Supply of branded tourism promotional equipment for mbombela’s tourism support programme

Closing date: 10 June 2026 at 11:00. Tender validity period: 30 days from closing date. No briefing session.

Bidding procedure enquiries: Christopher Nkambule, Supply Chain Management Unit, Tel: 013 759 2358, Email: [email protected]. Technical enquiries: Pumla Shongwe, Local Economic Development (Tourism Development), Tel: 013 759 9077, Email: [email protected]. Submission address: Tender Box, Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200.

Submit bids in a sealed envelope to the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, by 11:00 on 10 June 2026. Late, emailed, faxed, or telephoned bids are not accepted. Use only official bid forms (do not re-type). Required documents: valid Tax Compliance Status (TCS) PIN or CSD number, certified company registration, certified copies of directors’ IDs, full CSD registration report (not older than 30 days), valid municipal rates/taxes statements (or tribal authority proof/lease agreements with lessor’s municipal compliance) for the business and all directors, certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs), and proof of authority to sign. All certified copies must be <3 months old. Mark envelope with bid number (COM65/2026), project description, and closing date. No briefing session will be held.

Evaluation will use the 80/20 preference point system under the Preferential Procurement Policy Framework Act and Regulations (2022): 80 points for price, 20 points for specific goals (B-BBEE). Bids will be disqualified for: late submissions, missing/expired documents, forged certificates, non-compliance with B-BBEE/tax/municipal clearance, failure to sign documents, or use of unofficial forms. State employees or their relatives must declare conflicts of interest (MBD4). Open to all capable service providers, including foreign bidders (who must prove SA representation or tax compliance if applicable).

Supply, deliver, and offload branded tourism promotional equipment for Mbombela’s Tourism Products and Establishments Support Programme. Items and specifications: Branded Gazebos (6 units: 3m x 3m, aluminium cross frame 1.0-1.2mm thickness, 270-275 gsm UV-protected/waterproof fabric, full-colour company logo printing), Branded Table Tablecloths (6 units: 1.4m x 2.4m, full-colour hemmed printing with company name/logo), Foldable Tables (6 units: 1.8m x 0.75m, no branding specified), Branded Directors’ Chairs (6 units: double-sided backrest branding, full-colour company logo), Branded Backdrops (3 units: 3m x 2.25m, full-colour company name/logo), Business Cards (3000 units: full-colour front with company details, back with list of services). Delivery address: City of Mbombela, 1 Nel Street, Mbombela, 1200. Artwork and wording details will be provided to the successful bidder.

Bidder requirements: Company profile (optional but recommended). For key personnel: certified copies of qualifications and IDs (<3 months old). Joint ventures/consortia: formal agreement with clear profit/loss sharing percentages; lead partner must hold ≥51% shares. Each party in a consortium/JV must submit separate compliance documents. Failure to meet these requirements results in immediate disqualification.

Pricing requirements: Submit a firm pricing schedule in ZAR, inclusive of VAT (15%) and all delivery costs. VAT must be shown as a separate lump sum. Total bid price (excl. and incl. VAT) must match MBD 1 (Form of Offer). Non-firm prices (e.g., subject to exchange rate fluctuations) are not accepted. If multiple delivery points affect pricing, provide a separate schedule for each. Delivery basis: all costs must be included in the bid price.

Firm prices only (no exchange-rate adjustments). Prices must be in ZAR, inclusive of VAT (15%), displayed as a separate lump sum in the tender summary. All taxes, duties, levies, and delivery costs must be included. Pricing schedule must reflect total bid price (excl. and incl. VAT) on MBD 1 (Form of Offer). Non-firm prices or mismatched totals will lead to disqualification. If multiple delivery points affect pricing, provide a separate schedule for each. Delivery basis: all costs included in bid price. Payment terms not specified.

Mandatory: Valid Tax Compliance Status (TCS) PIN or CSD registration (with CSD number). Certified company registration (CIPC). Certified copies of directors’ IDs (<3 months old). Full CSD registration report (<30 days old; summary reports rejected). Valid municipal rates/taxes statements (or tribal authority proof/lease agreements with lessor’s compliance) for business and all directors. B-BBEE certificate or sworn affidavit (EMEs/QSEs) to claim preference points. Joint ventures/consortia: formal agreement with profit/loss sharing percentages; lead partner must hold ≥51% shares; each party must submit separate compliance documents. No bids accepted from state employees or entities listed on the Register of Tender Defaulters. Municipal accounts in arrears (>90 days) disqualify the bid. All documents must be certified by a commissioner of oaths (police station, post office, lawyer, notary, etc.). Forged documents may result in disqualification, 10-year public sector restriction, or criminal prosecution.

Contract terms: Delivery must occur within 7 calendar days of contract award. Failure to deliver on time may result in termination. Contract is firm and fixed-price (ZAR). No cession/assignment without written consent from the City. The City reserves the right to cancel the tender at any stage. Successful bidder must sign MBD7 contract form. Penalties for fraudulent bids or non-compliance: disqualification, cost recovery, contract cancellation, 10-year restriction from public sector business, or criminal prosecution. All bids are subject to the Preferential Procurement Policy Framework Act and Regulations (2022), General Conditions of Contract (GCC), and any special conditions in the bid document.