Manufacture and supply of steel cross-arm structures for ESKOM (gemma cluster, north west)

Returnable Documents: Not specified in the provided text.

ESKOM Representative: Victor Masilo Motlokoa.

Document issued date: 04 September 2024.

Submit the following returnable documents as part of your bid:

• Evidence of a documented Quality Management System (QMS) compliant with ISO 9001:2015, even if not certified. This includes:
• A QMS manual or equivalent document defining the system's scope.
• A quality policy and objectives approved by top management.
• Documented procedures for control of documents and records (Clause 7.5 of ISO 9001:2015).
• Documented procedures for control of nonconforming outputs (Clause 8.7 of ISO 9001:2015).
• Documented procedures for nonconformity and corrective action (Clause 10.2 of ISO 9001:2015).
• Documented procedures for internal audits (Clause 9.2 of ISO 9001:2015).
• An organization chart and responsibility matrix, including the quality management function/role (Clause 5.3 of ISO 9001:2015).
• Documented criteria for evaluating, selecting, monitoring, and re-evaluating external providers (Clause 8.4 of ISO 9001:2015).
• A draft Contract Quality Plan specific to the tender's scope of work (referencing ISO 10005).
• A draft or example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar or previous work.
• A completed and signed 'Form A'.

Evaluation is based on the following criteria:

• Section A (QMS Requirements): 7 points. Must provide objective evidence of a documented QMS compliant with ISO 9001:2015, including all clauses referenced (7.5, 8.7, 9.2, 10.2).
• Section B (QMS in Operation): 2 points. Must provide documented evidence of roles, responsibilities, authorities, and control of externally provided processes, products, and services.
• Section C (Contract Quality Plan): 1 point. Must submit a draft Contract Quality Plan specific to the scope of work.
• Section D (Quality Control Plan): 1 point. Must submit a draft or example of an ITP or QCP for similar/previous work.
• Section E (Additional Requirements): 1 point. Must submit a completed and signed 'Form A'.

Total possible score: 12 points. All specified documents must be submitted for evaluation.

Scope: Manufacture and supply of steel x-arms for a period of 36 months on an as-and-when-required basis.

Project Location: Gemma Cluster.

Key Deliverable: Steel x-arms.

Quality Management System (QMS) compliance with ISO 9001:2015 is mandatory. No explicit mention of tax, B-BBEE, CIDB, CIPC, or other standard compliance requirements in the provided document.

Returnable Documents: Ensure all required returnable documents are completed and submitted as part of your bid. Failure to submit these documents may lead to disqualification.

Insufficient searchable text - AI extraction recommended. Review the tender document directly for specific compliance requirements such as CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, or local content.

Eskom’s Quality Representative: Victor Masilo Motlokoa, Asset Design Manager. Document signed on 04 Sep 2024.

Submit the completed and signed Form A (Template Identifier 240-43921804 Rev 3) to acknowledge acceptance of Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. Include all returnable documents as specified in the tender. Failure to sign or return the form may result in disqualification.

Compliance: Must fully comply with ISO 9001 and Eskom’s quality requirements (Document 240-105658000). Capacity: Must demonstrate capability and capacity as a main supplier under Category 3. Legal: Must adhere to Eskom’s standard conditions, including rights of access, information, preservation, and audits. Technical: Must manage nonconformities, nonconforming outputs, and special processes as specified in clause 3.8-105658000.

Manufacture and supply of steel x-arms for the Gemma Cluster on an as-and-when-required basis over 36 months. Category 3 of the Pre-Contract Award Quality Requirements applies. Site assessment may be required as per clause 3.5-105658000.

Must comply with Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. Tenderer must complete and sign Form A to confirm acceptance. ISO 9001 clauses 4-10 and principles 1-7 are applicable.

Refer to the main tender invitation for submission instructions, required forms, and disqualification risks. This document does not specify submission details.

Suppliers must demonstrate capability to: Manufacture steel components to precise technical specifications per Eskom Drawing No. D-DT-3001; Source grade 300W steel compliant with SANS 1431; Perform hot-dip galvanizing per SANS 121; Execute welding per SANS 10162-1 standards; Conduct type testing per DSP 34-2051; Provide certification and inspection documentation; Apply permanent identification markings (indelible manufacturer’s trademark and part number on all items); Meet dimensional tolerances (±2mm for dimensions, ±1mm for drilling centres); Supply on an as-needed basis over 36 months.

Two steel crossarm assemblies are required, with specifications as follows:

• Item 1 (SAP No. 0206691): Intermediate 'T' crossarm assembly.
• Material: Grade 300W steel, hot-dipped galvanised.
• Components: Crossarm (50x50x6x600mm equal angle), crossmember (60x110x950x10mm flat steel), stiffener (25x25x3x312mm angle), brace (20x90x6 or 50x50x6 flat steel), and two insulator mounting end caps (50x50x10mm flat steel).
• Welding: 5mm continuous seal weld conforming to SANS 10162-1.
• Tolerances: Dimensions ±2mm, drilling centres ±1mm.
• Assembled mass: 8.17 kg.
• Drawing: Eskom Drawing No. D-DT-3001.
• Item 2 (SAP No. 0168689): Intermediate 'T' crossarm assembly.
• Material: Grade 300W steel, hot-dipped galvanised.
• Components: Crossarm (90x65x8x2000mm unequal angle), crossmember (60x110x860x10mm flat steel), stiffener (25x25x3x195mm angle), brace (20x90x6 or 50x50x6 flat steel).
• Welding: 5mm continuous seal weld conforming to SANS 10162-1.
• Tolerances: Dimensions ±2mm, drilling centres ±1mm.
• Assembled mass: 23.12 kg.
• Drawing: Eskom Drawing No. D-DT-3001.
• Standards: SANS 1431 (material), SANS 121 (corrosion), SANS 10162-1 (welding), Eskom DSP 34-2051 (specification).
• Testing: Type test required per DSP 34-2051.
• Identification: Indelible manufacturer’s trademark and part number on all items.
• Inspection: Confirm requirements with the main tender (document indicates 'Inspection Yes No' and 'Eskom Release Note Yes No').

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB, CIPC) are stated in this document. Refer to the main tender invitation for all compliance conditions.

• Submit all mandatory returnables for each SAP number by the tender closing date. No late submissions or additions are allowed.

• Technical A&B Schedule: Completed and signed, with product-specific information in Schedule B for all criteria. Blank or non-technical responses (e.g., 'N/A', 'TBD') will disqualify the submission.
• Deviation Schedule: Completed and signed, even if 'nil' deviations. Must detail any deviations from Schedule A or testing requirements.
• Manufacturer Drawings: Approved (signed), with SAP number or product description, and manufacturer’s name. Must meet Eskom standards.
• Test Report Schedule: Completed and signed, with test report numbers for each SAP. If a test is unavailable, state 'Not Available' and justify in the Deviation Schedule.

• Non-OEM suppliers must source technical returnables from the OEM but remain fully accountable for the product.
• Incomplete or non-responsive submissions will be disqualified immediately.

• Evaluation is a 4-level process. Failure at any level disqualifies the submission:

• Level 1 (Mandatory/Gatekeeper): 100% compliance required for all mandatory returnables. Tests responsiveness only (not content).
• Level 2 (Functional/Scoring): Minimum 90% score required. Criteria and weights:

• Completeness/compliance of Schedule B evidence (20%).

• Completeness/compliance of Manufacturer’s Drawings (15%).

• Completeness of Testing Evidence Reports (15%).

• Compliance to Testing Requirements (50%).

Positive marking applies (0–5 points per criterion).

• Level 3 (Sample): 100% compliance required. Sample must meet all measurable standards from Technical A&B Schedules and Drawings. Non-compliant samples disqualify the submission.
• Level 4 (Factory Assessment): 80% minimum score if required. Assesses manufacturing capability, quality systems, and compliance with Eskom standards. Only OEMs are assessed (not redistributors).

• Products must comply with Eskom standards, SANS IEC 61284, and other referenced standards.
• DTI designation requirements must be met for the technical evaluation to proceed.
• Factory Assessment may be waived for suppliers with a 5+ year supply history to Eskom, unless changes (design, manufacturing, testing) have occurred.

• Scope: Manufacture and supply of steel x-arms for Eskom Distribution systems, as per SAP numbers listed in the Commercial Enquiry.
• Specific technical requirements, standards, and testing criteria for each SAP number are detailed in the Technical Schedules attached to the tender pack.
• Products must comply with the latest revisions of:

• Eskom standards (e.g., 240-75883154 for Current Carrying Compression Fittings).
• SANS standards (e.g., SANS IEC 61284 for overhead line fittings).
• Other National/International standards where no SANS equivalent exists.

• The Technical Tender Document Pack includes:

• High Level Guide (Annex D).
• List of applicable standards per SAP number (Annex A).
• Technical A&B Schedules, Deviation Schedules, and Test Report Schedules.
• Check sheet for technical returnables (Annex C).

• Suppliers must obtain external standards (e.g., SANS, International) independently; Eskom will not provide them.
• Key deliverables: Steel x-arms manufactured to specified dimensions, galvanising, markings, and accessories as per Technical Schedules and Drawings.

• DTI (Department of Trade and Industry) designation: Products must meet DTI designation requirements for the technical evaluation to proceed.
• B-BBEE: Minimum Level 1 compliance is required.
• Standards compliance: Products must adhere to Eskom, SANS, and other referenced standards (e.g., SANS IEC 61284).
• OEM accountability: Non-OEM suppliers must ensure OEM compliance and retain full product accountability.
• Factory Assessment: Required for new suppliers or if changes (design, manufacturing, testing) have occurred. Only OEMs are assessed.

Suppliers must demonstrate capability to comply with technical specifications, including: - Material sourcing and certification (mill test certificates, chemical/mechanical properties per SANS 50025-2). - Certified welding procedures (compliance with SANS 15614-1 and AWS D1.1/D1.1M). - Welder qualifications (AWS D1.1/D1.1M). - Quality control/testing protocols (NDT, destructive testing, dimensional checks). - Use of SANAS-approved test facilities. - Provision of all required documentation (e.g., test reports, welding procedure qualifications). Note: No ad-hoc re-evaluation of TEAP-accepted suppliers is required, but all must comply with this standard.

Scope: Steel grades and welding requirements for Eskom overhead line hardware (LV, MV, HV networks). Applicability: Eskom Distribution and controlled entities. Key requirements: - Steel must comply with SANS 50025-2. Imported steel requires landing tests (tensile, impact, bending, chemical composition). - Mandatory steel grades per Table 1 (e.g., S355JR for I/H sections, S275JR for plates ≤275MPa yield). Prohibited: SA grades (Mild steel, 300W, 350WA). - Welding: Procedures per SANS 15614-1; electrodes per SANS 50025-2; minimum fillet weld sizes per AWS D1.1 (Table 3). - Inspection: 2 samples per batch for dimensional checks. Welds require visual inspection (AWS D1.1) and may need NDT (magnetic particle, dye penetrant, ultrasonic, radiographic) or destructive testing (EN 895, EN 910, EN 1321). - Galvanizing: Must precede welding. Procedures per SANS 121; tests by SANAS-approved labs. Repair uncoated areas ≤0.5% of total surface (max 10 cm² per area). - Heat treatment: Limited to 2 cycles for non-compliant materials. - Standards: AWS D1.1, SANS 50025-2, SANS 10162-1, SANS 15614-1, SANS 2001-CS1, EN ISO 148-1, EN 121, and others.

Material Compliance: - Steel must meet SANS 50025-2. Imported steel requires landing tests (tensile, impact, bending, chemical). - Use only international grades (S185 to E360). Prohibited: SA Mild steel, 300W, 350WA. Certification: - Mill test certificates required for all material grades (chemical composition, mechanical properties). - Galvanizing certificates must include ≥5 coating thickness measurements and averages (SANS 121). Welder/Procedure Compliance: - Welders, operators, and tack welders must be qualified per AWS D1.1/D1.1M. - Welding procedures per SANS 15614-1. Testing/Inspection: - Records of test results must be maintained. - NDT and destructive testing per specified standards (e.g., EN 895, EN 910, EN 1321). - SANAS-approved facilities required for all external testing. Galvanizing: - Must be performed by SANAS-approved labs. - Repair procedures for damaged coatings must meet SANS 121 and ISO 2063-2.

• Closing date for tender submissions: 18 June 2026 at 10:00.
• B-BBEE Improvement or Retention Plan must be submitted within 30 days of contract signing.
• SDL&I Implementation Schedule must be returned to the SDL&I representative within 28 days after contract award.
• Quarterly SDL&I compliance reports must be submitted to Eskom.

• Submission address, method, and deadline are not specified in this document. Refer to the main tender invitation for these details.
• Mandatory returnable documents: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) if the tender involves a designated sector (applicable here for steel components).
• B-BBEE documentation: Failure to provide required documents will not disqualify the tenderer, but they will only be scored on price (90/80 points) and will score 0 out of 10/20 for specific goals.
• Post-award requirement: Submit a B-BBEE Improvement or Retention Plan within 30 days of contract signing.

• Scoring: Points for specific goals (max 10/20) are added to price points (90/80). The contract is awarded to the highest-scoring tenderer.
• B-BBEE points: Awarded based on the tenderer’s B-BBEE status level (e.g., Level 1 = 10 or 20 points, Level 8 = 1 or 2 points, non-compliant = 0).
• Objective criteria: Non-compliance may lead to the second-ranked tenderer being recommended for award.
• Local content: Must achieve 100% local content threshold for steel components (designated sector).
• SDL&I obligations: Financial penalties of 2.5% of the invoice or contract value apply for non-performance. 2.5% of every invoice (excluding VAT) is retained as performance security until SDL&I obligations are fulfilled and compliance is verified.

• Scope: Manufacture and supply of steel x-arms for the Gemma Cluster over 36 months on an as-and-when-required basis.
• Designated sector: Steel components are a designated sector with a mandatory 100% local content threshold.
• Local procurement: Tenderers must separate local and imported components in their price schedules. Local procurement content target is 100%.
• Subcontracting: Tenderers must propose procurement spend targets for designated black-owned groups (4% Black Owned, 3% Black Women Owned, 2% Black Youth Owned, 1% Black Persons with Disability).
• Job creation: Tenderers must submit proposals for the type and number of jobs to be created and retained in South Africa.
• Skills development: Tenderers must submit proposals for skills development (e.g., bursaries for Electrical/Mechanical Engineering students, on-the-job training). Candidates must be from North West and Northern Cape provinces and representative of South Africa’s population demographics.

• Pricing format and payment terms are not specified in this document. Refer to the main tender invitation.
• Penalties: 2.5% of the invoice amount or 2.5% of the contract value for failure to meet SDL&I obligations.
• Retention: 2.5% of every invoice (excluding VAT) is retained as security for SDL&I obligations. This amount is released upon:

• Submission of SDL&I progress reports.
• Fulfilment of all SDL&I obligations.
• Submission of an approved compliance report by the SDL&I Department.

• B-BBEE: A valid B-BBEE certificate (from a SANAS-accredited agency) or sworn affidavit is a condition for contract award. Points are awarded based on B-BBEE status level.
• Required B-BBEE documents:

• Valid B-BBEE certificate or sworn affidavit/CIPC affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation).
• Certified ID copies of shareholders.
• Proof of Disability (if applicable).

• Local content: For steel components (designated sector), a 100% local content threshold applies. Submission of SBD 6.2 and Annex C (Local Content Declaration) is mandatory.
• B-BBEE Improvement Plan: Must be submitted within 30 days of contract signing. Milestones depend on the tenderer’s initial B-BBEE level:

• Level 1: Maintain status.
• Level 2 or 3: Improve or maintain status.
• Level 4: Achieve Level 3 by the end of the first year, then improve annually.
• Level 5-8 or non-compliant: Achieve Level 4 by the end of the first year, then improve by at least one level annually thereafter.

• Entity size determines documentation:

• Annual revenue ≤ R10 million: Exempted Micro Enterprise, can submit a sworn affidavit.
• Annual revenue ≤ R50 million: Qualifying Small Enterprise, must comply with QSE scorecard unless 51% Black-owned (then sworn affidavit).
• Annual revenue > R50 million: Must submit a valid B-BBEE certificate.

• Sworn affidavit validity: Must include deponent’s name, ID, designation, enterprise name, black ownership percentages, total revenue, financial year-end, B-BBEE status level, empowering supplier status, and be signed in the presence of a Commissioner of Oath (not an employee of the enterprise).

Tender Closing: 18 June 2026 at 10:00. Clarification Meeting (Non-compulsory): 08 June 2026 at 14:30 via Microsoft Teams (link: https://teams.microsoft.com/meet/371495916596126?p=HxURNe0JtQYOPFANrk). Confirm attendance with Collete Mkhatshwa. Deadline for Clarification Queries: 28 May 2026 (5 working days before tender closing). Tender Validity Period: 120 days from closing date (until approximately 05 October 2026).

Eskom Representative: Collete Mkhatshwa. Email: [email protected]. Telephone: 014 523 7140. All queries must be addressed in writing to this representative only. Fraud/Corruption Reporting: 0800 11 2722 or [email protected] (anonymous).

Submit electronically via Eskom E-tendering site (https://etendering.eskom.co.za/login) only. No hard copies or zip files accepted. Deadline: 18 June 2026 at 10:00. Upload all documents in PDF format under the correct folders: Technical, Commercial, Financial, SDL&I, and SHEQ. Ensure submission status is marked as 'complete'. Mandatory returnables at closing (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgement Form (B), Tenderer's Particulars (C), Integrity Pact Declaration (D), CPA for local goods/services (E), SBD 6.2 and Annexures G1-G4 for local content, SBD 1 (H), SBD 4 (J). Failure to upload documents will render the tender non-responsive. If you resubmit, only the latest version is accepted; previous submissions become void. Maximum upload size: 500 MB per document, 4 GB total.

Two-stage pre-qualification process. Stage One: Basic Compliance (100% threshold), Technical/Functionality Compliance (90% threshold), Sample Evaluation (100% threshold), Factory Assessment (80% threshold). Stage Two: Competitive RFQ with Price (80 points) and Preference Points/Specific Goals (20 points). Tenderers are ineligible if: 1) Nationality from sanctioned country; 2) Submit multiple tenders (except for size limits); 3) JV/consortium without joint/several liability agreement; 4) Conflict of interest exists; 5) Non-authorized signatory; 6) Restricted by National Treasury/Eskom; 7) On Tender Defaulters list; 8) Subcontracts 100% of scope. Must also: not be under business restrictions with Eskom/state, have valid tax compliance (local/foreign as applicable), and meet basic compliance criteria. Objective criteria include Designated Sectors (steel x-arms require 100% local content). SDL&I objectives (Transformation, Local Procurement, Black Ownership, Jobs, Skills Development) are contractual obligations but not scored.

Scope: Pre-qualification for the manufacture and supply of steel x-arms for 36 months on an as-and-when-required basis. Deliverables: Steel x-arms as per drawing details in the Technical Folder (refer to document 240-143804436 rev 2 'Technical Evaluation Criteria for Eskom Distribution Systems Hardware and Fittings'). Standards/Requirements: Must comply with Eskom's technical evaluation criteria. Quality & Safety: Mandatory submission of SHEQ documents including COIDA certificate, Quality Control Plan (QCP/ITP), Environmental Requirements for crossarm supply. Cataloguing: Successful tenderer may be required to provide cataloguing information post-award; pricing schedule must include a line item for this.

Pricing: Not required at Stage One (pre-qualification). Prices will be requested at Stage Two via competitive RFQ, evaluated out of 80 points (incl. VAT). Payment Terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice. For contracts above R50 million, payment within 60 days. Financial Capacity: Must submit latest approved annual financial statements (not drafts) for due diligence prior to contract award. No performance bonds or guarantees required at this stage.

Mandatory for all tenderers: CSD Registration (CSD number/report), Tax Compliance (certified tax clearance certificate for local/foreign tenderers with SA footprint; foreign suppliers with no footprint complete SBD1 only), B-BBEE (proof of status level via certificate or sworn affidavit), Local Content (100% threshold for steel x-arms; submit SBD 6.2 and Annexures G1-G4), Employment Equity (proof of compliance for SA designated employers). Additional Requirements: Integrity Pact Declaration (Annexure D), SBD 1, SBD 4, SBD 6.1 (Preference Points Claim Form). Joint Venture Requirements: Submit JV agreement, confirmation of single business entity, and details of a single designated bank account. CIDB: Not applicable.

Submit the completed Test Report Schedule (A & B Schedule) with the following: - Supplier signatures. - Printed name and company name of the signatory. - Date of signing.

Evaluation will assess: - Capability to manufacture steel X-arms to SANS 61284 and SANS 121 standards. - Completion of tender documentation, including company name, signatures, and dates. - Provision of required test documentation as per the Test Report Schedule.

Manufacture and supply steel X-arms (ST INTERM T 90x65x8x2000LG L D3001, SAP: 0168689) on an as-and-when-required basis for 36 months. Deliverables: - Test Report Schedule (A & B Schedule). Required tests: - Visual examination per SANS 61284. - Dimensional and material verification per SANS 61284. - Hot dip galvanizing sample per SANS 121.

Mandatory returnable: Submit a fully completed E-Tendering Training Acknowledgement Form to Eskom within the prescribed period. Failure to submit or incomplete submission will disqualify the tenderer. Required details: Business name/JV, contact person, landline, cellphone, email, tenderer’s name, authorized signature, designation, and date. Tenderer must acknowledge self-training via E-Tendering Noddy Guide, video, or clarification meeting and confirm ability to operate the E-Tendering Solution.

Tenderers must demonstrate compliance by: - Completing self-training for the E-Tendering Solution (via Noddy Guide, video, or clarification meeting). - Submitting a fully completed acknowledgment form to Eskom within the prescribed period. Non-compliance results in disqualification.

Evaluation will assess: Capability to manufacture steel x-arms to ESKOM specifications. Quality assurance system alignment with QCP/ITP requirements (e.g., inspection methods, acceptance criteria). Certifications or approvals from notified bodies (NOBO) or third-party inspectors (TPI). Ability to provide and maintain detailed documentation for inspections, tests, and approvals. Compliance with South African regulatory and statutory requirements for steel manufacturing and supply.

Scope: Manufacture and supply of steel x-arms for Eskom over 36 months on an as-and-when-required basis. A Quality Control Plan (QCP) or Inspection Test Plan (ITP) is mandatory. Key technical requirements: Define intervention points (Hold Point, Witness Point W1/W2, Document Review R1/R2, Surveillance, Verification). Specify inspection and test methods (e.g., Visual, Microscopy, NDT, Liquid/Dye Penetrant, Magnetic Particle, EDDY Current). Define acceptance criteria (e.g., functionality, performance measures, regulatory compliance, chemical tests). Classify activities as Statutory (S) or Non-statutory (N). Assign roles: Supplier, Eskom, Subcontractor (if applicable), Approved Inspection Authority (AIA), Notification Body (NOBO), Third Party Inspection (TPI). Maintain records for supplier and Eskom inspections, controlling documents, and approvals.

• Submit all documentation electronically with your tender. Required: outline drawings, material grade certification, and test reports (visual examination, dimensional/material verification, hot dip galvanizing) per SANS 61284 and SANS 121.
• Item samples may be requested by Eskom.
• Declare deviations in the deviation schedule. No declared deviations = assumed full compliance with Eskom D-DT-3001.
• Ensure all product details (manufacturer name, code, drawing number, physical marks) are provided.

• Full compliance with Eskom D-DT-3001 and SANS standards (121, 61284) is mandatory.
• Deviations must be explicitly declared; absence of deviations implies full compliance.
• Evaluation includes: manufacturer details, product identification, adherence to specifications, and submitted test reports.

• Product: Steel X-arm (intermediate type), reference XARM, ST INTERM T 90x65x8x2000LG L D3001.
• Material: Grade 300W steel.
• Dimensions: Cross arm 90x65x8x2000 mm; cross member 60x110x860x10 mm; stiffener 25x25x3x195 mm; brace 20x90x6 mm or 50x50x6 mm; insulator mounting end caps 50x50x10 mm.
• Hole spacing: Must match Eskom D-DT-3001.
• Galvanizing: Hot-dip to SANS 121 (minimum average thickness).
• Packaging: Unit packaging for outdoor storage.
• Mass: Assembled mass 23.12 kg.

• Contract Period: 36 months from the starting date (TBC).
• Programme Submission: Supplier must submit an initial programme for acceptance within 4 weeks of the Contract Date. Revised programmes must be submitted at intervals no longer than 4 weeks.
• Defects Date: 52 weeks after delivery.
• Defect Correction Period: 2 weeks.
• Payment Assessment: Between the 25th of each month.
• Performance Bond: Must be provided within 28 days after award and renewed annually for 5 years.
• Period for Reply: One week (as per Contract Data).

• Supply Manager: Matsie Gumede.
• Email: [email protected].
• Phone: +27 72 480 1158.
• Eskom General Contact: Tel 011 800 3000.
• Address: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.
• Engineering Contract Strategies (for NEC3 documents): Tel 011 803 3008, Fax 086 539 1902, www.ecs.co.za.
• Arbitration/Adjudication: Chairman of ICE-SA (www.ice-sa.org.za) or Arbitration Foundation of Southern Africa (AFSA).

• This document is a draft contract (NEC3 SC3), not the tender call. Submission details (deadline, method, returnables) must be sourced from the original RFB (Request for Bid) issued by Eskom.
• The tenderer must examine the Tender Data and addenda listed in the Returnable Schedules and accept the Conditions of Tender by signing the Form of Offer and Acceptance.
• If awarded, the supplier must sign and return the acceptance part of the Form of Offer and Acceptance, including the Schedule of Deviations (if any), within the validity period.
• Within two weeks of receiving the signed contract, the supplier must provide securities, bonds, guarantees, proof of insurance, and other required documentation to Eskom’s agent (details in Contract Data).
• Alternative tenders require a separate Form of Offer and Acceptance.

• Legal Entity: Must be a registered South African legal entity.
• VAT Compliance: Must comply with VAT requirements; include Eskom’s VAT number (4740101508) on all invoices.
• B-BBEE Status: Must maintain and notify Eskom of any changes in B-BBEE status within 7 days, with updated verification certificates submitted within 30 days. A decrease in status may trigger contract re-negotiation or termination.
• Financial Capacity: Must demonstrate ability to supply on an 'as and when required' basis for 36 months.
• Joint Ventures/Consortia: Members are jointly and severally liable; must notify the Supply Manager of the authorised key person within two weeks of contract date.
• Ethics: Strict prohibition on corrupt, fraudulent, coercive, collusive, or obstructive actions. Eskom may terminate the contract if such actions are proven, regardless of court findings.
• Compliance: Must adhere to all South African laws, including health, safety, and environmental regulations.

• Scope: Manufacture and supply of steel x-arms for the Northern Cape and Northwest within the Distribution Gemma Cluster.
• Contract Type: NEC3 Supply Contract (SC3) with Options X1 (Price Adjustment for Inflation), X2 (Changes in the Law), X4 (Parent Company Guarantee), X7 (Delay Damages), X13 (Performance Bond), and Z clauses (Additional Conditions).
• Period: 36 months on an 'as and when required' basis.
• Standards: Must comply with SANS 754 and additional requirements in Technical Schedule A (Annex C of 240-8401 0203).
• Supply Requirements: Delivery terms based on INCOTERMS 2010 (EXW - Supplier’s South African treatment and testing plant). Rotek will collect on behalf of Eskom and deliver to various sites.
• Documentation: Supplier must provide packing lists, invoices, and delivery notes.
• Defects Liability: Supplier is liable for defects due to design for the total value of defective goods.
• Delivery: Supplier must not deliver goods more than one week before the Delivery Date unless agreed otherwise.

• Pricing: Prices to be determined at the mini-tender stage for each Purchase Order (PO). The tenderer must submit a Price Schedule.
• Payment Terms: Payments made within 30 days of submitting a tax-compliant invoice to Eskom Financial Shared Services, depending on the supplier’s B-BBEE status.
• Currency: South African Rand (ZAR).
• VAT: Supplier must include Eskom’s VAT number (4740101508) on all invoices.
• Price Adjustment: Rates apply for the first 12 months, then adjusted for inflation using SEIFSA tables (85% Table E, 15% Fixed Portion).
• Performance Bond: Amount is R0.00 as per Contract Data (X13).
• Delay Damages: 0.1% of the order value per day, up to a maximum of 10% of the order value (X7).
• Interest Rate: Publicly quoted prime rate of interest (Standard Bank of South Africa Limited) for late payments.
• Assessment Interval: Between the 25th of each month.

• B-BBEE: Supplier must notify Eskom within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. Failure to notify may result in termination.
• Joint Ventures: Members are jointly and severally liable; must notify the Supply Manager of the authorised key person within two weeks of the Contract Date. Composition changes require Eskom’s written consent.
• Legal Compliance: Must comply with all applicable South African laws, including health, safety, and environmental regulations (Z6).
• Insurance: Supplier must provide insurances as stated in Insurance Table A (e.g., loss/damage to goods, liability for property damage, bodily injury).
• Tax: Must be VAT registered and comply with the Value Added Tax Act.
• Ethics: Prohibited actions include corrupt, fraudulent, coercive, collusive, or obstructive actions (Z12). Eskom may terminate the contract if such actions occur.
• Cession/Assignment: Supplier may not cede, delegate, or assign rights/obligations without Eskom’s written consent (Z1).
• Confidentiality: Supplier must not disclose contract-related information without consent (Z4).
• Asbestos: Supplier must comply with Eskom’s Asbestos Standard and South African regulations (Z15).

General: Must be a registered supplier capable of manufacturing and supplying steel x-arms. Must comply with ESKOM’s quality, technical, and documentation standards. Must adhere to SANS/ISO quality management frameworks (e.g., SANS 466:2005, ISO 10005:2005).

Technical: Must demonstrate experience in steel fabrication and supply chain management. Must have capacity to implement and monitor a Quality Management System (QMS) for sub-suppliers/sub-contractors. Must provide documented evidence of quality control (e.g., inspection reports, certificates of compliance, test reports).

Operational: Must have infrastructure, tools, and equipment to execute the scope of work. Must define processes for handling customer property, product preservation, and traceability. Must outline post-delivery support capabilities (e.g., warranty, commissioning, defect correction).

Scope: Manufacture and supply of steel x-arms for Eskom over 36 months on an as-and-when-required basis.

Quality Management: A Contract Quality Plan (CQP) must be submitted, aligned with SANS 466:2005 / ISO 10005:2005. The CQP must define procedures, resources, and responsibilities for achieving quality objectives. A Quality Management System (QMS) with documented processes, roles, and compliance mechanisms is required.

Key Deliverables: Full description of works, including design, manufacturing, supply, delivery, and commissioning (if applicable). List of items to be manufactured, refurbished, or purchased, with serial numbers and production schedules. Index of interfacing documents (standards, codes, specifications, work instructions, policies). Organogram detailing roles, responsibilities, and qualifications of personnel (including QA/QC functions).

Process Controls: Special controls for manufacturing/fabrication (e.g., welding, NDT/NDE) must be described, including quality control activities (e.g., checklists, inspections). Monitoring of suppliers/sub-suppliers: performance reports, inspection plans, and verification checklists. Interface between sub-suppliers and the supplier’s QMS must be documented.

Documentation Requirements: Submit to Eskom: QCP/ITP, certificates of compliance, method statements, safe working procedures, inspection reports, test reports, material certificates, dimension reports, and warranty certificates. Retain records (e.g., audit findings, non-conformance reports, databooks) with controlled access and defined retention periods.

Post-Delivery: Commissioning support, warranty conditions, defect correction periods, and technical support must be outlined. Preservation, storage, handling, and traceability of products must comply with ISO 9001 and statutory requirements.

For system issues: Contact the buyer responsible for the published tender. For eTendering access: Use TenderBulletin (https://tenderbulletin.eskom.co.za) or eTendering (https://eTendering.eskom.co.za) portals.

Submit via Eskom’s eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal (CSD number required for access). 2) Verify email and OTP sent to registered cellphone/email. 3) Select tender reference number (e.g., E2876DXGOU). 4) Click 'Create New Submission' and upload documents under correct categories (Technical, Commercial, Finance, etc.). 5) Name files, select type, and upload (max 50MB per file, total max 900MB). 6) Verify all documents are uploaded, then click 'Finalize Submission'. 7) Save the submission confirmation email (includes submission ID) for records. Disqualification risk: Incomplete or incorrectly categorized submissions.

Evaluation criteria not explicitly detailed in the provided document. However, the following are implied: 1) Registration on eTendering system with a valid CSD number. 2) Verifiable email and phone number (OTP process). 3) Ability to meet Eskom's selection and evaluation criteria (for closed tenders). 4) Technical capability to manufacture steel x-arms to Eskom's standards (full specifications likely in tender documents).

CSD number is mandatory to access the eTendering system. No other compliance requirements (e.g., B-BBEE, CIDB, tax) are explicitly stated in the provided document.

• Closing date and time: As specified in the Tender Data. All times are South African Standard Time (SAST), synchronized with the Telkom time signal.
• Compulsory site visit/clarification meeting: Date, time, and venue are stated in the Tender Data. Attendance is mandatory; failure to attend results in disqualification.
• Clarification deadline: Requests for clarification must be submitted in writing to the Eskom Representative with reasonable time for response and adjustments before the closing date.
• Addenda and extensions: Published on Eskom Tender Bulletin and NT e-Tender Portal. Tenderers must check these platforms regularly for updates, amendments, or closing date extensions.
• Tender validity: Tender must remain valid for acceptance within the period specified in the Tender Data. Eskom may request extensions; refusal to extend may exclude the tenderer.

• Primary contact: All communications must be in writing and directed only to the Eskom Representative identified in the Invitation to Tender document.
• Submission details: Address, tender box location, or email for submissions are specified in the Tender Data.
• E-tendering: Use the Eskom Tender Bulletin site on the Eskom E-tendering page. No physical submissions are accepted for e-tendering.
• Clarifications: Submit written requests for clarification to the Eskom Representative. Responses are published on the Eskom Tender Bulletin and NT e-Tender Portal.
• Tender opening: For paper tenders, opening occurs at the time and place stated in the Tender Data. For e-tendering, no public opening occurs; tenderer names are published on the Eskom Tender Bulletin and NT e-Tender Portal.

• Submission method: Paper-based: Submit a complete original tender in paper form plus one (1) complete hard copy. E-tendering: Upload and finalize via Eskom Tender Bulletin site on the Eskom E-tendering page. Do not deposit physical tenders if e-tendering is required.
• Delivery: Ensure Eskom receives the tender by the closing date and time at the address, tender box, or email specified in the Tender Data. Proof of posting or courier delivery is not proof of delivery.
• Language and format: Tenders must be in English, completed in ink (not pencil), and result in a permanent record. For e-tendering, documents must be accessible, uncorrupted, and downloadable.
• Packaging: For paper submissions, package the original and copy separately, marking them "ORIGINAL" and "COPY". Seal both in an outer package marked "Confidential", including the Eskom submission address, tender number, tenderer’s name, physical address, email, and contact telephone number. For e-tendering, upload documents into the relevant folders (Technical, Commercial, Financial).
• Signing: Sign the original tender (or electronic tender for e-tendering). The signatory is legally liable for the tender.
• Mandatory documents: Submit all mandatory tender returnables by the closing date. Missing or incomplete mandatory documents will lead to disqualification.
• Late submissions: No late tenders are accepted. The e-tendering system blocks submissions after the closing time. Eskom takes no responsibility for delays in courier/postal systems, network issues, or incorrect references.
• Subcontracting: Tenderers may not subcontract 100% of the scope of work. Such tenders will be disqualified.
• Validity: Hold the tender valid for acceptance within the specified validity period. If requested by Eskom, agree to extend the validity period without modifying the tender. Failure to extend may result in exclusion.
• Compulsory attendance: Attend any compulsory site visit or clarification meeting stated in the Tender Data. Failure to attend results in disqualification.

• Pre-qualification: Tenderers must comply with eligibility criteria in the Tender Data. Ineligibility (e.g., restrictions on doing business with Eskom/state, 100% subcontracting) leads to disqualification.
• Basic compliance: Tenders must meet all basic compliance requirements (e.g., original and copy submissions, mandatory returnables). Non-compliance renders the tender non-responsive.
• Functionality: If applicable, tenderers must meet the minimum threshold for functionality criteria stated in the Tender Data to proceed to further evaluation.
• Financial risk: Eskom evaluates financial statements to assess risk. Tenderers posing high financial risk or refusing mitigating factors may be excluded.
• Price evaluation: Prices are evaluated per Tender Data criteria, considering factors like CPA, FOREX, commodity exposure, discounts, technical adjustments, PV, and forecasted invoicing rates. Arithmetical errors are corrected; tenderers must confirm or accept corrections.
• B-BBEE: B-BBEE level is scored per CSD report or certificate/affidavit. If B-BBEE is a pre-qualification criterion, proof must be submitted by the closing date; otherwise, the tender is disqualified. For PPPFA points, failure to submit valid proof results in zero points under PPPFA allocation.
• Specific Goals: Scored based on supporting documentation. Failure to meet Specific Goals or submit proof by the closing date results in zero points for that section (90/10 or 80/20 system), but not disqualification if otherwise compliant.
• Ranking: Tenders are ranked by combining Price and Specific Goals scores (PPPFA). Objective criteria (if stipulated) may allow award to a non-highest scorer, but functionality and B-BBEE elements cannot be used as Objective Criteria.
• Reverse e-auction: If applicable, tenderers submit complete tenders without prices. Prices are not considered if included.
• Designated materials: Submit information on designated materials and thresholds by contract award. Non-compliance may disqualify the tender.

• Scope: Manufacture and supply of steel x-arms for a period of 36 months on an as-and-when-required basis.
• Deliverables: Steel x-arms must meet Eskom’s specifications and standards.
• Standards: Refer to the latest revision of standardised specifications and other documents incorporated by reference in the Invitation to Tender.
• SHEQ requirements: Tenderers must have Safety, Health, Environmental, and Quality (SHEQ) systems, policies, and capabilities in place by the closing date and/or contract award. All associated costs and personnel must be included in the tender.
• Cataloguing: If required, provide cataloguing information per item after contract award. Label all materials per Eskom’s specifications. Include a line item for cataloguing in the Pricing Schedule if applicable.
• Site visits: Compulsory site visits or clarification meetings may be required to familiarise tenderers with the scope. Details are in the Tender Data.

• Currency: Prices must be in South African Rand unless otherwise instructed in the Invitation to Tender. For contracts allowing partial payment in other currencies, submit rates in Rand per the specified exchange rate and base date.
• Fixed pricing: Rates and prices must be fixed for the contract duration and are not subject to adjustment, except as provided in the Invitation to Tender.
• Inclusions: Prices must include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date.
• Arithmetical errors: Eskom checks for errors (e.g., decimal misplacement, incorrect totals, exchange rate errors). Tenderers must confirm or accept corrections. Failure to do so may result in rejection.
• Security for performance: If required, indicate at least two financial institutions the tenderer may approach for performance security. Eskom reserves the right to reject unsuitable institutions.
• Payment terms: As specified in the Invitation to Tender or resulting contract.
• Cataloguing costs: If applicable, include a line item for cataloguing in the Pricing Schedule. Eskom will cover cataloguing costs.

• Central Supplier Database (CSD): Tenderers must be registered on the CSD. B-BBEE level from CSD report or certificate/affidavit must be provided by the closing date if required for pre-qualification.
• Tax compliance: Must comply with all relevant tax legislation.
• B-BBEE: Must comply with Amended B-BBEE Codes and PPPFA Regulations. Proof of B-BBEE status (certificate/affidavit/CSD report) is required by the closing date for pre-qualification; otherwise, the tender is disqualified. For PPPFA points, failure to submit valid proof results in zero points.
• CIDB registration: If stipulated in the Tender Data, proof of CIDB registration is mandatory by the closing date. If only proof of application is available at closing, submit it by the deadline and provide actual CIDB registration (database printout) by contract award. Non-compliance disqualifies the tender.
• Local content: Comply with materials designated for local content and/or production by the dtic. Submit designated materials information by contract award.
• Legislative compliance: Comply with COIDA, OHS Act, Eskom’s SHEQ requirements, National Treasury Instruction Notes, and any other applicable legislation or regulatory instruments.
• Sub-contracting: If pre-qualification criteria apply to sub-contractors, provide sub-contractors’ B-BBEE status and CSD number or certificate by the closing date.
• Fraud and fronting: Misrepresentation or falsification of information (e.g., B-BBEE certificates) leads to disqualification, reporting to the B-BBEE Commission, and potential suspension from state business for up to 10 years.
• Contract Skills Development Goals (CSDG): If applicable (contracts ≥12 months, ≥R5M for services, or CIDB grade 7+ for construction), achieve CSDG as per CIDB standards.
• Contract Participation Goals (CPG): For applicable construction contracts, achieve CPG for engaging targeted enterprises as per CIDB standards.
• SDL&I Undertaking: Complete and submit the SDL&I Undertaking by contract award. Non-submission disqualifies the tender.

Submit a completed Deviation Schedule (A & B Schedule) for any proposed deviations from the specified steel x-arm (XARM, ST INTERM T 90x65x8x2000LG L D3001, SAP: 0168689). Requirements for each deviation: 1) Description of the deviation. 2) Reasons for the deviation. 3) Evidence proving the proposed deviation is at least as cost-effective as Eskom’s specification. The schedule must be signed and dated by the supplier.

Evaluation is open to manufacturers/suppliers capable of producing steel X-arms to ESKOM's specifications or proposing compliant deviations. Technical criteria: Must demonstrate ability to meet technical specifications or provide valid, cost-effective alternatives. Legal criteria: Suppliers must be legally registered entities capable of entering into a 36-month supply agreement with ESKOM.

Manufacture and supply of steel x-arms as per Eskom specification: XARM, ST INTERM T 90x65x8x2000LG L D3001 (SAP: 0168689). Key points: 1) Strict adherence to the given specification is required. 2) Deviations are permitted only if: justified, proven to be cost-effective, or equivalent to the specified standard.

1. Products must be technically evaluated and confirmed by an Eskom technical specialist to comply with Eskom's technical requirements. 2. The evaluation process must comply with Eskom P&SCM Procedure (32-1034) and National Treasury Regulation Instruction Note 4A of 2016/17 (e.g., no brand-specific scope). 3. Functional scoring threshold is used as an entry requirement to the TEAP Database. 4. Products are evaluated during the tender process, and accepted products are listed irrespective of the tenderer winning the tender. 5. For products subject to Designation (local manufacturing requirements), only locally manufactured products can be listed. 6. The Original Equipment Manufacturer (OEM) is accountable for product quality; non-conformances can lead to delisting. 7. Market participation must be open and advertised; listings can originate from National Contracts, Engineering Initiated Evaluations (EIEs), or Cluster procurement.

Manufacture and supply of steel x-arms for Eskom Distribution. Products must: - Comply with Eskom’s technical requirements and be listed on the Technically Evaluated and Accepted Products (TEAP) Database. - Meet Eskom’s technical specifications, defined by technical specialists. - Originate from National Contracts, Engineering Initiated Evaluations (EIE), or Cluster-level procurement. - Undergo review every 5 years for continued compliance. - Be re-evaluated if there are significant changes to technical specifications, design, materials, or manufacturing processes. - Not be listed if they pose a business risk (e.g., network protection schemes where staff are untrained).

1. Compliance with National Treasury (NT) Regulations, including Instruction Note 4A of 2016/17, which prohibits brand-specific scopes of work. 2. Compliance with Eskom Procurement & Supply Chain Management (P&SCM) Procedure (32-1034) is mandatory. 3. Products must adhere to Eskom’s technical requirements and pass technical evaluations conducted by Eskom’s technical specialists. 4. Where designation applies, only locally manufactured products can be listed on the TEAP DB. 5. Non-compliance with technical specifications or evidence of imported products being supplied where designation applies may result in removal from the TEAP DB. 6. Products must not be listed if they are subject to a DTIC concession unless the concession explicitly permits listing.

• Development Team contact: Diane Maunatlala.

• Submit all required OHS returnable documents as per the template. \n• Part A (all tenderers): \n - Signed Annexure B (acknowledgement of Eskom’s OHS legal and other requirements). \n - OHS plan addressing project/scope OHS risks, aligned with Eskom’s health and safety specifications. \n - Baseline OHS Risk Assessment (BRA) with methodology for risk identification, assessment, and management. \n - Valid Letter of Good Standing (COIDA or equivalent). \n - OHS policy signed by CEO, complying with OHS Act Section 7. \n• Part B (suppliers with certified auditable OHS systems only): \n - Signed Annexure B. \n - ISO 45001 certificate or equivalent. \n - Valid Letter of Good Standing (COIDA or equivalent). \n• All documents are evaluated as 'Recommended' or 'Not Recommended'.

• Eligibility is determined by meeting OHS requirements. \n• Two pathways: \n - Standard pathway: Submit all Part A documents. \n - Certified pathway: For suppliers with auditable OHS systems (e.g., ISO 45001), submit Part B documents. \n• Core focus: Demonstration of robust OHS management and legal compliance with the OHS Act and COIDA.

• OHS tender evaluation template for low-risk work. \n• Tenderer must define the scope of work in the template. \n• OHS requirements are central to the technical specifications. \n• Template includes fields for tenderer details, reference number, and scope description.

• Mandatory OHS compliance: Submit all specified OHS documents. \n• For certified suppliers: ISO 45001 certificate or equivalent required. \n• All tenderers: Valid Letter of Good Standing (COIDA or equivalent) required. \n• OHS policy must be signed by the CEO and comply with OHS Act Section 7.

Submit the following returnable documents as part of your bid: Environmental Policy (must include commitment to pollution prevention, continual improvement, and compliance with environmental legislation), Company Organogram (must include an Environmental Responsible Person), Valid Environmental Appointment Letter (must outline roles and responsibilities), Environmental Incidents Register (must include an incident reporting template/form), Environmental Emergency Plan (must include emergency contact details and an emergency drill form). Scoring: 0 = Document not submitted OR submitted but does not meet minimum requirements; 1 = Document submitted and meets minimum requirements. Failure to submit or meet requirements may result in disqualification.

Evaluation of environmental authorization is pass/fail. All required environmental documents must be submitted and meet minimum requirements to achieve 'Approved' status. Each KPI is scored as: 0 (not submitted or insufficient) or 1 (submitted and sufficient). Bidder must demonstrate an established environmental management system with appointed personnel and documented procedures. Missing or non-compliant documents will result in a score of 0 for that KPI and may lead to disqualification.

Scope: Manufacture and supply of steel cross-arm structures for the GEMMA Cluster (North West) on an as-and-when-required basis over a 36-month period. Requirements are subject to review by March 2025.

Mandatory environmental compliance: Environmental Policy (must explicitly commit to pollution prevention, continual improvement, and compliance with environmental legislation), Company Organogram (must include an Environmental Responsible Person), Valid Environmental Appointment Letter (must clearly outline roles and responsibilities).