Replacement of diesel generators at ESKOM duvha power station

Closing date: 3 June 2020

Contractor must demonstrate capability to manage identified vehicle safety risks. Must have experience with power station environments. Must comply with Eskom safety standards and risk management procedures. Understanding of occupational health and safety requirements, particularly regarding vehicle operations in industrial settings, is required.

Submit the following returnable documents as part of your tender: ISO 9001 Certificate, ISO 3834 Part 2 Certificate (if applicable), ECSA registration certificates for Electrical, Mechanical, and Civil Engineers/Technologists (Pr. Eng/Pr. Eng Tech), CVs reflecting relevant experience (including civil/structural consulting works), and certified copies of qualifications (certification must be within 6 months of submission date). Failure to meet any Mandatory Technical Evaluation Criteria will result in automatic disqualification.

Evaluation consists of two stages: Mandatory Technical Evaluation Criteria (gatekeepers) and Qualitative Technical Evaluation Criteria. Mandatory Criteria: Assessed on a Yes/No basis. Failure to meet any criterion results in automatic disqualification. Qualitative Criteria: Weighted scoring (0, 2, 4, or 5 points per criterion) with a minimum threshold of 70% to proceed. Key Performance Areas (KPA) and weights: 40% for five project experience in diesel generator replacement or similar work (last 5 years), 10% for Method Statement (Electrical, C&I, Mechanical, Civil), 10% for Project-based Team Organogram, 20% for Proposed Staff Allocation (CVs & qualifications), 10% for proof of HVAC installation experience (last 5 years), 10% for Civil Construction experience (last 15 years). Scoring: 5 = Fully compliant, 4 = Compliant with acceptable qualifications, 2 = Non-compliant, 0 = Totally deficient or non-responsive.

Scope: Design, supply, installation, integration, and commissioning of diesel generators at Duvha Power Station. Disciplines and boundaries: Electrical: Diesel generator room (engines, alternators, control panels, starting/protection systems, circuit breakers, power cabling up to 380V Diesel Generator Board). Control & Instrumentation (C&I): From existing controllers to unit control room (junction boxes, field instrumentation, control cabling, interfaces from Engine Operating Device for monitoring alarms, status, and operational parameters). Low Pressure Services (LPS): Diesel generator room (fuel oil supply, cooling, HVAC, fire protection; repair/replace as required). Civils & Structures: Generator room and external installations (water cooling towers, diesel storage tanks; structural assessments and load verification for new equipment).

Mandatory certifications: ISO 9001 Certification, ISO 3834 Part 2 Certification (if applicable). Professional registrations: 1x ECSA Registered Electrical Engineer/Technologist (Pr. Eng/Pr. Eng Tech), 1x ECSA Registered Mechanical Engineer/Technologist (Pr. Eng/Pr. Eng Tech), 1x ECSA Registered Civil Engineer/Technologist (Pr. Eng/Pr. Eng Tech). Submit certified copies of qualifications and ECSA certificates (certification must be within 6 months of submission date). Additional compliance: CVs reflecting civil/structural consulting experience, proof of HVAC installation experience (client references or completion certificates within the last 5 years), and tenderer/sub-contractor Civil Construction experience (completion certificates for similar works within the last 15 years).

• Ensure all required returnable documents are completed and submitted with your bid.

• The document indicates insufficient searchable text for compliance requirements. An AI extraction of the full tender document is recommended to obtain details on CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, or local content.

Returnable Documents: Not specified in the provided text.

Returnable Documents: The specific returnable documents required are not detailed in the provided text.

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General Requirements:

• Applicants must be legally registered entities (e.g., contractors, suppliers) with valid documentation.
• Must have experience in power station generator replacement or similar high-risk industrial projects.
• Must demonstrate commitment to safety, including past compliance with Occupational Health and Safety (OHS) standards.

Safety Requirements:

• Safety management system must explicitly state a zero-tolerance policy for violations of Eskom’s Life-Saving Rules.
• Must provide proof of employee training programs on Eskom’s Life-Saving Rules and SHEQ (Safety, Health, Environment, and Quality) standards.
• Preferable: History of low incident rates in similar projects.

Technical Requirements:

• Must have the capability to supply, install, and commission diesel generators meeting Eskom’s specifications.
• Must have access to Eskom-approved Personal Protective Equipment (PPE) and safety equipment.
• Must hold certifications for electrical work, height safety, and vehicle operations (as applicable).

Legal Requirements:

• Must comply with South African labor laws and Eskom’s Contractor Health and Safety Requirements (Standard 32-136).
• Must have valid insurance coverage (e.g., liability, worker’s compensation).
• Must have no prior suspensions or blacklisting by Eskom for safety violations.

Scope: Replacement of diesel generators at Duvha Power Station, governed by Eskom’s Life-Saving Rules framework.

Key Technical and Safety Requirements:

• All work must comply with Eskom’s Life-Saving Rules, enforcing zero tolerance for at-risk behaviors.

Electrical Work:

• Must follow the rule: OPEN, ISOLATE, TEST, EARTH, BOND, and/or INSULATE BEFORE TOUCH.
• Requirements:
• Personnel must be competent, trained, and authorised for the task.
• Valid Permit to Work (PTW) required where applicable.
• Pre-task risk assessment must be conducted before commencing work.
• Authorised person must physically certify and show all team members that the apparatus is safe to work on.
• Specific electrical environment must be made safe prior to work.
• Appropriate PPE must be worn, including face shields and insulated gloves for low voltage work.

Work at Height:

• Must follow the HOOK UP AT HEIGHTS rule.
• Requirements:
• Personnel must be medically fit to work at height.
• Pre-task risk assessment must be conducted.
• Personnel must be appropriately trained based on the risk assessment.
• Personnel must be appropriately secured during ascending and descending.
• Eskom-approved fall arrest systems must be used where applicable.

Vehicle Safety:

• Mandatory use of seat belts (BUCKLE UP rule) for all drivers, operators, and passengers in Eskom vehicles/equipment, applicable on any road or parking lot, regardless of speed or direction.

Substance Policy:

• Strict adherence to the BE SOBER rule: no alcohol or drugs permitted on site or during Eskom business activities. Applies to any level of alcohol or presence of drugs/substances that could impair mental or physical functioning.

Permit to Work (PTW):

• Required for all activities with authorisation limitations, governed by:
• Plant Safety Regulations (36-681).
• Operating Regulations for High Voltage Systems (ORHVS, 32-848).
• Any other activity where a permit is required.
• Plant may not be returned to service without cancellation of all permits on that plant, unless permission is granted for specific cases (e.g., redundant systems).

Applicability:

• Rules apply to all Eskom employees, contractors, subcontractors, consultants, and visitors.
• Contractors must ensure their employees adhere to these rules. Violations may result in immediate removal from site and disciplinary action.

Mandatory Compliance:

• Adherence to Eskom’s Life-Saving Rules with zero tolerance for violations.
• Compliance with referenced standards, including:
• ISO 9001 Quality Management Systems.
• Eskom Safety, Health, Environment and Quality Policy (32-727).
• Plant Safety Regulations (36-681).
• Operating Regulations for High Voltage Systems (ORHVS, 32-848).
• Occupational Health and Safety Act.
• National Road Traffic Act.

Contractor Obligations:

• Must sign acknowledgment of Life-Saving Rules.
• Must investigate violations within 5 working days and provide Eskom with disciplinary outcomes.
• Must immediately remove employees violating rules from site.
• Must ensure Permit to Work (PTW) compliance where applicable.
• Must use Eskom-approved PPE and safety equipment.

Disciplinary Consequences:

• Violations of Life-Saving Rules are treated as serious misconduct.
• Disciplinary process will follow Eskom’s Disciplinary Code and Procedure.
• Contractor supervisors allowing violations may result in suspension of contractor activities pending sanction determination.

Authorized personnel listed in the document:

• MT Townsend: Chief Advisor OHS, Risk and Sustainability.
• M Moahlodi: Senior Manager, Corporate Hygiene and Safety, Risk and Sustainability.
• K Pather: General Manager Risk and Sustainability.

Note: No direct submission contacts, emails, phones, or addresses for tender queries are provided.

General requirements:

• Applicants must be legally registered entities capable of fulfilling Eskom’s contractual obligations.
• Compliance with South African legislative requirements (e.g., Occupational Health and Safety Act, National Road Traffic Act).
• For vehicle-related services: Proof of vehicle fleet compliance with Eskom’s Vehicle Safety Specification (32-345).
• Contractors must demonstrate ability to meet Eskom’s safety, health, and environmental (SHE) standards.

Vehicle-specific requirements:

• Vehicles used in the project must meet minimum safety specifications (e.g., factory-fitted ABS, airbags, vehicle-monitoring devices).
• Heavy vehicles must include additional safety features (e.g., under-run protection, reflective tape, reverse beepers).
• Modifications to vehicles must be pre-approved and certified by the manufacturer or Eskom Fleet Services.

Documentation requirements:

• Submission of valid certifications (e.g., manufacturer compliance, SANS standards).
• Proof of insurance coverage for vehicles used in Eskom operations.
• Adherence to Eskom’s controlled disclosure policy (no unauthorized reproduction of documents).

Scope:

• Applies to all Eskom-owned vehicles and vehicles used for Eskom activities, including contractors and subcontractors.
• Covers sedans, light delivery vehicles (LDVs), heavy commercial vehicles (HCVs), minibuses, midi-buses, buses, trailers, caravans, yellow plant, and construction vehicles/equipment.

Minimum safety specifications for all vehicle types:

• Factory-fitted antilock braking system (ABS).
• Factory-fitted driver and passenger airbags.
• Emergency warning triangle(s).
• Compliance with National Road Traffic Act (NRTA) and Occupational Health and Safety (OHS) Act.

Additional requirements for Eskom-owned vehicles:

• Europe NCAP 4 rating (for vehicles tested under NCAP).
• Alarm/immobiliser (factory-fitted).
• Factory-fitted power steering.
• Tyres per manufacturer specifications.
• Two emergency warning triangles.
• Factory-fitted air conditioner.
• Factory-fitted seatbelt reminder.
• Daytime running lights (automatic on ignition).
• Reverse-park distance control sensor.
• Reverse beeper (for HCVs, buses, construction equipment).
• Emergency contact label on rear right-hand side.
• Vehicle-monitoring device (VMD).
• Driver behaviour camera.

Heavy commercial vehicles (GVM ≥ 3,500 kg):

• ABS and airbags (where available).
• Alarm/immobiliser (if available).
• Power steering (if available).
• Reverse lights.
• Yellow reflective tape (per NRTA).
• Anti-spray mudflaps.
• Under-run protection device (SANS 1055).
• Chevron warning plates (per NRTA).
• Speed limit warning sign (per NRTA).
• Secured apparatus (e.g., toolboxes) to prevent rollover/collision risks.
• No crew cabs allowed.

Minibuses:

• SANS-approved three-point safety belts for every seat.
• No fold-up or jockey seats.
• Speed warning sign (rear).
• Yellow reflective tape (per NRTA).
• Adjustable and partitioned driver’s seat.
• Tyres: same make/model on front axle; manufacturer specs for commercial use.
• At least one emergency exit per 12 passengers.
• No conversions from panel vans or goods delivery vehicles.
• Disability accessibility signage (if applicable).

Midi-buses and buses:

• SANS-approved safety belts for every seat.
• No fold-up or jockey seats.
• Speed warning sign (rear).
• Yellow reflective tape (per NRTA).
• Adjustable driver’s seat; partitioned driver’s compartment.
• Tyres: same make/model on front axle; manufacturer specs.
• At least two emergency exits per 12 passengers.
• Anti-slip treads on steps.
• No conversions from panel vans or goods delivery vehicles.
• Wheelchair-friendly if transporting disabled passengers (with signage).

Construction vehicles/equipment:

• Compliance with OHS Act Construction Regulation 23, NRTA, Mine Health and Safety Act, and National Environmental Act.
• Operator protection structures (e.g., rollover protection).
• Safe access/egress means.
• Acoustic warning device (operator-activated).
• Automatic acoustic reversing alarm.
• Telescoping whips with triangle flags (for mining/construction sites).

Modifications:

• Must be pre-approved by Corporate OHS Manager and Fleet Manager.
• Certified safe by manufacturer.
• Installed by dealer or approved fitment centres.
• Contractor modifications must meet manufacturer specs and legal requirements.

Standards referenced:

• SANS 1055 (Rear Under-Run Protective Devices).
• SANS 1563 (Rollover Protection for Large Passenger Vehicles).
• SANS 9001 (Quality Management Systems).
• SANS 39001 (Road Traffic Safety Management Systems).
• SANS 45001.

Legislative compliance:

• National Road Traffic Act (NRTA).
• Occupational Health and Safety (OHS) Act, including Construction Regulations.
• Mine Health and Safety Act (if applicable).
• National Environmental Management Act (if applicable).

Standards compliance:

• SANS 1055, SANS 1563, SANS 9001, SANS 39001, SANS 45001 (where applicable).
• Manufacturer specifications for vehicles/equipment.

Eskom-specific compliance:

• Eskom Vehicle Safety Specification (32-345).
• Eskom’s controlled disclosure policy (no unauthorized document reproduction).
• Fleet Services technical specifications for vehicles.
• Divisional supplementary specifications (if applicable).

Note: No tender-specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB, CIPC, local content) are explicitly stated in the document.

Bidder must demonstrate capability to comply with Eskom's Occupational Health and Safety (OHS) Incident Management Procedure (Document 32-95). This includes: - Trained personnel familiar with Eskom's incident classification, reporting, and investigation processes. - Systems and processes aligned with SAP EH&S for recording and managing OHS incidents. - Compliance with Eskom's internal processes, statutory appointments, and roles/responsibilities as outlined in the procedure. - Ability to adhere to Eskom's incident prioritisation, corrective action management, and communication protocols.

Note: This document (32-95) is Eskom's internal OHS Incident Management Procedure and NOT the tender specification for 'The replacement of diesel generators at Duvha Power Station'. For actual technical requirements, refer to the correct tender documents. This procedure covers: - Incident identification, emergency response, and reporting. - Classification and recording of incidents (e.g., first-aid, medical, lost-time injuries, fatalities). - Investigation, corrective actions, and close-out processes. - Roles, responsibilities, and compliance with statutory and Eskom-specific OHS standards.

Mandatory returnable: Submit the fully completed E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) to Eskom within the prescribed period. Failure to submit or incomplete submission will disqualify the tenderer. Required fields: business name/JV, contact person, landline, cellphone, email, tenderer’s name, authorized signature, designation, and date. Self-training via the E-Tendering Noddy Guide, video, or clarification meeting is mandatory before submission.

Disqualification criteria: Non-submission or incomplete submission of the acknowledgement form. Mandatory requirement: Tenderer must confirm self-training proficiency for the E-Tendering Solution. Compliance: Adherence to ESKOM's document control and copyright policies is required.

• Returnable documents must be submitted as part of the bid. Ensure all required forms are completed and included.

• The document indicates insufficient searchable text for a reliable extraction of compliance requirements. An AI-assisted extraction is recommended to review the source document for CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, or local content stipulations.

Scoring likely includes: Legal compliance (valid registrations, OHSA, ISO 9001). Prior experience in generator replacement or power station upgrades. Strong health and safety track record with no major incidents. Demonstrated financial capacity to execute the project. Preference for local content or partnerships in North West Province.

Contract start date: 01 October 2026. Completion date: 30 September 2028 (24 months). Key milestones: Submit method statement within 3 weeks after contract award. Submit QCP for approval within 4 weeks after contract award. Submit programme for approval within 2 weeks after contract award. Submit safety file within 2 weeks after project kick-off meeting. Submit detailed design for approval within 3 months after contract award. Access to site: Immediately after safety file approval and inductions. Defects date: 52 weeks after completion of each diesel generator unit. Defect correction period: 2 working days for planning, up to 2 weeks or as agreed based on defect complexity.

Project Manager: Takalani Mudonde, Address: P O BOX 2199, Witbank, 1035, Tel: +27 13 680 3127, Email: [email protected]. Supervisor: Mighty Diale, Address: P O BOX 2199, Witbank, 1035, Tel: 013 690 0813, Email: [email protected].

Submit the following returnable documents with your bid: Signed Form of Offer and Acceptance (C1.1) by a duly authorised representative. Alternative tenders require a separate form. Record all deviations from tender documents in the Schedule of Deviations. Provide required securities, bonds, guarantees, and proof of insurance within two weeks of contract award. Failure to do so may result in repudiation of the agreement. Submit a tax invoice within one week of receiving a payment certificate; delays will extend payment deadlines.

Evaluation is based on compliance with legal and technical requirements. Key factors: Contractor must be legally registered (CIDB registration required, with CIDB number provided in the offer). Joint ventures must accept joint and several liability; composition changes require Eskom’s written consent. B-BBEE status must be maintained; notify Eskom within 7 days of any change and submit an updated verification certificate within 30 days. Failure to notify may lead to termination. Contractor must provide required guarantees, bonds, and insurance certificates. No cession, delegation, or assignment of rights/obligations without Eskom’s written consent.

Scope: Replacement of diesel generators at Duvha Power Station (Units 1-6). Deliverables: Design and supply of 5 x 1MW diesel generator sets, including: Engine base mounting on existing platforms. Synchronous generators. Piping for fuel (connection to existing diesel storage tank), cooling water, air starting (if applicable), and exhaust systems. Lubricating systems. Control panels (alarm, metering, synchronizing, engine management, excitation, governor, interlocking). Generator protection (rotor, engine, low voltage switchgear). Upgrade room ventilation system to conform to Eskom’s HVAC standard (240-102547991). Decommissioning, stripping, and removal of existing generators. Provide detailed 'As-Required' and 'As-Built' drawings. Compliance: Works must conform to NEC3 ECC3 standards, Eskom’s technical specifications, and South African regulations (Construction Regulations 2014, OHSA). Site: Duvha Power Station Diesel Generator Room, Units 1-6. Risks: High noise exposure, slip/trip/fall, falling objects, electric shock, permit-to-work, COVID-19, community unrest, labour strikes, unavailability of key design documentation.

Pricing: Lump-sum prices for each activity in the Activity Schedule (NEC3 ECC3 Option A). Only completed activities are paid; no partial payments. Payment terms: Monthly assessments on the 25th of each month, with payments made within 4 weeks. Tax invoice must be submitted within 1 week of receiving a payment certificate; delays extend payment deadlines. VAT at 15% applies. Currency: South African Rand (ZAR). Interest rate: Prime rate + 0% for ZAR amounts; LIBOR for foreign currencies. Price adjustment: Escalation applies in the second year, linked to SEIFSA indices (Mechanical Engineering Materials 20%, Electrical Engineering Materials 20%, Transport 5%, Labour 40%, Fixed Non-adjustable 15%). Retention: 10% of contract value. Delay damages: R20,000/day per milestone, capped at 10% of section value. Bonds/guarantees: Required as per Contract Data (e.g., performance bonds, advance payment guarantees).

Mandatory compliance: CIDB registration (tenderer must provide CIDB number in the offer). B-BBEE: Contractor must notify Eskom within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. Failure to notify may result in termination. Joint ventures: All parties are jointly and severally liable; composition changes require Eskom’s written consent. Insurance: Contractor must provide certificates for works, plant, materials, equipment, liability (property/body injury), and environmental risks as per Insurance Table A. Health & Safety: Compliance with Construction Regulations 2014 (OHSA) and Eskom’s health/safety rules. Asbestos: Compliance with Eskom’s Asbestos Standard (32-303) and South African regulations (OEL limits, monitoring). Nuclear liability: Eskom indemnifies Contractor for nuclear damage unless caused by Contractor’s unlawful intent. Ethics: Prohibited actions (corruption, fraud, collusion, coercion, obstruction) may lead to termination. Confidentiality: Contractor must not disclose contract-related information without Eskom’s consent. VAT: Include Eskom’s VAT number (4740101508) on all invoices.

Closing date: 22 June 2026 at 10:00. Briefing session: Not specified in the document.

Contact: Rhulani Mathebula (Group Executive: Generation Division, Acting). Phone: 011 800 5228.

Submit the following returnable documents: A clear criminal record certificate (not older than 30 days) from a reputable screening company or SAPS Criminal Record Centre (CRC) for all company management and employees. If subcontractors are appointed, the same applies to their staff. Include a copy of each employee’s ID or passport. Proof of verification must be submitted to the Eskom Security team before site access is granted. Non-compliance with criminal record screening requirements may result in contract termination.

Open to contractors capable of replacing diesel generators at a power station. Security compliance: All employees accessing the site must have a clear criminal record (exceptions: minor traffic offenses). Employees with risk ratings above Level III are ineligible. Must commit to periodic re-screening (6-12 months based on risk level). Legal compliance: Must comply with MISS, National Key Point Act, and other cited legislation.

Scope: Replacement of diesel generators at Duvha Power Station. All contractors and their employees must undergo criminal background screening before site access is granted. Screening is mandatory due to the facility's designation as a National Key Point under the National Key Point Act. Access to sensitive information or critical plant areas is determined by the Scope of Work. Contractors must implement all security measures required for safe performance of the work.

Mandatory compliance: Criminal record screening for all contractor employees (including subcontractors) via SAPS CRC or an accredited supplier linked to SAPS AFIS. Certificates must be no older than 30 days. Exemptions: Offences under the National Road Traffic Act or paid admission-of-guilt fines do not disqualify access. Additional checks: Security Manager will verify certificates with SAPS and cross-reference against HR and site databases. Employees with a risk rating above Level III are deemed unsuitable. Re-screening required every 12 months for low-risk employees (Risk Rating 5, 4) and every 6 months for medium-to-high-risk employees (Risk Rating 3). Relevant legislation: Minimum Information Security Standards (MISS), National Key Point Act, National Strategic Intelligence Act, Protection of Critical Infrastructure Act.

Closing date and time: 22 June 2026 at 10:00. Non-compulsory clarification meeting: 04 June 2026 at 13:30 via Microsoft Teams (Join: https://teams.microsoft.com/meet/362099295058515?p=vYFXhusV3bZ32t7jze, Meeting ID: 362 099 295 058 515, Passcode: Ca93i5gY, Dial-in: +27 21 834 0825,,840640403#). Clarification queries deadline: 10 working days before closing (12 June 2026). Tender validity period: 12 weeks from closing date.

Eskom Representative: Sibongile Masilela, Tel: +27 13 690 0212, Email: [email protected]. Fraud/corruption reporting: 0800 11 2722 or [email protected]. Submission portal: Eskom E-Tendering site (https://tenderbulletin.eskom.co.za).

Submit electronically via Eskom E-Tendering site (https://tenderbulletin.eskom.co.za) by 22 June 2026 at 10:00. No hard copies, zipped files, or late submissions accepted. All documents must be in PDF format (max 500MB per file, total submission max 4GB). Resubmissions overwrite previous versions—ensure final submission is marked as 'complete'. Required returnables at closing (disqualifiable if missing/incomplete): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer’s Particulars), Annexure D (Integrity Declaration Form), Annexure E (CPA for Local Goods/Services), Annexure F (CPA for Foreign Goods/Services, if applicable), Annexure G1-G4 (Local Content Declarations, if applicable), Annexure H (SBD 1), Annexure I (SBD 6.1 Preference Points Claim Form), Annexure J (SBD 4 – Bidders Disclosure), E-tendering Help Manual acknowledgement form, and completed pricing schedule. For JVs: signed JV agreement, single designated bank account confirmation, and written confirmation of operating as a single business entity.

Evaluation follows a multi-stage process: 1) Basic Compliance: Must meet eligibility criteria (no sanctions, no tender defaulters, no conflicts of interest, authorised signatories, single submission per tenderer, subcontracting <100% of scope), submit complete tender (commercial, financial, technical), mandatory returnables, valid CSD registration, and CIDB 6ME or higher. 2) Functionality: Two-stage technical evaluation. Stage 1: Mandatory 'gatekeeper' criteria (Yes/No assessment; failure disqualifies). Stage 2: Qualitative weighted criteria with a minimum 70% threshold to proceed. 3) Price Evaluation: Scored out of 90/80 points (inclusive of VAT, corrected for errors, excluding contingencies). Unconditional discounts considered; conditional discounts applied at payment. 4) Specific Goals: Scored out of 10/20 points per PPPFA (failure to submit evidence = 0 points for that goal). Final ranking combines price and specific goals scores (90/10 or 80/20 system).

Scope: Replacement of diesel generators at Duvha Power Station. Mandatory documents: Scope of Work (Annexure 1.1.18), NEC3 Engineering and Construction Contract (Annexure 1.1.19), and Pricing Schedule/BOQ (Annexure 1.1.20, PDF format). Technical evaluation: Stage 1 (Mandatory 'must meet' criteria—failure disqualifies) and Stage 2 (Qualitative weighted criteria—minimum 70% threshold required). Refer to the attached 'Tender Technical Evaluation Strategy for Duvha Power Station – Diesel Generators Replacement' for detailed technical requirements, weightings, and scoring methodology.

Pricing: Submit in PDF format (inclusive of VAT, excluding contingencies). Payment terms: 30 days for contracts ≤ R50M (VAT incl.), 60 days for contracts > R50M (VAT incl.). Performance bonds/demand guarantees may be required from Eskom-approved financial institutions. Financial statements: Latest approved annual statements (audited/reviewed/compiled) for the tendering company, including director’s report, auditor’s/reviewer’s report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. Unconditional discounts are considered for evaluation; conditional discounts applied at payment. For JVs/SPVs: Each partner must submit financial statements.

Mandatory: Valid CSD registration (number/report), CIDB grading 6ME or higher (proof required at closing or within 21 working days for main contractor/JV/subcontractor). Tax compliance: Valid tax clearance certificate (local tenderers) or SBD1 form (foreign tenderers with no SA footprint). B-BBEE: Proof of status (certificate, sworn affidavit, or other prescribed evidence). Employment Equity: Proof of compliance (SA tenderers only). COIDA: Certificate of good standing (SA tenderers only). JV requirements: Signed JV agreement, profit-sharing ratios, single designated bank account, and confirmation of operating as a single business entity. Subcontracting with subsidiaries must be declared. No tender defaulters, restricted entities, or conflicts of interest allowed.

Closing Date: 11 December 2024 at 10:00.

Returnable Documents: Submit a signed Section 37(2) Agreement (Occupational Health and Safety Act compliance). This is mandatory for the bid to be considered.

Legal: Must be a registered legal entity (contractor/supplier) with authority to enter into binding agreements. Must acknowledge in writing that they are an employer with OHS duties under the Act. Technical: Capability to perform work in compliance with Eskom’s SHE standards and OHS Act requirements. Experience in diesel generator replacement is implied. Administrative: Submission of a fully executed Section 37(2) Agreement as part of the tender process. Compliance with Eskom’s document control policies (e.g., using authorized versions).

Scope: Replacement of diesel generators at Duvha Power Station. Compliance: Strict adherence to Occupational Health and Safety Act, 1993. SHE (Safety, Health, and Environment) specifications provided for the project must be followed.

Occupational Health and Safety Act, 1993 compliance required. Signed Section 37(2) Agreement mandatory for contractor/supplier and employees. Contractor must ensure all work and machinery/plant used comply with the Act.

• Submit clear and explicit OHS tender returnables as specified in the enquiry. \n• Include a health and safety plan in response to the issued health and safety specification. \n• Ensure the health and safety plan is internally approved by your organisation before submission to Eskom. \n• After contract award, meet the Eskom OHS professional on site within five working days to discuss site-specific OHS requirements. \n• Prepare the OHS file within seven working days (or an agreed timeframe) after signing the contract. \n• Do not commence work until the OHS file is accepted by the allocated Eskom OHS professional. \n• Non-submission of requested OHS documents within the specified time (e.g., seven working days) will result in your tender being regarded as non-responsive. \n• For open market tenders, gaps in OHS compliance will be addressed with the preferred bidder during the negotiation meeting. \n• The OHS file must be evaluated and approved by Eskom before work commencement.

• Must be a legal entity fully conversant with OHS legal obligations for the scope of work. \n• Must provide valid and authentic OHS documentation for evaluation. \n• Must achieve a minimum 70% score in the OHS functionality evaluation to pass. \n• For construction work: Principal contractor must be registered with the South African Council for Project and Construction Management Professions (SACPCMP) where applicable, and must be in good standing with the Compensation Fund. \n• Site-specific approval is required; approval for one Eskom site (e.g., another power station) does not authorise work at Duvha Power Station.

• Scope: Replacement of diesel generators at Duvha Power Station, with strict adherence to Eskom’s Zero Harm OHS standard. \n• Must integrate OHS requirements into all project phases: initiation, design, tender, supplier registration, site mobilisation, execution monitoring, and contract completion. \n• Must comply with Eskom’s OHS policies, including the Contractor OHS Management Standard (32-726) and Contractor Health and Safety Requirements Standard (32-136). \n• Must develop and submit a site-specific health and safety plan that meets the minimum requirements of the OHS Act and Eskom’s OHS standards. \n• For construction-related aspects, a Construction Health and Safety Agent (CHSA) may be required, aligned with Construction Regulations 2014. \n• Must incorporate OHS requirements into design, baseline risk assessments (BRA), and costing (OHS costs must be included in the bill of quantities). \n• Each Eskom site has unique OHS requirements; Duvha Power Station’s specific requirements must be met, and approval from other sites does not apply here.

• Must comply with the Occupational Health and Safety Act and Regulations, Construction Regulations 2014, and all other applicable South African legislation. \n• Must adhere to Eskom’s OHS requirements, policies, and procedures at all times. \n• Must submit valid and authentic OHS documentation for assessment, including: \n - Annexure B: Eskom’s Acknowledgement form for OHS legal and other requirements. \n - Compliance with 32-136 Contractor Health and Safety Requirements Standard. \n - Relevant health and safety specification templates (e.g., for construction, high-risk, or general services). \n• For construction work, full compliance with Construction Regulations 2014 is mandatory. \n• International contractors must comply with Eskom OHS requirements and South African legislation; all OHS documents must be submitted in English. \n• Must demonstrate familiarity with OHS legal obligations related to the tendered work. \n• Post-contract, OHS performance will be evaluated and reported for Eskom’s records.

• Safety Risk Department (Life Saving Rules enquiries): 013 690 0143.
• Emergency contacts:

• Fire risks or emergencies: 7911 or 2222 (internal).
• From a cell phone: 013 690 0222.

• Fire Station: Open 24/7, including weekends and public holidays.
• Medical Centre: Closes at 16:00 daily. After hours, the Fire Station (with paramedic support) takes over.

• Submit tenders with the complete Health and Safety Specification attached (provided in the Invitation to Tender).
• Mandatory tender inclusions:

• Address project-specific risks in your submission.
• Incorporate all health and safety specification requirements.
• Separately itemise the cost of health and safety measures for the construction work.
• Provide proof of good standing with the Compensation Fund or a licensed compensation insurer.
• Include your company’s Safety, Health, and Environmental (SHE) policies.

• Upon submission, ensure the following are included:

• Proof of Compensation Fund/insurer good standing.
• Evidence of financial provision for SHE measures.
• Copy of your SHE policies.
• Completed Environmental Requirements Checklist (Form SAS0012-6).

• A technical evaluation will assess whether your company has the required competencies, tools, equipment, vehicles, and manpower to execute the work safely.

• Eligibility requires:

• Registration and good standing with the Compensation Fund or a licensed compensation insurer.
• Submission of proof for financial provision of SHE measures in the tender.
• Submission of your company’s SHE policies.
• Demonstration of necessary competencies, resources (tools, equipment, vehicles, manpower), and ability to perform work safely.
• Completed and submitted Environmental Requirements Checklist (SAS0012-6).

• Scope: Replacement of diesel generators at Duvha Power Station, governed by the Safety, Health, and Environmental (SHE) Specification for Contractors.
• Purpose: Ensure compliance with the Occupational Health and Safety Act, 1993, and its regulations, as well as Eskom’s SHE standards.
• Applicability: All contractors and subcontractors working at Duvha Power Station must adhere to these requirements.

Key Technical and Safety Requirements:

• Fall Protection: A documented Fall Protection Plan (CR 10) is mandatory for any work at height. Must include risk assessment, training records, equipment maintenance logs, and rescue procedures. Appoint a competent person in writing to compile and oversee the plan.
• Machine Guarding and Lifting Equipment: All dangerous moving parts must be guarded. Lifting equipment (cranes, hooks, slings, chains, ropes) must:

• Be inspected every 3 months (lifting gear) or 12 months (cranes) by an Approved Service Provider.
• Bear load capacity and serial number markings.
• Have up-to-date inspection records available on-site.
• Be operated by competent, medically certified personnel (e.g., crane operators).
• Comply with OHS Act Driven Machinery Regulation 18 and Engineering Council of South Africa (ECSA) standards.

• Compressed Gas Cylinders: Store in isolated, ventilated, covered areas ≥10m from buildings/fences. Separate full and empty cylinders, secure upright, and protect from sunlight. Equip storage with 2x9kg dry powder fire extinguishers. Follow manufacturer specifications for handling.
• Construction Vehicles and Mobile Plant: Must be well-maintained, used as designed, and comply with Eskom Vehicle Safety Specification (Procedure 240-62946386).
• Hand Tools: All tools (including privately owned) must be in sound condition, inspected regularly, and registered if homemade. Tools brought on-site must be declared at security.
• Portable Electrical Equipment: All equipment (e.g., welding machines, power tools) must be:

• Numbered and registered.
• Inspected monthly; damaged items removed from use.
• Connected via earth leakage relays (tested regularly).

• Electrical Installations: Temporary installations must be inspected weekly; machinery daily. Designate a competent person to control all temporary electrical installations.
• Fire Precautions: Implement measures to avoid fire risks, including:

• Proper storage of flammable materials.
• No-smoking signs in hazardous areas.
• Use of protected electrical equipment in confined spaces.
• Strategic placement of fire-extinguishing equipment (inspected regularly).
• Training workers in fire equipment use.
• Clear escape routes and an effective evacuation plan.

• Contractor Compliance: Must have a written Health and Safety Policy, provide a safe working environment, identify and mitigate hazards, and train employees.
• Personal Protective Equipment (PPE): SABS-approved PPE must be issued and worn as required.
• Permit to Work: Mandatory for high-risk activities, including Lock-Out Procedures and Safe Work Procedures.
• Life Saving Rules: Strict adherence to Eskom-Duvha rules; violations trigger disciplinary action.
• Environmental Requirements: Develop and maintain an Environmental Management Plan (aligned with ISO 14001).
• Health and Safety Plan: Must include risk assessments, mitigation actions, safe work procedures, PPE requirements, and toolbox talk schedules.
• Demolition Work: Requires an Engineering Survey Report and method statement (CR 14).
• Behaviour Based Safety: Implement observations and reporting.
• Occupational Health: Manage noise, thermal stress, illumination, hazardous chemicals, dust/asbestos, medical examinations, radiation, first aid, and fatigue.

• Compensation Fund: Proof of registration and good standing with the Compensation Fund or a licensed compensation insurer must be submitted with the tender.
• SHE Policies: Submit your company’s Safety, Health, and Environmental policies with the tender.
• Environmental Checklist: Complete and submit the Environmental Requirements Checklist (Form SAS0012-6).
• Written Health and Safety Policy: Mandatory for all contractors.
• OHS Act Compliance: Full compliance with the Occupational Health and Safety Act, 1993, and its regulations is required.
• B-BBEE: Minimum B-BBEE Contributor Level 6 is required.

Required returnable: Signed OHS Acknowledgement Form (Annexure B). Must be completed by the authorised person (CEO/Director/Managing Director) with two witnesses. Submit as part of the bid package.

Bidder must demonstrate: capability to comply with Eskom’s OHS legal and procedural requirements; clear processes for selecting and managing subcontractors/suppliers; evidence of adequate resources and competencies; and references/testimonials from previous similar work (including Eskom projects). Non-compliance may result in penalties or disqualification.

Main contractor/supplier responsibilities: demonstrate selection criteria for appointing subcontractors/suppliers; notify Eskom prior to subcontractor/supplier appointment; ensure subcontractors/suppliers have adequate resources and competencies; manage subcontractors/suppliers to comply with legal and Eskom OHS requirements; conduct OHS audits/assessments during work execution; provide grounds for termination of subcontractor/supplier work.

Mandatory compliance with: SHE specifications/requirements; Contract and Contractor OHS Management (32-726); Eskom Vehicle Safety Specification (32-345); Eskom’s SHEQ Policy (32-727); Eskom’s Life Saving Rules (240-62196227); Occupational Health and Safety Incident Management Procedure (32-95); Occupational Health and Safety Act; Compensation for Occupational Diseases and Illnesses Act. Post-award: align company processes to Eskom’s OHS requirements. Penalties apply for non-conformance. All employees (including subcontractors/suppliers) must undergo Eskom induction. Eskom may verify compliance and request testimonials/references for similar past work.

Required returnable: Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements) must be completed, signed, and submitted with the bid. Ensure the following are provided: company/supplier name, name of authorised person (CEO/Director/Managing Director), signature, date, and signatures of two witnesses.

General: Must be a registered legal entity (company/supplier). Must have verifiable experience in similar projects (references/testimonials required). Must demonstrate capacity to meet Eskom’s OHS and technical standards. OHS: Must have OHS management systems aligned with Eskom’s requirements. Must commit to penalties for non-compliance (applies to main supplier and all tiers of subcontractors). Technical: Must demonstrate capability to supply and deliver Economizer Elements & Bends (Two sizes) of Boiler Tubing for stock items. Must have ability to manage stock and deliver on-demand over a 4-year period.

Scope: Supply and delivery of Economizer Elements & Bends (Two sizes) of Boiler Tubing for stock items on an as-when-required basis over four years. Compliance: Must adhere to Eskom contractor Health and Safety requirements (Standard 32-136). Must comply with provided OHS specifications/requirements. Must comply with the Occupational Health and Safety Act and the Compensation for Occupational Injuries and Diseases Act. Must follow Eskom procedures: Substance Abuse Procedure (32-37), OHS Incident Management Procedure (32-95), Life Saving Rules (240-62196227), and Vehicle and Driver Safety requirements (240-62946386). Post-award: Must fully align company processes to Eskom’s OHS policies, procedures, and standards. All employees (contractors/suppliers) must undergo relevant Eskom induction.

OHS Compliance: Must comply with Eskom’s OHS legal and other requirements as detailed in Annexure B. Penalties will be enforced on the main supplier for non-conformance to Eskom and/or Statutory OHS requirements. Contractor/Supplier Management: Must demonstrate process and selection criteria for appointing contractors/suppliers. Must notify Eskom prior to appointing contractors/suppliers for work commencement. Must ensure contractors/suppliers have adequate resources and competencies. Must be accountable for managing contractors/suppliers to ensure compliance with legal and Eskom requirements. Must monitor contractors/suppliers through audits and assessments for OHS compliance during work execution. Must provide grounds for termination of work done by contractors/suppliers. Must deal directly with non-conformances by contractors/suppliers in terms of performance and penalty processes. Verification: Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of previous clients (including Eskom) for similar work. Required Documentation: Signed acknowledgement form (Annexure B) confirming understanding and acceptance of OHS requirements.

For external waste contractors referenced in the document:

• Must be a licensed service provider for waste collection, transportation, treatment, disposal, recycling, sorting, storage, or buying/selling of waste as per Emalahleni Local Municipality Solid Waste Management Bylaws.
• Must provide all required documentation: waste manifests, safe disposal certificates, and Hazardous Waste Transportation and Acceptance forms.
• Must comply with Eskom Waste Management Standard (32-245), National Environmental Management Waste Act, and associated regulations.

Scope: Internal Eskom work instruction (ENVP0005) for waste management at Duvha Power Station.

• Covers handling, storage, transportation, and disposal of general and hazardous waste streams on site.
• Waste types include: paper, food, garden waste, building rubble, ferrous/non-ferrous metals, chemicals, fluorescent tubes, NiCad batteries, asbestos, medical waste, sanitary waste, fabric filter bags, sulphur waste, oil rags, sewage sludge, coal/ash discards, contaminated glass, paint containers, degreaser/paraffin, silica gel, bunker oil sludge, lubrication oil, conveyor belts/tyres, water treatment sludge, used resins, ash, e-waste, dead animals, cooking oil, sandblasting grit, tar waste, empty drums, and metal shavings.
• Colour-coding for containers: Red (hazardous), White (domestic), Yellow (coal & ash), Maroon (scrap metal), Brown (oil rags/absorbent).
• Hazardous waste must be labelled with dates (first and last placement) and classified per Waste Classification and Management Regulations (GNR 634).
• Contractors must ensure waste is transported without environmental pollution and provide safe disposal certificates.
• Waste must be disposed of at permitted landfill sites or registered facilities (e.g., incineration for medical waste, recycling for oil/metal).

For contractors working at Duvha Power Station:

• Must dispose of waste in correct, colour-coded skips/bins as per Duvha’s system.
• Must be licensed by Emalahleni Local Municipality for commercial waste services (collection, transport, management, recycling, sorting, storage, treatment, disposal, buying/selling).
• Must comply with National Environmental Management: Waste Act and its regulations (e.g., GNR 634 for waste classification).
• Must complete Hazardous Waste Transportation and Acceptance forms for hazardous waste removal.
• Must provide waste manifests and certificates of safe disposal for all hazardous waste.
• Must adhere to Eskom Waste Management Standard (32-245) and municipal bylaws.
• No explicit mention of CSD, tax clearance, B-BBEE, CIDB, CIPC, or local content requirements in this document.