Supply and delivery of critical electrical spares for kusile power station replenishment

• Submit bids electronically via the E-Tendering system.
• Mandatory returnable: Fully completed 'Acknowledgement Form – E-Tendering Training' must be submitted to Eskom within the prescribed period.
• Incomplete or missing forms will disqualify the bidder from the procurement process.

• Primary criterion: Confirmation of ability to operate the E-Tendering Solution via submission of the fully completed acknowledgment form.
• Non-compliance with this requirement results in immediate disqualification.

• Scope: Supply and delivery of electrical spares for replenishment at Kusile Power Station (once-off).
• Bidder requirement: Must demonstrate capability to operate the E-Tendering Solution. Self-training via the E-Tendering Noddy Guide, video, or clarification meeting is mandatory.

• For system problems or difficulties using Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender.
• No specific contact names, emails, or phone numbers are provided in this document.

• Submit electronically via Eskom's eTendering system only. No physical submissions accepted at tender offices.
• Register on the system first: requires a CSD number, valid email, and cell phone number to receive an OTP.
• Access the portal via https://tenderbulletin.eskom.co.za or directly at https://eTendering.eskom.co.za.
• Upload all required tender documents (e.g., Technical, Commercial, Finance) through the 'Create New Submission' process.
• Categorize each uploaded file correctly (e.g., Technical documents under 'Technical').
• Individual file size limit: 50MB. Total submission size limit: 900MB.
• Verify all documents are uploaded before clicking 'Finalize Submission'. Once finalized, no further files can be added.
• After final submission, a confirmation email with a Submission ID will be sent. Save this email for future reference.
• For system issues, contact the buyer responsible for the published tender.

• Mandatory: Must have a CSD (Central Supplier Database) number to access the eTendering system.
• Must be a registered supplier capable of electronic submission.
• Tender-specific eligibility criteria (e.g., B-BBEE level, industry experience) are not provided in this document. Refer to the specific tender details on the eTendering portal.

• This document is a generic eTendering help manual and does not contain the specific tender's technical specifications.
• The tender scope is for the 'Supply and delivery of spares (electrical) for replenishment at Kusile Power Station (once-off)'.
• Detailed technical specifications, deliverables, and standards must be accessed via the eTendering portal after logging in and selecting the relevant tender reference number (E2923GXMPKUS).

• A valid Central Supplier Database (CSD) number is mandatory to register and gain access to the eTendering system.

Returnable Documents and Packaging:

• Gasket specification sheets (Items 2.31, 2.32) must be submitted as tender returnables.
• Tenders/quotes must include applicable data sheets and/or drawings for all items (Item 2.79). Tenders without these will be rejected.
• Test certificates are mandatory for every delivery of Items 2.29, 2.92, 2.93, 2.94, 2.95. Delivery will not be accepted without hazardous chemical data sheets (Item 2.29) or test certificates.
• Item 2.30 must be packed together in a sealed plastic bag.
• Suppliers must submit data sheets when responding to RFQ (Item 2.101).

Submission Format: The document is an unpriced Bill of Quantities (BoQ). Bidders must complete pricing for all line items. No submission deadline, address, or method is specified in the document.

Explicit scoring criteria are not provided in the document. Eligibility is likely based on:

• Ability to supply genuine OEM or specified parts as per the detailed technical specifications.
• Compliance with Eskom’s standard procurement policies (e.g., valid tax clearance, CIDB registration if applicable).
• Submission of all required returnable documents (data sheets, test certificates, drawings).

Note: B-BBEE level 750 is stated as a requirement (see compliance section).

Scope: Once-off supply and delivery of electrical spares for replenishment at Kusile Power Station.

Deliverables:

• Delivery to site using an 8-ton truck (Item 1.1, 5 days required).
• 134 specific spare parts (Items 2.1–2.134), including:
• Relays (e.g., HAGG301141P0001, 3UG4615-1CR20, P122BOOW112BF).
• Bearings (e.g., SNGS210ER40U12.1-W32-ATEX, CNH-B80-250/01G-W20).
• Transformers (e.g., current transformers with ratios like 400/5 A, 2700/10 A; standards: IEC 60044-1).
• Contactors (e.g., 3RT1055-6AP36, 3RT1025-1AP00).
• Switches (e.g., disconnect switches, network switches, pushbutton switches).
• Circuit breakers (e.g., 5SY6363-7, S281UC-Z0.5).
• Valves (e.g., ball valves, relief valves, solenoid valves for gas cooling systems).
• Pumps (e.g., screw pumps, centrifugal pumps).
• Motors (e.g., 30 kW electric motor, 1465 RPM, IP65).
• Fans (e.g., H2 circulation fan, centrifugal fan).
• Control units (e.g., touch screen, analog/digital, PLC modules).
• Miscellaneous: gaskets, bushings, resistors, heaters, analyzers, enclosures, and more.

Technical Requirements:

• Strict adherence to specified manufacturer part numbers (Supplier P/N or OEM P/N) for each item.
• Compliance with international standards (e.g., IEC 60947, IEC 60044-1, EN 60529, ASME, ISO 9001).
• Items must meet exact specifications for dimensions, materials, ratings (e.g., voltage, current, temperature ranges), and performance.
• Some items require additional documentation (e.g., data sheets, drawings, test certificates) for validation.

Pricing Format: Bidders must complete the unpriced Bill of Quantities (BoQ) by providing unit rates and total amounts for each line item (Items 1.1–2.134).

Payment Terms: Not specified in the document.

Bonds/Guarantees: Not mentioned in the document.

B-BBEE: Minimum B-BBEE level of 750 is required.

Other Compliance:

• Valid tax clearance certificate (implied by Eskom’s standard procurement policies).
• CIDB registration (if applicable for the scope of work).
• Submission of all required returnable documents (e.g., test certificates, data sheets, drawings) as specified per item.
• Hazardous chemical data sheets must accompany deliveries where applicable (Item 2.29).

Local Content: Not specified in the document.

• No direct contacts provided in this document.
• Roles mentioned (e.g., PSCM Manager, Material Management Manager) lack details. Refer to the main tender advertisement for official SCM/technical contacts.

• Submission details (method, address, deadline) are not specified in this document. Refer to the main tender advertisement (Eskom Tender Bulletin) for these.
• Disqualification risks:

• Excluding any scope specified in Eskom’s requirements.
• Failing to provide returnable documents for compliance verification.

• Ensure all required proof (e.g., orders, deliveries, certifications) is verifiable and stamped/accepted by the client where applicable.

• Minimum technical threshold: 70% to be declared acceptable.
• Weighted scorecard method used. Criteria and weights:

• Proof of past supply/delivery work (last 5 years): 20% (3+ proofs = 30%, 3 proofs = 15%, 1 proof = 5%).
• Methodology for supply/delivery, defect handling, and quality verification: 30% (detailed = 30%, minor gaps = 15%, major gaps = 0%).
• Evidence of quality process (e.g., SANAS-endorsed certificate): 20% (certified = 20%, documented = 10%, none = 0%).
• Technical datasheets for items in Scope of Work: 15% (product-specific = 15%, generic = 0%).
• OEM distribution rights: 15% (signed letter = 15%, none = 0%).

• Unacceptable risks: Scope exclusions, unverifiable compliance, or deviations without technical justification.
• Normative compliance (ISO 9001, NEMA, OHS Act, National Key Points Act) is mandatory.

• Scope: Supply and delivery of electrical spares for replenishment at Kusile Power Station (once-off).
• Deliverables must meet Scope of Work (SOW) specifications, including handling defective materials/equipment and premature failures.
• Standards: ISO 9001 (Quality Management), National Environmental Management Acts, Occupational Health and Safety Act, National Key Points Act.
• Supporting references: Kusile Maintenance User Requirement Specification (414-32-C&IM-SP), Eskom SCM procedures (32-726, 32-1034).
• Contractor defined as a service provider supplying materials to Eskom Kusile Power Station.

• Minimum technical score: 70%.
• B-BBEE (Broad-Based Black Economic Empowerment) and SD&L (Supplier Development and Localisation) are referenced but no specific levels or targets are stated.
• Compliance with normative documents (ISO 9001, NEMA, OHS Act, National Key Points Act) is required.
• No explicit mention of CSD, tax clearance, CIDB, CIPC, or professional registrations in this document.

Tender closing date and time: 09 June 2026 at 10:00 SAST. Non-compulsory clarification meeting: 01 June 2026 at 10:00 via Microsoft Teams. Deadline to confirm attendance for clarification meeting: 29 May 2026 (email [email protected] with attendee details). Deadline for clarification queries: 5 working days before tender submission deadline. Tender validity period: 24 weeks from closing date. Extensions may be requested if evaluation exceeds this period.

Eskom Representative: Phuti Ngwepe. Telephone: +27 13 680 3426. Email: [email protected] (for all queries and clarifications; must be in writing). Clarification meeting: Microsoft Teams. Join via link: https://teams.microsoft.com/meet/317597325065653?p=I9FeX9iNTYWP2otjU7. Meeting ID: 317 597 325 065 653. Passcode: 83mY9Uj7. Fraud and corruption reporting: 0800 11 2722 / [email protected] (anonymous).

Submit electronically via Eskom E-tendering site: https://etendering.eskom.co.za/ by 09 June 2026 at 10:00 SAST. Late submissions are not accepted. You are responsible for ensuring submission is complete and uploaded before the deadline. Required documents must be uploaded under folders: Technical, Commercial, Financial, and Other. All documents must be in PDF format (max 500MB per file, total submission max 4GB). The price list must be submitted in both PDF and Excel format. Do not upload zip/compressed files. No hard copies accepted. If you resubmit, only the latest version is considered; previous submissions become void. Ensure the submission status is marked as 'complete'. Mandatory returnables (disqualifiable if missing/incomplete): Authorization Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer's Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for local/imported goods (Annexure E/F if applicable), SBD 1 (Annexure H), SBD 4 (Annexure J). Non-disqualifiable returnables: If missing, you may be given 5 working days to submit, but failure to comply will lead to disqualification. Basic compliance: Meet eligibility criteria, submit via E-tendering, provide complete commercial, financial, and technical information, and submit mandatory commercial returnables by the deadlines.

Evaluation is based on functionality and price. Functionality criteria (technical) scores 100% with a minimum threshold of 70%. Tenders below 70% are disqualified. Price is evaluated out of 80 or 90 points, inclusive of VAT, corrected for errors, and excluding contingencies. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Specific Goals (PPPFA) score out of 20 or 10 points. Failure to submit evidence for Specific Goals results in 0 points for that goal but does not disqualify the tender. Tenderers are ranked using the 90/10 or 80/20 preferential point system. Eskom reserves the right to award to a tenderer who may not be the highest scoring, in line with PPPFA. General disqualification criteria: Tenderer on international sanctions list, restricted from doing business with Eskom/State-Owned Companies, conflict of interest, multiple tenders submitted (individually or as JV/consortium), JV/consortium without joint and several liability, tender signed by unauthorised persons, restricted by National Treasury, on Tender Defaulters list, or subcontracts 100% of the work.

Scope: Supply and delivery of electrical spares for replenishment at Kusile Power Station (once-off). Scope of Work document is attached (Annexure 1.1.18). Technical evaluation criteria are detailed in a separate Technical Evaluation document. Alternative tenders are allowed, provided they fully comply with original technical specifications and meet all applicable SABS standards. Cataloguing may be required after contract award; items must be labelled per Eskom's specifications. If required, include a line item for cataloguing in the pricing schedule. Refer to attached annexures for required forms and declarations.

Pricing schedule must be submitted in PDF and Excel format. Prices must be inclusive of VAT, corrected for arithmetical errors, and exclude contingencies. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Payment terms: For contracts below R50 million (including VAT), Eskom pays within 30 days of receipt of undisputed invoices. For contracts above R50 million (including VAT), payment is within 60 days. Financial capacity: Audited financial statements for the previous 18 months (or last year if not available) are required for due diligence. For joint ventures or SPVs, statements for each participant are required. Start-up enterprises (formed within last 12 months) are exempt but must furnish statements after the first year if successful.

CSD registration: Proof of valid CSD registration is mandatory prior to contract award. Tax compliance: Tax clearance certificate required for foreign tenderers with a South African footprint and local tenderers not providing SARS e-filing PIN/CSD number. Foreign suppliers with no footprint must complete SBD1 but no tax proof is required. B-BBEE: Submit a valid B-BBEE certificate issued by an authorized body, a sworn affidavit as per the B-BBEE Codes, or other prescribed proof. Local content: If designated materials are included, complete and submit Annexures G1-G4 as evidence. SABS is the verification agency. Failure to meet minimum thresholds disqualifies the tender from award. Integrity: Submit the Integrity Declaration Form (Annexure D) and download/read the Supplier Integrity Pact. Eligibility: Tenderers must not be on international sanctions lists, submit multiple tenders (except where system limits apply), have conflicts of interest, be restricted by National Treasury, be on the Tender Defaulters list, or subcontract 100% of the work. CIDB, NIPP, Contract Participation Goals, and Contract Skills Development Goals are not applicable for this tender.

• Submit a quotation for each listed item in Appendix A / Pricing Data as part of the tender deliverable. \n• All tenders/quotes must be accompanied by applicable data sheets and/or drawings of item(s) tendered on. Tenders without data sheets and/or drawings will be rejected. \n• Specific tender returnables include: Gasket specification sheet (for items 31, 32, 65). \n• Delivery will not be accepted if hazardous chemical data sheet is not supplied with every delivery (e.g., welding electrodes, item 29). \n• Packaging: Items must be individually packed to protect during transport and storage, with clear labelling including Purchase Order Number, Part Description, Part Number, Eskom SAP Material Number, Drawing Number (where applicable), and contact details. \n• Ensure all staff brought to Kusile Power Station site have a valid fitness certificate based on the specified plant man-job specification. \n• All Supplier employees entering site must comply with Eskom’s policies and site regulations, including adherence to Eskom’s Life Saving Rules, Generation Occurrence Management Procedure, Smoking Policy, and zero tolerance on alcohol usage. \n• Ensure that all staff brought onto site can fluently speak, understand, and write in English.

General: \n- Suppliers must be legally registered and compliant with South African procurement laws. \n- Must have a valid tax clearance certificate. \n- Must demonstrate financial stability and capacity to fulfill the order. \n- Must have prior experience in supplying electrical spares for power generation or similar industries. \n\nTechnical: \n- Must have ISO 9001 certification or equivalent quality management systems. \n- Must be able to provide OEM or equivalent spares with full traceability. \n- Must have technical expertise in the specified spares (e.g., relays, transformers, circuit breakers). \n\nCompliance: \n- Must adhere to Eskom’s SHEQ (Safety, Health, Environment, and Quality) policies. \n- Must comply with Generation Plant Safety Regulations (36-681) and other referenced standards (e.g., ISO 9001, SHEQ Policy 32-727). \n- Must provide proof of insurance for goods in transit and public liability.

• Scope: Supply and delivery of specific electrical spares for replenishment at Kusile Power Station under a single, one-time contract. \n• Plant Description: Kusile Power Station is a 4,800MW rated power station with six units, each rated at 800MW. \n• Deliverables: Detailed list of 134+ line items including relays, bearings, transformers, contactors, switches, circuit breakers, valves, pumps, motors, fans, and various electrical components. \n• Each spare item has detailed technical specifications, OEM part numbers, material codes, and quantities (see extracted list). \n• Supplier must provide all required technical datasheets, product brochures, test sheets/results, and populate Data Capture Forms (DCFs) for cataloguing. \n• Spares must match the exact specification as installed in the plant. Supplier is responsible for verifying correctness of spare information. \n• Documentation required: Brochures, general arrangement drawings, material certificates, detailed specifications, data sheets, preservation and storage procedures. \n• Acceptance: Spares will be inspected by Engineering and/or OEM Technician upon delivery. Incorrect, damaged, or faulty spares will not be accepted. \n• Inspection must occur within 48 hours of delivery at Eskom stores. \n• Standards and References: Must comply with ISO 9001, Generation Plant Safety Regulations (36-681), SHEQ Policy (32-727), Material Specification and Certification Guideline (240-84513751), and Work Instruction for Receiving Materials (240-54820279).

• B-BBEE Minimum Level: Level 4. \n• Must adhere to Eskom’s SHEQ policies. \n• Must comply with Generation Plant Safety Regulations (36-681) and referenced standards (ISO 9001, SHEQ Policy 32-727, Material Specification and Certification Guideline 240-84513751). \n• Proof of insurance for goods in transit and public liability is required. \n• Valid tax clearance certificate is mandatory.