Maintenance and cleaning of main cooling water cooling towers at lethabo power station (5-Year contract)

Eskom Representative: Glory Mbobo, Email: [email protected], Phone: 016 457 5197. Additional contact: Simon Ndlakuse, Email: [email protected]. Submission portal: Eskom E-Tendering site (via Eskom Tender Bulletin or National Treasury eTendering). Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit electronically via Eskom E-Tendering portal (accessed via Eskom Tender Bulletin or National Treasury eTendering system). Deadline: 15 June 2026 at 10:00. No late submissions accepted. Upload all documents in PDF format (price list also in Excel). Maximum upload size: 500MB per document, total submission ≤4GB. No ZIP files or hard copies. Organize files under folders: Technical, Commercial, Financial, and Other. Ensure submission status is marked as 'complete'. Latest version overrides previous submissions. Mandatory returnables at closing: Annexure A (Authorisation Form), B (Acknowledgement Form), C (Tenderer’s Particulars), D (Integrity Declaration), E (CPA for Local Goods/Services), F (CPA for Imported Goods/Services if applicable), G1-G4 (SBD 6.2 Local Content Declarations if applicable), H (SBD 1), I (SBD 6.1 Preference Points Claim), J (SBD 4 Bidders Disclosure), E-tendering Help Manual acknowledgement. Non-disqualifiable returnables (5-day grace period if incomplete): Tax Clearance Certificate (local/foreign with SA footprint), Tax Evaluation Questionnaire (for service contracts), Employment Equity compliance proof (SA tenderers only), CIDB grading proof (if applicable, within 21 days post-closing), NEC/Other Contract, Pricing Schedule (PDF + Excel), Additional documents (ECSA/SACPCMP/CVs/permits/licenses). Disqualification risks: Incomplete/missing disqualifiable returnables, unsigned documents, late submission, submission by ineligible entities (e.g., sanctioned countries, conflict of interest, 100% subcontracting, non-authorised signatories).

Evaluation uses 80/20 PPPFA system. Functionality (Technical) threshold: 100% minimum to qualify. Functionality criteria: Exclusions/deviations to specification (40%), Method statement (20%), Method statement for cleaning details (10%), Verifiable references (30%). Price scored out of 80 points: Inclusive of VAT, corrected for errors, excludes contingencies, adjusted for deviations, NPV comparison, unconditional discounts considered. Specific Goals (B-BBEE) scored out of 20 points: Points based on B-BBEE level (Level 1: 20, Level 2: 18, ..., Non-compliant: 0). Required documents for preference points: Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs), CIPC shareholding proof, certified ID copies of shareholders, disability proof (if applicable). Consolidated B-BBEE certificate required for JVs/consortia. Failure to submit B-BBEE evidence scores 0 for Specific Goals but does not disqualify. Total score = Price (80) + Specific Goals (20). Highest total score wins. Objective criteria may override highest score. Tenderers must achieve ≥70% in qualitative evaluation to proceed. Qualitative scoring: 5 (Fully Compliant), 4 (Compliant with qualifications), 2 (Non-compliant), 0 (Totally deficient).

Scope: Maintenance and cleaning of main cooling water cooling towers at Lethabo Power Station for 5 years. Mandatory technical requirement: Valid certificate for handling/disposing asbestos products to recognized hazardous waste sites (if subcontracted, include letter of intent). Qualitative evaluation criteria: Exclusions/deviations to specification (40% weight), Method statement (20%), Method statement for cleaning details (10%), Verifiable references (30%). References must include ≥3 projects for natural draft wet cooling towers in last 5 years, with utility contact details, year, and scope (e.g., HP cleaning of distribution pipes at >300 bar, cooling tower pond cleaning). Minimum weighted score: 70% to technically qualify. Additional scope opportunities: Employee transportation, PPE supply/printing, medicals, consumables, asbestos removal, SAPS vetting. Skills development: Proposals required for training unemployed candidates (e.g., Bobcat operators, tipper truck operators) with Eskom targets. SDL&I obligations: Quarterly reporting, 1% contract value penalty for non-compliance, 1% invoice retention as security.

Pricing: Submit in PDF and Excel. Inclusive of VAT, corrected for errors, excludes contingencies. Unconditional discounts considered; conditional discounts applied at payment. Payment terms: ≤R50M contracts: 30 days; >R50M contracts: 60 days. Financial viability: Submit audited financial statements for last 18 months (or last year if unavailable). For JVs/SPVs, submit statements for each participant. Start-ups (<12 months) exempt but must provide statements after first year if awarded. Financial analysis includes public interest score, ITA34C (if unaudited), and treasury evaluation. Performance security: X13 Performance Guarantee (if financially unsound). Select ≥2 Eskom-approved financial institutions for bonds/guarantees. Cataloguing: May be required post-award; include line item in pricing schedule if applicable. Eskom pays for cataloguing.

Mandatory contractual requirements: Proof of CSD registration, financial statements, SHEQ requirements (COIDA certificate of good standing or proof of application, Eskom Lifesaving Rules compliance, internal offloading procedures). Quality standards: ISO 9001:2015, ISO 10005/6/7, ISO 31000. Environmental: ISO 14001 compliance; follow Lethabo environmental procedures (LBE21001, LBE21002, etc.). B-BBEE: Valid certificate (SANAS-accredited) or sworn affidavit (EMEs: ≤R10M revenue; QSEs: ≤R50M revenue, unless 51% Black-owned). Submit CIPC shareholding proof, certified ID copies, disability proof (if applicable). Local content: 100% target; separate local/imported components in pricing. Subcontracting: 15% to Black-owned companies (EME/QSE, 51% BO), not subsidiaries. Employment Equity: Proof of compliance (SA tenderers only). CIDB: Proof of grading (if applicable, within 21 days post-closing). Tax: Valid tax clearance certificate (local/foreign with SA footprint); SBD1 for foreign suppliers without SA footprint. Joint ventures: Must be jointly/severally liable; submit JV agreement, single bank account details. Subcontracting 100% of scope is disqualifiable. Fronting/subcontracting to subsidiaries must be declared.