Supply and delivery of vehicle radios for atns port elizabeth international airport (fape)

Pre-bid clarifications: Demand Management Officer - Bright Blessie, Email: [email protected] (cc: [email protected]). Post-bid clarifications: Procurement Officer - Charles Sekgobela, Email: [email protected] (cc: [email protected]). Include the reference number and tender description in the subject line for all queries. Submission address: e-Submission (e-Tender) system. Technical enquiries phone: +27 11 607 1497.

Submission method: Online only via the e-Submission (e-Tender) system. Email submissions will not be accepted. Required documents: Fully completed and signed SBD Forms (SBD1, SBD 4, SBD 6.1), Quotation on Company Letterhead (aligned to ATNS Pricing Schedule in Annexure A), manufacturer’s warranty certificate (2 years), product brochure or specification sheet for each item, CSD Full Report, Tax Clearance Certificate (TCS PIN or printed certificate), Declaration of Interest, and Invitation to Bid document. Non-compliance with submission conditions or missing documents will result in rejection. Bids must be submitted by the closing date and time (29 May 2026, 11h00 CAT). Late bids will not be accepted.

Evaluation stages: 1) Administrative Requirements: Valid Tax PIN, B-BBEE Certificate or Sworn Affidavit, CIPC registration, latest CSD Full Report, and completed SBD Forms (SBD1, SBD4, SBD6.1). Non-compliance may lead to rejection or a 7-day grace period for supplementary administrative (non-substantive) information. 2) Mandatory Requirements: Fully completed Quotation on Company Letterhead (aligned to ATNS Pricing Schedule), manufacturer’s warranty (2 years), and product brochure/specification sheet for each item (must include product name, manufacturer/model, frequency range, radio type, output power, channel capacity, and power requirements). Failure to meet any mandatory requirement results in automatic disqualification. 3) Price and Specific Goals: 80/20 point system. Price accounts for 80 points (based on lowest acceptable tender). Specific Goals account for 20 points: 10 points for 51% Black Owned Suppliers, 10 points for 30% Black Woman Owned Suppliers. Bidders must claim points in SBD 6.1 and provide proof (CSD Report, CIPC documents, shareholder certificates, ID copies of shareholders).

Scope: Supply and delivery of vehicle radios for ATNS Port Elizabeth International Airport (FAPE) – once-off purchase. Items required: 1) Icom A120 Airband Transceiver (118.000–136.992MHz, SKU: IC-A120) with supplied accessories (Hand microphone HM-216, DC power cable, mounting bracket kit, microphone hanger kit, fuses). 2) Hand Microphone HM-216. 3) Magnetic Whip antenna for vehicle mounting (118 to 136 MHz, male PL 259 connector, 3m cable). 4) Blackjack 100 Mobile Antenna MK2 (SKU: A10AA0575A). Delivery: Must occur within 7 working days after official order placement (unless agreed otherwise with management). Deliveries must include off-loading at the service provider’s own risk and cost to: Port Elizabeth International Airport, Allister Miller Drive, Walmer, Gqeberha (Port Elizabeth), Eastern Cape, 6070. An official order must be issued before delivery, except in emergencies. All delivery costs must be included in the bid price.

Pricing format: Fully completed ATNS Pricing Schedule (Annexure A) with all line items priced (100% completion required). Prices must include supply, delivery, and all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Bids submitted without a price or with incomplete pricing will be deemed non-responsive. Payment terms and bonds/guarantees are not explicitly specified in the document.

Mandatory compliance: Valid Tax PIN (SARS TCS or printed certificate), B-BBEE Certificate or Sworn Affidavit (for EMEs & QSEs), CIPC registration, latest Central Supplier Database (CSD) Full Report, and proof of CSD registration or application. For consortia/joint ventures/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number. Additional requirements: Declaration of Interest, completed Invitation to Bid, and professional registration certificates (if applicable). Non-compliance with any of these will render the bid non-responsive or lead to disqualification. Preference points: 20 points allocated for Specific Goals (10 for 51% Black Owned Suppliers, 10 for 30% Black Woman Owned Suppliers). Proof required: CSD Report, CIPC documents, shareholder certificates, ID copies of shareholders.