Transport service for ESKOM workers: matla power station to middelburg distribution centre

Document states that returnable documents are required.

• Identify the specific returnable forms listed in the tender (e.g., bid form, technical proposal, financial proposal, compliance certificates).
• Prepare each document in the format requested (usually PDF or hard copy).
• Ensure all required signatures and stamps are included.
• Submit the complete package by the closing date to the address or electronic portal specified in the tender notice.
• Missing or incomplete returnables may lead to disqualification.

Closing date and time: 05 June 2026 at 10:00 (SAST). Compulsory site visit/clarification meeting details are in the Tender Data—failure to attend results in disqualification. Monitor Eskom Tender Bulletin and NT e-Tender Portal for addenda or closing date extensions.

All communications must be directed to the Eskom Representative (Supply Chain Management) in writing. Contact details are specified in the Tender Data. No other Eskom officials may be contacted for tender-related queries.

Submit the complete original tender and one (1) complete hard copy by the closing date and time to the address or tender box specified in the Tender Data. For e-tendering, upload and finalize via the Eskom Tender Bulletin site only—no physical submission required. Late tenders are disqualified. Ensure documents are accessible, uncorrupt, and in English. Mark packages as 'ORIGINAL', 'COPY', or 'ELECTRONIC COPY' with tender details, Eskom address, and contact information. Seal outer package as 'Confidential'. Sign all documents; electronic submissions must be signed. No alterations except for corrections (initialed by signatories). Proof of posting/courier is not proof of delivery. Eskom employees cannot submit on behalf of tenderers. Tender validity period must be extended if requested.

Evaluation includes Price (scored per Tender Data), Functionality (if applicable), and Specific Goals (e.g., PPPFA, B-BBEE). Tenders scoring zero for Specific Goals or missing proof will receive zero points under PPPFA allocation (90/10 or 80/20). Objective Criteria (if used) must be stipulated in the Invitation to Tender—Functionality and B-BBEE elements cannot be used as Objective Criteria. Reverse e-Auction may apply for competitive pricing. Financial risk to Eskom is considered. No double-scoring of criteria.

Scope: Transport service for normal day workers between Matla Power Station and Middelburg ESKOM Distribution Customer Network Centre (CNC) for 5 years. Tenderers must attend compulsory site visits/clarification meetings. Alternative tenders are permitted only if a main tender is submitted and allowed by the Invitation to Tender. No 100% sub-contracting of the scope of work is allowed—disqualification applies.

Prices must be fixed for the contract duration, stated in South African Rand (unless otherwise instructed), and include all duties, taxes (including VAT), and levies applicable 14 days prior to closing. Rates must align with exchange rates/base dates in the Invitation to Tender. Costs for SHEQ (Safety, Health, Environment, Quality) must be included in pricing. No contract price adjustments unless provided for in the Invitation to Tender.

Mandatory compliance: Valid B-BBEE certificate/affidavit (or CSD report/number) at closing. CIDB registration (if applicable) must be submitted at closing or proof of application with actual registration by contract award. Proof of SHEQ systems, policies, and capabilities required at closing. Comply with National Treasury Instructions, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and other legislation in the Invitation to Tender. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if contract duration is ≥12 months or meets financial/CIDB grading thresholds. Authenticated proof of authority required if submitting as an agent.

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Closing date: 5 June 2026 at 10:00. Evaluation Pack validity: 1 March 2026 to 28 February 2027.

For tax-related queries, consult your Eskom contractor representative or refer to Eskom’s Corporate Tax Department in Megawatt Park. Copy Group Tax via email: [email protected] when submitting the completed Pack.

Submit the completed Supplier Evaluation Pack (signed summary sheet and signed affidavits) to your Eskom contractor representative. Copy Group Tax via email: [email protected]. Failure to sign required affidavits (e.g., Appendix 1, 2, 3, 4, 7, or 8) will result in PAYE being withheld from payments. Ensure all questions are answered truthfully and the 'Particulars of person acting as representative' section is signed.

Evaluation is based on a questionnaire to classify the contractor as Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor. Key criteria include: residence status, number of employees, services rendered by connected persons, income concentration (80%+ from one client), place and control of work, and dominant impression test (e.g., payment tied to deliverables, Eskom’s control over tools/equipment, exclusivity, subcontracting rights, financial risk, and organizational integration). PAYE withholding applies if classified as Personal Service Provider or Dependent Contractor.

The service requires transport for normal day workers between Matla Power Station and Middelburg ESKOM Distribution Customer Network Centre (CNC) for a 5-year period. Contractors must confirm whether services are tied to output/deliverables, whether Eskom controls tools/equipment/staff, and whether work is performed mainly at Eskom premises under their supervision.

PAYE will be withheld from payments if: the contractor is classified as a Personal Service Provider or Dependent Contractor, fails to sign required affidavits (e.g., Appendix 1, 2, 3, 4, 7, or 8), or does not provide a valid IRP30 exemption certificate (for Labour Brokers). Payments may be coded as 3601, 3616, or 3617 on IRP5 certificates depending on classification.

Contractors must comply with the Income Tax Act and Eskom’s Supplier Evaluation Pack. Key requirements: accurate classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor), signed affidavits (e.g., Appendix 1 for 3+ full-time employees, Appendix 2 for no connected persons rendering services, Appendix 3 for services not performed mainly at Eskom, Appendix 4 for income not exceeding 80% from one client), and truthful completion of the questionnaire. Non-compliance may result in PAYE withholding.

Submit the completed Environmental Contractors Assessment Form (Annexure A) as part of the bid. Ensure all fields are filled, including scope, duration, hazardous substances (with MSDS if applicable), waste details, and compliance confirmations. Incomplete or missing forms may disqualify the bid.

Scope: Provide transport services for normal day workers between Matla Power Station and Middelburg ESKOM Distribution Customer Network Centre (CNC) for a 5-year period. Technical requirements: Define the scope of work, specify duration at Matla Power Station, declare hazardous substances (e.g., oil, grease, cleaning materials) and provide MSDS forms if applicable, disclose waste generation and supply transport/disposal certificates if transporting waste, confirm need for hazardous storage or workshop space, and ensure compliance with Matla permits (e.g., Water Use License, Waste Permit). Must acknowledge non-conformance procedure OMOP 2255 and polluter pays principles.

Environmental compliance: Adhere to Matla Power Station’s Environmental Management System. Submit MSDS for hazardous substances, provide waste transport/disposal certificates if applicable, and confirm awareness of OMOP 2255 and polluter pays principles. Contractor is liable for corrective actions in case of non-conformance.

Closing date for Integrity Pact-related submissions: 27 June 2023

Eskom Ethics Office: [email protected]. Eskom Forensic Office: [email protected]. Eskom toll-free hotline: 0800 11 27 22

Suppliers must: 1. Read and understand the Eskom Supplier Integrity Pact. 2. Complete, sign, and submit the Integrity Declaration Form for every Eskom procurement process. 3. Complete a Non-Disclosure Agreement (NDA) for handling confidential information. 4. Disclose any financial, personal, or private interests with Eskom employees/directors via the Integrity Declaration Form. 5. Avoid conflicts of interest, collusion, bid-rigging, or anti-competitive practices. 6. Report dishonest or fraudulent behavior by Eskom employees/directors to the Ethics or Forensic offices. 7. Ensure all submissions and certifications are truthful and accurate, subject to audit by Eskom. 8. Refrain from offering gifts, business courtesies, or inducements exceeding R1500 to Eskom employees/directors. 9. Not engage in unethical dealings with Eskom employees/directors involved in evaluation, adjudication, or negotiation of their tender.

Required returnable documents: Completed Environmental Contractor Assessment Form. Signed Contractor Commitment and Indemnity Letter. OR Valid ISO 14001 certification with a valid certificate.

Scope: Transport service for normal day workers to and from Matla Power Station to Middelburg ESKOM Distribution Customer Network Centre (CNC) for a period of 5 years. Environmental requirements: Activities must not cause potential harm to the environment as per scope of work. Contractors must adhere to or adopt the Contract Manager’s Environmental Aspect and Impact Register and manage it accordingly.

Environmental compliance: Complete the Environmental Contractor Assessment Form. If any 'Yes' responses are indicated, the Environmental Officer must be notified to conduct a proper assessment. Contractors must sign a Commitment and Indemnity Letter. Alternatively, provide valid ISO 14001 certification with a valid certificate.

Submit a signed Contractor’s Commitment and Indemnity Letter (Annexure D) with the following returnables: completed EMS commitment form (scope of work, duration, and signatures). Maintain and provide access to an EMS file as proof of ISO 14001:2015 compliance. Failure to submit these documents may result in disqualification.

Scope: Provide transport services for normal day workers between Matla Power Station and Middelburg ESKOM Distribution Customer Network Centre (CNC) for a period of 5 years. Key requirements: Establish, implement, and maintain an Environmental Management System (EMS) aligned with ISO 14001:2015. Deliverables include: managing environmental aspects, fulfilling compliance obligations (licenses, legislation, regulations), setting and reviewing performance indicators, identifying environmental risks and opportunities, providing employee training, allocating resources for EMS, and complying with Eskom’s environmental operational controls (OMOP 4402 and OMOP 4090). Polluter pays principle applies: contractor is liable for housekeeping or waste-related findings at the end of the contract, assessed via Annexure C check sheet.

Mandatory: ISO 14001:2015 Environmental Management System (EMS) compliance. Contractor must maintain an EMS file as proof. Additional: adherence to Eskom’s environmental operational controls (OMOP 4402 and OMOP 4090), compliance with all applicable environmental legislation, and submission of Annexure C (housekeeping check sheet) before commencement and after completion of work.

Document issued: 02 February 2026. Closing date: 05 June 2026 at 10:00.

Submit the following returnable documents as part of your bid: QMS Manual or equivalent defining the Quality Management System (QMS) and its scope; Quality Policy approved by top management; Quality Objectives approved by top management; Documented information for control of documented information (Clause 7.5 of ISO 9001:2015); Documented information for control of nonconforming outputs (Clause 8.7 of ISO 9001:2015); Documented information for nonconformity and corrective action (Clause 10.2 of ISO 9001:2015); Documented information for internal audit (Clause 9.2 of ISO 9001:2015); Form A (completed and signed).

Evaluation is based on compliance with Category 3 Quality Requirements. Scoring breakdown: Section A (Quality Management System Requirements ISO 9001): 7 points for objective evidence of a documented QMS (not certified but compliant with ISO 9001:2015). Section B (Evidence of QMS in operation): 2 points for documented roles, responsibilities, authorities, and control of externally provided processes, products, and services (Clause 8.4 of ISO 9001:2015). Section C (Contract Quality Plan Requirements): 1 point for a draft Contract Quality Plan specific to the scope of work (Ref ISO 10005). Section D (Quality Control Plan Requirements): 1 point for a draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar or previous work (Ref ISO 10005). Section E (User-defined additional requirements): 2 points for Form A completion and other applicable requirements. Total possible score: 13 points.

Provide transport services for normal day workers to and from Matla Power Station to Middelburg Eskom Distribution Customer Network Centre (CNC) for a period of 5 years. Post-contract award requirements include: Contract Execution; Eskom Supplier Quality Performance Monitoring Phase; Eskom Rights of Access; Eskom Rights to Information; Preservation; Quality Audits; Management of Nonconformities and Nonconforming Outputs. Special processes may apply as per Clause 3.8 of the specification.

Quality Management System (QMS) must comply with ISO 9001:2015 standards, though certification is not mandatory. Required deliverables include: QMS Manual or equivalent; Quality Policy approved by top management; Quality Objectives approved by top management; Documented information for control of documented information (Clause 7.5 of ISO 9001:2015); Documented information for control of nonconforming outputs (Clause 8.7 of ISO 9001:2015); Documented information for nonconformity and corrective action (Clause 10.2 of ISO 9001:2015); Documented information for internal audit (Clause 9.2 of ISO 9001:2015). Additional compliance includes Form A completion, adherence to Eskom’s post-contract quality monitoring, audit conditions, and rights of access and information.

To claim preference points, submit the following returnable documents: Valid B-BBEE certificate (SANAS-accredited) or sworn/CIPS affidavit; proof of ownership/shareholding (CIPC documentation with breakdown); certified ID copies of shareholders; proof of disability (if applicable); consolidated B-BBEE certificate for trusts/consortia/joint ventures. Electronic signatures on affidavits are not accepted. Failure to provide these documents will not disqualify you but will limit scoring to price only (90/80 points) and 0 points for specific goals.

Scoring uses a 90/10 or 80/20 preference point system. Price is scored out of 90 or 80 points. Specific goals (B-BBEE) add up to 10 or 20 points, allocated as follows: Level 1 (10/20), Level 2 (9/18), Level 3 (6/14), Level 4 (5/12), Level 5 (4/8), Level 6 (3/6), Level 7 (2/4), Level 8 (1/2), Non-compliant (0/0). The contract is awarded to the tenderer with the highest total points, rounded to two decimal places. SDL&I objectives (transformation, local content, jobs, skills development) are contractual obligations but do not form part of the scoring.

Scope: Provide transport service for normal day workers between Matla Power Station and Middelburg Eskom Distribution Customer Network Centre (CNC). Duration: 60 months (5 years). SDL&I obligations (contractual but not scored) include: 1) B-BBEE Improvement/Retention Plan: Submit within 30 days of contract signing. Mandatory milestones: Levels 4-8 must improve by one B-BBEE level annually (Level 4 to 3 by end of first year; Levels 5-8 to Level 4 by end of first year, then improve one level annually thereafter). 2) Local Procurement Content: 100% target. Separate local and imported components in the price schedule. 3) Job Creation/Retention: Submit proposals for types and numbers of jobs created/retained in South Africa. 4) Skills Development: Submit proposals for training unemployed candidates (e.g., male/female drivers with N2/Grade 12 or Code 10 license), aligned with Eskom’s scarce/critical skills list. Suppliers must cover all training costs.

Penalty of 1.5% of contract value for failure to meet SDL&I obligations. Eskom retains 1.5% of every invoice (excluding VAT) as performance security for SDL&I obligations. Retained amounts are released only upon fulfilment of all SDL&I commitments. Quarterly SDL&I compliance reports must be submitted using Eskom’s Data Collection Template. Non-compliance triggers corrective measures or invocation of retention clauses.

B-BBEE: Valid certificate (SANAS-accredited) or sworn/CIPS affidavit required. Exempted Micro Enterprises (annual revenue ≤ R10M) may submit sworn affidavits. Qualifying Small Enterprises (annual revenue ≤ R50M) must comply with QSE scorecard unless 51% Black-owned (sworn affidavit acceptable). Entities with revenue > R50M must submit a valid B-BBEE certificate. Additional requirements: Proof of ownership/shareholding (CIPC documentation with breakdown); certified ID copies of shareholders; proof of disability (if applicable); consolidated B-BBEE certificate for trusts/consortia/joint ventures. Affidavits must meet validity criteria: deponent details (name, ID, designation), enterprise name/address, black ownership/black female ownership/designated group percentages, total revenue (audited or management accounts), financial year-end, B-BBEE status level, empowering supplier status, same-date signatures from deponent and Commissioner of Oath (who cannot be an employee/ex officio of the enterprise).

Closing date: 05 June 2026 at 10:00. No additional dates (e.g., briefings, site visits, or clarification deadlines) are provided in the document.

For system issues: Contact the buyer responsible for the published tender. Automated submission confirmations are sent from [email protected]. No direct SCM or technical contact details are provided in the document.

Submit all tender documents electronically via the Eskom eTendering system (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with a valid CSD number, email, and phone number formatted with a +27 prefix. 2) Verify your email by clicking the link sent to your inbox. 3) Complete OTP verification (sent to both email and phone). 4) Log in, select tender reference E2903GXMPMAT, and click 'Create New Submission'. 5) Upload documents under the correct categories (e.g., Technical, Commercial, Finance), ensuring each file is named and no single file exceeds 50MB (total submission ≤ 900MB). 6) Review all files, then click 'Finalize Submission' and confirm. 7) Save the automated confirmation email with your submission ID for records. Disqualification risk: Incomplete uploads, incorrect categorization, or missing files.

Selection is based on predefined criteria for closed tenders (not publicly listed on Tender Bulletin). Suppliers who meet the selection criteria are invited directly via email to bid privately. Evaluation method and scoring details are not specified in the provided document.

Scope: Provide a transport service for normal day workers between Matla Power Station and Middelburg ESKOM Distribution Customer Network Centre (CNC) for a period of 5 years. Deliverables: Reliable, scheduled transport aligning with worker shifts. Standards: Must comply with Eskom’s operational and safety requirements. Capacity: Must accommodate the specified number of workers per trip. Service levels: Punctuality, vehicle maintenance, and adherence to safety protocols are implied but not explicitly detailed.

Mandatory: Valid CSD (Central Supplier Database) number required to access the eTendering system. No additional compliance details (e.g., B-BBEE, CIDB, tax clearance, or professional registrations) are specified in the provided document.

Effective date of the declaration template: 01 February 2015. Review date: November 2026.

Submit the completed Supplier Declaration of Interest Template as a returnable with your tender/enquiry/negotiation attendance. The template requires: (1) Full legal name and registration number of the supplier, (2) Signatory details (name, capacity), (3) Completed conflict-of-interest questionnaire (YES/NO answers with particulars if applicable), (4) Declaration of other work (client names, service nature, dates, contact details). Failure to disclose conflicts of interest or false declarations may result in disqualification or legal action by Eskom.

Conflict of interest compliance: (1) Disclose if any supplier shareholder/director/member/partner/employee is employed by or serves as a director at Eskom, (2) Disclose relationships (close family or associates) with Eskom employees/directors involved in the procurement process, (3) Disclose any business courtesies (gifts, favours, etc.) exchanged with Eskom employees/directors in the last 12 months, (4) Consultants must declare other services rendered to Eskom entities, suppliers, or key customers. All declarations must be under oath.

Evaluation references include: ISO 9001 Quality Management Systems and 32-727: Safety, Health, Environment and Quality Policy. Bidders should align submissions with these standards.

Scope: Transport service for normal day workers between Matla Power Station and Middelburg ESKOM Distribution Customer Network Centre (CNC) for a period of 5 years.

Safety and Compliance:

• Zero tolerance for at-risk behaviors as per Eskom Life-Saving Rules.
• Mandatory adherence to safety protocols, including:

• Electrical work: OPEN, ISOLATE, TEST, EARTH, BOND, and/or INSULATE BEFORE TOUCH.

• Working at heights: Use of Eskom-approved fall arrest systems, pre-task risk assessments, and medical fitness.

• Vehicle safety: Mandatory seatbelt use for all passengers and drivers.

• Sobriety: No alcohol or drugs permitted on Eskom sites or during business operations.

• Permit to Work (PTW): Required for high-risk activities, governed by Plant Safety Regulations or Operating Regulations for High Voltage Systems (ORHVS).

• Contractors must ensure all employees sign acknowledgment of Life-Saving Rules and understand consequences of violations.

Operational Requirements:

• Contractors must implement and monitor compliance with Life-Saving Rules.
• Violations may result in immediate disciplinary action, including removal from site and suspension of contractor activities.
• Contractors must investigate violations within 5 working days and provide Eskom with disciplinary outcomes.

Mandatory compliance with Eskom Life-Saving Rules for all employees, contractors, and visitors.

• Contractors must ensure adherence to:

• Occupational Health and Safety (OHS) standards.

• Eskom’s Safety, Health, Environment and Quality (SHEQ) policies.

• Permit to Work (PTW) systems where applicable.

• Disciplinary Code and Procedure for violations.

• Zero tolerance for non-compliance with Life-Saving Rules.
• Contractors must provide proof of compliance monitoring and disciplinary processes for violations.

Service period: 5 years. Starting date: To be confirmed (TBC). Payment assessment interval: 25th day of each month. Payment due: 30 calendar days after signed assessment and valid tax invoice. Period for reply: 5 hours during emergencies, 3 working days otherwise.

Service Manager: Email [email protected]. Engineering Contract Strategies: Tel 011 803 3008, Fax 086 539 1902, Website www.ecs.co.za. Submission address: Matla Power Station, Delmas Road, Kriel, 2271.

Submit the following returnable documents: Form of Offer and Acceptance (C1.1), signed by a duly authorised representative. The Employer accepts the offer by signing the Acceptance part and returning one copy to the tenderer. Record all deviations or amendments in the Schedule of Deviations. Submit required securities, bonds, guarantees, or proof of insurance within two weeks of contract award to avoid disqualification.

Scope: Provide commuter transport services between Matla Power Station and Middelburg Eskom Distribution Customer Network Centre (CNC) for normal day workers. Duration: 5 years, as and when required. Risk Register: Must address unprotected strikes and bus breakdowns. Service Information: Detailed in Part C3 (Scope of Work) and referenced documents.

Pricing: Priced contract with price list (Option A). Submit forecasts of final total prices every 4 weeks. Payment: Monthly, based on Service Manager’s assessment. Tax Invoice: Submit within one week of receiving a payment certificate. VAT: 15%, include Employer’s VAT number (4740101508) on all invoices. Interest: Prime rate (Standard Bank of South Africa) for late payments. Price Adjustment: Fixed for the first year, adjusted annually thereafter per agreed table.

B-BBEE: Notify Employer within 7 days of any change in B-BBEE status. Submit updated verification certificate and supporting documentation within 30 days. Failure to notify may result in termination. Joint Ventures: All parties are jointly and severally liable. Notify Service Manager of key person with authority to bind the contractor within two weeks of contract date. Changes to joint venture composition require Employer’s written consent. Confidentiality: Do not disclose contract-related information without Employer’s consent. Prior written approval required for images of the Affected Property. Health & Safety: Comply with Construction Regulations 2014, OHSA, and all applicable health, safety, and environmental laws. Employer may appoint Contractor as Principal Contractor. Tax Compliance: Comply with Value Added Tax Act and include Employer’s VAT number on invoices.

Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sunninghill, Johannesburg, PO Box 1091, 2000, South Africa. Telephone: +27 (number not provided). No specific email or contact person listed.

Scope: Non-Disclosure Agreement (NDA) for handling confidential project-related information between Eskom and the supplier/tenderer. Deliverables: No physical deliverables; obligations include protecting, storing, and controlling access to confidential information. Standards: Information must be safeguarded with at least a reasonable standard of care, equivalent to the supplier’s own confidentiality practices. Service levels: Confidential information may only be shared with representatives on a need-to-know basis. Upon request, all materials must be returned or destroyed within 7 business days, with written confirmation.

Mandatory returnable: Submit a fully completed E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) to Eskom. Required fields: business name/JV, contact person, landline, cellphone, email, tenderer’s name, authorized signature, designation, and date. Self-training via the E-Tendering Noddy Guide, video, or clarification meeting must be acknowledged. Failure to submit this form within the prescribed period will disqualify the tenderer.

Returnable Documents: Submit a signed Annexure B (Acknowledgement Form for Eskom OHS Legal and Other Requirements). The form must include: company/supplier name, authorised person’s details (CEO/Director/Managing Director), signature, date, and signatures of two witnesses. Non-submission or incomplete forms may disqualify the bid.

Scope: Provide transport services for normal day workers between Matla Power Station and Middelburg ESKOM Distribution Customer Network Centre (CNC) for a 5-year period. Requirements: Appoint sub-contractors/suppliers with adequate resources and competencies. Ensure all employees (including sub-contractors/suppliers) undergo Eskom induction. Main contractor/supplier must manage sub-contractors/suppliers to ensure compliance with Eskom and statutory OHS requirements.

Mandatory OHS Compliance: Comply with Eskom Contractor Health and Safety Requirements Standard 32-136, OHS specifications provided by Eskom, Occupational Health and Safety Act, and Compensation for Occupational Diseases and Illnesses Act. Post-award, align company processes with Eskom’s OHS policies, procedures, and standards. Penalties apply for non-conformance by the main supplier, contractors, or sub-suppliers. Main contractor/supplier must: demonstrate selection criteria for sub-contractors/suppliers; notify Eskom prior to their appointment; ensure sub-contractors/suppliers meet legal and Eskom OHS requirements; monitor compliance via audits/assessments; provide grounds for termination of non-compliant sub-contractors/suppliers; and address all non-conformances. Eskom may request testimonials/references and client contact details for similar past work. Signed acknowledgement (Annexure B) of these requirements is mandatory.