Department of Land Reform and Rural Development,600 Lillian Ngoyi Street, - Berea Park - Pretoria - 0001
Organization Type
GOVERNMENT
Published
15 Jun 2026
OCDS Reference
ocds-9t57fa-159202
Summary
The department of rural development & land reform seeks a service provider to supply, install, and maintain enterprise-engineered IT infrastructure (servers, storage, networking, backup, dlp) for the deeds registration trading entity, including a duplicate disaster recovery site, with 60 months of support. The project aims to replace outdated systems to ensure 100% availability for critical land and property registry operations.
Key Requirements
Submit bids by 6 July 2026 at 11:00 in a sealed envelope to 600 Lillian Ngoyi Street, Pretoria, using official SBD forms (SBD 1, 3.3, 4, 6.1, etc.) with proof of authority to sign. Late or incomplete submissions are disqualified.
Provide identical hardware for Production (North Gauteng) and Disaster Recovery (Cape Town) sites, including 42U racks, 6x high-performance servers, 2x SAN/backup storage arrays (100TB+ each), 4x network switches, 4x SAN switches, backup software, and DLP equipment.
Include 60 months of 24/7 support and maintenance with four-hour on-site response, OEM service credits, and annual health checks.
Comply with tax (SARS TCS PIN or CSD number), B-BBEE (submit verification certificate/affidavit), and Central Supplier Database registration.
Attend the compulsory briefing session on 24 June 2026 at 12:30 (Venue D1-16, Pretoria).
Bid validity must cover 90 days post-closing date, with pricing inclusive of VAT and detailed per the Pricing Schedule (SBD 3.3).
Foreign bidders must disclose RSA tax residency or liability status; state employees or entities with state-employed directors/members are ineligible.
The appointment of service provider for outright purchase of enterprise engineered IT infrastructure with 60-MONTHS support and maintenance for the deeds registration trading entity
Briefing SessionCompulsory
Date & Time
Monday, 06 July 2026 - 11:00
Venue
Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Department of Land Reform and Rural Development,600 Lillian Ngoyi Street, - Berea Park - Pretoria - 0001
Professional Services & Consulting Industry Profile
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Company Registration (CIPC)
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Department of Rural Development & Land Reform (DLRRD) invites bids for the outright purchase of enterprise-engineered IT infrastructure, including 60 months of support and maintenance, for the Deeds Registration Trading Entity (DRTE). The project aims to replace outdated, end-of-life infrastructure with modern, high-performance systems to ensure 100% availability, scalability, and disaster recovery capabilities. The scope includes hardware (servers, storage, networking), software (backup, hypervisor, DLP), and services (design, installation, configuration, and maintenance) for both production (North Gauteng) and disaster recovery (Cape Town) sites. The bid closes on 06 July 2026 at 11:00 UTC, with a compulsory briefing session on 24 June 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
The Deeds Registration Trading Entity (DRTE) requires a complete overhaul of its core IT infrastructure to maintain a world-class, secure land registration system.
The current infrastructure is out of warranty, end-of-life, and causes system instability and downtime, impacting service delivery to the public and government clients.
The project aims to procure and deploy robust, high-performance Enterprise Engineered Systems to ensure 100% availability, support mission-critical applications, and establish an active-active disaster recovery site.
The solution must replace the legacy stack, provide a duplicate DR site with identical specifications, and include a full stack of compatible hardware and software.
Key requirements include: consolidating storage and compute, enhancing data backup and security, integrating Data Loss Prevention (DLP), and supporting business continuity through resilient disaster recovery features.
Submit your bid in a sealed envelope clearly marked with: Name and Address of the bidder, Bid number (DLRRD (CRD-03) 2026/27), and closing date (06 July 2026).
Deposit the sealed bid into the Tender/Bid Box located at: Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0001.
Bids must be deposited by the closing date and time: 6 July 2026 at 11:00. Late bids will not be accepted.
All bids must be submitted on the official forms provided (not to be re-typed) and in the manner prescribed in the bid document.
The attached forms (SBDs) must be completed in detail and returned with your bid. Failure to comply may disqualify your proposal.
Required returnable documents include: Authority to Sign SBDs, SBD 1, Pricing Schedule SBD 3.3, Declaration of Interest SBD 4, Preference Points Claim Form SBD 6.1, Supplier Maintenance (Bank Details) Form, Terms of Reference, and General Conditions of Contract (GCC).
Proof of authority to sign (e.g., company resolution) must be submitted. Failure to submit proof may render the tender non-responsive.
The 80/20 preference point system applies. Price is scored out of 80 points using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific Goals are scored out of 20 points across five categories: HDI ownership (8 points), female ownership (5 points), disability (2 points), youth ownership (2 points), and locality (3 points).
Points for Specific Goals are calculated as: (Percentage ownership equity) x (points for category) / 100.
Supporting documentation (ID copies, company registration, doctor's letter for disability) must be submitted to claim points.
Failure to submit proof, complete the claim form, or making calculation errors will result in zero points for Specific Goals.
Subcontracting restrictions apply: awarding HDI points may be disallowed if subcontracting more than 25% to entities with lower equity points.
Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.
No state employees, directors, or members of state entities may bid (or be directors/members of bidding companies).
Bidders must comply with South African tax obligations (TCS PIN or CSD number required).
Foreign bidders must disclose RSA residency, branch, or tax liability status.
Scope: Outright purchase of enterprise engineered IT infrastructure with 60 months support and maintenance for the Deeds Registration Trading Entity (DRTE).
Objective: Replace outdated, end-of-life core infrastructure with robust, high-performance systems to ensure 100% availability and stability for mission-critical deeds registration services.
Deliverables include identical hardware infrastructure for both a Production Site (North Gauteng Deeds Registry) and a Disaster Recovery (DR) Site (Cape Town Deeds Registry).
Required Components (per site):
Rack Infrastructure: Two (2) x 42U racks with integrated PDUs.
Rack Servers: Six (6) high-performance rackmount servers with specified processors, RAM, storage, and networking adapters.
SAN Storage Array: Two (2) all-flash NVMe arrays with minimum 100TB usable capacity each.
Backup Storage: Two (2) all-flash NVMe arrays with minimum 100TB usable capacity each.
Networking: Four (4) Top-of-Rack switches and four (4) management switches with specified ports and transceivers.
SAN Switches: Four (4) 64Gb Fibre Channel switches.
Data Loss Prevention (DLP) Equipment: Two (2) dedicated on-premises appliances per site.
Support and Maintenance: Five-year, 24/7 proactive support with a four-hour on-site response time, including annual health checks and OEM service credits.
The Original Equipment Manufacturer (OEM) should preferably be a leader in the relevant Gartner Magic Quadrant categories.
Experience & Qualifications
Source: DLRRD (CRD-03) 2026-27 Bid Document.pdf
The service provider must be credible, reputable, and experienced with a high level of expertise in implementing robust, high-performance Enterprise Engineered Systems.
The provider must demonstrate capability to deliver a solution that supports mission-critical applications, ensures high availability, and establishes an active-active disaster recovery site.
Quality Management
Source: DLRRD (CRD-03) 2026-27 Bid Document.pdf
The solution must include enterprise-class backup software with features for automation, orchestration, continuous data protection, and multi-cloud support.
Data Loss Prevention (DLP) equipment must provide real-time content inspection, policy enforcement, integration with storage and backup systems, and reporting compliant with POPIA.
Support and maintenance includes five-year 24/7 proactive support, four-hour on-site response, and annual health checks to identify end-of-life risks.
Pricing Schedule
Source: DLRRD (CRD-03) 2026-27 Bid Document.pdf
Complete the detailed Pricing Schedule (SBD 3.3) for both Production and Disaster Recovery sites.
Provide unit costs (excluding VAT) and total costs for each line item, including: racks, servers, storage arrays, switches, software licenses, DLP equipment, design/installation, project management, and 60 months of support and maintenance.
Include a summary totalling the Production site, Disaster Recovery site, and Grand Total inclusive of VAT.
Specify the period required to commence the project after bid acceptance.
Pricing Format: Submit a total bid price (VAT inclusive) using the provided Pricing Schedule (SBD 3.3).
Bid Offer Validity: The bid offer must be valid for 90 days from the closing date.
Pricing Basis: Indicate a ceiling price covering all deliverables, expenses, and applicable taxes. Payments will be made on a time and cost basis upon successful completion of deliverables.
Detailed Pricing Required: Complete the pricing schedule for both Production Site and Disaster Recovery Site, including unit costs (excluding VAT) and total costs for each line item.
Line items include: 42U Racks, High-performance servers, SAN Storage Arrays, Backup Storage, Data Center network switches, SAN Switches, Backup Software licenses, Hypervisor software licenses, DLP Equipment, Design/Installation/Configuration/Commissioning, Project Management, and 60 months of Support and Maintenance (broken down by year).
Include a summary with total amounts for Production site, Disaster Recovery site, and Grand Total inclusive of VAT.
Indicate the period required to commence the project after bid acceptance.
Tax Compliance: Bidders must submit their SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If registered on the Central Supplier Database (CSD) but no TCS PIN, provide the CSD number.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
Central Supplier Database (CSD): Bidders should be registered on the CSD.
Entity Authority: Submit proof of authority to sign the bid (e.g., company resolution, partnership agreement).
Declaration of Interest: Complete and submit SBD 4 (Declaration of Interest).
Foreign Suppliers: If foreign-based, answer the questionnaire in SBD 1. If not liable for any RSA taxation, registration for a SARS TCS PIN is not required.
State Employees: No bids will be considered from persons in the service of the state, or companies/directors/close corporation members who are state employees.
Preference Points Claim: Complete SBD 6.1 (Preference Points Claim Form) with supporting documentation to claim points for Specific Goals.
Contractual Terms
Source: DLRRD (CRD-03) 2026-27 Bid Document.pdf
The successful bidder will be required to fill in and sign a written contract form (SBD7).
The bid is subject to the General Conditions of Contract (GCC) and any special conditions of contract.
The organ of state reserves the right to require documentary proof to substantiate any preference claims.
Fraudulent claims or failure to fulfil contract conditions may lead to disqualification, contract cancellation, cost recovery, restriction from doing business with the state for up to 10 years, and criminal prosecution.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Department of Land Reform and Rural Development,600 Lillian Ngoyi Street, - Berea Park - Pretoria - 0001
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
15 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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