use of harmful chemicals.

Contract forms: MBD 7.1 (purchase of goods) or MBD 7.2 (rendering of services) – to be signed in duplicate by both parties.

Contract documents include: invitation to bid, proof of tax compliance, pricing schedule, technical specifications, preference claim form, declaration of interest, declaration of past SCM practices, certificate of independent bid determination, special conditions of contract, and general conditions of contract.

Payment: within 30 days after receipt of invoice (and delivery note for goods).

Fraudulent claims on specific goals may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

Local content: MBD 6.2 marked N/A – no designated sector threshold applies.

No specific contract duration or termination terms stated.

Mandatory requirements (disqualification criteria):

• No bids from persons in the service of the state.
• All declarations and MBD forms must be completed and signed in full.
• JRA pricing schedule (MBD 3.1) must be fully completed and signed.
• Bid must be deposited in the correct bid box before closing date and time.
• Joint Venture Agreement (if applicable) must be signed by all parties.
• No bidder blacklisted by National Treasury or any national authority.
• Certified certificates required: NCCA, BEECA or CASA; SAPCA; Agriculture, Forestry and Fisheries for pest control/fumigation.
• All RFQs must be submitted on official forms – not re-typed.

Additional requirements:

• Tax PIN copy.
• Company registration copies.
• CSD registration report.
• Certified ID copies of all directors.
• Municipal rates and taxes statement not in arrears more than 3 months.
• B-BBEE certificate or sworn affidavit (for preference points).
• For JV: consolidated B-BBEE and all documents from each party.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals:

• HDI (max 10 points): Black-owned 51%+ (5), women-owned 51%+ (2), Black youth-owned 51%+ (2), Black people with disability 51%+ (1).
• Local economy (max 10 points): SMME (EME or QSE) (5), enterprise located within City of Johannesburg (5).

Evidence: CSD report, valid B-BBEE certificate or sworn affidavit, certified ID copies, shareholder's certificate, disability certificate, municipal rates and taxes statement.

Failure to submit proof means points not claimed.