Supply and delivery of critical control and instrumentation (c&i) spares for ESKOM - once-off procurement

Closing date and time: 01 June 2026 at 10:00 (SAST). Compulsory site visit and/or clarification meeting details are specified in the Tender Data; failure to attend will result in disqualification. Monitor the Eskom Tender Bulletin and NT e-Tender Portal for updates or extensions to the closing date.

All communications must be directed to the Eskom Representative (Supply Chain Management) in writing, as specified in the Tender Data. No other Eskom officials may be contacted for tender-related queries. Submission address and tender box details are provided in the Tender Data.

Submit the complete original tender and one (1) complete hard copy by the closing date and time to the address or tender box specified in the Tender Data. For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time. No late submissions will be accepted. Tenders must be in English, signed, and clearly marked as 'ORIGINAL' and 'COPY' in separate packages, sealed in an outer package labeled 'Confidential' with the tenderer's details and tender reference. E-tendering submissions must be finalized before the deadline; no changes are allowed afterward. Proof of posting or courier delivery does not constitute proof of delivery. Eskom employees cannot submit tenders on behalf of tenderers. Ensure documents are accessible, uncorrupted, and readable. Mandatory returnables (e.g., Acknowledgement Form, certificates, proofs of registration) must be submitted by the closing date and time. Failure to submit original or copy tenders will result in disqualification.

Evaluation is based on Price (scored per Tender Data) and Specific Goals (e.g., PPPFA, B-BBEE). Tenderers scoring zero for Specific Goals will receive zero points under PPPFA point allocation. Functionality (if applicable) is scored separately, but criteria will not be double-counted. Objective Criteria (if used) must be explicitly stated in the Invitation to Tender; Functionality and B-BBEE scorecard elements cannot be used as Objective Criteria. Reverse e-Auction may apply using the 90/10 or 80/20 Price and Preference point systems. Tenderers must provide supporting documentation for Specific Goals; failure to do so results in zero points for that section. Price evaluation includes all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Prices must be fixed for the contract duration unless otherwise stipulated.

Scope: Supply and delivery of C&I (Control and Instrumentation) spares as a once-off requirement. Tenderers must comply with Eskom’s standard specifications and any additional requirements in the Tender Data. Standardized specifications and referenced documents must be obtained and reviewed. Tenderers must attend compulsory site visits or clarification meetings to familiarize themselves with the scope. No 100% sub-contracting of the scope of work is permitted; such tenders will be disqualified.

Prices must be fixed for the contract duration and stated in South African Rand (ZAR) unless otherwise instructed. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Prices must not be subject to adjustment unless provided for in the Invitation to Tender. Payment terms and any required bonds or guarantees will be specified in the Tender Data. Tenderers must reflect all SHEQ-related costs in their pricing.

Compliance with the following is mandatory: B-BBEE certificate or affidavit (CSD report or CSD number must be provided by the closing date and time). Proof of registration with the CIDB (if applicable) must be submitted by the closing date; if only proof of application is available, the actual CIDB registration must be provided by contract award. Compliance with PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom’s SHEQ requirements. Proof of SHEQ systems, policies, and capabilities must be submitted by the closing date. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if the contract meets CIDB thresholds (e.g., R5M+ or CIDB grade 7+). Proof of authority to act as an agent (if applicable) must be submitted as a tender returnable. All relevant legislation and regulatory instruments (e.g., National Treasury Instruction Notes, dtic local content requirements) must be adhered to.

• Closing date and time: 01 June 2026, 10:00 hrs.
• Clarification queries must be submitted in writing before the deadline for clarification, which is 5 working days prior to the closing date.
• No site visits or briefing sessions are applicable.
• Tender validity: 180 days from the closing date and time.

Eskom Representative: Gontse Novela

Phone: +27 13 699 7814

Email: [email protected]

Fraud/Corruption reporting: 0800 11 2722 or [email protected]

• Submit the tender electronically via the Eskom E‑tendering site; no hard‑copy submissions are accepted.
• Deadline: 01 June 2026 at 10:00 hrs. Late submissions will be rejected.
• Upload all documents in PDF format (price list may also be in Excel). Maximum file size per document 500 MB; total upload size limited to 4 GB.
• Do NOT upload ZIP or compressed files.
• Create separate folders for Technical, Commercial, Financial and Other documents as instructed.
• Indicate the submission status as “Complete” before finalising the upload.
• If you re‑upload, only the latest version will be considered; earlier versions become null and void.
• Mandatory returnable annexures (must be attached and completed):

– Annexure A – Authorisation Form

– Annexure B – Acknowledgement Form

– Annexure C – Tenderer’s Particulars

– Annexure D – Integrity Declaration (read Supplier Integrity Pact)

– Annexure E – CPA Requirements for Local Goods/Services

– Annexure F – CPA for Foreign Goods/Services (if applicable)

– Annexure G1‑G4 – Local Content Declarations (if designated materials are included)

– Annexure H – Invitation to Bid (SBD 1)

– Annexure I – Preference Points Claim Form (SBD 6.1) – PPPFA 2022

– Annexure J – Bidders Disclosure (SBD 4)

– Tax Evaluation Questionnaire (if applicable)

• Failure to upload any mandatory annexure or to meet the format/size requirements will render the tender non‑responsive.

• Technical criteria: 100 % weight, functionality threshold ≥ 70 %. Tenderers below 70 % are disqualified.
• Price evaluation: scored out of 80 points; includes VAT, corrected arithmetic errors, excludes contingencies, adjusts for exchange fluctuations, applies unconditional discounts (conditional discounts are ignored for scoring).
• Specific goals (PPPFA): scored out of 20 points. Evidence must be submitted; missing evidence results in 0 points but does not disqualify.
• Overall scoring follows an 80/20 system (price + specific goals). The combined score determines ranking.
• Preference points (B‑BBEE level) are added to the price score as per the 80/20 matrix.
• Objective criteria (e.g., supplier development, localisation) may be applied and can override the highest‑scoring tender if not met.
• Unconditional discounts are considered; conditional discounts are only applied at payment stage.
• Tenders not meeting the functionality threshold or missing mandatory returnables are excluded before scoring.

Scope of Work is detailed in Annexure Y and follows the NEC contract framework.

• Required annexures (see submission guidelines) cover authorisation, acknowledgement, tenderer particulars, integrity declaration, CPA local/foreign, local content declarations, invitation to bid, preference points claim, bidders disclosure and tax questionnaire.
• Pricing Schedule/BOQ must be provided in PDF (and Excel where indicated) and uploaded as a separate document.
• All technical documents must be uploaded under the “Technical” folder.
• Compliance with Eskom Standard Conditions of Tender (available on www.eskom.co.za) is mandatory.
• No alternative technical proposals are accepted; the tender is for the whole contract.

• Prices must be inclusive of VAT.
• Payment terms: for contracts < R50 million (incl. VAT) payment within 30 days of receipt of undisputed invoice; contracts ≥ R50 million – terms as stipulated in the contract.
• Tender validity period: 180 days from the closing date.
• No performance bond or security is required for this tender.
• Pricing must be submitted in the prescribed Pricing Schedule/BOQ (PDF & Excel) and will be evaluated as described in the evaluation criteria.

• CSD registration and valid CSD number must be provided.
• Tax compliance documentation required.
• B‑BBEE certificate (SANAS‑accredited) or sworn affidavit must be submitted to claim preference points.
• Proof of ownership/shareholding (CIPC documents) and certified ID copies of shareholders.
• Proof of disability (if applicable) and joint‑venture agreement with liability clause (if JV/consortium).
• Supplier Integrity Pact acknowledgment (Annexure D).
• CIDB registration not applicable for this supply‑only contract.
• All required annexures must be completed; missing compliance documents will result in a non‑responsive tender.

Department: SUPPLY CHAIN MANAGEMENT. No specific name, email, phone, or address provided.

Submit the fully completed and signed SBD4 Bidder’s Disclosure form. Disqualification risks: bidder or associated persons listed in the Register for Tender Defaulters or List of Restricted Suppliers; false or incomplete declarations; collusive bidding; prior disclosure of bid terms to competitors; or involvement in drafting specifications.

Bidder must declare: state employment status of directors/trustees/shareholders/members/partners or controlling interests; relationships with procuring institution employees; interests in related enterprises. Must certify: bid pricing was determined independently; no consultations with competitors on bid details; no prior agreements with officials except for clarifications; bid terms not disclosed to competitors before opening.

Mandatory returnable: Fully completed and signed Integrity Declaration Form must be submitted with the tender. Failure to complete the form, sign it, or submit required supporting documents will result in the tender not being evaluated further.

Disqualification risks: Tenderer or its directors/members/shareholders listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. Conviction for fraud/corruption in procurement processes in the past 5 years. Prohibition from doing business with international financial institutions. History of failing to meet contractual obligations with any State-Owned Company (SOC). Conflict of interest: Tenderer must declare if any employee/director is related to Eskom employees/directors involved in evaluation/adjudication/negotiation (as per Companies Act definition of 'related'). Joint ventures: Must submit a joint venture agreement stating joint and several liability and lead partner authority.

Tax pack validity period: 1 March 2022 to 28 February 2023. Based on 2022/2023 tax year legislation.

For tax-related queries, consult your Eskom contractor representative or refer to Eskom’s Corporate Tax Department in Megawatt Park. Copy Group Tax on submissions via email: [email protected].

Submit the completed Pack (signed summary sheet and signed affidavits) to your Eskom contractor representative. Copy Group Tax via email: [email protected]. Failure to sign required affidavits (e.g., Appendix 1, 2, 3, 4, 7, or 8) will result in PAYE being withheld from payments.

Tax classification is determined via a questionnaire (Evaluation Pack A for Companies/CCs/Trusts, Pack B for Individuals). Responses dictate whether you are classified as: Independent Contractor, Personal Service Provider (PSP), Labour Broker, or Dependent Contractor. Key criteria include: residence status, number of employees, income sources (80%+ from one client), place of service delivery, control/supervision by Eskom, and dominant impression test (e.g., payment tied to deliverables, risk for quality, subcontracting rights). PAYE withholding applies if classified as PSP or Dependent Contractor unless exemptions (e.g., IRP30 certificate for Labour Brokers) are met.

Payment terms and tax withholding depend on classification: PAYE will be withheld for Personal Service Providers (coded 3601 or 3616 on IRP5) and Dependent Contractors. Labour Brokers must provide a valid IRP30 exemption certificate to avoid PAYE withholding (coded 3617 on IT3(a) or IRP5). Independent Contractors must sign Appendix 8 to confirm status and avoid PAYE withholding. Failure to submit required affidavits or certificates results in automatic PAYE deductions.

Compliance with the Income Tax Act is mandatory. Required documentation includes: signed affidavits (Appendix 1-9) based on questionnaire responses, valid IRP30 certificate (for Labour Brokers), and accurate disclosure of contractor type (Company/CC/Trust or Individual). Definitions (e.g., Connected Person, Labour Broker, Personal Service Provider) are provided in Appendix 10. Contractors must notify Eskom of any changes in status or information during the contract period.

Returnable Documents: Required forms must be completed and submitted as part of the bid.

Closing time: 12:00 on the specified closing date. Exchange rates for local content calculations must be sourced from SARB at 12:00 on the date of advertisement of the bid. Proof of SARB exchange rates used must be submitted with the bid.

Submit the following returnable documents by the deadline: Declaration Certificate for Local Production and Content, Annex C (Local Content Declaration: Summary Schedule). Failure to submit these may result in disqualification. Bidders must also retain Declarations D and E for verification purposes for at least 5 years. Declarations D and E must be updated with actual values for the duration of the contract if awarded.

Evaluation is governed by the Preferential Procurement Regulations, 2022, under the Preferential Policy Framework Act (PPPFA), 2000. Local content compliance (as per SATS 1286:2011) is a mandatory requirement. Bids with incorrect or unverifiable local content data may face remedies under Regulation 9.1. The local content percentage must meet or exceed the stipulated minimum threshold for designated sectors.

Supply and delivery of C&I (construction and industrial) spares. Goods must meet stipulated minimum local content thresholds as per SATS 1286:2011. If goods contain imported content, bidders must: declare this, use SARB exchange rates (12:00 on advertisement date) for calculations, and submit proof of rates. Local content percentage must be calculated using the formula: LC = [1 - (imported content in ZAR / bid price in ZAR excluding VAT)]

• 100. Bidders must ensure that sub-contracting does not reduce the overall local content below the stipulated threshold.

Mandatory compliance with local content requirements as per SATS 1286:2011 and dtic directives. Bidders must: submit a signed Local Content Declaration by the CFO or legally responsible person, provide Annex C (Summary Schedule) with the bid, and retain Declarations D and E for verification. Non-compliance or submission of incorrect/unverifiable data may result in disqualification or penalties under PPPFA Regulations 9.1. The declaration cannot be outsourced to a third party. B-BBEE compliance is implied but not explicitly detailed in the document.

Supply Chain Management department at Eskom Kusile Power Station. No direct contact details provided in the document.

Technical evaluation uses a weighted scorecard with a minimum 70% threshold to qualify. Criteria and weights: 1) Proof of past supply/delivery work (last 5 years): 20% (30% for >3 stamped client proofs, 15% for 3 proofs, 5% for 1 proof). 2) Detailed methodology for supply/delivery per SOW, defect handling, and quality verification: 30% (30% for full SOW coverage with no technical risks, 15% for minor omissions/acceptable risks, 0% for major gaps/unacceptable risks). 3) Evidence of quality process for materials: 20% (20% for SANAS-endorsed auditable process, 10% for documented process, 0% for invalid/none). 4) Product-specific technical datasheets per SOW: 15% (15% for specific datasheets, 0% for generic). 5) OEM distribution rights: 15% (15% for signed OEM letter, 0% otherwise). Unacceptable risks: scope exclusions or unavailability of returnables for compliance verification. Acceptable exceptions: deviations with technical qualification.

Scope: Supply and delivery of spares for replenishment at Kusile Power Station. Normative references: ISO 9001 Quality Management Systems, National Environmental Management Waste Act, National Environment Management Act, Occupational Health and Safety & Regulations Act, Receive Materials Work Instruction (240-54820279), National Key Points Act. Informative references: Kusile Maintenance User Requirement Specification (414-32-C&IM-SP), S.H.E. Requirements for Eskom PSCM (32-726), Eskom PSCM Procedure (32-1034).

Minimum technical qualifying score: 70%. B-BBEE compliance is referenced but no specific level or points are stated. Supplier Development and Localisation (SD&L) is acknowledged but not detailed. No explicit CIDB, CIPC, or tax compliance requirements are provided in the document.

• Include all returnable documents as listed in the tender package.
• Ensure documents are complete and signed where required to avoid disqualification.

The tender references compliance requirements, but the extracted text is insufficient to detail specific obligations (e.g., CSD, tax, B‑BBEE, CIDB, CIPC). Review the original document for exact compliance criteria.