Supply and delivery of rip rap material for kwaggaskloof dam rehabilitation (western cape) – 6-Month contract

Technical enquiries: Tshitso Montso (Phone: 027 050 0894, Fax: 065 699 9568, Email: [email protected]). General procurement enquiries: [email protected]. Submission address: Bid Box at the entrance of Zwamadaka Building, 157 Francis Baard Street, Pretoria 0001.

Document states that bids must be submitted in hard copy to the bid box at the entrance of Zwamadaka Building, 157 Francis Baard Street, Pretoria 0001. Both the original signed tender package and a PDF copy on a USB flash drive must be included. Electronic submissions (e‑mail, fax, telex, telegraph, etc.) are expressly prohibited. Only ONE bid per entity is allowed; multiple bids or participation as both prime and subcontractor will lead to disqualification. All returnable schedules and annexes listed in Part T2 must be completed, signed in black ink and attached (Annexures A–Q, SBD 1, 3.1, 4, 6.1 etc.). The bid must be sealed, addressed to the Department of Water and Sanitation – SCM WTE, and delivered before 11:00 hrs on 03 March 2026. Late bids are rejected. The bid must include proof of authority for the signatory (Annexure J) and be signed by an authorised person.

The tender will be evaluated in five phases: 1) Mandatory Requirements – any missing mandatory document results in non‑responsiveness; 2) Technical Evaluation and Specification Compliance – assessment of compliance with the scope (8 000 t of rip‑rap) and standards (SANS ISO 10845‑3:2022); 3) Submission and Testing of Samples – only bidders who pass Phase 2 will be asked to submit three × 50 kg samples within 7 working days of request, with identification cards; 4) Price & Preference – 80 % of the score is based on the financial offer (price score calculated using the formula NFO = W1 × A, with W1 = 90 for offers > R50 million, otherwise 80) and 20 % on preference points (women, disability, youth, local enterprise, B‑BBEE level 1‑2). 5) Administrative Compliance – verification of CSD registration, tax compliance, CIPC registration, compensation fund standing, B‑BBEE certificate and all required annexes. Only responsive, compliant bids will be scored; non‑responsive bids are excluded.

Scope: Supply and delivery of rip‑rap material (approximately 8 000 t) for the Kwaggaskloof Dam Rehabilitation Project in the Western Cape over a 6‑month period. Standards: SANS ISO 10845‑3:2022 (Construction Procurement – Part 3). Deliverables include the material, transport to site, and compliance with the specifications in Section C3 (Scope of Work). Samples: 3 × 50 kg bags of rip‑rap to be submitted for testing if required, with a Sample Identification Card attached. All material must meet the standard specifications referenced in the scope.

All prices must be quoted in South African Rand (ZAR). The financial offer is valid for 120 days. Bidders must provide proof of financial capacity equal to at least 10 % of the quoted bid value (credit or cash account letter, or best annual turnover) unless the bidder is the quarry itself. Financial statements for the two preceding years must be supplied (within 6 months of year‑end). The bid must include Annexure A (financial proof) and be signed on the Form of Offer (Annexure P).

Bidders must be registered on the Central Supplier Database (CSD) and submit a CSD report (Annexure N). Tax compliance with SARS must be proven (Annexure M). Active registration with the Companies and Intellectual Property Commission (CIPC) is required (Annexure I). Proof of good standing with the Compensation Commissioner or a licensed insurer is required (Annexure O). B‑BBEE verification certificate (level 1‑2) must be attached (Annexure H) to claim preference points. All mandatory documents listed in Part T2 must be completed and signed. No bidder may be listed on the Register of Tender Defaulters or the National Treasury’s Restricted Suppliers list.