Quantity surveying lead for multi‑disciplinary disaster programme – eastern cape schools

Name: Akhona Gomana (The Mvula Trust)

Phone: +27 11 403 3425

Email: [email protected]

Agent: Nzuzo Pukuza

Agent Phone: +27 11 403 3425

Agent Email: [email protected]

Address for submission: 69 Devereux Avenue, Vincent, East London, 5241, Eastern Cape.

• Submit hard‑copy proposals only; electronic, fax or email submissions will be rejected.
• All documents must be sealed, addressed to The Mvula Trust and deposited in the tender box at 69 Devereux Avenue, Vincent, East London.
• Closing time: 12:00 hrs, Friday 27 February 2026.
• Tender documents available for download from the National Treasury e‑tender portal from 10:00 hrs, Friday 6 February 2026.
• No compulsory briefing meeting will be held.
• Required returnable documents (originals, legible, non‑erasable ink):

• T2.1.A Central Supplier Database (CSD) registration report (must be current, ≤30 days).
• T2.1.B Proof of valid Professional Indemnity Insurance.
• T2.1.C Certificate of good standing with Workmen’s Compensation (COIDA/FEM).
• T2.1.D Copy of Company Registration (CIPC).
• T2.1.E Technical qualifications (CVs, professional registration certificates).
• T2.1.F Completed projects (appointment letters for past projects).
• T2.1.G Current projects (full disclosure required).
• T2.2.A Record of addenda to tender documents.
• T2.2.B Compulsory Enterprise Questionnaire.
• T2.2.C Authority of joint ventures (if applicable).
• T2.2.D Resolution authorising signatory.
• T2.2.E Proposed amendments/qualifications.
• T2.2.F1 Proposed organisation and staffing.
• T2.2.F2 Proposed team member qualifications.
• T2.2.F3 Participation confirmation letters for each team member (mandatory – failure to submit any results in disqualification).
• SBD 1 Invitation to bid, SBD 2 Valid tax compliance status PIN, SBD 4 Bidder’s declaration, SBD 6.1 Preference points claim form (mandatory).
• C1.1 Form of Offer and Acceptance (must be completed and signed for the cluster).

• All returnable schedules become part of the contract.
• Failure to provide any mandatory document or to meet the 30‑day CSD freshness rule will lead to disqualification.

• Evaluation method: Method 2 – Functionality, Price and Preference (80/20 Preference Point system).
• Functionality scoring: minimum threshold 70 points; bidders scoring ≥70 proceed to price and preference evaluation.
• Price: up to 80 points (lower price receives higher score).
• Specific Goals (pre‑qualification/Preference points): up to 20 points based on submitted preference schedule (CSD, CIPC, etc.).
• Overall cluster scores are calculated separately; the bidder with the highest total points per cluster is appointed (maximum one cluster per bidder).
• Scoring weightings for core team qualifications (Principal Agent, Quantity Surveyor, Civil/Structural Engineer, OHS Agent, Project Administrator) are listed in the evaluation criteria table.
• Risk assessment follows price/preference stage; bidders deemed high‑risk (e.g., insufficient financial capacity, poor performance history) will be excluded.
• Disqualification triggers: failure to meet functionality threshold, missing mandatory returnable documents, non‑compliance with professional indemnity, CSD registration, or any of the listed eligibility criteria.

Scope: Lead a multi‑disciplinary team to deliver planning, design, construction, monitoring, final accounts and close‑out for the Eastern Cape Department of Education Disaster Programme (school infrastructure).

Deliverables include:

• Detailed project execution plan and activity schedule.
• Value‑based fee structure per cluster.
• Ongoing monitoring and reporting.
• Final accounts and close‑out documentation.

Core team minimum composition per cluster:

1. Principal Agent – Professionally registered Quantity Surveyor (SACQSP) with >10 years post‑registration experience.
2. Quantity Surveyor – Registered QS with >5 years experience.
3. Civil/Structural Engineer – Registered Engineer/Technologist (ECSA) with >10 years experience.
4. OHS Agent – Registered with SACPCMP with >5 years experience.
5. Project Administrator – ≥3 years project administration experience and EFMS training (or willingness to undergo training).

All core staff must be 100 % committed; any non‑committed staff results in disqualification.

Additional requirements:

• Proof of professional indemnity insurance.
• Evidence of previous appointments on projects ≥R 10 million (construction) or ≥R 5 million (school building) as outlined in the performance evaluation scoring sheet.
• Submission of completed and current project lists.
• Compliance with Construction Regulations 2014 and OHS Act requirements.

• Pricing to be submitted per cluster, VAT‑inclusive, using the Activity Schedule (C2.2) for value‑based fees.
• No mention of bid bonds or performance guarantees; however, all mandatory returnable documents must be submitted.
• Invoices to be issued by the appointed Quantity Surveying Consultant to The Mvula Trust; the Trust will then pay sub‑consultants directly, subject to written consent for any banking detail changes.
• Payment terms follow standard contract data (C1.2) – not detailed in the extracted text.
• Professional indemnity insurance is mandatory and must be valid at the time of submission.

• Central Supplier Database (CSD) registration (report ≤30 days old).
• Valid Professional Indemnity Insurance.
• Certificate of good standing with Workmen’s Compensation (COIDA/FEM).
• Company registration (CIPC) and up‑to‑date tax clearance certificate (SARS PIN).
• No listing on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act).
• Directors/shareholders must not be current or former public servants (state employment disclosure required).
• Registration and good standing with the Compensation Fund or a licensed compensation insurer.
• OHS registration with SACPCMP (or evidence of ongoing registration process).
• CIDB registration (where applicable) and compliance with CIDB Standard for Uniformity in Engineering and Construction Works Contracts (August 2019).
• Completion of the compulsory Enterprise Questionnaire.
• All required returnable documents must be submitted; failure results in disqualification.