Appointment of a service provider to supply and deliver hewlett packard laptop computers for the gauteng provincial legislature for a period of six months

• Submit the bid to [email protected] By 11:00 AM on 16 february 2026 with all mandatory documents (technical proposal, sbd 4, sbd 6.1, Company registration, ids, csd report, RFQ copy, jv/consortium documents if applicable). • Provide 280 standardized hp i5 laptops meeting the detailed technical specifications, including windows 11 pro (SA localisation) and 3‑year warranty/onsite service. • Deliver laptops in three batches: 91 units by 31 march 2026, 95 units by july 2026, and 94 units by august 2026, each accompanied by a signed equipment acceptance form. • Bar‑code all laptops with gpl asset codes and store them securely until collection, providing proof of secure storage facilities. • Preference points are allocated on an 80/20 basis (price and specific goals); proof of black, women, youth or pwd ownership must be submitted to claim up to 20 points. • Failure to provide any mandatory compliance document or to meet delivery/ warranty conditions will result in automatic disqualification.

Closing date & time: 16 February 2026, 11:00 AM.
First batch delivery (91 laptops) must be delivered and invoiced on or before 31 March 2026 (upon receipt of the official Purchase Order).
Delivery schedule (as per Terms of Sale):

– First consignment: March 2026 (91 units)

– Second consignment: July 2026 (95 units)

– Third consignment: August 2026 (94 units)

No other briefing or site‑visit dates are mentioned in the document.

Email: [email protected]
No phone number, physical address or department details are provided in the document.

Submit the bid to [email protected] by 11:00 AM on 16 February 2026.
Required returnable documents (mandatory):

1. Technical Proposal

2. Completed and signed Bidder’s Disclosure (SBD 4)

3. Completed and signed Preference Point Claim Form (SBD 6.1)

4. Certified copies of full company registration documents

5. Certified copies of South African ID documents for all shareholders

6. Company profile

7. Detailed CSD report and SARS‑issued PIN

8. One electronic copy of the RFQ

9. If applicable, Joint Venture/Consortium/Trust Deed with certified copies of shareholders’ certificates, company registration and ID documents of directors/members

All documents must be signed and original where indicated.
Failure to provide any mandatory document will result in automatic disqualification.
Include an electronic copy of the RFQ with the submission.
Ensure the bid is signed by an authorised representative.

Preference point system is 80/20 (80 points for price, 20 points for specific goals).
Price points are calculated using the 80/20 formula: Ps = 80 × (1 – (Pt/Pmin)), where Pmin is the lowest acceptable tender price.
Specific‑goal points (up to 20) are awarded for verified Black, Women, Youth and PWD ownership as per the Preference Point Claim Form.
Minimum requirement: all mandatory documents must be submitted; otherwise the bid is disqualified before scoring.
The Gauteng Provincial Legislature may request proof of any claimed preference points before awarding the contract.

Supply and deliver 280 standardized HP i5 laptops with the hardware, software and accessories listed in the specification (processor, 16 GB RAM, 512 GB SSD, Wi‑Fi 7, 5G WWAN, fingerprint sensor, smart‑card, 3‑year warranty, etc.).
Laptops must be configured with Windows 11 Pro (SA localisation) and HP Protect & Trace Wolf Connect for WWAN (3‑year coverage).
Include all listed peripherals, packaging (plant‑fiber), labeling (EU RED, TCO) and security lock (HP Tamper Lock).
Provide manufacturer’s 3‑year parts & labour warranty and HP 3‑year onsite service (next‑business‑day response).
Deliver in three batches as per the delivery schedule; each batch must be accompanied by a signed Equipment Acceptance Form.
Laptops will be bar‑coded with GPL asset codes and stored securely by the supplier until collection.

Mandatory compliance documents (failure to submit any results in automatic disqualification):

1. Technical Proposal

2. Completed and signed Bidder’s Disclosure (SBD 4)

3. Completed and signed Preference Point Claim Form (SBD 6.1)

4. Certified copies of full company registration documents

5. Certified copies of South African ID documents for all shareholders

6. Company profile

7. Detailed CSD report and SARS‑issued PIN

8. One electronic copy of the RFQ

9. If applicable, Joint Venture/Consortium/Trust Deed with certified shareholder, registration and ID documents.

Additional compliance:

Suppliers listed on the Register for Tender Defaulters or Restricted Suppliers are automatically disqualified.
Preference points must be supported by appropriate proof (ownership certificates, IDs, etc.) as per the Preference Point Claim Form.

Supply and delivery of hp laptop computers for gauteng provincial legislature (6‑month contract)

Professional Services & Consulting Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Gauteng - Legislature

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