Interim marketing and communications administrator (6-Month contract) for ewseta

EWSETA invites a reputable marketing and communications service provider who has

extensive experience in providing marketing and strategic communication services, to

submit a quotation for a six (6) month contract to supply EWSETA with an Interim Marketing

and Communications Administrator.

RESOURCES REQUIRED EXPERIENCE LEVEL TERM

6-month period from the date of

Marketing and appointment and subject to a one

Communications Junior to Mid-level (1) months’ cancellation

Administrator notice

The Marketing and Communications Administrator’s job/technical requirements are outlined

in more detail below. The successful bidder will be required to provide EWSETA with the scope

of service as outlined below.

Detailed technical specifications for the Marketing and Communications Administrator

Purpose and brief overview of the role

Job Overview: The Marketing and Communications Administrator will support the implementation of

EWSETA’s marketing strategies, communication plans and branding efforts. The role requires a

creative, organized, and detail-oriented individual who can manage multiple tasks and projects

effectively, ensuring that all marketing and communications activities are aligned with the organization’s

goals and objectives.

Purpose of the role: The primary purpose of the Marketing and Communications Administrator role is

to enhance EWSETA’s visibility and reputation through strategic marketing initiatives and effective

communication practices. The incumbent will play a crucial role in conveying the organization’s

mission, vision, and values to a diverse audience, fostering stakeholder engagement, and supporting

the overall objectives of the Marketing and Communications department.

Key Responsibilities

Key Responsibility Functions

Administrative • Maintain marketing and communications calendars, scheduling

activities and ensuring deadlines are met.

• Prepare deviations and requests for marketing and

communication projects, ensuring cost-effectiveness.

• Coordinate with internal departments and external vendors to

ensure the successful execution of projects.

• Assist in the procurement of marketing materials and services.

• Maintain an organised online filing system for all

marketing and communication materials.

• Provide support for quarterly reporting of marketing targets.

• Assist with the marketing and communications budget

expenditure monitoring and reporting

• Assist with the development of marketing and communications

processes and the dissemination of organisational

communications

• Prepare monthly time sheets for hours worked per month and

ensure sign-off by relevant managers for invoicing purposes

Marketing  Assist with the implementation and delivery of marketing

campaigns.

 Develop and coordinate social media content, ensuring

consistent and engaging posts across all platforms for key

commemorative days and EWSETA events.

 Monitor stock levels and records of branded materials, including

career brochures, signage and other promotional items.

 Assist with internal stakeholder engagement to determine

and plan for business unit marketing requirements.

 Dispense and provide marketing material to support the

organisation’s activities.

 Attend and provide admin support for identified internal and

external events nationally, including project events, career

events, conferences, launches, graduations and

exhibitions.

 Report on the effectiveness of career awareness events and

exhibitions at conferences.

Communications  Support and implement activities aligned with communication

strategies.

 Assist with research and preparation of content for reports,

press releases, newsletters and other communication materials

for internal and external stakeholders.

 Assist with coordination and representation at national

events, including conferences, workshops and seminars.

 Monitor media coverage and provide feedback and share with

internal teams. Assist with responding to media inquiries.

 Monitor brand consistency across all communication channels.

 Assist when required with reception and stakeholder walk-ins at

the head office.

Competency Requirements

QUALIFICATIONS:  NQF Level 6 (National Diploma in marketing,

communications, PR or a related field)

 Advanced Diploma or Degree in Marketing,

Communications, Public Relations, or a related field

would be an advantage

 3 - 5 years’ experience in marketing and communications

roles, preferably in the education or public sector.

PREFERRED SKILLS  Strong written and verbal communication skills in English.

 Proficiency in Microsoft Office Suite, Google Drive and

SharePoint, with working knowledge of marketing software such as

Canva and Mailchimp

, Demonstrated proficiency in managing social media platforms,

including caption writing and content uploads.

 Excellent organisational and project management skills.

 Strong creative thinking and problem-solving abilities.

 Ability to work independently and collaboratively within a team

environment.

 Experience in event planning and coordination.

 Basic knowledge of SEO principles and web traffic metrics.

 Ability to analyse, track and report on marketing data and

performance trends.

 Communication and marketing practices and processes,

including content development, campaign support, stakeholder

communication, and internal and external messaging.

 Public relations and media liaison principles and processes,

including media engagement, coordination of media enquiries, and

support for press releases and communications activities.

 Administrative principles and processes, including document

management, record-keeping, coordination, scheduling, and

compliance with organisational procedures.

SKILLS  Fluency in English, both written and verbal.

 Professional writing and editing skills, including the ability to

produce clear, accurate, and well-structured content.

 Strong verbal and written communication skills, with the

ability to convey information clearly and appropriately to different

audiences.

 Effective interpersonal skills, enabling positive engagement

with internal teams, stakeholders, and external service providers.

ATTRIBUTES  Strong attention to detail and a high level of accuracy in all

work.

 Ability to manage multiple tasks and projects

simultaneously while meeting deadlines.

 Good time management and organisational skills.

 High levels of integrity, professionalism, and confidentiality.

 Enthusiastic, proactive, and solutions-oriented approach to

work.

 Adaptable and willing to learn, with openness to new tools,

processes, and skills.

 Well-developed emotional intelligence, with sound judgement

and self-awareness.

 Ability to work effectively under pressure in a fast-paced

environment.

 Professional personal presentation at all times.

Working Conditions

 Office-based (no hybrid) (22 Wellington Road, Parktown, Johannesburg)

 Office hours Monday to Friday (08:00 – 16:30)

 After hours work required for marketing engagements as and when required

 Domestic travel on a regular basis when required (could extend to public holidays,

leave or return over a weekend)

 Valid Driver’s License (Code 8) is compulsory. The role requires active

driving; candidates unwilling or unable to drive will not be considered.

The appointed resource will be expected to execute their duties at the EWSETA premises in Parktown

08:00 – 16:30pm (working hours), Johannesburg and will be responsible for their own travel expenses to

and from the office.

4. MONITORING PROGRESS OF SERVICE

The EWSETA shall monitor and evaluate the progress of the service delivery as per the deliverables

outlined in the contract and Service Level Agreement (SLA).

5. QUALITY ASSURANCE AND REVIEW OF THE SERVICE

The quality of the services will be managed via the oversight provided by the CFO.

6. INDEPENDENCE, CONFIDENTIALITY AND OBJECTIVITY OF STAFF

In carrying out the services, the Service Provider or independent consultant must ensure that its placed

candidate maintains objectivity by remaining independent of the activities they execute. Staff are also

expected to adhere to the confidentiality requirements throughout the project and will be required to attest to

this through agreeing to the confidentiality clause in the EWSETA SLA.

7. DURATION OF SERVICES/ WORK

This project undertaking will run for 6 months. However, due to the uncertainty regarding the length of time

for which EWSETA will require an Interim manager, the contract may be cancelled with 30 days’ notice.

Evaluation Criteria

EWSETA needs to be satisfied, in all respects, that the service provider selected has the necessary

resources, qualifications and abilities to deliver the required Service. All submissions will be regarded in a fair

manner in terms of evaluation criteria and process. The evaluation will be in accordance with EWSETA’s

SCM Policy, and the Preferential Procurement Regulations 2022 issued in terms of the Preferential

Procurement Policy Framework Act (Act No. ), whereby the 80/20 preference point system will be

applied to evaluate the received proposals. A total of 80 points will be allocated on price and 20 points on

specific goals, using SBD 6.1 to claim the points

8. THE RFQ WILL BE EVALUATED IN FIVE (05) STAGES AS FOLLOWS:

 STAGE 1: Pre-Qualification Criteria: Returnable Administrative documents

 STAGE 2: Submission requirements

 STAGE 3: Technical Specification Evaluation stage

 STAGE 4: Interview Stage

 STAGE 5: Price and Specific Goals Stage

8.1 Stage 1: PRE-QUALIFICATION CRITERIA / RETURNABLE ADMINISTRATIVE DOCUMENTS

Prospective service providers must comply with the requirements and submit all required

document(s) indicated hereunder with the bid documents at the closing date and time of bid. (Bidders

should tick the yes or no boxes for each requirement to enable efficient and compliant evaluation

process

RETURNABLE ADMINISTRATIVE DOCUMENTS

Administrative Compliance Yes No

8.1.1 Company Registration Documents (CIPC)

8.1.2 Bidders must declare that neither the company nor its directors

are listed on the National Treasury Database of Restricted

Suppliers or Register of Tender Defaulters.

8.1.3 Bidders CSD (Central Supplier Database) Report / Number

8.1.4 Valid B-BBEE Certificate (issued by a SANAS accredited

entity) or duly completed and commissioned B-BBEE Affidavit ( for

EME’s and QSE’s)

8.1.5 The following SBD Forms must be fully completed and signed:

8.1.6  SBD 1 (Annexure 1)

 SBD 3.1 (Annexure 2)

 SBD 4 (Annexure 3)

 SBD 6.1 (Annexure 4)

8.1.7 Annexure 5 - General conditions of Purchase [fully signed on

the last

page and initial on each page]

8.1.8 Tax Pin issued by SARS (Tax Clearence Certificate)

8.1.9 Annexure 6 - POPI Consent forms consent to process (use)

personal information (Informed Consent Notice) as per Promotion

of Access to

Information Act , as amended, (PAIA) and the

Protection of Personal Information Act (POPIA)

.

Bidders will not be disqualified at this stage should the returnable administrative documents not be

attached; however, should the bidder be recommended all the documents will be required prior to the

award.

8.2 STAGE 2 – SUBMISSION REQUIREMENTS

Submission Requirements

# Criteria Yes / No

4.2.1 Proposal must follow a table of content and indexed according

to, Section 4.1 of this document (Administrative Section)

4.2.2 Pricing must be on a separate company letter head in the

prescribed format: Section 4.4 (Financial Proposal)

8.3 STAGE 3: TECHNICAL/FUNCTIONALITY EVALUATION

An assessment of functionality will be based on the evaluation criteria noted in the table below. Each of the

evaluation criteria in the table will carry a weighting as indicated, and the bidder will be required to score a

minimum qualifying score of 75%, for functionality in order to qualify to proceed to Stage 4 of the evaluation

process (Price and specific goals).

• CRITERIA

The appointed service provider is to meet the criteria below, which are applicable to the bid to be submitted

to the EWSETA.

NB: The minimum qualifying score for functionality is 75 percent. Bids that do not achieve this score

will not be considered for further evaluation on Price and Specific Goals.

EWSETA reserves the right to engage with the references submitted by bidders, and the feedback

received from these references will influence the weighted evaluation scores.

Criteria Scoring Weighted

score

Experience of the candidate who will be Demonstrable Experience of the 40

appointed to undertake and execute all marketing and communications

related functions. administrator in the related functional

areas

Experience must cover the following

functional areas:

- 5+ years’ experience in the related - Admin

- Marketing and Public Relations functional Marketing and Comms field = 40

- Brand management points

- Events - 3–4 years’ experience in the related

- Stakeholder Engagement functional Marketing and Comms field = 20

- Internal Communications points

- Digital Marketing / Social Media

- 1–2 years’ experience in the related - SETA/Public Sector

functional Marketing and Comms field = 10

Bidders must attach a detailed CV indicating points

the candidate's experience in the above - <1 year or unrelated experience = 0

areas and the years of experience of the points

candidate (only one CV per bidder to be

submitted)

If the candidate has SETA/Public Sector

experience, then the CV must indicate which

SETA or entity, applicable duration of

service, level of appointment, and

responsibilities

Qualifications of the candidate NQF Qualifications 30

Level 6 Marketing Diploma or Advanced

Diploma in Marketing, or higher. in a - NQF 6 (Diploma) or higher in related field

relevant field, e.g., = 30 points

Marketing/Communications/Public - NQF 5 (Certificate) in related field +

relations/Media Relations or related relevant experience = 15 points

Bidders must attach relevant certified copies - No relevant qualification = 0 points

of their highest qualifications/certificates.

Certification may not be older than 6 months.

Uncertified qualifications/professional Irrelevant/less certification/qualification =

certificates will not be accepted as authentic. 0 points

Foreign qualifications are required to be

accompanied by a SAQA evaluation

References from supervisors or line 3 Relevant references = 30 points 30

managers as evidence of related 2 Relevant references = 20 points

services previously conducted by the 1 Relevant reference = 10 points

candidate or currently ongoing

NB: The Reference Letter(s) must not be No relevant reference letters attached /

older than 3 years, must be on the unsatisfactory services rendered = 0

letterhead of the previously serviced client points

and should reflect the name of the client,

title of the related work conducted, year

conducted and completed, contactable

reference name and contact details and

signed by the appropriate delegate. The

Reference Letter must indicate the quality

of the service rendered.

NB: EWSETA will contact the listed references

to validate the information contained in this

letter. Should any unfavourable feedback be

received, it will be taken into account in the

scoring process above. Responses to reference

check requests must be provided within two (2)

business days from the date of request. If

EWSETA does not receive a response within

this timeframe, the corresponding reference

letter will be scored zero (0).

TOTAL 100

8.4 Stage 4 Interview session

The top three (03) highest scoring bidders who meet the minimum technical/functionality

evaluation score of 75% under stage 3 of evaluation above may be invited to participate

in the fourth (4th) assessment stage, being an interview session (this stage is dependent

on the quality of bids received). These will be held at the EWSETA offices in Parktown,

Johannesburg where candidates will be assessed on the following capabilities:

 Demonstrates understanding of the marketing & communications function and its

activities.

Bidders are expected to satisfy the EWSETA panelist with an overall “Satisfactory” score

to proceed to the final stage of evaluation, below.

8.5 STAGE 5: PRICING AND SPECIFIC GOALS EVALUATION

8.5.1 The applicable preference point system for this tender is the 80/20 preference points

system; 80 points are awarded for price and 20 points are awarded for specific goals.

8.5.2 The points scored in respect of specific goals will be added to the points scored for

price.

8.5.3 The following formula will be used to calculate the points for Price:

Pt  P min

Ps  80(1  )

P min

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

P min = Price of lowest acceptable tender

8.6 Points awarded for specific goals.

For the purposes of this tender the tenderer will be allocated points based on the goals stated

in table 1 below as may be supported by proof/ documentation stated in the conditions of this

tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

Points

Price 80

Specific goals:

B-BBEE Status level contribution 20

Total points for Price and Specific goals 100

The following table must be used to calculate the score out of 20 for BBBEE status level

contribution.

B-BBEE Status Level of contributor Number of points 80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

8.6.1 Bidders are required to submit original and valid B-BBEE Status Level Verification

Certificates or certified copies thereof together with their bids, to substantiate their B-

BBEE rating claims.

8.6.2 A tenderer failing to submit proof of B-BBEE status level of contributor or is a non-

compliant contributor to B-BBEE may not be disqualified but may only score point out

of 80 for price; and scores 0 points out of 20 for B-BBEE.

8.6.3 A trust, consortium or joint venture must submit a consolidated B-BBEE Status Level

Verification Certificate for every separate bidder.

8.6.4 A bidder will not be awarded points for B-BBEE status level if it is indicated in the bid

documents that such a bidder intends sub-contracting more than 25% of the value of

the contract to any other enterprise that does not qualify for at least the points that

such a bidder qualifies for, unless the intended sub-contractor is an EME that has the

capability and ability to execute the sub-contract.

8.7 Financial Proposal

Financial proposals will be compared on the basis of their total bid price VAT inclusive. Bidders

are required to submit financial proposals as per the table below on their company letterhead.

Pricing schedule is compulsory and failure to complete same in prescribed manner as per the

table below and without alterations for comparability purposes may result in the

disqualification of the bid during the financial evaluation process.

Financial proposals must be aligned to the DPSA Hourly Fee Rates For Consultants - With

effect from 1 July 2020, as follows:.

If the DPSA circular is updated, EWSETA will amend the payment rates accordingly as from

the updated circular’s effective date.

Hourly Hourly Monthly Monthly

Rate Rate rate (Excl. rate (Inc.

(Excl. VAT) VAT) (Inc. VAT) VAT)

Marketing & Comms Administrator R R R R

@160 hours per month

Total R R R R

Note: Monthly fees to include the provision of all services as listed in the scope of work.

Bidders must factor in an estimated 15 hrs of overtime per month which may only be billed if

and when overtime occurs and supported with signed timesheets provided as evidence.

Overtime may not exceed 15 hours per month. All possibilities of overtime must first be

approved by the Marketing and Communications Manager or Corporate Services Executive

All out of Gauteng travel will be covered by EWSETA.

Overtime rate per hour vat. Incl. R

Overtime rate @ 15 hours per month vat incl. R

The service provider will be responsible for their own travel expenses to the place of duty at EWSETA offices

located at 22 Wellington Road, Parktown. For assignments outside of Gauteng, EWSETA will endeavor to

make all the necessary travel arrangements when required.

Bidders should note that the work will be based at the EWSETA head office, and they will be required to be

physically present on-site during working hours, from 08:00 to 16:30. Remote work will not be permitted.

All bidders are required to complete the VAT declaration below. This information is necessary for compliance

and evaluation purposes. Failure to declare VAT status or provide a valid VAT number (if registered) may

lead to disqualification or non-evaluation of your submission.

Question

Response

Are you a VAT-registered vendor?

Yes No

Vat Registration Number (if applicable)

________________

9. NOTES TO BIDDERS

9.1 Outlined below are basic requirements that each bid must comply with. Failure of any bid to meet

any or all of these requirements may disqualify such a bid from the evaluation process:

9.2 Prospective bidders must ensure that their tax matters are in order in line with the Treasury

Regulations and reflect accordingly on CSD. It is therefore a condition of this bid that the tax

matters of the bidder be in order at the time of award. Failure of the bidder for not complying with

their tax matters at the time of award will result in the bidder being disqualified.

9.3 The EWSETA will not be liable to reimburse any costs incurred by applicants in preparing their

proposals.

9.4 Bids received late shall not be considered under any circumstances. A bid will be considered late if

it arrives after 13h00 on/after the closing date.

9.5 EWSETA is not obligated to make any appointment from the proposals and offers received and

reserves the right, at its sole discretion, to cancel this request for proposals at any stage.EWSETA

will not make upfront payments.

9.6 Successful bidder must undertake to abide by the confidentiality undertakings contained in the

agreement to be concluded.

9.7 The successful bidder will be informed of the outcome. A contract will only be deemed to be

concluded when reduced to writing and signed by the designated responsible person of both

parties (duly authorised). The designated responsible person of the EWSETA is the Chief

Executive Officer or his written authorised delegate.

9.8 A probation period of 30 days will apply to the agreement.

9.9 Bidders are required to submit a valid proof of banking details attached to their submission.

9.10 Please note that any plagiarism of any sort contained within any bid, or any other documents

submitted to the EWSETA by any bidder will result in the disqualification of the respective bidder.

9.11 EWSETA may request clarification or further information regarding any aspect of the bidder. The

bidder must provide the requested information within forty-eight (48) hours after the request has

been made; otherwise, the bidder may be disqualified.

9.12 Nothing as stipulated in these Terms of Reference may be amended without the written confirmation

of the Chief Executive Officer of EWSETA or his/her delegated authority.

9.13 Any possible staff changes during the engagement must be done in consultation with and approval

of EWSETA.

9.14 EWSETA undertakes to pay within thirty (30) days of presentation of a duly completed valid tax

invoice and supporting documents if required by EWSETA

9.15 Scheduled outages, after hours or weekends. Must be part of total costs and NOT additional cost.

9.16 The service provider including its staff must always adhere to the EWSETA employee code of

conduct.

9.17 Please note that any plagiarism of any sort contained within any bid, or any other documents

submitted to the EWSETA by any bidder will result in the disqualification of the respective bidder

and may potentially have legal ramifications.

9.18 EWSETA may request clarification or further information regarding any aspect of the

bidder. The bidder must provide the requested information within forty-eight (48) hours

after the request has been made; otherwise, the bidder may be disqualified.

9.19 Nothing as stipulated in these Terms of Reference may be amended without the written

confirmation of the Chief Executive Officer of EWSETA or his/her delegated authority.

9.20 Any possible staff changes during the course of the engagement must be done in

consultation and approval of the EWSETA.

9.21 EWSETA undertakes to pay within thirty (30) days of presentation of a duly completed

tax invoice and supporting documents if required by EWSETA

10. SUBMISSION OF BIDS

Bidders are required to submit their bids to [email protected]

11. CLOSING DATE OF PROPOSAL

A comprehensive proposal together with pricing schedule must reach EWSETA by no later than

Monday, 09 February 2026, not later than 13h00pm. Please note that no late proposals will be

considered.

12. TENDER VALIDITY

This RFQ shall be valid for 90 working days calculated from bid closing date.

13. FRAUD HOT-LINE

EWSETA subscribes to fair and just administrative processes. EWSETA, therefore, urges its

clients, suppliers and the general public to report any fraud or corruption to:

EWSETA VUVUZELA FRAUD AND ETHICS HOTLINE

Free Call: 0800 611 205; Email: [email protected] ; or

visit their website www.thehotline.co.za ; or SMS 30916; or Vuvuzela Hotline (App Store)

14. CONTRACT MANAGEMENT

The contract will be managed in accordance with Treasury Regulation 16A9 (Contract

Management).

Non-performance will attract penalties as stipulated, including withholding of payments, contract

termination, and/or reporting to the National Treasury.

15. FRAUD & ETHICS

Bidders must commit to ethical conduct and confirm that they have not engaged in fronting,

collusion, or corrupt practices.

Any bidder found guilty will be disqualified and reported to relevant authorities in line with

Treasury Instruction Note /22.

16. SBD 1 - PART A ANNEXURE 1

INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF

DEPARTMENT/ PUBLIC ENTITY)

BIDNUMBE EWSETA/RFQ/075/202 CLOSING CLOSING

R: 5-26 DATE: 09 FEB2026 TIME: 13:00

DESCRIPTI PROVISION FOR THE APPOINTMENT OF AN INTERIM SCM MANAGER FOR A

ON PERIOD OF SIX (06) MONTHS

BID RESPONSE DOCUMENTS SHOULD BE SENT TO THE SCM EMAIL ADDRESS

[email protected]

BIDDING PROCEDURE ENQUIRIES MAY BE TECHNICAL ENQUIRIES MAY BE DIRECTED

DIRECTED TO TO:

scmadmin@ewseta. scmadmin@ewseta

CONTACT PERSON org.za CONTACT PERSON .org.za

TELEPHONE

NUMBER 011 274 4700 TELEPHONE NUMBER

FACSIMILE NUMBER FACSIMILE NUMBER

scmadmin@ewseta. scmadmin@ewseta

E-MAIL ADDRESS org.za E-MAIL ADDRESS .org.za

SUPPLIER INFORMATION

NAME OF

BIDDER

POSTAL

ADDRES

S

STREET

ADDRES

S

TELEPHONE

NUMBER CODE NUMBER

CELLPHONE

NUMBER

FACSIMILE

NUMBER CODE NUMBER

E-MAIL

ADDRES

S

VAT

REGISTR

ATION

NUMBER

SUPPLIER TAX CENTRAL

O

COMPLIA COMPLI SUPP

NCE ANCE LIER MAAA

STATUS SYSTEM DATA

PIN: BASE

No:

2.1 ARE YOU

THE 2.2 ARE YOU A

ACCREDITED FOREIGN

REPRESENT BASED

ATIVE IN SUPPLIER FOR Yes No

SOUTH Yes THE GOODS

AFRICA FOR No /SERVICES [IF YES, ANSWER

THE GOODS OFFERED? THE

/SERVICES [IF YES ENCLOSE QUESTIONNA

PROOF] IRE BELOW] OFFERED?

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)?

YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA?

YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA?

YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA?

YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION?

YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO

REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE

SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3

BELOW.

PART B

TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS.

LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE

RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY

FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS,

THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY

OTHER SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN

CONTRACT FORM (SBD7).

2. TAX COMPLIANCE REQUIREMENTS

2.3 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.4 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION

NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE

TAXPAYER’S PROFILE AND TAX STATUS.

2.5 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING

THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA.

2.6 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.7 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED;

EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.8 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL

SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

2.9 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE,

COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE,

OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE

STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS

MAY RENDER THE BID INVALID.

SIGNATURE OF BIDDER:

...................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED:

...................................................

(Proof of authority must be submitted e.g. company resolution)

DATE: .................................

17. ANNEXURE 2: SBD 3.1 PRICING SCHEDULE FIRM PRICES

PRICING SCHEDULE – FIRM PRICES

(PURCHASES)

NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING

PRICES SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE

CONSIDERED

IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A

SEPARATE PRICING SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY

POINT

Name of bidder:

.......................................... Bid number: EWSETA/RFQ/075/2025-26

Closing Time: 13:00 Closing date: 09 February 2026

OFFER TO BE VALID FOR __90_WORKING_ DAYS FROM THE CLOSING DATE

OF BID.

ITEM QUANTITY DESCRIPTION BID PRICE IN RSA CURRENCY

NO. ** (ALL APPLICABLE TAXES INCLUDED)

- Required by: ........................................

- At: ........................................

.......................................

- Brand and model ........................................

- Country of origin ........................................

Does the offer comply with the

- specification(s)? *YES/NO

- If not to specification, indicate deviation(s) ........................................

- Period required for delivery ........................................

*Delivery: Firm/not firm

- Delivery basis ..........................................

All delivery costs must be included in the bid price, for delivery at the prescribed

Note: destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income

tax, unemployment insurance fund contributions and skills development

levies.

*Delete if not applicable

18. ANNEXURE 3 – SBD4 - BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with

the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution

of the Republic of South Africa and further expressed in various pieces of legislation, it is required for

the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state?

YES / NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person

having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES / NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise whether

or not they are bidding for this contract? YES/ NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

No specific requirements found

B-BBEE Minimum Level: 6