East London area - East London - KuGompo City - 5200
Organization Type
GOVERNMENT
Published
28 May 2026
OCDS Reference
ocds-9t57fa-157444
Summary
The eastern cape department of public works & infrastructure seeks a service provider to arrange 3-star accommodation in east london for 8 aptcod students and 1 driver from chris hani district for pre-trade training from 02-06 june 2026. This is a once-off contract under a request for quotation (RFQ) process.
Key Requirements
Submit bids by 01 June 2026 at 10:00 in a sealed envelope to the bid box at No.1 Creamery Road, Komani, 5320. Late or electronic submissions are invalid.
Provide 3-star graded guesthouse/bed & breakfast accommodation with dinner, breakfast, and lunch packs for 9 people (8 students + 1 driver) from 02-06 June 2026.
Mandatory documents: SBD 4 (Bidder’s Disclosure), SBD 3.1 (Pricing Schedule), SBD 1 Part B, and Resolution to Sign (if applicable), all fully completed and signed.
Must be tax compliant (SARS TCS PIN/certificate) and registered on the Central Supplier Database (CSD). Non-compliance results in disqualification.
Evaluation uses an 80/20 preference point system (80 for price, 20 for specific goals like B-BBEE ownership and locality).
Total price must be VAT-inclusive (15%) and include all costs. No price escalation is allowed.
Successful bidder must sign a formal contract and provide proforma invoices from the accommodation facility for payment.
Appointment of a suitable service provider to arrange accommodation in east london for 8 aptcod students and 1 driver from chris hani district as per the specification
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAccommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdfReview complete
Description
Important Dates
28 May
2026
PUBLICATION
Tender Published
Tender was published
01 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf
The Eastern Cape Department of Public Works & Infrastructure (Chris Hani District) seeks a service provider to arrange accommodation in East London for 8 APTCoD students and 1 driver from 02-06 June 2026. The service includes 4 nights of dinner, bed & breakfast in a 3-star graded guesthouse/B&B, plus 5 days of lunch packs. This is a once-off contract evaluated under the 80/20 preferential procurement system.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf
Purpose: The Department of Public Works & Infrastructure, Chris Hani District, requires a service provider to arrange accommodation in East London for 8 APTCoD students and 1 driver attending pre-trade training.
Contract: This is a once-off contract. The successful bidder will sign a formal contract and must arrange accommodation for the specified dates (check-in: 02/06/2026, check-out: 06/06/2026).
Key conditions:
The bidder is responsible for all aspects of the service.
The department is not liable for claims, damages, or injuries arising from the contract.
The bidder must insure personnel and equipment and indemnify the department.
All bids must remain valid for 90 days from the closing date.
Important Dates
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf (TENDER)
Bids must remain valid for 90 days from the closing date.
Check-in: 02 June 2026; Check-out: 06 June 2026 (as per SBD 3.1).
Contact Information
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf (TENDER)
SCM enquiries: Ms B Mshede, email: [email protected], phone: 083 281 1298.
Technical/project enquiries: Ms A Nani, email: [email protected], phone: 083 627 1959.
Physical submission address: Bid Box, Ground Floor, Department of Public Works & Infrastructure, No.1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320.
Invoice submission: Hand deliver to Chris Hani District Office DG07 at the above address or email to [email protected].
Fraud and tender abuse hotline: 0800 701 701 (toll-free).
Submission Guidelines
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf (TENDER)
Submit your bid in a sealed envelope clearly marked with the bid number (CHR5-26/27-0014) and description: "Appointment of a suitable service provider to arrange accommodation in East London for 8 APTCoD students and 1 driver from Chris Hani District as per the specification".
Deposit the envelope in the bid box at the ground floor, Department of Public Works & Infrastructure, No.1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320.
Closing date and time: 01 June 2026 at 10:00. Late, faxed, emailed, or telephonic bids will not be accepted.
The bid must be submitted in its original format (not retyped).
Required returnable documents (must be fully completed and signed):
SBD 4 (Bidder’s Disclosure)
SBD 3.1 (Pricing Schedule)
SBD 1 Part B
Resolution to Sign (where applicable)
Only one offer per item per bidder is allowed. Alternative offers or joint bids will not be considered.
Failure to comply with submission rules or submit required documents will result in disqualification.
Evaluation Criteria
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf (TENDER)
Two-phase evaluation process:
Phase One (Mandatory Compliance):
Bid must be submitted in original format.
Bidder must be a legal entity, partnership, joint venture, or consortium.
SBD 4, SBD 3.1, SBD 1 Part B, and Resolution to Sign (where applicable) must be fully completed and signed.
Only one offer per item per bidder is allowed.
Non-compliance with any of the above will result in elimination.
Phase Two (Preferential Points):
80/20 preference point system applies (80 points for price, 20 for specific goals).
Specific goals and points:
100% black ownership: 6 points
51% to 99% black ownership: 4 points
100% black women ownership: 4 points
30% to 99% black women ownership: 2 points
100% black youth ownership: 4 points
30% to 99% black youth ownership: 2 points
20% or more disabled people ownership: 4 points
Locality within Eastern Cape: 2 points
Points are verified via the Central Supplier Database (CSD).
SBD 6.1 must be completed and signed to claim points for specific goals.
The department intends to award to the highest point scorer but may award to another bidder based on a risk assessment of capacity.
Arithmetical errors: If there is a discrepancy between amounts in words and figures, the amount in words governs.
Technical Specifications
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf (TENDER)
Scope: Arrange accommodation in East London for 8 APTCoD students and 1 driver from Chris Hani District for pre-trade training.
Accommodation requirements:
Facility: 3-star graded guesthouse or bed & breakfast in East London.
Check-in: 02 June 2026; Check-out: 06 June 2026.
Meals: Dinner and breakfast included. Lunch packs required for 5 days (02/06/2026 to 06/06/2026).
Band 3: Room, breakfast, and dinner.
Service provider responsibilities:
Issue accommodation voucher confirmations to employees before check-in dates.
Submit a proforma invoice from the accommodation facility together with the service invoice for payment.
Invoice must be hand-delivered or emailed to the district office after services are rendered.
Contract type: Once-off contract. Formal contract will be signed with the successful bidder.
Bidder responsibility: The successful bidder is responsible for all aspects of the service and must insure personnel and equipment, indemnifying the department against all risks or claims.
Quality Management
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf
Standards: Goods and services supplied must conform to the standards mentioned in the bidding documents and specifications.
Confidentiality: The bidder must not disclose any contract documents, specifications, or information provided by the department without prior written consent, except to personnel necessary for performance.
Due diligence: The department may conduct supplier due diligence, including site visits, prior to award or during the contract.
Pricing Schedule
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf
Pricing must be submitted on SBD 3.1 using firm prices only.
The schedule requires rates for:
Accommodation service (dinner, bed, breakfast) for 4 days for 9 people.
Additional lunch packs for 5 days for 9 people.
A separate service fee line item.
The total must include all costs and be VAT inclusive at 15% if applicable.
Bidders must adhere to Provincial Treasury cost containment measures for accommodation and meal rates.
The awarded provider must submit a proforma invoice from the accommodation facility with their service invoice for payment.
Note: If the bid sum in words differs from the bid sum in figures, the amount in words will govern.
Financial Requirements
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf (TENDER)
Pricing: Submit firm prices on SBD 3.1. The total price must include all costs associated with the service.
VAT: Total quotation price must be VAT inclusive at 15% (if applicable). Indicate VAT registration number if VAT is charged.
Price escalation: No price escalation will be considered.
Payment terms: Payment will be made upon submission of a valid tax invoice and a proforma invoice from the accommodation facility.
Cost containment: Bidders must adhere to the latest Provincial Treasury Instruction Note /26 for maximum allowable rates for accommodation and meals.
Pricing schedule details:
Accommodation service (dinner, bed, breakfast) for 4 days for 9 people.
Additional lunch packs for 5 days for 9 people.
Separate service fee line item.
Note: If the bid sum in words differs from the bid sum in figures, the amount in words will govern. Failure to complete the bid sum in words will invalidate the offer.
Compliance Requirements
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf (TENDER)
Tax compliance: Bidders must be tax compliant. Submit a SARS Tax Compliance Status (TCS) PIN or certificate. Non-compliance leads to disqualification after a 7-day rectification period. Bidders must remain tax compliant for the entire contract duration.
Central Supplier Database (CSD): Registration on the CSD is mandatory prior to award. Provide your CSD number. Each party in a consortium/joint venture must submit a separate CSD number.
B-BBEE: Specific goal points are awarded for black ownership, black women/youth/disabled ownership, and locality. Complete SBD 6.1 to claim points.
Legal entity: Bidders must be a legal entity, partnership, joint venture, or consortium.
Disqualification: Bidders listed on the Register of Tender Defaulters or with state employees as directors/shareholders (without disclosure) will be disqualified.
Foreign suppliers: Must answer the questionnaire and may need SARS registration if they have a presence or income in South Africa.
POPIA: Protection of personal information consent applies.
Contract formation: Formal acceptance by the department constitutes a binding contract using the General Conditions of Contract (GCC) and SBD 7.1.
Contractual Terms
Source: Accommodation for 8 Aptcod students and 1 driver in KuGompo City - CHR5-26-27-0014.pdf
Contract formation: Formal acceptance by the department constitutes a binding contract using the General Conditions of Contract (GCC) and SBD 7.1.
Validity: Bids must remain valid for 90 days from the closing date (01 June 2026).
Penalties: If the successful bidder withdraws, fails to fulfil, or refuses to sign the contract, they may be liable for:
The department’s re-advertisement costs.
The difference between the original accepted bid price and a less favourable or new bid price.
Disputes: Resolved according to clause 27 of the GCC.
Governing law: South African law applies, with exclusive jurisdiction of South African courts.
Liability: The department is not liable for bidder costs incurred during the bidding process.
Tax compliance: No award will be made to a bidder who is not tax compliant.
Department rights: The department reserves the right to cancel the bid process, reject any or all offers, and accept the bid in whole or in part.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Website
www.ecdpw.gov.za/
Address
Qhasana Building, Independence Ave, Bisho Central, Bhisho, 5605, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
26 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.