Supply, install, and maintain laser particle size analyser with dynamic image analyser for nuclear research

Supply, deliver, install, commission, maintain, and provide training for one Laser Particle Size Analyser with dynamic image analyser for the Nuclear Materials Research Group. Non-compliance with any required particulars may invalidate the bid.

Closing date: 19 August 2026 at 11:00. Bids must be valid for 120 days from the closing date.

Bidding procedure enquiries: Mr Fhatuwani Mukwevho. Telephone: 012 305 5531. Email: [email protected]. Submission address: Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba.

Submit bids in the official bid box at Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba by 11:00 on 19 August 2026. Late submissions will not be accepted. Use only the official forms provided (do not re-type). Bids must include: signed bidder disclosure (SBD 3.2), pricing schedule, preference points claim form (SBD 6.1), and contract form (SBD 7.1). Failure to comply with any required particulars may render the bid invalid. The successful bidder must sign a written contract (SBD 7).

Supply, deliver, install, commission, maintain, and provide training for one Laser Particle Size Analyser with dynamic image analyser for the Nuclear Materials Research Group. Non-compliance with any required particulars may invalidate the bid.

Pricing must be submitted on the official pricing schedule (SBD 3.2). Offers must remain valid for 120 days from the closing date. Payment terms: within 30 days after receipt of an invoice accompanied by a delivery note.

Bidders must: Submit a Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers not liable for taxation in South Africa are exempt from TCS PIN requirements. Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. No bids will be considered from persons in the service of the state or entities with directors/members in the service of the state. Proof of authority (e.g., company resolution) must be submitted if bidding under a specific capacity.

Supply, delivery, installation, commissioning, maintenance, and training for one Laser Particle Size Analyser with dynamic image analyser for the Nuclear Materials Research Group. The equipment must meet technical specifications for particle size (0.01–2000 µm) and shape analysis, including liquid/dry handling systems, UPS, and a 5-year maintenance plan. The bid is subject to the Preferential Procurement Policy Framework Act, 2022, and Necsa’s General Conditions of Contract (GCC).

Closing Date: 19 August 2026 at 11:00 AM. Bid Validity Period: 120 days from closing date. Clarification questions must be submitted at least 3 working days before closing date.

Enquiries: Mr Fhatuwani Mukwevho. Email: [email protected]. Tel: +27 (0) 12 305 5531. Submission Address: Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba, Brits Magisterial District, Madibeng Municipality, North West, 0240.

Submit bids in two sealed envelopes: Envelope One (Technical Proposal) and Envelope Two (Pricing Proposal). Both must include two hard copies (one original, one copy) and one electronic copy (USB/memory stick). Physical size must not exceed 400mm x 100mm x 150mm. No pricing information in Envelope One. Late submissions will not be accepted. International suppliers may submit bids via email. All documents must be signed in black ink, with initials on every page. Include a cover letter on company letterhead referencing the bid. Clarification questions must be submitted at least 3 working days before closing date.

Supply, deliver, install, commission, maintain, and provide training for one Laser Particle Size Analyser with dynamic image analyser. Key requirements:

• Instrument: Laser diffraction (0.01–2000 µm) + dynamic image analysis (particle shape). Must include ultrasonic probe, debubbling/deaeration, dual dispersive inputs, multi-solvent resistant standard volume liquid handling (0.01–2000 µm), and low-volume liquid handling (0.01–400 µm, max 125 ml).
• Dry module: For dry powder dispersion/analysis, with gas regulator (50–60 kPA).
• Software: Fraunhofer diffraction + Mie compensation for spherical particles.
• Computer: Windows, 2.0 GHz+ 64-bit processor, 16 GB RAM, 500 GB SSD, Ethernet port, 19"+ colour monitor (220V).
• UPS: Online pure sine wave, 30+ min backup for entire system.
• Maintenance: 5-year plan (1 major service/year, 1 minor service/year, 6 ad-hoc callouts/year, PC backup before services, unlimited email/telephonic support). 3-year manufacturer’s warranty (all parts, consumables, labour).
• Training: For 2 operators, on-site or factory (preferred), with certificates. Must cover operation and theoretical background.
• Support: Written confirmation of turnaround time for breakdowns (target: <24h).
• Site: Installation in radiological area (white contamination/radiation). Access restricted; foreign citizens require passport copy 4 weeks prior.

Pricing must be submitted in Envelope Two (Pricing Proposal) with SBD 3.1 Pricing Schedule – Firm Prices. Include VAT. Pricing model: Firm prices for all items (equipment, modules, UPS, maintenance, training). No pricing information in Envelope One. Payment terms and bonds not explicitly specified.

Mandatory returnable documents (non-submission may disqualify):

• SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), SBD 7.1 (Contract Form).
• Tax Clearance Certificate + PIN (SARS).
• Valid B-BBEE Certificate (or affidavit/shareholding proof).
• COIDA Letter of Good Standing or proof of risk insurance.
• OEM authorisation letter (for agents) or OEM confirmation letter (for manufacturers) for distribution rights/after-sales support.
• Minimum 24-month manufacturer’s warranty (all parts, consumables, labour).
• Necsa Safety, Health and Environmental Requirements for Contractors (signed pro forma).
• Necsa Alcohol and Drug Control Policy (signed pro forma).
• Necsa Confidentiality Agreement (signed pro forma).
• Necsa Terms and Conditions of Contract (signed pro forma).
• POPIA Data Processing Agreement (FIN-SCM-AGR-0002, signed).
• Consortium/JV agreement (if applicable, signed by all parties).
• Pre-employment screening proof for staff (security, criminal record, qualifications, right to work in RSA).
• Solvency statement (optional but recommended).

All notices and communications must be sent to the addresses specified in the SLA, which serves as the domicilium citandi et executandi for both parties. Contact persons are also listed in the SLA. Notices may be delivered physically, by registered post, facsimile, or email, with receipt rules as follows:

• Physical delivery: deemed received on delivery.
• Registered post: deemed received 7 days after posting.
• Facsimile or email: deemed received on the day of transmission.

Submit the following as part of your bid:

• A Service Level Agreement (SLA) addressing specific conditions for the services, which may amplify or amend the standard Terms and Conditions of Contract.
• If there is a conflict between the SLA and the standard Terms and Conditions, the SLA provisions will take precedence for the conflicting sections.
• Ensure all returnable documents are included as specified in the Bid Documents.

Scope of work includes:

• Supply, delivery, installation, commissioning, maintenance, and training for one Laser Particle Size Analyser with dynamic image analyser for the Nuclear Materials Research Group.
• A Project Plan and Schedule of Deliverables must be provided, outlining activities, deliverables, and milestones/timelines (attached as Annexure B in the SLA).
• A Proposal (business proposal, quotation, or equivalent) must detail the proposed course of action, solutions, and resources required (attached as Annexure A or referenced therein).
• Services must be completed in accordance with the stages/phases set out in the Project Plan and Schedule of Deliverables.
• Any variations to the Project Plan must be agreed upon in writing by both parties if unforeseen circumstances arise.

Methodology requirements:

• A Project Plan and Schedule of Deliverables (Annexure B in the SLA) must outline activities, deliverables, and milestones/timelines.
• A Proposal (Annexure A or referenced therein) must detail the proposed course of action, solutions, and resources required.
• Services must be completed in accordance with the stages/phases set out in the Project Plan.
• Variations to the Project Plan must be agreed upon in writing if unforeseen circumstances arise (e.g., delays in obtaining documentation).

9.2. Acceptance of Reports/Deliverables: 9.2.1. NECSA shall have a period of seven (7) days (the "Evaluation Period") after furnishing of the Reports/Deliverables, or any part thereof provided in stages in accordance with the agreed to Schedule, to verify that such

Pricing and payment details:

• Fees are specified in the Pricing Schedule (Annexure E in the SLA) and are payable only after full performance and acceptance of Services and deliverables.
• Monthly statements, original invoices, and associated documents must be submitted by the last day of each month.
• Payments are made within 30 days of statement date via electronic bank transfer.
• NECSA may withhold a 10% Retention Fee, payable within 3 months of receipt of all Goods/Services and issuance of a certificate of acceptance.
• Labour costs for installation/erection must be invoiced monthly; payments are made within 30 days if correct. Errors are adjusted in subsequent payments.
• Travel, accommodation, and disbursement expenses not included in Fees must be invoiced separately under the same rules.

Payment terms and conditions:

• Fees are as set out in the Pricing Schedule (Annexure E in the SLA) and are payable only after full performance and acceptance of Services and deliverables.
• Submit a monthly statement, original invoice, and associated documents by the last day of each month for Fees due after deliverable acceptance.
• Payments are made within 30 days of statement date via electronic bank transfer to the Service Provider’s nominated account.
• NECSA may withhold a 10% Retention Fee, payable within 3 months of receipt of all Goods/Services and issuance of a certificate of acceptance.
• For labour costs (e.g., installation/erection), submit monthly statements; payments are made within 30 days if correct. Errors may be adjusted in the next payment or retention fee payment.
• Travel, accommodation, and disbursement expenses not included in Fees must be invoiced separately, subject to the same submission rules.
• Penalties for late delivery: NECSA may deduct a sum calculated per the Penalty Formula (Annexure D in the SLA) for each day of delay until actual delivery or performance.

Compliance obligations:

• Tax Clearance Certificate: No contract will be awarded to bidders with outstanding tax matters. An original Tax Clearance Certificate issued by SARS must be submitted before award.
• Local Service Providers: Responsible for all taxes, duties, license fees, etc., incurred until delivery of goods to NECSA.
• Foreign Service Providers: Responsible for all taxes, stamp duties, license fees, and levies imposed outside South Africa.
• Subcontracting: Must give preference to Black Empowerment Companies as subcontractors. Notify NECSA in writing of all subcontracts awarded; this does not relieve the Service Provider of liability.
• Insurance: Goods supplied must be fully insured in a freely convertible currency against loss or damage during manufacture, acquisition, transportation, storage, and delivery as specified in the SLA.
• Confidentiality: All NECSA Data and proprietary information must be held in confidence. Employees/agents must be aware of Section 51 of the Nuclear Energy Act, 1999, and sign confidentiality agreements.
• Intellectual Property: Service Provider’s IP/technology remains their property, but NECSA retains ownership of its data. Improvements to NECSA Data remain NECSA’s property. Service Provider grants NECSA a royalty-free, perpetual, non-exclusive licence for IP used in deliverables.

B-BBEE requirements:

• Service Providers must give preference to Black Empowerment Companies when subcontracting.
• Written notification of all subcontracts awarded must be provided to NECSA.

Special conditions:

• The SLA addresses specific conditions applicable to the Services and may amplify or amend the standard Terms and Conditions of Contract.
• In case of conflict between the SLA and the standard Terms and Conditions, the SLA provisions take precedence.

NECSA evaluates deliverables in stages as per the agreed schedule:

• 7-day Evaluation Period to verify conformance with requirements.
• Non-conformities must be corrected by the Service Provider at its own expense, followed by a 7-day Verification Period.
• Deliverables are deemed accepted if NECSA does not notify the Service Provider of acceptance or non-conformities within the Evaluation or Verification Periods.