Petrosa is seeking a qualified civil contractor to provide comprehensive civil labour and engineering services at its gtl refinery in mossel bay for a six-month period. The scope includes earthworks, concrete work, road repairs, structural works, paving, fencing, carpentry, environmental remediation, plumbing, fireproofing, and refractory works. Bidders must be registered on the csd and eprocurement system, hold a CIDB grading of 4ce or higher, and have access to a registered professional civil engineer.
Key Requirements
Mandatory registration on the Central Supplier Database (CSD) and PetroSA's eProcurement system to access documents and submit a bid.
Valid CIDB grading of 4CE or above with a valid CRS number.
Access to a Registered Professional Civil Engineer (ECSA) when required.
Must supply all labour, materials, equipment, tools, and transport, and establish a clean site facility; preference for local labour from Mossel Bay/George areas.
Compliance with SABS/SANS standards, PetroSA work practices (WFS/WP/CNT/009 and SP/DZ010S009), Construction Regulations 2014, and the Engineering Profession Act.
Submit a detailed Quality Control Plan (QCP) and Quality Control Manual, plus a Safety Plan and Environmental Regulation Plan.
Sub-contracting requires prior written approval from PetroSA; report any delays within 15 minutes and keep daily written records.
Professional Services & Consulting Industry Profile
Regulatory Bodies
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Typical Documents
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Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQHOW TO SUBMIT A TENDER OR QUOTATION.pdfReview complete
Contact Information
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
Contact person details are displayed on the top screen of each step in the online portal. No specific names, emails, or phone numbers are provided in this document.
Important Dates
22 Jul
2026
PUBLICATION
Tender Published
Tender was published
11 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
This document outlines the submission process for a tender to provide civil services to PetroSA's GTL Refinery in the Western Cape. It details a 7-step online submission procedure via a dedicated portal, including acceptance of terms, review of attachments, completion of questionnaires, price and lead time entry, and document uploads.
This document outlines PetroSA's two-phase supplier registration process for civil services at their GTL Refinery in the Western Cape. It is not a specific tender call but a mandatory registration procedure for suppliers to be eligible for future tenders. The process involves registration on the Central Supplier Database (CSD) and then on PetroSA's specific portal.
PetroSA seeks a contractor for comprehensive civil services at its Mossel Bay GTL Refinery for a six-month period. The scope includes earthworks, concrete, roads, structural works, paving, fencing, carpentry, environmental remediation, plumbing, fireproofing, and refractory work. The contractor must be established on-site, provide all labor, materials, and equipment, and comply with strict safety, quality, and environmental plans.
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Submission Guidelines
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
Submit via the online tender portal. You must log in with your username, user code, and password.
Navigate to 'Tenders and Quotations'. Tenders have reference numbers starting with CTT; quotations start with AHT.
In Step 1, you can view line item specifications for materials using the 'View Line Item Specification' button, and print a report via 'Print Listing'.
In Step 2, accept the Terms and Conditions.
In Step 3, you must open (view) all attached documents before you can proceed to the next step.
In Step 4, complete the tender questionnaire (the second questionnaire) and submit your response.
In Step 5, enter your price in the 'Response Price' field and lead time in the 'Lead Time' field, then click 'Save' (the top save button).
In Step 6, attach supporting documents by adding a description and sequence number, then browsing and uploading the file.
In Step 7, submit your tender by clicking 'Submit Tender' and confirming.
After submission, you can view your submission report via 'Supplier Submission Report' and export it to Word, Excel, or PDF.
Important: If you change your price after submission, you must resubmit the tender. The price change cancels the original tender; if you do not resubmit, no tender will be on record.
Returnable Documents
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
No specific returnable documents are listed in this submission guide; the process focuses on online steps.
You must complete the tender questionnaire and attach any supporting files during submission (Step 6).
Ensure you open all attached documents in Step 3, as the system will not allow you to proceed otherwise.
Evaluation Criteria
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
The system uses an evaluation criteria questionnaire (Step 4) to score your submission.
You must also complete a separate tender questionnaire as part of the submission.
Specific evaluation criteria (e.g., price, functionality, preference points) are not detailed in this document; they are likely contained in the attached tender documents that must be opened in Step 3.
Technical Specifications
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
Line item specifications for materials can be viewed before tendering via the 'View Line Item Specification' button.
A detailed report can be printed and exported to Word, Excel, or PDF.
The actual technical scope (civil services to PetroSA GTL Refinery) is not described in this submission guide; refer to the attached tender documents.
DocumentAnnexure A1-Scope of Work.pdfReview complete
Description
Source: Annexure A1-Scope of Work.pdf
Enquiry Reference: CTT26923
Service: Provision of civil services at PetroSA's Mossel Bay GTL Refinery for six months.
Detailed scope includes earth works, civil works, road repairs, structural works, paving, fencing, carpentry, environmental remediation, plumbing, fireproofing, and minor refractory works.
All work must comply with SABS/SANS standards and specific PetroSA work practices.
Contractor requires CIDB 4CE grading, access to a Professional Civil Engineer (ECSA), and must adhere to construction and engineering profession regulations.
Supplier is responsible for personnel training; PetroSA provides specific safety training.
Sub-contracting requires prior PetroSA approval.
Supplier must supply all labour, materials, equipment, and transport, and establish a site presence.
PetroSA provides a yard, facilities, and certain utilities free of charge; others are at a cost.
Scope changes are possible via PetroSA written instruction, with extra work charged at agreed rates.
Quality, Safety, and Environmental plans are required submissions.
You must be registered on the Central Supplier Database (CSD) to access full tender documentation and to submit a bid.
If you have a MAAA CSD number and receive PetroSA Procurement email notifications, you are already registered — log in with the provided credentials.
If not registered, click 'Not Registered Yet' on the portal and follow the supplier self-registration guide.
For login issues, contact the call center at 012 663 8815 or email [email protected].
Ensure all required returnable documents are completed and submitted via the eProcurement system.
Returnable Documents
Source: Annexure A1-Scope of Work.pdf (TENDER)
Tender submission is via eProcurement system only.
CSD registration is mandatory for document access.
Registered users will have login credentials (Username, User Code, Password).
For login problems, contact support at 012 663 8815 or [email protected].
Non-registered suppliers must use the 'Not Registered Yet' function and follow the supplier self-registration guide available online.
Evaluation Criteria
Source: Annexure A1-Scope of Work.pdf (TENDER)
Mandatory: Valid CIDB grading of 4CE or higher with a valid CRS number.
Mandatory: Access to a Registered Professional Civil Engineer (ECSA) when required.
Mandatory: Registration on CSD and PetroSA's eProcurement system.
Quality Assurance compliance is a key evaluation factor.
Submission and approval of a detailed Quality Control Plan (QCP) and Quality Control Manual are required.
Documents will be classified by PetroSA (Approved, Approved with Comments, Rejected, Information Only); resubmission may be necessary.
Technical Specifications
Source: Annexure A1-Scope of Work.pdf (TENDER)
Scope: Provision of comprehensive civil labour and engineering services at the PetroSA Mossel Bay GTL Refinery for a period of six months.
Key services include: Earth works (excavations, backfilling), civil works (concrete, formwork), road repairs, structural works (concrete structures), paving, fencing, carpentry, environmental remediation (soil/groundwater), plumbing, fireproofing, and minor refractory works.
All work must comply with the latest SABS/SANS standards and specific PetroSA Work Practices and Policies (WFS/WP/CNT/009 and SP/DZ010S009).
Contractor must have CIDB grading 4CE or higher with a valid CRS number and access to a Registered Professional Civil Engineer (ECSA).
Supplier must supply all labour, materials, equipment, tools, and transport, and establish a clean site facility.
PetroSA provides free: contractor's yard, ablution facilities, crane/rigging support, water, steam, compressed air, and electricity. Chargeable: telephone/fax lines and fuel.
Sub-contracting requires prior written approval from PetroSA.
Supplier must plan and execute work independently, report delays within 15 minutes, and keep daily written delay records.
Scope changes are possible via PetroSA written notification; extra services charged at agreed rates.
Supplier must submit a Safety Plan and Environmental Regulation Plan detailing compliance with PetroSA SHEQ requirements.
Methodology
Source: Annexure A1-Scope of Work.pdf (TENDER)
The supplier must plan and execute work independently of the PetroSA Service Coordinator/Project Engineer.
Must inform PetroSA promptly if the scope cannot be completed as scheduled.
Must establish itself on site, supplying adequate resources (labour, materials, equipment, transport).
Responsible for maintaining supplied infrastructure and returning it in an acceptable state.
Must carry sufficient material stock to avoid delays.
Responsible for loss or damage to its own materials, plant, tools, and equipment.
Must have reserve workforce and equipment capacity available if required by PetroSA.
Chargeable utilities (telephone/fax, fuel) are available subject to PetroSA procedures and charges.
Experience & Qualifications
Source: Annexure A1-Scope of Work.pdf (TENDER)
The supplier must have access to a Registered Professional Civil Engineer (ECSA) when required.
The competent civil contractor must hold a CIDB grading of 4CE or above and a valid CRS number.
The supplier must have the technical expertise to provide professional advice and design/approve special requirements.
Work must be performed in accordance with the Construction Regulations 2014 and the Engineering Profession Act, 2000.
Quality Management
Source: Annexure A1-Scope of Work.pdf
Quality Assurance: All workmanship, materials, and equipment must comply with PetroSA Standard Document Ref. EP/SHE/PR/015.
Quality Control Plan (QCP) must cover major tasks with witness hold points and include details of the QC system, test packs, and sign-off procedures.
Specific method statements are required for: Concrete, Structural, Pavement, Roads, Pipelines, Excavation and backfilling, and Fencing.
PetroSA will review and classify submitted documents within 5 working days as Approved, Approved with Comments, Rejected, or Information Only. Documents with comments must be resubmitted.
Pricing Schedule
Source: Annexure A1-Scope of Work.pdf
Pricing and material costs must be market-related. PetroSA may seek alternative suppliers if costs are totally out of line with market rates.
Financial Requirements
Source: Annexure A1-Scope of Work.pdf (TENDER)
Pricing must be market-related. PetroSA reserves the right to source alternative suppliers if rates or material costs are totally out of line with market rates.
No specific pricing format, bonds, or guarantees are stated in the document.
Compliance Requirements
Source: Annexure A1-Scope of Work.pdf (TENDER)
Mandatory Central Supplier Database (CSD) registration to access documents and submit bids.
Valid CIDB grading of 4CE or above with a valid CRS number.
Access to a Registered Professional Civil Engineer (ECSA).
Compliance with Construction Regulations 2014 and the Engineering Profession Act, 2000.
All personnel must be suitably qualified; PetroSA may evaluate, test, and interview personnel and can reject any deemed unsuitable.
Supplier must train all personnel to minimum competency levels.
Preference must be given to suitable labour from Mossel Bay/George and surrounding areas.
All work must comply with SABS/SANS standards and PetroSA work practices.
Health & Safety
Source: Annexure A1-Scope of Work.pdf
Scope includes activities requiring strict safety measures: excavations, working at heights, confined spaces, and handling hazardous materials.
Sub-contractor workforce must be competent and approved by PetroSA.
Site establishment must be clean and comply with PetroSA safety policy; random safety inspections will be conducted.
PetroSA can object to and demand removal of any personnel deemed incompetent, negligent, or unsuitable.
A specific Safety Plan must be submitted, detailing: safety standards and procedures (including confined space entry), accountability of key personnel, safety officer roles, induction and meeting schedules, hazard identification and risk assessment processes, emergency procedures, housekeeping, PPE compliance, and accident reporting.
An Environmental Regulation Plan must describe how the supplier will comply with PetroSA's environmental regulations.
General safety responsibilities include proper barricading, obtaining work permits, and planning for job-specific conditions.
Contractual Terms
Source: Annexure A1-Scope of Work.pdf
Supplier must keep abreast of new technologies and share information with PetroSA.
Supplier is responsible for training its personnel.
Delays must be reported to the PetroSA responsible person within 15 minutes and approved in writing daily.
Scope changes can be made by PetroSA via written notification, with extra services charged at agreed rates.
Requirements
Source: Annexure A1-Scope of Work.pdf (TENDER)
All work must comply with the latest SABS/SANS standards.
Specific PetroSA Work Practices and Policies (WFS/WP/CNT/009 and SP/DZ010S009) must be followed for excavations.
The supplier is responsible for familiarising itself with these procedures and ensuring compliance.
Labour preference must be given to local candidates from Mossel Bay/George and surrounding areas.
PetroSA reserves the right to evaluate, test, and interview all designated personnel and to object to any deemed unsuitable.
Phase 2 (PetroSA registration) login assistance: support at 012 663 8815 or [email protected].
For tender-related queries or if your status affects online tendering/BEE vetting: PetroSA at 021 928 4731 and advise the Tender Consultant (contact details on the online tender).
Submission Guidelines
Source: Supplier Self Registration.pdf (unknown)
This document is a supplier registration guide, not the tender submission pack itself.
Registration is a two-phase process: Phase 1 on the National Treasury Central Supplier Database (CSD) at www.csd.gov.za, and Phase 2 on the PetroSA online system.
Phase 1 steps: Go to www.csd.gov.za and follow the registration steps.
Phase 2 steps: Login using the provided username, user code, and password (newuser). Change your password when prompted.
Complete the 7-step registration wizard. Each step turns green when all mandatory fields/actions are completed.
In Step 6, local suppliers must complete the required BEE information and click 'Save'.
Attach required documents via 'Manage Attachments' (top left). For each document: click 'Clear', type a description (e.g., BEE certificate 2018), click 'Upload', select the file, click 'Open', then 'Save'.
When attaching multiple documents, click 'Clear' before each new upload.
In Step 7, declare any conflict of interest by selecting 'Yes' and typing a declaration, or 'No' if none, then click 'Save'.
After submission, the Database Administrator will vet and verify the information.
If your registration status precludes you from tendering online or your BEE status is not vetted, contact PetroSA at 021 928 4731 and advise the Tender Consultant (contact found on the online tender).
Returnable Documents
Source: Supplier Self Registration.pdf (unknown)
A list of required documents is provided where applicable.
Attach documents by clicking 'Manage Attachments'.
For each document, click 'Clear', enter a description, click 'Upload', select the file, and click 'Save'.
When attaching multiple documents, click 'Clear' before each new upload.
Evaluation Criteria
Source: Supplier Self Registration.pdf (unknown)
Suppliers must be registered on the National Treasury Central Supplier Database (CSD).
Local suppliers must have valid B-BBEE information/certificates.
No explicit exclusion based on company size or location is mentioned in this document.
The document does not provide scoring methodology or minimum thresholds.
Technical Specifications
Source: Supplier Self Registration.pdf (unknown)
This document is a supplier registration guide, not a technical specification for the civil services tender.
It provides guidance on uploading documents during registration: click 'Manage Attachments', for each document click 'Clear', enter a description, click 'Upload', select the file, and click 'Save'.
When attaching multiple documents, click 'Clear' before each new upload.
In Step 7, declare any conflict of interest by selecting 'Yes' and typing a declaration, or 'No' if none, then click 'Save'.
Compliance Requirements
Source: Supplier Self Registration.pdf (unknown)
Registration is a two-phased process: Phase 1 on the CSD (www.csd.gov.za) and Phase 2 on the PetroSA system.
Local suppliers must complete required BEE information in Step 6 of the registration wizard and click 'Save'.
You must declare any conflict of interest in Step 7.
Submitted information will be vetted and verified by a Database Administrator.
Ensure your CSD registration is active and your BEE status is vetted to avoid being precluded from tendering online.
Requirements
Source: Supplier Self Registration.pdf (unknown)
Complete Phase 1 (CSD registration) and Phase 2 (PetroSA registration).
Update information as needed.
Follow the 7-step registration wizard, completing all mandatory fields or actions.
Local suppliers must provide BEE information in Step 6.
Declare conflict of interest in Step 7.
Submitted information will be vetted by a Database Administrator.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.