Letting services for nsfas office buildings – 5‑year lease (western cape & gauteng)

Contact person: Zuki Tetswa

Phone: 087 5009 380

Email: [email protected]

Submission address: The Halyard Building, Ground floor, 4 Christiaan Barnard Street, City Centre, Cape Town, 8001.

All correspondence must be sent to the above email address; telephonic clarification requests are not accepted.

• Submit original bid documents in the tender box at The Halyard Building, Ground floor, 4 Christiaan Barnard Street, City Centre, Cape Town, 8001. No emailed or faxed copies are accepted.
• Closing deadline: 04 May 2026 at 11:00 hrs. Late submissions will be rejected.
• All bids must be on the official NSFAS forms (SBD1‑SBD6) – do not re‑type the forms.
• Required returnables: completed Invitation to Bid (SBD1), Tax Clearance Certificate & SARS PIN/CSD number (SBD2), Pricing Schedule (SBD3.3), Declaration of Interest (SBD4), Preference Points Claim Form (SBD6.1), and a recent bank letter (not older than 3 months).
• Mandatory tax compliance: provide SARS Tax Compliance Status (TCS) PIN or printed certificate; each JV/sub‑contractor must submit its own TCS/CSD details.
• Proof of authority (company resolution) and signed contract form (SBD7) are required from the successful bidder.
• Attendance at the compulsory virtual briefing on 15 April 2026 (10:00‑12:15) is mandatory; link and passcode are provided in the tender.
• Disqualification triggers: late delivery, missing any mandatory form or tax compliance document, submission of a bid by a person in the service of the state, or failure to attend the briefing.

Phase 1 – Administrative screening: verify submission of all required SBD forms, CSD/SARS numbers, bank letter and signed invitation.

Phase 2 – Mandatory requirements: all mandatory items (title deed, zoning, electrical, fire, OHS, insurance, floor plan, etc.) must be answered “Yes” with supporting evidence; failure results in immediate disqualification.

Phase 3 – Technical/Functional evaluation: minimum overall score 70 % (49/70 points). Functional criteria include property letting experience, client references, office location, facility‑management team CVs, and compliance with technical schedule. Total functional points = 70.

Phase 4 – Price and Specific Goals: price weighted 80 % (or 90 % for tenders >R50 m) and specific‑goal points weighted 20 % (or 10 %). Lowest acceptable bid scores 80 (or 90) points; higher bids receive proportionally fewer points. Specific‑goal points are awarded for B‑BBEE status (e.g., 100 % black ownership = 10 points, 40 % black female ownership = 5 points) and must be supported by completed SBD6.1.

Phase 5 – Due Diligence: physical inspection of the top three bidders; must provide access, documentation, contact persons and reserve three parking bays.

Phase 6 – Objective criteria: NSFAS may reject or de‑rank bidders for abnormal low pricing, poor past performance, fraud, insolvency risk, or non‑compliance with health‑ and safety legislation.

Scope: Lease of two office buildings (Western Cape – ~2 000 m²; Gauteng – ~4 000 m²) for a minimum of five years, with occupancy from 01 Feb 2027.

Location: Preferred areas – Cape Town CBD/Bellville/Tyger Valley/Century City (WC) and Pretoria CBD/Midrand (GP); buildings up to 5‑10 km from these zones are acceptable if transport and amenities are adequate.

Building requirements: stand‑alone office, Green Star or equivalent sustainability rating preferred, compliance with GIAMA, full building code compliance, fire, OHS, electrical, plumbing, structural certificates, occupancy certificate, risk insurance, and proof of floor plan.

Facilities: access‑controlled parking, 24 h security (armed), CCTV, central access‑control system, 24 h power backup (generator & UPS), separate metering per floor, HVAC sized for 350 staff (GP) and 150‑200 staff (WC), adequate ablution facilities, window blinds, external signage space, and universal accessibility (ramps/lifts).

Technical Schedule: detailed specifications for mechanical (HVAC), electrical & backup, fire detection/suppression, ICT backbone & floor cabling, server room with raised floor, network patch rooms, fibre‑optic connectivity, and maintenance service levels.

Tenant Installation Allowance (TIA): landlord provides fit‑out (design, partitioning, ceilings, flooring, electrical, HVAC, plumbing, ICT). NSFAS reimburses agreed TIA after verification; landlord bears refurbishment cost; variance >5 % of refurbishment cost is the landlord’s responsibility.

Space planning: draft space plan to be submitted with bid; building must allow flexible re‑allocation of office space.

Maintenance: landlord responsible for ongoing maintenance of lifts, façade, HVAC, ablution, lightning protection, electrical distribution, fire systems, plumbing, common areas, grounds, UPS and emergency power at no extra cost to NSFAS.

Pricing must be submitted on the prescribed pricing schedule (Annexure B for WC, Annexure C for GP) and be inclusive of all costs.

No security deposit is required; rent is payable only after the installation period (NSFAS does not pay rent during fit‑out).

Bank confirmation letter (not older than 3 months) must be attached.

Tax compliance: provide SARS PIN/TCS certificate and/or CSD number for the bidder and any JV/sub‑contractors.

B‑BBEE level 16 is the minimum; preference points are claimed on SBD6.1.

All pricing will be evaluated using the 80/20 (or 90/10) price‑to‑specific‑goals weighting.

Bid validity: 120 days from submission, extendable until acceptance unless NSFAS is notified otherwise.

• Tax Clearance Certificate and SARS Tax Compliance Status (PIN) – mandatory for all bidders and any JV/sub‑contractors.
• Central Supplier Database (CSD) number – required if no TCS PIN is available.
• B‑BBEE verification – level 16 minimum; supporting affidavit or certificate must be submitted to claim preference points.
• Title deed or lease authority for the building.
• Valid municipal zoning certificate for office use.
• Electrical Compliance Certificate (COC).
• Occupancy certificate from the municipality.
• Fire safety certificate from the local fire authority.
• Plumbing compliance certificate (COC).
• Structural compliance certificate from a qualified engineer/inspector.
• OHS compliance certificate (valid and not older than 12 months).
• Recent building safety inspection report (≤12 months).
• Risk insurance covering the entire property.
• Approved floor plan (minimum 2 000 m² WC, 4 000 m² GP) showing usable office space.
• Evidence that the building has not been vacant for more than three years unless under renovation or newly constructed.
• All above certificates may be requested for verification prior to occupation.