Precinct plan for thembalethu-south neighbourhood and economic precinct — urban planning and economic development

Scope

• Appointment of a specialist service provider to prepare the Thembalethu-South Neighbourhood and Economic Precinct plan.
• Duration: one (1) year from appointment.
• The work requires an integrated team covering town and regional planning, development analysis, socio-economic profiling, urban design, transport and traffic, civil infrastructure, environmental management, GIS, and urban or property economics.
• The plan must integrate spatial, socio-economic, environmental, infrastructure and public-realm priorities and be supported by a phased delivery approach.

Closing date and time: 24 November 2026 at 12:00

Required forms

• SBD 1 (Invitation to Bid): provides bidder and contact details and serves as the signed offer cover.
• SBD 3.1 (Pricing Schedule): records the bidder's prices for the work.
• SBD 4 (Declaration of Interest): discloses relevant state employment and institutional connections.
• SBD 6.1 (Preference Points Claim): claims applicable B-BBEE preference points.
• SBD 7.1 (Contract Form): records the offer and the contractual terms accepted by the bidder.
• SBD 8 (Past Supply Chain Management Practices Declaration): discloses previous supply chain practices and related restrictions.
• SBD 9 (Certificate for Independent Bid Determination): certifies independent pricing and the absence of collusion or price disclosure.
• Authority to Sign or Board Resolution: authorises the named signatory to bind the bidder.

Qualification evidence

• Attach certified academic qualifications, CVs and applicable professional-registration proof for every nominated key person.

Disqualification controls

• Failure to satisfy any Stage 1 personnel qualification excludes the bid before functional evaluation.
• A functional score below 64/80 makes the bid unresponsive and prevents progression to price and preference evaluation.

Stage 1 — Personnel prequalification (ToR paragraphs 7 and 19.1)

• The personnel requirements are pass/fail; every required role must be filled by a suitably qualified person before functional scoring begins.
• Project manager: registered Professional Planner with a B-degree in Town and Regional Planning, at least 10 years' proven spatial-planning and project-management experience, and SACPLAN registration in good standing.
• Town planner: registered Professional Planner with a B-degree in Town and Regional Planning and SACPLAN registration in good standing.
• Urban designer: M-degree in Urban Design or an accredited equivalent approved by UDISA, with UDISA registration.
• Environmentalist: B-degree in Environmental Management or an equivalent qualification in Natural, Physical or Environmental Science.
• GIS specialist: B-degree in GIS or an equivalent qualification approved by PLATO or SAGC, with applicable SAGC or similar registration.
• Civil engineer: professional Civil Engineer with a B-degree in Civil Engineering and ECSA registration.
• Transport planner or traffic engineer: professional Transport Planner or Traffic Engineer with a B-degree in Civil Engineering and ECSA registration.
• Property or urban economist: B-degree in Economics.

Stage 2 — Functionality: 80 points

1. Service providers, skills, competencies and experience: 30 points

• Project spatial and development management: 15 points for a Professional Planner project manager with at least 15 years' experience who has managed at least five projects of comparable scope; 13 points for 13–14 years and four comparable projects; 11 points for 11–12 years and three comparable projects; and 6 points for 10 years' demonstrated experience.
• Spatial planning and town planning: 6 points for 10 or more years' demonstrated expertise; 4 points for 5–9 years; 2 points for 1–4 years; and 0 points without demonstrated expertise.
• Urban design, traffic and transport engineering, infrastructure and civil engineering, environmental management, GIS work and urban or property economics: each has 3 points for 5 or more years, 2 points for 3–4 years, 1 point for 1–2 years and 0 points without demonstrated expertise in the relevant field.
• The bid should demonstrate expertise in integrated development and precinct planning, development analysis, socio-economic profiling, municipal planning and budgeting cycles, land-use and development-contribution planning, environmental and heritage integration, transport and human-settlements planning, municipal governance, and the SPLUMA, LUPA, MSA and relevant CEF guidelines.
• The project manager must also demonstrate similar-project management, coordination across government spheres, municipal public participation, report writing and facilitation, and the production of clear and informative reports.

2. Interpretation of the scope and quality of the methodology and project plan: 30 points

• Understanding of scope: 20 points for an excellent response that addresses stated and implied requirements, important issues, the technical approach, phased outputs, sequencing and timing; 15 points for a good response; 5 points for a poor response with limited technical detail; and 0 points where the approach or issues are not addressed.
• Clarity of deliverables: 10 points for an excellent indication aligned with the MSDF drafting guidelines; 3 points for a limited indication; and 0 points where no deliverables are identified.
• The project plan must include an organisational chart, a scope-aligned work-breakdown structure, a clear technical approach, measurable deliverables linked to objectives, the activities and inputs needed to achieve each output, consultation or analysis requirements, phasing, timing, responsible personnel and any quality-assurance or review process.

3. Ability to deliver within the required timeframe: 20 points

• Work-breakdown structure: 10 points for an excellent and detailed structure; 5 points for an acceptable structure; 2 points for a poor structure; and 0 points where none is provided.
• Team schedule: 5 points for a detailed allocation of all personnel; 2 points for an acceptable allocation; and 0 points where no team schedule is provided.
• Budget breakdown: 5 points for an excellent and detailed allocation; 2 points for an acceptable allocation; and 0 points where neither a budget nor a cash-flow or payment schedule is provided.
• The work plan must identify tasks, sequencing, dependencies, durations, resources, milestones and outputs, supported by a Gantt chart or equivalent programme aligned with the proposed scope.
• The team schedule must name personnel and state their roles, responsibilities, involvement, estimated hours and, where applicable, VAT-inclusive hourly rates.

Progression

• Minimum qualifying functional score: 64/80.
• A score below 64 is treated as an unresponsive tender and is not carried forward to price and preference evaluation.

Appointment

• A specialist service provider must prepare the Thembalethu-South Neighbourhood and Economic Precinct plan.
• Appointment period: one (1) year from the date of appointment.

Scope

• The work integrates precinct and spatial planning, development analysis, socio-economic profiling, land-use planning, urban design and public-realm planning, transport and mobility, infrastructure, environmental management, GIS, and urban and property economics.
• The planning approach must connect spatial, socio-economic, environmental, infrastructure and public-realm considerations.
• Outputs must follow the applicable MSDF drafting guidelines.

Required bid content

• The methodology and project plan must define measurable outputs, the route to each output, dependencies, phasing, timing and responsible team members.
• A scope-aligned organisational chart, work-breakdown structure, Gantt chart or equivalent programme, team schedule, and project budget must accompany the proposal.

Required team

• Project manager, town planner, urban designer, environmentalist, GIS specialist, civil engineer, transport planner or traffic engineer, and property or urban economist.

Deliverable planning

• Define each output in measurable terms and connect it to the work objectives and requirements.
• For every output, identify the enabling activities, analytical method, required inputs and any consultation needed to produce it.
• Arrange outputs in a logical sequence that moves coherently from project start to completion.
• State the planned completion timing, responsible person or team, and applicable quality-assurance or review arrangements.

Personnel qualifications

• Project manager: Professional Planner, B-degree in Town and Regional Planning, at least 10 years' relevant experience, and SACPLAN registration in good standing.
• Town planner: Professional Planner, B-degree in Town and Regional Planning, and SACPLAN registration in good standing.
• Urban designer: M-degree in Urban Design or an accredited equivalent approved by UDISA, with UDISA registration.
• Environmentalist: B-degree in Environmental Management or an equivalent in Natural, Physical or Environmental Science.
• GIS specialist: B-degree in GIS or an equivalent approved by PLATO or SAGC, with SAGC or similar registration.
• Civil engineer: B-degree in Civil Engineering and ECSA registration.
• Transport planner or traffic engineer: B-degree in Civil Engineering and ECSA registration.
• Property or urban economist: B-degree in Economics.

Experience scoring

• Project management: 15 points for 15 or more years and five comparable projects; 13 points for 13–14 years and four projects; 11 points for 11–12 years and three projects; 6 points for 10 years.
• Town planning: 6 points for 10 or more years; 4 for 5–9; 2 for 1–4; and 0 for none.
• Each specialist discipline: 3 points for 5 or more years; 2 for 3–4; 1 for 1–2; and 0 for none.

Discipline-specific evidence

• Project management: integrated development and municipal spatial planning, development analysis, socio-economic profiling, municipal budgeting and implementation cycles, development contributions, cross-sector integration, public participation, reporting and facilitation.
• Urban design: precinct and public-realm design, streetscape concepts, placemaking guidelines, urban greening and climate adaptation.
• Transport: transport and mobility studies, pedestrian and non-motorised planning, and integration of public-transport systems.
• Infrastructure: demand analysis, capital-investment planning, prioritisation, budgeting, project readiness and the infrastructure planning and design lifecycle, including Sustainable Drainage Systems.
• GIS: mapping, spatial-information production, geographical-data handling, analysis and interpretation, GIS applications and spatial-data queries.
• Urban economics: property-market analysis, feasibility studies, informal and formal markets, development economics and regulations, public-private partnerships, regional economic relationships and adjacent-municipality dynamics.

Pricing returnable

• SBD 3.1 (Pricing Schedule).

Financial proposal

• Link every cost to the activities, tasks, resources and deliverables in the project plan.
• Distinguish allocations by activity or deliverable and, where relevant, show expenditure timing, milestones and anticipated payments.
• Provide a coherent cash-flow or payment programme that matches the proposed work programme.
• Include VAT-inclusive hourly rates for nominated personnel where applicable.

Scoring

• Detailed budget aligned with the programme and a matching cash-flow or payment schedule: 5 points.
• Acceptable budget and/or cash-flow or payment schedule: 2 points.
• Neither a budget nor a cash-flow or payment schedule: 0 points.

Pricing schedule

• SBD 3.1 must be submitted with the bid.

Project budget

• Provide a detailed budget linked to the proposed activities, tasks, resources and deliverables.
• Allocate costs to individual activities or deliverables and, where applicable, show expenditure timing, project milestones and expected payments.
• The budget must be consistent with the work-breakdown structure, resource allocation, project programme and cash-flow expectations.
• Include a cash-flow or payment schedule aligned with the programme and milestones where applicable.

Personnel pricing

• State each team member's VAT-inclusive hourly rate where applicable.

Budget scoring

• Excellent and detailed budget with a coherent cash-flow or payment schedule: 5 points.
• Acceptable budget and/or cash-flow or payment schedule: 2 points.
• No budget and no cash-flow or payment schedule: 0 points.

Mandatory personnel qualifications

• Project manager: B-degree in Town and Regional Planning, at least 10 years' relevant experience, Professional Planner status, and SACPLAN registration in good standing.
• Town planner: B-degree in Town and Regional Planning, Professional Planner status, and SACPLAN registration in good standing.
• Urban designer: M-degree in Urban Design or an accredited equivalent approved by UDISA, plus UDISA registration.
• Environmentalist: B-degree in Environmental Management or an equivalent qualification in Natural, Physical or Environmental Science.
• GIS specialist: accredited B-degree in GIS or an equivalent approved by PLATO or SAGC, plus applicable SAGC or similar registration.
• Civil engineer: B-degree in Civil Engineering and ECSA registration.
• Transport planner or traffic engineer: B-degree in Civil Engineering and ECSA registration.
• Property or urban economist: B-degree in Economics.

Supporting evidence

• Submit a certified qualification, CV and applicable registration certificate for each nominated role.

Compliance consequence

• Any failure to meet a Stage 1 personnel qualification disqualifies the bid before functional, price or preference evaluation.

Environmental-management personnel requirement

• The environmentalist must hold at least a B-degree in Environmental Management or an equivalent qualification in Natural, Physical or Environmental Science.
• Submit a certified qualification and CV; no separate professional-body registration is specified for this role.

Environmental-management scoring

• 3 points: at least five years' demonstrated environmental-management expertise.
• 2 points: three to four years.
• 1 point: one to two years.
• 0 points: no demonstrated environmental-management expertise.

Expected environmental competence

• Knowledge of environmental legislation, institutional structures and assessment practices, including involvement with environmental and spatial-development frameworks.
• Ability to distinguish underlying environmental causes from surface symptoms.
• Expertise in urban green infrastructure, urban greening, climate-change adaptation and Sustainable Drainage Systems.
• Integration of green infrastructure, adaptation and water-sensitive approaches into spatial and development proposals.
• Evaluation of the combined socio-economic and biophysical environment, including trade-offs between options.
• Application of Riverine Management and Maintenance Plan objectives, flood-risk considerations, ecological functioning, watercourse protection and sustainable water management.
• Ability to develop innovative responses to environmental issues identified within the municipal area.

Additional personnel requirements

• Civil Engineer: professional Civil Engineer status, a minimum B-degree in Civil Engineering, ECSA registration, certified qualification and CV.
• Transport Planner or Traffic Engineer: professional status in the relevant discipline, a minimum B-degree in Civil Engineering, ECSA registration, certified qualification and CV.
• Property or Urban Economist: minimum B-degree in Economics, certified qualification and CV.

Delivery and timeframes category: 20 points

Work-breakdown structure

• Identify all tasks and sub-tasks, sequencing, dependencies, duration estimates, resources, major activities, milestones and expected outputs.
• Show how individual work packages contribute to the overall objectives and align with the programme and cash-flow expectations.
• Provide a Gantt chart or equivalent scheduling tool that matches the work breakdown and demonstrates an achievable programme.
• Scoring: 10 points for excellent and detailed work; 5 for acceptable; 2 for poor; and 0 where absent.

Team schedule

• Name each team member and state the position, role, responsibility, level of involvement and estimated hours.
• Include VAT-inclusive hourly rates where applicable and demonstrate sufficient team capacity for the programme.
• Scoring: 5 points for a detailed schedule; 2 for an acceptable schedule; and 0 where absent.

Budget

• Match costs to planned tasks and resources and show how expenditure, milestones and payments follow the programme.
• Scoring: 5 points for an excellent and detailed budget; 2 for an acceptable budget; and 0 where no budget or payment schedule is supplied.

Gate

• Maximum functional score: 80 points.
• Minimum qualifying score: 64 points.
• Qualification failures exclude the bid, while a score below 64 is classified as an unresponsive tender and is not assessed for price or preference.

Closing: 24 November 2026 at 12:00

Returnable content

• Annexure 1 — SANS 1878 for Spatial Metadata: provide the spatial metadata for the precinct plan, with every mandatory field completed.

Scope

• Compile the Thembalethu-South Neighbourhood and Economic Precinct plan.
• Appointment period: one (1) year from the date of appointment.
• Provide spatial metadata using the SANS 1878 structure in Annexure 1.

Required metadata fields

• Temporal coverage start date.
• Temporal coverage end date.
• Online resource URL.
• Online resource name.
• Online resource description.
• Metadata standard name.
• Metadata language.
• Metadata creation date.
• Metadata time stamp.
• Point-of-contact individual's name.
• Point-of-contact organisation or custodian name.

Optional metadata fields

• Vertical extent datum.
• Online resource protocol.
• Metadata standard version.
• Metadata character set.
• Custodian's reference.
• Metadata file identifier.
• Point-of-contact position name.
• Point-of-contact role.

Service provider to compile precinct plan for Thembalethu-South Neighbourhood and Economic Precinct over one year from appointment

Geographic information deliverables: geodatabase format with feature datasets and feature classes

Coordinate system: Hartebeeshoek94_Lo23 (E-N), WKID:102564

Metadata: comprehensive per SANS 16262 (title, description, keywords, creation and update dates, data creator/owner, coordinate system, data lineage, quality information, access restrictions)

Annexure: photograph (not older than March 2024) and pdf/jpeg or tiff file with heritage significance or grading, aligned to project specifications

Open data: all spatial data publicly available on George Municipal GIS Public VIEWER after project completion and council adoption

Software: recognised GIS required; CAD-converted datasets must correctly project per specified coordinate system

The South African National Standard for Geographic Information Metadata (SANS 16262) and the National Geospatial Information System (NGIS) serve as the reference framework for geographic information management in this tender.

All spatial data from the project will be made publicly available and loaded onto the George Municipal GIS Public VIEWER following project completion and adoption by George Municipal Council.

Enquiries

• Contact: Delia Power
• Email: [email protected]
• Telephone: not specified

Submission to: George Municipality

Closing date: 24 November 2026 at 12:00. Submission to George Municipality. No specific submission method stated in the document.

Compilation of a Precinct Plan (Thembalethu-South Neighbourhood and Economic Precinct). Duration: one year from date of appointment. Categories: Architectural and engineering activities; technical testing and analysis.

Scope: compile a Precinct Plan for the Thembalethu-South Neighbourhood and Economic Precinct

Contract period: one (1) year from date of appointment

Procuring entity: George Municipality

Location: Thembalethu-South area, George, Western Cape

SCM enquiries

• Contact: Mr. Robert Janse van Rensburg
• Email: [email protected]
• Telephone: (044) 801 9436

SCM enquiries (alternative)

• Contact: Mrs. Henriette Koch
• Email: [email protected]
• Telephone: (044) 801 9024

Submission address

Tender box

Fifth Floor, Directorate Financial Services

Supply Chain Management

Civic Centre

71 York Street

George

Service delivery location

George Municipality area

Thembalethu-South precinct

Submission method: physical tender box only

• No emailed, faxed or posted submissions accepted
• Envelope must be sealed and clearly marked "Tender No. GMT016/26-27"
• Tender box location: Fifth Floor, Directorate Financial Services, Supply Chain Management, Civic Centre, 71 York Street, George
• Closing time: 12:00 on Tuesday, 24 November 2026
• Tender opening: same day, Committee Room, 12:05
• Late or unmarked tenders will not be considered

Document collection

• Hard copy: R309.35 non-refundable deposit from Supply Chain Management Unit, Fifth Floor, Civic Centre, 71 York Street, George
• Electronic copy: free download from www.george.gov.za

Returnable documents required

• TCS PIN for tax compliance status
• CSD registration (successful bidder must register)
• Completed SBD forms as specified in tender documents

Three-stage evaluation

Stage 1: Pre-qualification and Administrative Responsiveness

• Compliance with mandatory administrative requirements as per tender specifications

Stage 2: Functionality

• Scored out of 80 points
• Minimum qualifying score: 64/80
• Bidders below 64 points are eliminated and do not proceed to Stage 3

Stage 3: Price, B-BBEE and Specific Goals

• Preference point system: 80/20 (80 points price, 20 points B-BBEE status and Specific Goals)
• Framework: Preferential Procurement Policy Framework Act Regulations 2022, George Municipality SCM Policy, George Municipality Preferential Procurement Policy

Key thresholds

• Stage 2 minimum: 64/80 functionality points
• Price weighting: 80 points
• B-BBEE and Specific Goals weighting: 20 points combined

Scope

• Compile a Precinct Plan for the Thembalethu-South Neighbourhood and Economic Precinct

Contract duration: one (1) year from date of appointment

Deliverable

• Completed Precinct Plan document for the designated area

Location: Thembalethu-South, George, Western Cape

Document fee: R309.35 non-refundable for hard copy tender documents

Bid security: none stated

Bonds or guarantees: none stated

Retention: none stated

Payment terms: none stated

Turnover requirements: none stated

Insurance requirements: none stated

Tax compliance

• Valid SARS Tax Compliance Status (TCS) PIN must be submitted with the tender document

Supplier registration

• Successful bidder must register on the Central Supplier Database (CSD)

B-bbee

• B-BBEE status contributes to preference points under the 80/20 system
• Specific Goals also contribute to the 20 preference points
• Exact B-BBEE level thresholds or required documentation not stated in available text

Pre-qualification

• Stage 1 requires administrative responsiveness as per tender specifications
• Full pre-qualification criteria in tender documents not extracted

Mandatory submission documents

• TCS PIN for SARS tax compliance status
• CSD registration required for successful bidder only (post-award)

Stage 1: Pre-qualification and Administrative Responsiveness — mandatory compliance check

Stage 2: Functionality — minimum 64/80 points required to advance

Stage 3: Price (80 points) plus B-BBEE status and Specific Goals (20 points combined)

Legal framework: PPPFA Regulations 2022, George Municipality SCM Policy, George Municipality Preferential Procurement Policy

Point system: 80/20 preference points