5-Year laboratory equipment service, calibration, repairs and spare parts supply for ESKOM kriel power station

• ESKOM Representative: T.M Mogola.\n• Document Issued: 05/05/2026.

• Submit all tender returnables documents as listed in the quality requirements.\n• Ensure Sections A to E of the quality requirements are fully completed and included in your bid.\n• The bid must address all quality deliverables specified in the 'List of Tender Returnables' document.

• QMS Compliance: Must provide objective evidence of a documented Quality Management System (QMS) that complies with ISO 9001:2015 (certification is not mandatory).\n• Documentation: Must submit all required documented information for Sections A to E:\n - Section A: QMS Manual, Quality Policy, Quality Objectives, Document Control, Nonconformity Control, Corrective Action, Internal Audit.\n - Section B: Roles/Responsibilities (Organizational Chart + Matrix), Control of Externally Provided Processes.\n - Section C: Draft Contract Quality Plan (specific to scope of work, per ISO 10005).\n - Section D: Quality Control Plan (QCP) or Inspection and Test Plan (ITP) for similar/previous work.\n - Section E: Completed and signed Form A, plus any additional user-defined requirements.\n• Technical Capability: Must demonstrate ability to service, calibrate, repair, and supply laboratory instruments and spare parts.\n• Contractual Commitment: Must confirm capacity to fulfill a 5-year, as-and-when-required contract.

• Scope: Service, calibration, repairs, and supply of instrument and spare parts for laboratory equipment and consumables.\n• Location: Kriel Power Station.\n• Contract Duration: 5 years, on an as-and-when-required basis.

• Quality Management System (QMS): Must provide documented evidence of compliance with ISO 9001:2015 (certification not required).\n• Required QMS Documents:\n - QMS Manual or equivalent defining scope.\n - Approved Quality Policy and Objectives (top management).\n - Documented procedures for Control of Documented Information (Clause 7.5).\n - Documented procedures for Control of Nonconforming Outputs (Clause 8.7).\n - Documented procedures for Nonconformity and Corrective Action (Clause 10.2).\n - Documented procedures for Internal Audit (Clause 9.2).\n• Operational Evidence:\n - Organizational Chart and Responsibility Matrix (Clause 5.3).\n - Criteria for evaluation, selection, monitoring, and re-evaluation of external providers (Clause 8.4).\n• Contract-Specific Plans:\n - Draft Contract Quality Plan (per ISO 10005).\n - Draft/Example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work.\n• User-Defined Requirements:\n - Completed and signed Form A.\n - Additional requirements as per scope of work or specification.

• Submission is via Eskom’s e-Tendering system.
• Mandatory returnable: Fully completed 'E-Tendering Training Acknowledgement Form' must be submitted to Eskom within the prescribed period.
• Disqualification risk: Failure to submit the fully completed form renders the tender non-responsive and disqualifies the bidder.

• Mandatory eligibility: Completion and submission of the E-Tendering Training Acknowledgement Form is required to be considered responsive.
• Bidders must demonstrate ability to operate the E-Tendering Solution (self-training via Noddy Guide, video, or clarification meeting).

• Scope: Service, calibration, repairs, and supply of instruments and spare parts for laboratory equipment and consumables at Kriel Power Station.
• Contract term: 5 years, on an 'as and when required' basis.
• Technical requirement: Bidders must be proficient in using Eskom’s e-Tendering system (self-training options available).

Primary eligibility: Must have a SANAS-accredited facility for calibration services. Evaluation based on: Compliance with ISO 9001 Quality Management Systems. Ability to execute the full scope of work as defined, including service, calibration, repairs, and supply of instruments, spare parts, and consumables. Clear assignment of roles for execution and monitoring by the contractor.

Scope: 5-year contract for service, calibration, repairs, and supply of laboratory instruments, spare parts, and consumables at Kriel Power Station on an as-and-when-required basis.

Deliverables:

• Service, calibration, and repairs of laboratory equipment: analytical balances, top pan balances, ISO ash/volatile furnaces, ovens, water baths, hygrometers, thermometers (cooking, digital, infrared), timers/stopwatches, mass pieces, veneer calipers.
• Supply of spare parts: oven elements, fans, digital displays, furnace elements, thermocouples, wiring, packing.
• Supply of consumables: mass pieces (0.1g to 25kg), hygrometers, sieves (200mm to 450mm), receivers, lids, mega bags, LFD diesel test kits, Hydranal Coulumat solutions (CG/AG), SANAS-accredited certificates.

Technical Requirements:

• All calibration must be performed by a SANAS-accredited facility. Calibration certificates are mandatory for all services.
• Equipment and processes must comply with ASTM, ISO, and other regulatory standards for coal testing.
• Annual submission of a Health, Safety, Environment, and Quality (HSEQ) file is required.

Quantities and Frequencies:

• Calibration: Half-yearly or yearly, depending on equipment (e.g., 200 analytical balances, 80 top pan balances, 30 ISO ash furnaces).
• Repairs: 3,000 labor hours and 5,000 travel km available as needed.
• Spare parts and consumables: Quantities specified (e.g., 10 oven elements, 500 SANAS certificates, 600 LFD diesel test kits).

Purpose: Support coal quality characterization, compliance with standards, process optimization, safety, environmental performance, and commercial transactions.

SANAS accreditation is mandatory for calibration services. Compliance with ISO 9001 Quality Management Systems is required for laboratory equipment and processes.

• Submit a completed and signed Form A (240-68099512 Rev 9) to acknowledge acceptance of Eskom Supplier Quality Requirements (specification 240-105658000) and ISO 9001 Standard. This is a mandatory returnable.
• Ensure the form is signed by the tenderer’s quality representative.

• Tenderers must meet 'Category 3' pre-contract assessment criteria as defined in clause 3.5 of specification 240-105658000.
• Must appoint a designated quality representative.
• Compliance with ISO 9001-aligned quality management system is required.
• Post-award, Eskom will monitor supplier quality performance and conduct audits.

• Scope: Service, calibration, repairs, and supply of instrument and spare parts for laboratory equipment and consumables at Kriel Power Station.
• Contract duration: 5 years, on an 'as and when required' basis.
• Pre-contract award: Category 3 (clause 3.5.-105658000) applies.
• Post-contract award: Eskom retains rights to access, information, preservation, and quality audits. Nonconformities must be managed per clause 3.8.-105658000.

• Mandatory compliance with Eskom Supplier Quality Requirements (specification 240-105658000).
• Quality management system must align with ISO 9001 Standard (clauses 4–10 applicable).
• No explicit mention of B-BBEE, CIDB, or other certifications in the provided text.

• Report dishonest, fraudulent, or inappropriate behaviour by Eskom employees/directors:

• Email: [email protected] or [email protected]
• Toll-free hotline: 0800 11 27 22

• Confidentiality is guaranteed for all reports.

• Complete, sign, and submit the Integrity Declaration Form for every Eskom procurement process you participate in. This form includes a Declaration of Fair Tendering Practices.
• Familiarise yourself with Eskom’s Standard Conditions of Tender and all publicly available procurement policies/procedures.
• Do not submit false certifications, forged documents, or misrepresented information. Eskom reserves the right to audit submissions and take disciplinary action if dishonesty is detected.
• If handling confidential Eskom information, you must complete a Non-Disclosure Agreement (NDA).
• Disqualification risk: Submission of fraudulent or misleading documentation, collusion, or breach of the Integrity Pact may lead to immediate disqualification and further sanctions.

• Eligibility to tender is contingent on acceptance and compliance with the Eskom Supplier Integrity Pact.
• The pact applies to all natural or juristic persons (e.g., consultants, contractors, service providers) registered or seeking registration on Eskom’s Vendor Database.
• Suppliers found guilty of misconduct (e.g., fraud, corruption, bid rigging) may be declared ineligible for current and future tenders.
• Eskom evaluates suppliers based on adherence to ethical standards, fairness, transparency, and legal compliance as outlined in the pact.

• Scope: The Integrity Pact applies to all existing and potential suppliers of Eskom Holdings SOC Ltd and its subsidiaries.
• Suppliers must:

• Maintain impeccable integrity in all business dealings with Eskom.
• Prevent and reject dishonest, fraudulent, corrupt, or illegal practices at every stage of procurement, including contract execution and modifications.
• Avoid relationships with Eskom employees/directors that could compromise fairness, transparency, or competitiveness.
• Disclose any financial, personal, or private interest with Eskom employees/directors that could influence tender decisions. Use the Integrity Declaration Form for this purpose.
• Limit gifts or business courtesies to a maximum value of R1500.00. Gifts must not create obligations or improper influence.
• Not engage in collusion, bid rigging, or unethical agreements with other tenderers.
• Report any known misconduct by Eskom personnel to the Ethics Office or Forensic Unit.

• Mandatory compliance with the Eskom Supplier Integrity Pact and all applicable South African laws/regulations.
• Adhere to constitutional principles: fairness, transparency, equity, cost-effectiveness, and competitiveness.
• Submit the Integrity Declaration Form as part of every procurement process.
• Suppliers are subject to Eskom’s Supplier Discipline Process for misconduct. Sanctions may include:

• Suspension from the Eskom Vendor Database.
• Listing on the National Treasury’s Restricted Suppliers Database.
• Civil or criminal proceedings as per South African law.

• Eskom employees/directors involved in procurement must complete annual Declarations of Interest (DOI) and additional NDAs if required.

• IT or technical issues with eTendering system: ITCARE support team at 0860 724 365 (toll-free).
• Tender submission issues: Contact the designated buyer for the specific tender.
• Automated submission emails may come from: [email protected].

• Submit electronically via Eskom’s eTendering system (https://eTendering.eskom.co.za). No physical submissions accepted.
• Register on the system first: requires valid email, cell phone (with +27 prefix), and a CSD number.
• Upload documents under correct categories (e.g., Technical, Commercial, Finance).
• Individual file size limit: 50MB. Total submission size limit: 900MB.
• Finalize submission by clicking 'Finalize Submission' to complete the process.
• Save the confirmation email with Submission ID for future reference.
• For submission issues, contact the designated buyer for the tender.

• Mandatory: Valid Central Supplier Database (CSD) number to register and access the eTendering system.

General Requirements:

• Supplier must be legally registered and compliant with South African regulations.
• Must have experience in servicing, calibrating, or repairing lab equipment for power stations or similar industries.
• Must demonstrate financial and technical capacity to fulfill a 5-year contract.
• Must adhere to Eskom’s document control and copyright policies.

Specific Requirements:

• Proven track record in supplying spare parts or instruments for laboratory equipment.
• Must hold certifications or accreditations relevant to calibration, repairs, or supply (e.g., ISO standards).
• Must meet Eskom’s Quality Management (QM) Category 4 requirements.
• Must have infrastructure to support on-site work at Kriel Power Station (North West Province).

Scope of Work:

• Service, calibration, repairs, and supply of instruments and spare parts for laboratory equipment and consumables at Kriel Power Station.
• Contract duration: 5 years, on an as-and-when-required basis.

Key Deliverables and Requirements:

• Align deliverables with the Works Information of the NEC contract document (if applicable).
• Define 2-3 SMART (Specific, Measurable, Achievable, Realistic, Time-bound) objectives for the scope of work.

Infrastructure and Tools:

• List all tools, equipment, and testing/measurement infrastructure required for execution.
• Personal Protective Equipment (PPE) is mandatory where applicable.

Competency and Compliance:

• Detail skills, training, and accreditation required for the scope.
• Highlight industry-specific requirements governing the supply of products/services.
• List all relevant statutory and regulatory requirements for outputs and provide mitigation measures.

Risk Management:

• Identify risks associated with delivery, including non-conformances or substandard work.
• Outline actions to mitigate identified risks.

Customer and Communication:

• Describe how customer needs are identified and communicated to stakeholders.
• Specify communication channels with Eskom (e.g., meetings, websites, telephone, email).
• Include feedback mechanisms (e.g., email, phone, surveys, meetings).

Data and Analysis:

• Explain how data will be collected and analyzed to evaluate conformity of products/services.
• Include performance monitoring processes for external providers.

Relationship Management:

• If outsourcing is required, outline supplier selection criteria, evaluation, and performance monitoring processes.

Compulsory site visit and/or clarification meeting: Date, time, and venue as specified in the Tender Data. Attendance is mandatory; failure to attend results in disqualification. Tender closing deadline: Strictly as per Tender Data (SAST, GMT+2). Check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda, deadline extensions, or updates. Clarification queries must be submitted before the closing time for queries, as specified in the Tender Data.

All communications must be directed to the Eskom Representative in writing (hand-written, type-written, printed, or electronic) and in English. The Eskom Representative’s contact details (address, email, phone, facsimile) are specified in the Tender Data. Eskom takes no responsibility for non-receipt of communications. For open tenders, responses to clarification queries are published on the Eskom Tender Bulletin and NT e-Tender Portal.

Submit the complete original tender and one (1) complete hard copy by the deadline to the address, tender box, facsimile number, or email specified in the Tender Data. Proof of posting or courier delivery is not accepted as proof of delivery. Tenders submitted telephonically or by email are not accepted unless explicitly stated in the Tender Data. Time is strictly South African Standard Time (SAST, GMT+2), verified via the Telkom time signal. Late tenders are disqualified. Seal the original and copy as separate packages marked 'ORIGINAL' and 'COPY', including the Eskom address, Invitation to Tender number, and tenderer’s name and contact address. Place both in an outer package marked 'CONFIDENTIAL' with only the Eskom address and Invitation to Tender number. Submit all mandatory tender returnables by the deadline. Failure to submit one (1) complete hard copy or mandatory documents results in disqualification. Tenders must be in English, completed in ink (not pencil), and signed by an authorised representative. Eskom employees cannot deposit tenders on behalf of tenderers. Attend compulsory site visits or clarification meetings as stated in the Tender Data; failure to attend results in disqualification. Check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updates, addenda, or deadline extensions.

Evaluation is multi-stage: Basic compliance is checked first (e.g., submission of mandatory documents, one hard copy, and attendance at compulsory meetings). Non-compliance at this stage results in disqualification. Functionality criteria (if applicable) require meeting a minimum threshold to proceed. Financial analysis assesses risk; insufficient mitigating factors or high risk may lead to disqualification. Price is evaluated per Tender Data criteria (e.g., CPA, FOREX, discounts, NPV). Arithmetical errors are corrected per Eskom’s rules, with the tenderer’s confirmation required. Specific Goals (e.g., PPPFA preferences) are scored separately; failure to meet these does not disqualify but results in zero points for Specific Goals and 80/90 for Price. Final ranking combines Price and Specific Goals scores. Objective criteria (if applicable) must be stipulated in the tender documents. Reverse e-auction may be used; if so, prices are excluded from initial submissions. Designated materials must meet dtic local content thresholds; failure renders the tender non-responsive.

Scope: Service, calibration, repairs, and supply of instrument and spare parts for laboratory equipment and consumables at Kriel Power Station for 5 years, on an as-and-when-required basis. Tenderers must confirm whether the tender covers the whole or part of the works, services, or supply identified in the specification. Standardised specifications may be referenced; obtain the latest revisions if required. SHEQ (Safety, Health, Environment, and Quality) systems, policies, and capabilities must be in place at contract award, with associated costs included in the tender. No alterations or additions to tender documents are permitted except to correct errors or comply with Eskom Representative instructions. Alternative tenders are only accepted if a main tender is submitted and permitted in the Invitation to Tender.

Pricing must be in South African Rand unless otherwise stated in the Invitation to Tender. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the tender deadline. Rates and prices must be fixed for the contract duration unless otherwise provided. Payment terms and security for performance (e.g., bonds, guarantees) may be required; tenderers must indicate at least two (2) financial institutions for obtaining such security. Eskom reserves the right to reject unsuitable financial institutions. Costs of tendering, negotiation, or testing are not reimbursed. Prices must not be subject to adjustment unless explicitly allowed in the Enquiry. Where reverse e-auction applies, submit a complete tender without prices.

Compliance with relevant legislation is mandatory: National Treasury instructions (CSD), CIDB registration (mandatory at tender closing; proof of application accepted if registration is pending, but full proof must be submitted by contract award), Amended B-BBEE Codes (no fronting; falsification reported to B-BBEE Commissioner), COIDA, OHS Act, PPPFA, and Eskom’s SHEQ requirements. Proof of SHEQ systems, policies, and capabilities must be provided. CIDB Contract Skills Development Goals (CSDG) apply to contracts exceeding R5M (services) or R60M (works) with 12+ months duration. Contract Participation Goals (CPG) apply to Grade 7-9 General Building/Civil Engineering contracts (5% minimum subcontracting to targeted enterprises). Designated materials (dtic) must meet local content thresholds; failure renders the tender non-responsive. Misrepresentation, falsified documents, or fronting will result in disqualification. Sub-contracting 100% of the scope is prohibited. Agents must submit authenticated proof of authority to act. Tenderers must not be under any restriction to do business with Eskom/State-Owned Companies.

Submit the following returnable documents: Signed acknowledgement of Eskom's SHE rules and requirements form (Annexure B). OHS plan addressing project/scope OHS risks, aligned with Eskom’s health and safety specifications. Baseline OHS Risk Identification, Assessment, and Management of Safety, Health, and Environmental risks (BRA) for the scope of work, including methodology.

Mandatory: Submission of all required SHE and OHS documentation. Valid and non-expired Letter of Good Standing (COIDA or equivalent). Compliance with OHS Act Section 7 or OSHAS 18001. Signed SHE policy by CEO/MD. No unresolved conflicts of interest. Preferred: Prior experience in similar projects (especially power stations or industrial settings). Certifications or accreditations in calibration and repair services.

Compliance with OHS Act Section 7 or OSHAS 18001. Valid Letter of Good Standing (COIDA or equivalent) — expiry date must not be later than the tender closing date. Signed SHE policy by CEO/MD. Submission of signed Annexure B (acknowledgement of Eskom’s SHE rules and requirements). Baseline OHS Risk Assessment (BRA) with methodology for scope of work.

No submission method, address, or deadline is specified in this document. This is a Quality Control Plan (QCP/ITP) template, not the tender invitation. Ensure you refer to the official tender document for submission guidelines.

Eligibility and scoring will depend on the ability to demonstrate and implement a rigorous quality management system as per the QCP/ITP template. Key points: - Must define intervention points (Hold, Witness, Review). - Must specify inspection and test methods (e.g., Visual, Microscopy, NDT, Liquid/Dye Penetrant). - Must state acceptance criteria (e.g., functionality, performance measures, regulatory compliance). - Must align with Eskom's document control standards, including approvals from Contractor/Supplier, Subcontractor (if applicable), and Approved Inspection Authority (AIA). - Must show capability to work with Third Party Inspectors (TPI) or Notification Bodies (NOBO).

Scope: Service, calibration, repairs, and supply of instruments and spare parts for laboratory equipment and consumables at Kriel Power Station for 5 years (as-and-when-required basis).

Deliverables: - Submit a completed Quality Control Plan/Inspection and Test Plan (QCP/ITP) using the provided template. - Plan must include: intervention points (Hold, Witness, Review), inspection/test methods, acceptance criteria, and inspection records for Supplier and Eskom. - Must cover statutory and non-statutory requirements. - Approvals required from Contractor/Supplier, Subcontractor (if applicable), and Approved Inspection Authority (AIA).

Period for reply: within 2 working days for call-out task orders, 4-6 weeks for non-stock spares. Assessment interval: 20th day of each month. Service period: 5 years (60 months). Starting date: TBC.

Service Manager: Merriam Sikhosana. Address: Kriel Power Station, Private Bag X5009, Kriel, 2271. Phone: 017 615 2152. Email: [email protected]. Additional contact: Engineering Contract Strategies, Tel: 011 803 3008, Fax: 086 539 1902, Website: www.ecs.co.za.

Submit a completed Form of Offer and Acceptance (C1.1) with: offered total of Prices (excl. VAT), VAT at 15%, and total inclusive of VAT. Sign the Offer signature block. Employer accepts by signing the Acceptance part and returning one copy before the validity period ends. Within two weeks of receiving the completed agreement, provide: securities, bonds, guarantees, proof of insurance, and other required documentation. Failure to comply constitutes repudiation of the agreement.

Mandatory requirements: legally registered entity with CIDB registration number. Complete all sections of Part C2 Contract Data (company details, fee percentages, risk register items, key personnel CVs, priced list). Joint ventures are jointly and severally liable. Must comply with Eskom's ethics clause (Z11) prohibiting coercive, collusive, corrupt, fraudulent, or obstructive actions. Changes to B-BBEE status must be reported within 7 days and may lead to contract renegotiation or termination.

Scope: Service, calibration, repairs, and supply of instrument and spare parts for laboratory equipment and consumables at Kriel Power Station for 5 years on an as-and-when-required basis. Key deliverables: Service and SANAS-accredited calibration of analytical balances, top pan balances, ISO ASH furnaces, ISO volatile furnaces, ovens, water baths, hygrometers, thermometers, infrared guns, timers, mass pieces, and veneer callipers. Repair labour hours and travel for equipment. Supply of spare parts such as oven elements, fans, digital displays, furnace elements, packing, wiring, and thermocouples. Must comply with Service Information in Part C3: Scope of Work. Contractor must submit a first plan for acceptance within 1 week of contract acceptance. Task Order programme must be submitted within 7 days of receiving a Task Order.

Pricing format: Option A (priced contract with price list). Prices derived from lump sums or rates multiplied by quantities. Complete the Price List in Part C2.2, including tendered total of Prices. Payment terms: assessment interval is the 20th day of each month. Payments made within 30 days upon receipt of a valid invoice. Contractor must provide a tax invoice within one week of receiving a payment certificate. Interest calculated from delayed payment date if invoices are late. Currency: South African Rand. VAT: 15%, include Eskom’s VAT number (4740101508) on invoices. Price adjustment for inflation: base date is one month prior to tender closing date, linked to SEIFSA indices. Low service damages: penalties for failure to respond to call-outs (3% of task order value per 24hrs, capped at 10%) or provide critical spares (3% of task order value per 24hrs, capped at 10%).

B-BBEE: Notify Employer within 7 days of any change in B-BBEE status. Submit updated verification certificate within 30 days. Decrease in B-BBEE status may lead to renegotiation or termination. Joint ventures: Members are jointly and severally liable. Notify Service Manager of key person with binding authority within 2 weeks of Contract Date. Tax: Comply with VAT Act, include Eskom’s VAT number (4740101508) on invoices. Insurance: Provide cover as per Insurance Table A (loss/damage to Employer’s property, Plant, Materials, Equipment, liability for property damage, bodily injury, employee injury). Health and Safety: Comply with Construction Regulations 2014, Occupational Health & Safety Act, and environmental laws. Employer may appoint Contractor as Principal Contractor. Confidentiality: Do not disclose contract-related information without permission. Ethics: Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) may lead to termination. Asbestos: Employer ensures ambient air meets South African standards; Contractor may stop work if asbestos exposure exceeds safe levels.

Closing date: 22 June 2026 at 10:00. SDL&I Implementation Schedule due within 28 days of contract award. Quarterly SDL&I compliance reports required.

Buyer: Mordiccai Shelembe. Department: Kriel Power Station, Business Unit: Kriel Power Station.

Submit returnable documents to claim preference points: Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs), proof of ownership/shareholding (CIPC documentation with breakdown), certified ID copies of shareholders, proof of disability (if applicable), and consolidated B-BBEE certificate for trusts/consortia/JVs. Failure to submit these does not disqualify but limits scoring to price only (90/80 points) and 0 for specific goals.

Scoring: 90/10 or 80/20 system (price vs. B-BBEE). B-BBEE points awarded per status level (Level 1: 10/20, Level 2: 9/18, ..., Non-compliant: 0). Non-compliant tenderers score 0 for specific goals but are not disqualified (only price points considered). Revenue thresholds: EME (≤R10M): Sworn affidavit acceptable; QSE (≤R50M): Sworn affidavit if ≥51% Black-owned, else full QSE scorecard compliance; >R50M: Valid B-BBEE certificate mandatory. SDL&I commitments are contractual but non-scoring.

Scope: Service, calibration, repairs, and supply of instruments, spare parts, and consumables for laboratory equipment at Kriel Power Station. Basis: As-and-when-required. Duration: 60 months (5 years).

Price schedule must separate local and imported components. Local procurement content target: 100%. Eskom retains 2% of every invoice (excluding VAT) as performance security for SDL&I obligations. Penalty: 2% of contract value for non-compliance with SDL&I obligations.

B-BBEE: Valid certificate (SANAS-accredited) or sworn affidavit (EMEs: ≤R10M revenue; QSEs: ≤R50M revenue, unless ≥51% Black-owned). Required documents: CIPC shareholding proof, certified shareholder IDs, disability proof (if applicable), consolidated B-BBEE certificate for trusts/consortia/JVs. SDL&I obligations: Submit B-BBEE improvement/retention plan within 30 days of contract signing. Local content, job creation, and skills development commitments are contractual but non-scoring. Affidavits must meet validity criteria (e.g., signed before Commissioner of Oath, same-day dating, no self-commissioning).

• Submission details (method, address, deadline) are not specified in this document. Refer to the main tender advertisement (Reference: E2947GXMPKRI) for these.
• Mandatory returnables to include in your bid:

• Proof of previous similar work: Company name, client details, contract scope, and contact person.
• SANAS accreditation certificate for calibration in temperature, humidity, and mass.
• Proof of competency certificates for calibration personnel.

• Non-submission of previous work or SANAS accreditation is an unacceptable technical risk and may result in disqualification.

• Minimum technical score required: 70%.
• Evaluation breakdown:

• Previous similar work (20% weighting): Must provide proof (client name, scope, contact).
• SANAS accreditation certificate (40% weighting): Required for temperature, humidity, and mass calibration.
• Competency proof for calibration personnel (40% weighting): Certificates must be submitted.

• Scoring matrix:

• 5 (100%): Fully compliant, no technical risks.
• 4 (80%): Compliant with acceptable risks/exceptions.
• 2 (40%): Non-compliant due to unacceptable risks/exceptions.
• 0 (0%): Totally deficient or non-responsive.

• Unacceptable risks: No submission of previous work or SANAS accreditation.

• Scope: Service, calibration, repairs, and supply of laboratory instruments, spare parts, and consumables at Kriel Power Station for 5 years (as-and-when-required basis).
• Context: Kriel Power Station’s coal laboratory is SANAS 17025 accredited, requiring all equipment to be calibrated and serviced to SANAS standards for accurate results.
• Standards: ISO 17025 (laboratory competence), ISO 9001 (quality management).
• Key deliverables: Ensure equipment meets SANAS calibration requirements for temperature, humidity, and mass.
• Technical Evaluation Team (TET): Nonhlanhla Nghonyama (Technician Chemistry), Merriam Sikhosana (Senior Supervisor Chemistry).

• No explicit compliance requirements (e.g., B-BBEE, tax clearance, CIDB, CIPC) are stated in this document.
• Technical compliance focus: SANAS accreditation, personnel competency, and proven experience.

Closing date and time: 22 June 2026 at 10:00. Non-compulsory clarification meeting: 04 June 2026 at 10:00 via MS Teams (Join: https://teams.microsoft.com/meet/340425560732042?p=p9bYe7JBKTd0YYWUCe, Meeting ID: 340 425 560 732 042, Passcode: N8QK3ah6). Tender validity period: 120 days from closing date. Clarification queries deadline: 5 working days before tender closing (17 June 2026).

Eskom Representative: Mordiccai Shelembe, Tel: 017 615 2681, Email: [email protected]. All queries must be directed to the Eskom Representative in writing. Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit electronically via Eskom E-Tendering portal by the closing date and time. No hard copies or zipped files accepted. Upload all documents under the folders: Technical, Commercial, Financial, and Other. All documents must be in PDF format (max 500MB per file, total submission max 4GB). Price list must be submitted in both PDF and Excel. Latest submission version overrides all previous versions. Ensure submission status shows as 'complete'. Mandatory disqualifiable returnables at closing: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for Local Goods/Services (Annexure E, if applicable), CPA(IG) for Foreign Goods/Services (Annexure F, if applicable), SBD 6.2 Declaration Certificate for Local Production/Content (Annexures G1-G4, if applicable), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J), E-tendering Help Manual acknowledgement form. Non-submission of disqualifiable returnables by deadline results in disqualification. Resubmissions are allowed, but only the latest version is considered.

Eligibility: Tenderers must not be on international sanctions lists; must not submit multiple tenders (individually or as part of a JV/consortium); must not have conflicts of interest; must not be restricted by National Treasury or Eskom; must not sub-contract 100% of the scope; must not be on the Tender Defaulters list; must have valid tax compliance; must not be under any restriction to do business with Eskom. Joint ventures/consortia must provide a joint liability agreement. Evaluation stages: Basic compliance (eligibility, complete tender, mandatory returnables), Functionality (70% threshold required), Price (80 or 90 points), Specific Goals (10 or 20 points under PPPFA). Functionality criteria: Previous Experience (20% weight) - proof of similar work; Assurance Requirements (80% weight) - SANAS Accreditation Certificate for Temperature, Humidity, and Mass (50% of 80%), Proof of competency for calibration personnel (50% of 80%). Scoring: 0 (No proof), 2 (40%), 4 (80%), 5 (100%). Tenderers not meeting the 70% functionality threshold are disqualified. Price evaluation: Inclusive of VAT, corrected for errors, excludes contingencies, adjusted for deviations, and compared via Net Present Value. Unconditional discounts considered; conditional discounts applied at payment. Specific Goals: Points awarded based on B-BBEE status level (10 or 20 points). Failure to submit proof results in 0 points for Specific Goals but not disqualification. Ranking: 90/10 or 80/20 system. Objective criteria may override highest score if not met.

Scope: Service, calibration, repairs, and supply of instrument and spare parts for laboratory equipment and consumables at Kriel Power Station for 5 years, on an as-and-when-required basis. Mandatory technical evaluation: None. Qualitative technical evaluation criteria (100% weight): Previous Experience (20%): Proof of similar work (company name, client, scope, contact person). Assurance Requirements (80%): SANAS Accreditation Certificate for Temperature, Humidity, and Mass (50% of 80%), Proof of competency for calibration personnel (50% of 80%). Scoring: 0 (No proof), 2 (40%), 4 (80%), 5 (100%). Threshold: 70% overall functionality score required to proceed. Cataloguing may be required post-award; pricing schedule must include a line item for cataloguing if applicable. Alternative tenders are not allowed.

Pricing: Submit in PDF and Excel. Payment terms: 30 days for contracts ≤ R50M (incl. VAT), 60 days for contracts > R50M (incl. VAT). Price evaluation: Inclusive of VAT, corrected for arithmetical errors, excludes contingencies, adjusted for deviations, and compared via Net Present Value. Unconditional discounts considered in evaluation; conditional discounts applied at payment. Performance security: May require a performance bond or demand guarantee from Eskom-approved financial institutions (minimum 2 institutions). Eskom retains 2% of every invoice (excluding VAT) as security for SDL&I obligations. Penalty of 2% of contract value for failure to meet SDL&I obligations.

Mandatory: CSD registration (CSD number/report). Tax compliance: Certified tax clearance certificate required for local tenderers (unless SARS PIN provided for verification) and foreign tenderers with a South African footprint. Foreign suppliers with no footprint must complete SBD1 but require no tax proof. B-BBEE: Valid certificate (SANAS-accredited agency), sworn affidavit (EMEs ≤ R10M, QSEs ≤ R50M if ≥51% Black-owned), or CIPC affidavit. Required documents: Proof of ownership/shareholding (CIPC), certified ID copies of shareholders, proof of disability (if applicable). Consolidated B-BBEE certificate required for JVs/consortia. Employment Equity: Proof of compliance (South African tenderers only, if designated employer). COIDA: Original certificate of good standing or proof of application (South African tenderers only). Financials: Latest approved annual financial statements (no drafts) including director’s report, auditor’s/reviewer’s/compiler’s report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. Public Interest Score and ITA34C required for non-audited South African entities. CIDB: Valid proof of required grading (if applicable) for main contractor/JV/sub-contractor by tender closing or within 21 working days. Safety/Quality/Environmental: Documents as per scope of work. SDL&I: B-BBEE Improvement/Retention Plan within 30 days of contract award. Local content: 100% target; proposals must separate local/imported components. Skills development and job creation proposals required.