Refurbishment of fabric filter plant cages at majuba power station for ESKOM

Department: Supply Chain Management. No specific name, email, phone, or physical address provided.

Submit a signed Bidder’s Disclosure (SBD4 form). Incomplete or untruthful disclosures will result in automatic disqualification. Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Mandatory declarations: (1) State employment status of directors, trustees, shareholders, members, partners, or any person with controlling interest in the enterprise. (2) Any relationship with employees of Eskom (the procuring institution). (3) Any interest in related enterprises, whether or not they are bidding for this contract. Prohibited actions: Collusion with competitors or officials, including agreements on pricing, market allocation, or bid intentions. Penalties for non-compliance: Bid rejection, Competition Commission investigation, administrative penalties, or a 10-year restriction from public sector business.

Contract start date: 03 August 2026. Completion date for the whole of the works: 03 August 2028. Defects date: 24 weeks after completion. Defect correction period: 24 hours. Submit first programme for acceptance within four weeks of contract date. Revised programmes must be submitted at intervals no longer than one week. Access dates for Units 1-6: As per Accepted Program.

Project Manager: Illze Geldenhuys. Address: Majuba Power Station, Private Bag 9001, Volksrust, 2470. Phone: +27 17 799 3137. Fax: +27 86 585 4166. Email: [email protected]. Employer: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Submit the following returnable documents: Signed Form of Offer and Acceptance, Schedule of Deviations (if applicable), tax invoice in the Employer’s required format, and any securities, bonds, guarantees, or proof of insurance as specified in the Contract Data. Deliver one fully signed copy of the agreement (including Schedule of Deviations) to the Employer within two weeks of receipt. Failure to provide required documentation may constitute repudiation of the agreement. Ensure compliance with all Conditions of Tender.

Risk Register includes: Failed quality inspections, failure to adhere to quality standards, community unrest, and strikes. Performance will be monitored against these risks. Low performance damages apply: R10,000 per environmental non-compliance incident and R10,000 per safety non-compliance incident. Delay damages: R2,500 per day per unit for late completion, capped at R175,000 total.

Scope: Refurbishment of Fabric Filter Plant (FFP) cages at Majuba Power Station Re-Bag 7 for Units 1-6. Works Information is detailed in Part C3 (Scope of Work) and referenced drawings/documents. Site: Majuba Power Station, Volksrust, 2470. Key deliverables: Complete refurbishment of identified FFP cages as per Accepted Program. Sectional completion applies to Units 1-6. Site Information is provided in Part C4.

Pricing: Priced contract with activity schedule (NEC3 ECC3 Option A). Payment terms: Assessment interval between the 25th and 30th day of each month. Payment period: 4 weeks. Currency: South African Rand. Interest rate: Standard Bank prime rate (for ZAR) or LIBOR (for other currencies). Retention: 2.5% applicable to SDL obligations. Price adjustment: Base date is 1 month prior to tender closing date; rates fixed for one year, then annual CPA adjustments. Tax invoice must match payment certificate and comply with Employer’s procedures. Delay damages and low performance damages may be deducted from payments.

B-BBEE: Contractor must notify Employer within 7 days of any change in B-BBEE status. Updated verification certificate and supporting documentation must be submitted within 30 days of notification. Decrease in B-BBEE status may lead to contract renegotiation or termination. Joint ventures/consortia: All members are jointly and severally liable. Notify Project Manager of key authorized person within two weeks of contract date. No changes to joint venture composition without Employer’s written consent. CIDB registration number required (if applicable). Confidentiality and health/safety/environmental compliance are mandatory (Z4, Z6 clauses).

Development Team: Diane Maunatlala. Note: No direct contact details (email, phone, or address) are provided in the document.

Submit the following returnable documents as part of your tender: 1) Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B). 2) Health and Safety Plan aligned with the project scope and OHS specifications. 3) Detailed OHS costing breakdown (not lump sum), based on the overall scope of work and risk assessment. 4) Baseline OHS Risk Assessment (BRA) with methodology. 5) Valid Letter of Good Standing (COIDA or equivalent). 6) OHS policy signed by the CEO, compliant with OHS Act Section 7. 7) Proof of OHS competency (CVs, qualifications, or certificates) relevant to the scope of work and risks.

Evaluation will be conducted using Annexure C 1: OHS Tender Evaluation Template (High Risk). Key criteria: 1) Submission of all required OHS returnable documents. 2) Compliance of Health and Safety Plan with project scope and OHS specifications. 3) Adequacy of detailed OHS costing breakdown. 4) Completeness and methodology of Baseline OHS Risk Assessment (BRA). 5) Validity of Letter of Good Standing (COIDA or equivalent). 6) Compliance of OHS policy with OHS Act Section 7. 7) Relevance of OHS competency proof (CVs, qualifications, certificates) to the scope of work. Each item is marked as Yes (Y), No (N), or Not Applicable (N/A).

Scope of work: FFP cage refurbishment re-bag 7 at Majuba Power Station for a period of two (2) years. Technical requirements: 1) Health and Safety Plan must address project-specific OHS risks. 2) OHS costing must align with the scope of work and risk assessment. 3) Baseline OHS Risk Assessment (BRA) must identify, assess, and manage OHS risks related to the scope of work, including the methodology used.

1. Submit a detailed costing breakdown for OHS management. 2) Costing must be based on the overall scope of work and risk assessment, not provided as a lump sum.

Suppliers must: - Sign and submit Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements), confirming understanding of all listed OHS documents. - Ensure all employees, contractors, and suppliers undergo Eskom’s mandatory induction. - Demonstrate their process and selection criteria for appointing subcontractors/suppliers to Eskom. - Notify Eskom before appointing any contractors or suppliers. - Maintain accountability for managing all tiers of contractors/suppliers, including audits/assessments for OHS compliance. - Provide termination grounds for non-compliant subcontractors/suppliers and handle penalties for non-conformance. - Be prepared for Eskom to request testimonials, references, or client contact details for verification.

Evaluation includes penalties for non-conformance with Eskom and/or statutory OHS requirements. Non-compliance by the main supplier, its contractors, or suppliers will result in enforcement actions.

Scope: Refurbishment and re-bagging of FFP cage 7 at Majuba Power Station over a 2-year period. - Suppliers must ensure they and their contractors/suppliers have the required resources, competencies, and capacity to execute the work.

Mandatory compliance includes: - Eskom contractor Health and Safety requirements standards (32-136). - Provided OHS specifications/requirements. - Occupational Health and Safety Act. - Compensation for Occupational Diseases and Illnesses Act. - Full alignment with Eskom’s OHS policies, procedures, and standards post-award. - All employees (including contractors/suppliers) must complete Eskom induction. - Main supplier must enforce OHS compliance across all tiers of subcontractors/suppliers.

Eskom’s Quality Representative: Eugine Memela, Senior Advisor, Quality Assurance. Contact details are not explicitly provided in the document; only the signature and date (2026/03/23) are recorded on Form A.

Submit the completed and signed Form A (Template Identifier 240-43921804 Rev 3) to acknowledge acceptance of Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. Key points: - Only one category may be selected (Category 3 is pre-marked as applicable in this document). - The tenderer’s Quality Representative must sign and date the form.

Evaluation is based on compliance with the following: - Pre-Contract Award Quality Requirements. - Contract Execution (Clause 3.7-105658000). - Supplier Quality Performance Monitoring Phase (Clause 3.7-105658000). - Eskom Rights of Access, Rights to Information, Preservation, and Quality Audits (Clause 3.8-105658000). - Management of Nonconformities and Nonconforming Outputs. - Special Processes (Clause 3.8-105658000). - ISO 9001 Standard compliance, covering: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, and Improvement.

Scope: FFP Cage Refurbishment Re-bag 7 at Majuba Power Station for a period of two (2) years. Requirements: - Applicable category: Category 3 (Clause 3.5-105658000). - Post-Contract Award obligations include: Contract Execution, Supplier Quality Performance Monitoring, Eskom Rights of Access, Eskom Rights to Information, Preservation, Quality Audits, and Management of Nonconformities. - Special Processes apply as per Clause 3.8-105658000.

Mandatory compliance with: - Eskom Supplier Quality Requirements (Specification 240-105658000). - ISO 9001 Standard. - Tenderer must complete and sign Form A to confirm acceptance of these requirements. - Adherence to ISO 9001 Quality Principles: Customer Focus, Leadership, Engagement of People, Process Approach, Improvement, Evidence-Based Decision Making, and Relationship Management.

Technical evaluation threshold: Minimum weighted final score of 80% required to proceed. Evaluation criteria for ENGINEERING (100% weight, 80% minimum threshold):

• No major deviations from Employer’s Specification: 20%
• Scope Statement: Must detail how contractor will refurbish at least 1500 cages per week
• Organogramme evaluation: 10%
• Process/workflow evaluation: 10%
• Welding qualification for un-coded welders (NQF level): 10%
• Production evaluation: 20%
• Company welding procedure submission for mild steel wire: 5%
• CV of site manager: Technical National Diploma (NQF 6 equivalent) or related; 3 years experience in field; contracts management/NEC3 advantageous: 7.5%
• CV of supervisors: 3 years related work experience: 7.5%
• Competent forklift driver (license required): 10%

Scope of work: Refurbishment of Fabric Filter Plant (FFP) cages at Majuba Power Station, including:

• Sorting, refurbishment, and testing of cages and crates
• Corrosion protection (on Employer’s instruction) and storage of cages
• Working area provided at Africa Stores on Majuba Power Station site
• Responsibilities: Good housekeeping, rearranging stacking area per supervisor’s request, cleaning allocated area
• Supply own toiletries; maintain, clean, and keep ablution and kitchen facilities neat
• Manufacture new crates for handling cages (5mm angle iron, durable for normal wear and tear)
• Transport, handling, and supply of refurbishing equipment
• Disposal of waste
• Site establishment and maintenance (remains Employer’s property post-contract)
• Provide electronic data pack to Project Manager, System Engineer, and document centre
• Completion per latest agreed programme between Employer and Contractor

B-BBEE Minimum Level: 1

Eskom Representative: Eugine Memela. Document issued on 2026/02/23.

Submit the following returnable documents as part of your bid: QMS Manual or equivalent defining the QMS and its scope, Quality Policy approved by top management, Quality Objectives approved by top management, documented procedures for control of documented information (Clause 7.5 ISO 9001:2015), nonconforming outputs (Clause 8.7 ISO 9001:2015), nonconformity and corrective action (Clause 10.2 ISO 9001:2015), internal audit (Clause 9.2 ISO 9001:2015), organization chart and responsibility matrix (including quality management function), criteria for evaluation/selection/monitoring of external providers (Clause 8.4 ISO 9001:2015), Draft Contract Quality Plan specific to the scope of work (ISO 10005), Draft/Example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) aligned with scope of work, and completed and signed Form A.

Scoring is divided into sections with the following point allocations: Section A (QMS Requirements): 7 points (ISO 9001:2015 compliance, including QMS Manual, Quality Policy, Quality Objectives, document control, nonconforming outputs, corrective action, internal audit). Section B (QMS in Operation): 2 points (roles/responsibilities, control of externally provided processes/products/services). Section C (Contract Quality Plan): 1 point (draft plan specific to scope of work). Section D (Quality Control Plan): 1 point (QCP/ITP as per scope of work). Section E (Additional Requirements): 1 point (Form A completion, other scope-specific requirements). Total possible: 12 points.

Scope: FFP Cage Refurbishment Re-bag 7 at Majuba Power Station for a period of two (2) years. Deliverables include: Draft Contract Quality Plan specific to the scope of work (ISO 10005), Quality Control Plan (QCP)/Inspection and Test Plan (ITP) aligned with scope of work, documented criteria for evaluation/selection/monitoring of external providers (Clause 8.4 ISO 9001:2015).

Quality Management System (QMS) compliance with ISO 9001:2015 (non-certified but documented evidence required). Must include: QMS Manual or equivalent, Quality Policy approved by top management, Quality Objectives approved by top management, document control (Clause 7.5 ISO 9001:2015), nonconforming outputs (Clause 8.7 ISO 9001:2015), nonconformity and corrective action (Clause 10.2 ISO 9001:2015), internal audit (Clause 9.2 ISO 9001:2015), roles/responsibilities/authorities (Clause 5.3 ISO 9001:2015), and control of externally provided processes/products/services (Clause 8.4 ISO 9001:2015).

Closing date: 02 June 2026 at 10:00 SAST. Compulsory site clarification meeting: 26 May 2026 at 11:00am, Ben Steyn Auditorium, Majuba Power Station. Clarification queries deadline: 5 working days before closing date (27 May 2026). Tender validity period: 120 days from closing date.

Eskom Representative: Morena Molefi, Tel: +2717 799 3790, Email: [email protected]. Fraud/corruption reporting: 0800 11 2722 or [email protected]. Submission portal: Eskom E-Tendering site (www.eskom.co.za).

Submit tender electronically via Eskom E-Tendering portal by 02 June 2026 at 10:00 SAST. No hard copies or zipped files accepted. Upload documents under folders: Technical, Commercial, Financial, and Other. File limits: 50MB per file, 900MB total per submission. Price list/activity schedule must be in both PDF and Excel. Latest submission version overrides previous ones. Ensure submission status is marked as 'complete'. Mandatory returnables include: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements (Annexure E/F), SBD 1, SBD 6.1, SBD 4, Tax Evaluation Questionnaire, E-Tendering Help Manual acknowledgement, CIDB CSDG (if applicable), and Contract Participation Goals (if applicable). Late submissions disqualified. Resubmissions nullify prior versions.

Functionality requirements apply with a minimum threshold of 80% weighted score. Tenders below 80% are disqualified. Price evaluation: inclusive of VAT, corrected for errors, excludes contingencies, adjusted for acceptable variations, and compared via Net Present Value. Unconditional discounts considered; conditional discounts ignored for scoring but applied at payment. Pricing scored out of 80 or 90 points. Specific Goals (B-BBEE) scored out of 10 or 20 points per PPPFA. B-BBEE points: Level 1 (10/20), Level 2 (9/18), Level 3 (6/14), Level 4 (5/12), Level 5 (4/8), Level 6 (3/6), Level 7 (2/4), Level 8 (1/2), Non-compliant (0/0). Failure to submit Specific Goals proof results in 0 points for that section but does not disqualify. Final ranking: sum of Price + Specific Goals scores. System applied: 90/10 for tenders >R50M, 80/20 for ≤R50M, or determined by lowest acceptable tender.

Scope: FFP Cage Refurbishment Re-bag 7 at Majuba Power Station for 2 years. Mandatory annexures: Authorisation Form (A), Acknowledgement Form (B), Tenderer’s Particulars (C), Integrity Declaration (D), CPA Requirements (E/F), SBD 6.2 (G1-G4 for local content), SBD 1 (H), SBD 6.1 (I), SBD 4 (J), Tax Evaluation Questionnaire, E-Tendering Help Manual acknowledgement (Y), CIDB CSDG (if applicable), Contract Participation Goals (if applicable), Scope of Work (Y), NEC (Y), Pricing Schedule (PDF/Excel). Technical evaluation criteria attached. Cataloguing may be required post-award.

Pricing schedule must be submitted in PDF and Excel. Payment terms: within 30 days for contracts ≤R50M (incl. VAT); terms for >R50M not specified. Performance security (e.g., bond) may be required; if so, name two approved financial institutions (ABSA, DBSA, FirstRand, Investec, Land Bank, Nedbank, Standard Bank). Unconditional discounts considered for evaluation; conditional discounts applied at payment. Price adjustments evaluated via Net Present Value.

Eligibility: No sanctions-list nationality, no conflict of interest, no tender defaulters list, no 100% subcontracting, joint ventures must have joint/severe liability. Mandatory documents: COIDA certificate (or proof of application), SHE rules acknowledgement (Annexure B), SHE Plan aligned with Eskom SHE Specification, Baseline SHE Risk Assessment, SHE policy signed by CEO/MD, Health & Safety costing. Audited financial statements for the last 18 months (or last year if unavailable). For JVs/SPVs: audited statements for each participant. Start-ups (<12 months) exempt but must provide statements after first year if awarded. Local content: SBD 6.2 and Annexures G1-G4 if applicable. CIDB CSDG applies for contracts ≥12 months or ≥R5M (professional services) or CIDB grade 7+. Contract Participation Goals apply for construction works in GB/CE classes, ≥6 months duration, or ≥25% subcontractable.

Submit all required returnable documents, including early warning notices, compensation event claims, and supporting quotations. Key points: 1) Not all claims will be approved; quotes may be rejected or adjusted. 2) The Project Manager evaluates and approves only justifiable costs. 3) All invoices or documentary proof (e.g., calculations) must be submitted to the Project Manager for assessment.

Evaluation is conducted by the Project Manager with input from the FFP System Engineer, Senior Quality Advisor, and Quality Controller. Criteria: 1) Quotations are assessed for cost justification. 2) Only valid, justifiable submissions are approved. 3) Not all submissions are guaranteed acceptance.

Scope of work: 1) Sorting, load testing on cage clips, handling, transporting, and refurbishing Fabric Filter Plant (FFP) cages. 2) Manufacturing new steel storage crates (5mm angle iron) or refurbishing existing ones (including painting). 3) Disposal of generated waste and removal/disposal of new cage wooden crates from Majuba Site to a licensed landfill. 4) Corrosion protection per Eskom specifications and storage of cages. 5) Maintain a designated workspace at Africa Stores (Majuba Power Station), ensure good housekeeping, and manage ablution/kitchen facilities. 6) Site establishment and maintenance (assets remain Eskom’s property post-contract). Project goal: Replace FFP Bags and Cages to maintain emissions below 20 mg/Sm³. Compliance: 1) Adhere to Eskom OHS, legal requirements, and Life Saving Rules (e.g., isolation, permits to work). 2) Submit a Safety Plan for approval before work commencement. Quality: 1) Implement a Quality Management System (ISO 9001). 2) Develop and submit Quality Control Plans (QCP) and Inspection and Test Plans (ITP) for Employer approval. 3) Adhere to Eskom standards and manufacturer’s maintenance/installation manuals. 4) Contractor’s inspection and documentation control (e.g., Quality Control Plan, Project Safety File) are mandatory.

B-BBEE: Maintain or improve B-BBEE Recognition Level for the contract duration. Local Content: Fabricated steel components (e.g., gussets, cleats, stiffeners) must meet 100% local content threshold. Skills Development: 1) Recruit General Workers and Semi-Skilled Workers from the vicinity of Majuba Power Station, aligned with the station’s Recruitment Procedure/Stakeholder Management Forum. 2) Records and quarterly reports on delivery against criteria must be submitted to the Project Manager. 3) Candidates must reflect South African demographics. Supplier Development & Localisation (SD&L): Submit quarterly reports to Eskom. Personnel Requirements: Provide qualified personnel, including Site Manager, Forklift Driver, Safety (SHE) Officer, Quality Controller, and Class B Welders.

Submit with your tender: - Certified copy of relevant certification (e.g., ISO 14001) or your company’s EMS manual and procedures (excludes Supply & Deliveries). - Aspect/Impact register or an Environmental Management Plan (EMP) aligned to the tender scope. - Signed Environmental Requirements Proforma (Appendix A). - Environmental bill of quantities as per scope of work.

Upon contract award, submit before starting work: - Aspects/Impacts register or EMP. - All method statements addressing scope of work, aspects/impacts register, or EMP. - Appointment letter of your Environmental Officer for the contract. - Proof of training (certificates) for personnel performing high-impact activities. - EMS certificate (if certified) or EMS manual/procedures. - List of all hazardous substances and their Safety Data Sheets (SDS). - Signed Environmental Requirements Proforma (Appendix A).

Disqualification risk: Failure to submit required documentation or non-compliance with environmental procedures may result in Non-Conformance Reports (NCRs) or disqualification.

Evaluation is based on the Environmental Evaluation Checklist (Appendix B).

• Minimum threshold: 80% weighted average score required for consideration.
• Scoring covers: EMS file (policy, objectives, roles, audits, compliance), Aspects/Impacts register, ISO 14001 certification (if applicable), EMP, environmental authorizations/licenses, method statements, procedures, emergency plans, hazardous substances register, MSDS, waste management plan, and proof of training.
• Non-compliance or gaps must be motivated in writing.

Scope: Refurbishment of FFP cage (re-bag 7) at Majuba Power Station for 2 years.

Environmental requirements: - Comply with environmental legislation and Eskom’s environmental policies/standards (e.g., ISO 14001:2015, ISO 9001, Eskom SHEQ Policy 32-727). - Implement a documented EMS (policy, procedures, aspects/impacts register). - Develop a site-specific EMP addressing all environmental aspects/impacts of your activities. - Induct all employees on environmental requirements. - Appoint trained, competent personnel to implement environmental requirements. - Submit method statements for approval before starting any activity (no work without approval). - Report non-conformances/incidents within 24 hours, including root cause and corrective actions. - Allocate funds for environmental compliance. - Maintain records: aspects/impacts register, incident/inspection reports, complaints, waste disposal, hazardous substances register, SDS, licenses/permits, and non-conformance close-outs.

Mandatory compliance: - Environmental Management System (EMS): Certified (e.g., ISO 14001) or provide EMS manual/procedures. - Environmental Management Plan (EMP) or Aspects/Impacts register for tendered activities. - Signed Environmental Requirements Proforma (Appendix A). - Method statements for all activities (pre-approval required). - Appointment of an Environmental Officer for the contract. - Proof of training for personnel handling high-impact activities (e.g., oil spills, herbicides, asbestos). - Hazardous substances register and Safety Data Sheets (SDS) for all substances used. - Compliance with Eskom’s environmental procedures: Waste Management (ENV/GEN/WI/12), Hazardous Substances Spill Management (ENV/GEN/WI/13), Environmental Incident Management (240-133087117). - Maintain all required records (e.g., licenses, permits, audits, toolbox talks, risk assessments). - Adhere to Eskom SHEQ Policy (32-727) and Majuba Environmental Statement of Intent (ENV/STMT/01).