Hire and servicing of portable and vip toilet facilities for ESKOM in KZN, eastern cape, and mpumalanga

MS Teams clarification meeting: 12 June 2026 at 09h00 AM. Join via: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7. Meeting ID: 314 429 856 790 476. Passcode: 7QT9s4fB.

Open to contractors capable of providing portable toilet hire and servicing in KwaZulu-Natal, Eastern Cape, and Mpumalanga. Contractors must ensure their personnel: - Are trained and competent for assigned tasks. - Are medically fit where required (e.g., for work at height). - Adhere to Eskom’s Life-Saving Rules and referenced standards (e.g., OHS Act, ISO 45001). - Follow disciplinary processes for violations, including removal of non-compliant employees from site within 5 working days.

Clarification Meeting: 12 June 2026 at 09h00 AM via Microsoft Teams. Meeting ID: 314 429 856 790 476. Passcode: 7QT9s4fB. Join link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7.

Closing Date: 30 June 2026 at 10:00 AM.

Contact Person: Nontobeko Khuzwayo. No email, phone number, or physical address provided. Bidders must source additional contact details from the full tender document.

No submission guidelines provided in the document. Bidders must refer to the full tender document for: submission address, method (electronic/physical), deadline confirmation, required forms, and returnable documents. Risk of disqualification if full tender requirements are not followed.

Evaluation will likely assess the following (explicitly stated in the document):

• Valid municipal permits for waste removal in all operating areas (KZN, Eastern Cape, Mpumalanga).
• Compliance with environmental regulations for chemicals used in toilets and sewage disposal.
• Operational capacity to service multiple sites across three provinces.
• Vehicles equipped with metering devices for trip calculation.
• Adherence to specified servicing frequencies (e.g., portable toilets serviced at least twice weekly, VIP toilets serviced 8 times monthly).
• Replenishment schedules for soap and sanitiser (weekly).

Note: Full evaluation criteria (scoring method, thresholds, preference points) may be in the complete tender document.

SCOPE: Hire of VIP and Portable Toilet facilities, servicing, and sewage disposal from septic tanks on an as-and-when required basis across KZN, Eastern Cape, and Mpumalanga for 36 months.

Portable toilets:

• Supply non-flush portable toilets as needed.
• Service each unit at least twice weekly.
• Transport units as required; use shortest routes to sites.
• Toilets must be in usable, good working condition.
• Base stations: Eskom main offices in Margate, Empangeni, Newcastle, Mkondeni, Eastern Cape, and Mpumalanga.
• Vehicles must have metering devices for trip calculation.

Vip toilets:

• Agri Trailer Unit (Mining Monthly).
• Service frequency: 2 times weekly (8 times monthly).
• 700ml Foam soap dispenser (Platinum) with weekly replenishment (4 times monthly).
• 700ml Hand Sanitiser dispenser (Platinum) with weekly replenishment (4 times monthly).
• Damage Waiver covers small breakages (excludes theft and fire).
• Delivery and collection charged per kilometre.

ENVIRONMENTAL: All chemicals must meet environmentally friendly statutory requirements.

Explicitly stated: Contractor must have a valid municipal permit for the removal of human excrement or urine in each municipality of operation prior to service delivery. No other compliance requirements (e.g., CSD, tax clearance, B-BBEE, CIDB) are specified in this document. Bidders must verify full compliance requirements in the complete tender.

• Clarification Meeting: 12 June 2026 at 09:00 AM via MS Teams

• Meeting Link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7
• Meeting ID: 314 429 856 790 476
• Passcode: 7QT9s4fB

• Tender Closing Date: 30 June 2026 at 10:00 AM

• Nondumiso Dlamini - SHE Officer (OHS/Technical Contact)
• Diane Maunatlala - Development Team

Note: Full contact details (email, phone, submission address) are not explicitly provided in the document.

Required returnable documents for submission:

• Signed Annexure B: Acknowledgement of Eskom’s OHS legal and other requirements form
• OHS Plan addressing: Incident Management, SHE Communication, Emergency Management, and MSDS for chemicals (aligned with health and safety specifications)
• Baseline OHS Risk Assessment (BRA): Must include methodology and cover Driving and Chemical handling risks
• Valid Letter of Good Standing (COIDA or equivalent) for Toilet Hire
• OHS Policy signed by CEO (must comply with OHS Act Section 7)
• For certified suppliers: ISO 45001 certificate or equivalent

Note: Submission checklist uses Y/N format with a recommendation section. Ensure all documents are complete and compliant.

Evaluation is based on OHS compliance and documentation:

• Part A (Mandatory for all): Submission of all required OHS documents (Annexure B, OHS Plan, BRA, COIDA Letter of Good Standing, signed OHS Policy)
• Part B (For certified suppliers only): Must have a certified auditable OHS system (e.g., ISO 45001 or equivalent)
• General: Must acknowledge and comply with Eskom’s OHS legal requirements
• Legal: Valid COIDA compliance or equivalent and signed OHS policy from the CEO

Scope of Work:

• Hire of Portable Toilet facilities
• Hire of VIP Toilets
• Servicing of toilet facilities (including maintenance and cleaning)
• Disposal of sewage from septic tanks
• Service areas: KwaZulu-Natal, Eastern Cape, and Mpumalanga
• Contract duration: 36 months
• Service type: As and when required basis

OHS-Specific Requirements:

• OHS Plan must address project/scope risks and align with Eskom’s health and safety specifications
• Baseline Risk Assessment (BRA) must include methodology and cover Driving and Chemical handling risks

Mandatory OHS Compliance:

• Valid Letter of Good Standing (COIDA - Compensation for Occupational Injuries and Diseases Act) or equivalent (mandatory for Toilet Hire)
• OHS Policy signed by CEO, complying with OHS Act Section 7
• Signed Annexure B: Acknowledgement of Eskom’s OHS legal and other requirements

For Certified Suppliers:

• ISO 45001 certificate or equivalent

Note: Standard Eskom procurement compliance (e.g., CSD registration, tax clearance, B-BBEE) is likely required but not explicitly detailed in this OHS-specific evaluation template.

• Clarification Meeting: 12 June 2026 at 09:00 AM via Microsoft Teams (Link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7, Meeting ID: 314 429 856 790 476, Passcode: 7QT9s4fB)
• Bid Closing Date: 30 June 2026 at 10:00 AM

• No specific SCM or technical contact details provided.
• Clarification queries: Attend the MS Teams meeting on 12 June 2026 at 09:00 AM.

Evaluation will include:

• Legal compliance: Enterprise must be registered with CIPC (if applicable) and provide valid business details.
• B-BBEE compliance: Must disclose black ownership (percentage), black female ownership, designated group ownership, revenue, and empowering supplier status.
• Affidavit validity: B-BBEE Sworn Affidavit must be fully completed, error-free, and attested by an independent Commissioner of Oath.

• Scope: Hire of portable toilet facilities, VIP toilets, and applicable servicing (including disposal of sewage from septic tanks).
• Locations: KwaZulu-Natal, Eastern Cape, and Mpumalanga.
• Duration: 36 months.
• Basis: As and when required.

B-BBEE Sworn Affidavit Requirements:

• Deponent details: Name and ID number must match identity document; designation (director/owner/member) must be indicated and underlined/circled.
• Enterprise details: Name must match CIPC registration; business address must be included.
• Ownership: Black ownership (%), black female ownership (%), and designated group (%) must be stated (no blank spaces). For specialised enterprises (Statement 004), black beneficiaries (%) must be reflected.
• Financials: Total revenue for the year under review must be stated, specifying if based on audited financial statements or management accounts (underline applicable option). Financial year end must be in day/month/year format.
• B-BBEE: Status level (only one per enterprise) and empowering supplier status must be indicated. For QSEs, select the basis for empowering supplier status.
• Signing: Deponent and Commissioner of Oath must sign on the same date, in person. Commissioner cannot be an employee or ex-officio of the enterprise.
• Validation: Sworn affidavits with 'true copy' stamps are NOT accepted.

Returnable Documents: Not specified. Submit all required forms and supporting documents as per the tender invitation. Ensure completeness to avoid disqualification.

Mandatory: Valid municipal permit for removal of human waste in each operating municipality. Ability to service sites across KZN, Eastern Cape, and Mpumalanga using Eskom transport bases (Margate, Empangeni, Newcastle, Mkondeni).

Scope: Hire, servicing, and transportation of portable (non-flush) and VIP toilet facilities, including sewage disposal from septic tanks, on an as-and-when-required basis across KZN, Eastern Cape, and Mpumalanga for 36 months.

Portable Toilets:

• Hire, service, and transport non-flush units.
• Service each unit at least twice weekly.
• Units must be in usable and good working condition.
• Transport base stations: Eskom offices in Margate, Empangeni, Newcastle, Mkondeni, Eastern Cape, and Mpumalanga.
• Use shortest routes to sites.
• Vehicles must have metering devices for trip calculations.

VIP Toilets:

• Agri Trailer Unit (Mining Monthly).
• Service twice weekly (8 times monthly).
• 700ml foam soap dispenser (Platinum Monthly) with weekly replenishment (4 times monthly).
• 700ml hand sanitiser dispenser (Platinum Monthly) with weekly replenishment (4 times monthly).
• Damage waiver covers small breakages (excludes theft and fire).
• Delivery and collection charged per kilometre.

General: All chemicals must meet environmentally friendly statutory requirements.

Municipal permit required for the provision of service for the removal of human excrement or urine in the relevant municipality of operation. All chemicals must comply with environmentally friendly statutory requirements.

Evaluation is based on B-BBEE compliance for Qualifying Small Enterprises (QSEs). Key points: Must be a QSE with annual turnover between R10,000,000 and R50,000,000. Must declare Black Ownership % (flow-through principle), Black Female Ownership %, and Black Designated Group Ownership % (with breakdown for youth, disabled, unemployed, rural, and military veterans). Preference given to B-BBEE Level 1 (135% procurement recognition) or Level 2 (125% procurement recognition).

Scope: Hire of portable toilet facilities, VIP toilets, and servicing (including sewage disposal from septic tanks) at various sites on an 'as and when' required basis. Coverage: KwaZulu-Natal, Eastern Cape, and Mpumalanga. Duration: 36 months.

B-BBEE: Must be a Qualifying Small Enterprise (QSE) with annual total revenue between R10,000,000 and R50,000,000 (based on latest financial statements). Must submit a sworn B-BBEE affidavit confirming: Black Ownership % (flow-through principle), Black Female Owned %, and Black Designated Group Owned % (with breakdown for youth, disabled, unemployed, rural, and military veterans). Affidavit must be signed by a Commissioner of Oaths and is valid for 12 months from the signing date. Preference for B-BBEE Level 1 (135% procurement recognition) or Level 2 (125% procurement recognition).

Clarification meeting: 12 June 2026 at 09h00 AM via MS Teams (Join: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7, Meeting ID: 314 429 856 790 476, Passcode: 7QT9s4fB). Closing date: 30 June 2026 at 10:00 AM.

For system issues: Contact the buyer responsible for the tender. Automated submission confirmation email: [email protected]. Tender Bulletin Public Website: https://tenderbulletin.eskom.co.za.

Submit via Eskom eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register with a valid CSD number, verify email, and complete OTP (sent to SA cellphone and email). 2) Log in, select tender reference (E2984DXKZNOU), and click 'Create New Submission'. 3) Upload files under correct categories (Technical, Commercial, Finance). 4) Finalize submission (max 50MB per file, 900MB total). 5) Save confirmation email with submission ID for future reference. Disqualification risks: Incomplete submissions, incorrect document categorization, or missing CSD registration.

General: Must be a registered supplier with a valid CSD number. Must register on Eskom’s eTendering system (https://eTendering.eskom.co.za). Must have a valid email and South African cellphone number for OTP verification. Technical: Ability to provide portable and VIP toilet facilities in KwaZulu-Natal, Eastern Cape, and Mpumalanga. Capacity to service, maintain, and dispose of sewage from septic tanks on an 'as and when' basis. Compliance with health, safety, and environmental regulations.

Scope: Hire of portable toilet facilities, VIP toilets, and servicing (including sewage disposal from septic tanks) at various sites. Regions: KwaZulu-Natal, Eastern Cape, and Mpumalanga. Basis: 'As and when' required. Duration: 36 months.

CSD registration number required to access the eTendering system. Suppliers must be registered on Eskom’s eTendering portal with verified email and South African cellphone number for OTP.

Clarification meeting: 12 June 2026 at 09h00 AM via MS Teams (Meeting ID: 314 429 856 790 476, Passcode: 7QT9s4fB). Closing date: 30 June 2026 at 10:00 AM.

Submit the completed E-Tendering Training Acknowledgement Form as a required returnable. The form must include: signed acknowledgement confirming self-training via E-Tendering Noddy Guide, video, or clarification meeting, and confirmation of ability to operate the E-Tendering Solution. Ensure business name/JV, contact person, landline, cellphone, email, authorized signature, and designation are fully completed.

Evaluation is based on: completion of e-tendering self-training (via guide, video, or clarification meeting) and submission of the signed acknowledgement form. Documentation must include business name, contact details, and authorized signature. Compliance with Eskom’s copyright and document control policies is required.

Scope: Hire of portable toilet facilities, VIP toilets, and servicing (including disposal of sewage from septic tanks) at various sites on an 'as and when' required basis. Coverage: KwaZulu-Natal, Eastern Cape, and Mpumalanga. Duration: 36 months.

Clarification Meeting: 12 June 2026 at 09:00 AM via Microsoft Teams

Meeting ID: 314 429 856 790 476

Passcode: 7QT9s4fB

Meeting Link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7

Closing Date: 30 June 2026 at 10:00 AM

Bidder Guidance: Attend the clarification meeting to understand scope and requirements before submitting.

No specific SCM or technical contact details were found in the document.

Bidder Guidance: Contact Eskom's Supply Chain Management department directly to request the complete tender document and obtain relevant contact information for queries.

The document content is unavailable. The file 'Example on how to complete a QSE Sworn Affidavit.pdf' appears to be a template rather than the actual tender document. No submission requirements, returnable documents list, or submission address were found in the provided text.

Bidder Guidance: Obtain the complete tender document before preparing a submission. Contact Eskom SCM (see contactInformation) to request the full tender documentation.

Scope of Work (from tender title/description):

• Hire of Portable Toilet facilities
• VIP Toilet hire
• Servicing of portable toilets
• Disposal of sewage from septic tanks
• Sites in Kwa-Zulu Natal, Eastern Cape, and Mpumalanga provinces
• Duration: 36 months
• Services required on an 'as and when' basis

Bidder Guidance: Ensure your company has operational capacity in all three provinces (KZN, Eastern Cape, Mpumalanga) to respond to service requests. Verify you hold the necessary waste disposal permits for sewage/septic tank contents in each province.

The document file 'Example on how to complete a QSE Sworn Affidavit.pdf' is a template for completing a Qualifying Small Enterprise (QSE) Sworn Affidavit, suggesting this tender may be targeted at QSEs.

Bidder Guidance: Confirm your B-BBEE status qualification level. Obtain and complete the QSE Sworn Affidavit template if applicable to your business size. Ensure CSD registration is current.

Clarification meeting: 12 June 2026 at 09h00 AM via Microsoft Teams. Join link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7. Meeting ID: 314 429 856 790 476. Passcode: 7QT9s4fB.

Evaluation will assess: capability to service KwaZulu-Natal, Eastern Cape, and Mpumalanga; compliance with health and sanitation regulations; availability of appropriate equipment and trained personnel; detailed risk management and quality assurance processes; and supplier selection/monitoring procedures if outsourcing is involved.

Scope: Hire of portable toilet facilities, VIP toilets, and servicing (including sewage disposal from septic tanks) on an as-and-when-required basis. Locations: KwaZulu-Natal, Eastern Cape, and Mpumalanga. Duration: 36 months. Method statement must include: scope of work, SMART objectives, customer focus (identification and communication of needs), competency/training requirements, PPE, tools/equipment, leadership (mission/vision/values), risk management (identification and mitigation), process improvements, data analysis for decision-making, stakeholder management (impact and actions), and outsourcing details (supplier selection, evaluation, and performance monitoring if applicable).

Clarification Meeting: 12 June 2026 at 09:00 AM via MS Teams. Meeting ID: 314 429 856 790 476, Passcode: 7QT9s4fB. Link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7. Tender Closing Date: 30 June 2026 at 10:00 AM. Contract Duration: 36 months from starting date (TBA at award).

Employer: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30). Registered Office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Employer Signatory: Nontobeko Matli, Middle Manager O & M. Service Manager contact details not provided in document. Adjudicator: Selected from ICE-SA Division Panel of Adjudicators (www.ice-sa.org.za) or appointed by AFSA if no agreement. For contract queries: Engineering Contract Strategies, Tel: 011 803 3008, Fax: 086 539 1902, www.ecs.co.za.

Submit a completed and signed C1.1 Form of Offer and Acceptance with: organisation name, address, and CIDB registration number. Choose one pricing option: A (Priced contract with price list), C (Target contract with price list), or E (Cost reimbursable contract). Include: offered total of Prices (excl. VAT), subtotal, VAT at 15%, and total inclusive of VAT. Return before the end of the validity period. Alternative tenders require a separate Form. Submission method not specified — verify via tender listing.

Legal status: Must be a registered South African legal entity with valid CIDB registration. B-BBEE: Valid verification certificate required. Must notify Eskom within 7 days of any B-BBEE status change and submit updated certificate within 30 days. Non-compliance may lead to termination. Financial capacity: Must demonstrate ability to fulfill contract, including performance bonds/guarantees if required. Technical capacity: Proven experience in portable toilet hire, VIP toilets, and sewage disposal in KwaZulu-Natal, Eastern Cape, and Mpumalanga. Health and safety: Must comply with Occupational Health and Safety Act and Construction Regulations 2014. May be designated as Principal Contractor. Ethics: Zero tolerance for corruption, fraud, collusion, coercion, or obstruction (Z11 clause). Insurance: Must provide proof of coverage as per Insurance Table A (e.g., liability, property damage).

Scope: Hire of portable toilet facilities, VIP toilets, and servicing including sewage disposal from septic tanks on an 'as and when' basis. Service Areas: KwaZulu-Natal, Eastern Cape, Mpumalanga. Duration: 36 months. Service Information in Part C3 (Scope of Work). Affected Property locations not specified. Key Performance Indicators (KPIs) may apply (Option X20). Low service damages provisions may apply (Option X17). Contractor must comply with all applicable environmental laws and Eskom’s Asbestos Standard 32-303 if asbestos is encountered.

Currency: South African Rand. VAT: 15% on all invoices. Pricing Options: Option A (Priced contract with price list), Option C (Target contract with price list), or Option E (Cost reimbursable contract). Payment: Monthly assessment intervals. Contractor must submit tax invoice within 1 week of receiving payment certificate. Include Eskom VAT number 4740101508 on all invoices. Late payment interest: Standard Bank prime rate (365-day year). Performance bond may be required (Option X13, amount TBA). Parent company guarantee may be required (Option X4). Price adjustment for inflation may apply (Option X1).

CIDB: Valid registration number required on Form of Offer and Acceptance. B-BBEE: Valid certificate required; must notify Eskom of any status change within 7 days and submit updated certificate within 30 days. Non-compliance risks termination. Joint Ventures: All parties jointly and severally liable. Notify Service Manager of key person with binding authority within 2 weeks of Contract Date. Written consent required for composition changes. Cession/Delegation: Written Employer consent required for any rights assignment. Health and Safety: Compliance with Construction Regulations 2014 and all applicable laws. Employer may appoint Contractor as Principal Contractor. Environmental: Full compliance with applicable laws. Ethics: Zero tolerance for prohibited actions (coercion, collusion, corruption, fraud, obstruction). Termination may result from violations. Insurance: Contractor must provide coverage per Insurance Table A. Employer provides coverage per Insurance Table B. Tax: Contractor must comply with VAT Act and include Eskom’s VAT number on invoices. Asbestos: Employer manages asbestos per Standard 32-303. Contractor personnel may stop work in unsafe asbestos conditions.

Returnable Documents: Submit a fully completed B-BBEE Exempted Micro Enterprise (EME) affidavit using the provided template. All sections must be filled, including: enterprise details (name, registration number, VAT number, physical address, type of entity, nature of business), ownership percentages (Black, Black Female, Black Designated Groups with breakdown), and B-BBEE Contributor Level confirmation. The affidavit must be sworn and signed by a Commissioner of Oaths.

General: Must be a registered South African enterprise. Must operate in KwaZulu-Natal, Eastern Cape, or Mpumalanga. Must meet B-BBEE EME requirements (annual revenue ≤ R10M). B-BBEE Specific: Must declare Black ownership % (flow-through principle). Must declare Black Female ownership %. Must declare Black Designated Group ownership % with breakdown (youth, disabled, unemployed, rural, military veterans). Must confirm B-BBEE Contributor Level (Level 1 for 100% Black Owned, Level 2 for ≥51% Black Owned, Level 4 for <51% Black Owned). Affidavit must be sworn and valid for 12 months from signing. Exclusions: Enterprises with annual revenue > R10M do not qualify as EMEs. Non-compliance with B-BBEE Act or affidavit requirements may result in disqualification.

Scope: Hire of portable toilet facilities, VIP toilets, and servicing (including disposal of sewage from septic tanks) at various sites on an 'as and when' required basis. Coverage Areas: KwaZulu-Natal, Eastern Cape, and Mpumalanga. Contract Duration: 36 months.

B-BBEE Status: Must qualify as an Exempted Micro Enterprise (EME) with annual total revenue ≤ R10,000,000.00. Ownership: Must declare Black ownership (flow-through principle), Black Female ownership, and Black Designated Group ownership (with breakdown for youth, disabled, unemployed, rural, military veterans). B-BBEE Contributor Level: Level One (135% procurement recognition) for 100% Black Owned EMEs, Level Two (125%) for ≥51% Black Owned, or Level Four (100%) for <51% Black Owned. Documentation: Submit a sworn B-BBEE EME affidavit confirming ownership percentages and financials. Validity: Affidavit must be valid for 12 months from the date of signing.

Clarification meeting: 12 June 2026 at 09h00 via MS Teams. Meeting link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7. Meeting ID: 314 429 856 790 476. Passcode: 7QT9s4fB.

Financial evaluation based on Public Interest Score (PIS) and submitted financial statements. Key points: 1) PIS letter must state if AFS were internally/externally prepared and if the company is owner-managed. PIS does not apply to audited companies. 2) Required: Latest approved AFS (valid within 18 months of year-end), signed director/member report, and signed Compilers/Accounting Officers/Independent Reviewers/Audit report (as applicable). 3) AFS must include: Statement of financial position, comprehensive income, changes in equity, cash flows, notes, and ITA-34C for non-audited companies (current and prior years, with turnover matching income statements). 4) Notes must break down receivables/payables, interest-bearing liabilities, and director/member loan terms. 5) Draft, bi-annual, management, or unsigned statements are rejected. 6) Non-compliance with 5-day submission request for additional info results in evaluation closure.

Required documents: 1) Latest approved Annual Financial Statements (AFS) with comparative amounts, valid within 18 months of year-end. 2) Signed director/member report. 3) Signed Compilers/Accounting Officers/Independent Reviewers/Audit report (as applicable). 4) Full AFS must include: Balance Sheet, Income Statement, Statement of Changes in Equity, Cash Flow Statement, and Notes. 5) Non-audited companies: ITA-34C Income Tax Assessment for current and prior years (turnover must match income statement). 6) Notes must detail: Breakdown of receivables/payables (trade vs. other), interest-bearing liabilities, and terms of director/member loans (secured/unsecured, repayment, interest rates). 7) Holding company name (if subsidiary) and Group AFS may be requested later. 8) Soft copies of AFS may be requested post-submission.

Clarification meeting: 12 June 2026 at 09h00 via MS Teams. Join link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7. Meeting ID: 314 429 856 790 476. Passcode: 7QT9s4fB.

Scoring system: 90/10 or 80/20 preference points. Points for B-BBEE status (10-20 points for Level 1, scaling down to 0 for non-compliant). Price score + specific goal score (max 10/20) = total, rounded to 2 decimal places. Contract awarded to highest scorer per PPPFA Section 2(1)(f). Mandatory returnables: Valid B-BBEE certificate (SANAS-accredited), sworn affidavit (EMEs), or CIPC certificate (EMEs). Supporting documents (may be requested): CIPC registration, shareholding proof, ID copies of owners, disability proof (if applicable). Failure to provide B-BBEE documentation: Not disqualified but scores 0/20 for specific goals and only out of 80 for price. Objective criteria: Not mandatory but a condition for award. Non-compliance may lead to second-ranked tenderer being recommended.

Scope: Hire of portable toilet facilities, VIP toilets, and servicing (including sewage disposal from septic tanks) at various sites in KwaZulu-Natal, Eastern Cape, and Mpumalanga on an as-and-when-required basis. Duration: 36 months (3 years). Business unit: KwaZulu-Natal.

SDL&I penalty: 2.5% of contract value for non-compliance with SDL&I obligations. Performance security: 2.5% of every invoice (excluding VAT) retained by Eskom until SDL&I obligations are fulfilled. Retained amounts released upon: Submission of SDL&I progress reports. Fulfilment of all SDL&I obligations. Submission of an approved compliance report by SDL&I Department.

B-BBEE: Valid certificate (SANAS-accredited), sworn affidavit (EMEs), or CIPC-issued certificate (EMEs) required. EMEs (annual revenue ≤ R10M): Sworn affidavit permitted. QSEs (annual revenue ≤ R50M): Must comply with QSE scorecard unless ≥51% Black-owned (sworn affidavit permitted). Entities with revenue > R50M: Valid B-BBEE certificate mandatory. Local content: SBD 6.2 Declaration Form and Annex C (Local Content Declaration) are mandatory returnables if applicable. CIDB skills development: Not applicable. SDL&I obligations: B-BBEE improvement/retention plan required within 30 days of contract signing. Level 4 tenderers: Must reach Level 3 by end of Year 1 and improve annually. Levels 5-8 or non-compliant: Must reach Level 4 by end of Year 1 and improve by one level annually thereafter. Local procurement content target: 100%. Procurement spend targets: 4% Black-owned, 3% Black Women-owned, 2% Black Youth-owned, 1% Black Persons with Disability. Skills development: Deliver 1 skill (e.g., Introduction to Cleaning, SAMTRAC Training) per R3M invoiced to Eskom. Candidates must be from KwaZulu-Natal or Free State and representative of SA demographics. Tenderers bear full cost. Annual SDL&I reports required using Eskom’s Data Collection Template. SDL&I Implementation Schedule due within 28 days of contract award. Sworn affidavits: Must include deponent details (name, ID, designation), enterprise name/address, ownership percentages, total revenue, financial year-end, B-BBEE status, empowering supplier status. Must be signed in presence of Commissioner of Oath (same date), who cannot be an employee/ex-officio of the enterprise.

Clarification Meeting: 12 June 2026 at 09h00 AM via Microsoft Teams (Join: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7, Meeting ID: 314 429 856 790 476, Passcode: 7QT9s4fB).

Returnable Documents: Not specified in the provided text. Refer to the full tender document for submission requirements.

Closing date: 30 June 2026 at 10h00.

Non-compulsory clarification meeting: 12 June 2026 at 09h00 AM via MS Teams (Meeting ID: 314 429 856 790 476, Passcode: 7QT9s4fB).

Clarification questions deadline: 5 working days before tender closing (25 June 2026).

Tender validity period: 180 days from closing date.

Eskom Representative: Danny Rajkumar. Tel: 031 710 5735. Email: [email protected].

Submission portal: Eskom E-Tendering site (https://eTendering.eskom.co.za).

Fraud/corruption reporting: 0800 11 2722 or [email protected].

Confirm attendance for MS Teams meeting with Eskom Representative, including attendee names, positions, and contact details.

Submit electronically via Eskom E-Tendering site (https://eTendering.eskom.co.za) by 30 June 2026 at 10h00. No hard copies or zipped files accepted. All documents must be in PDF format (max 500MB per file, total submission max 4GB). Organize submissions into folders: Technical, Commercial, Financial, and SHEQ. Ensure submission status is marked as 'complete'. Late submissions will not be accepted. Resubmissions will overwrite previous versions.

Mandatory returnables (disqualifiable if missing at closing):

• Electronic submission via Eskom E-Tendering site.
• Compliance with eligibility criteria.
• Signed NEC3 Term Services Contract with Price Schedule.

Non-disqualifiable returnables (5-day grace period if missing or incomplete):

• SBD1 (Invitation to Bid form).
• SBD6.1 (Preference Points Claim Form).
• SBD4 (Bidders Disclosure Form).
• Integrity Declaration Form.
• E-Tendering Training Acknowledgement Form.

CSD Registration (MAAA...) required prior to contract award.

Evaluation follows a 4-stage process: Basic Compliance, Functionality, Price & Preference, Contractual Requirements.

Basic Compliance:

• Disqualifiable if missing: electronic submission, eligibility criteria, signed NEC3 Term Services Contract with Price Schedule.
• Non-disqualifiable (5-day grace period): SBD1, SBD6.1, SBD4, Integrity Declaration, E-Tendering Training Acknowledgement.
• CSD Registration (MAAA...) required prior to contract award.

Functionality:

• Weighted scorecard (100 points, 70% pass mark).
• Criteria:
• 2 valid client reference letters (10 points).
• Proof of experience (10 points for >2 years, 0 for <2 years).
• Ownership/access to standard portable toilets (15 points for 76+ units, 10 for 30-50 units).
• Ownership/access to VIP portable toilets (15 points for 11+ units, 5 for 5-10 units).
• Proof of 2-ton motor vehicles (10 points for 8+ vehicles, 8 for 6, 5 for 4).
• Waste management compliance (40 points): MSDS, disposal permits, environmental induction, incident management.

Price & Preference:

• 80/20 PPPFA scoring: 80 points for price (exclusive of VAT, corrected for errors), 20 points for B-BBEE status (e.g., Level 1 = 20 points, Level 8 = 2 points).
• B-BBEE certificate (SANAS/CIPC/affidavit) required to claim points.

Contractual Requirements:

• Proof of CSD registration.
• Financial viability (approved financial statements, ITA34C for non-audited companies).
• SHEQ requirements.
• Skills development proposals (non-mandatory but may influence award).

Scope: Hire of portable toilet facilities, VIP toilets, and servicing (including sewage disposal from septic tanks) at various sites in KwaZulu-Natal, Eastern Cape, and Mpumalanga on an 'as and when' basis for 36 months.

Technical returnables:

• Annexures A-K (e.g., Authorisation Form, Acknowledgement Form, Tenderer’s Particulars, Integrity Declaration, SBD1, SBD6.1, SBD4, E-Tendering Help Manual Acknowledgement).
• Technical folder on Eskom Tender Bulletin includes Scope of Work and Technical Criteria.

Contract: NEC3 Term Service Contract with Pricing Schedules.

Skills development: Tenderers must propose training for unemployed candidates (e.g., Introduction to Cleaning, SAMTRAC) from Free State/KZN, representative of SA demographics. 1 skill per R3M invoiced to Eskom.

Environmental requirements:

• SHE rules acknowledgement.
• Environmental Management Plan (waste management, disposal permits, induction, incident management).
• SHEQ policy signed by CEO/MD.
• ISO 14001 certificate (if applicable).

Pricing: Exclusive of VAT, corrected for arithmetical errors.

Payment terms:

• 30 days for contracts ≤ R50M (incl. VAT).
• 60 days for contracts > R50M (incl. VAT).

Financial evaluation requires:

• Latest approved financial statements (≤18 months old) including:
• Director’s/member’s report.
• Auditor/reviewer/compiler/accounting officer’s report.
• Statement of financial position, income statement, cash flow, equity changes, and notes.
• ITA34C required for non-audited companies (current + previous year).
• Public Interest Score (PIS) applies to non-audited companies.

Performance security: May require performance bond/demand guarantee from Eskom-approved financial institutions (ABSA, DBSA, First Rand, Investec, Land Bank, Nedbank, Standard Bank).

Financial analysis compulsory as contractual requirement.

Mandatory compliance:

• CSD Registration (MAAA...).
• Eligibility criteria: no sanctions, no conflicts of interest, no restrictions by National Treasury/Eskom, no 100% subcontracting, tenders signed by authorized persons, joint ventures must declare joint and several liability.

Mandatory returnables:

• SBD1 (Invitation to Bid).
• SBD6.1 (PPPFA 2022 Preference Points Claim Form).
• SBD4 (Bidders Disclosure Form).
• Integrity Declaration Form.
• E-Tendering Training Acknowledgement Form.

B-BBEE: Valid certificate (SANAS/CIPC/affidavit) required to claim preference points.

Environmental:

• SHE rules acknowledgement.
• Environmental Management Plan (waste management, disposal permits, induction, incident management).
• SHEQ policy signed by CEO/MD.
• ISO 14001 certificate (if applicable).

Contractual:

• Proof of financial viability (approved financial statements, ITA34C for non-audited companies).
• SHEQ requirements.

Objective criteria: Skills development proposals for unemployed candidates (non-mandatory but may influence award).

Scoring will consider: Compliance with South African laws and Eskom OHS requirements (mandatory). Proof of past work (testimonials/references) for similar services. Demonstrated ability to manage subcontractors/suppliers and ensure their compliance. Geographic coverage in KwaZulu-Natal, Eastern Cape, and/or Mpumalanga.

Mandatory compliance with: Eskom Commercial Process 32-1034, Eskom OHS specifications/requirements, Occupational Health and Safety Act 85 of 1993, Compensation for Occupational Diseases and Illnesses Act 130 of 1993, Employment Equity Act 55 of 1998, Immigration Act 13 of 2002, Employment Service Act 4 of 2014. Post-award, the supplier must fully align company processes with Eskom’s OHS policies, procedures, and standards. Penalties apply for non-conformance by the main supplier, its contractors, or suppliers. Non-compliance by subcontractors/suppliers is the main supplier’s responsibility, with Eskom reserving the right to verify compliance.

Legal: Must be a registered entity capable of entering into a contract with Eskom. Technical: Proven experience in portable toilet hire, servicing, and sewage disposal; ability to deploy resources rapidly across KwaZulu-Natal, Eastern Cape, and Mpumalanga; compliance with Eskom’s safety and vehicle management procedures. Documentation: Valid tax clearance certificate; B-BBEE compliance; proof of insurance for vehicles and operations; driver and vehicle certification (e.g., PRDP for dangerous goods, medical fitness).

Clarification meeting: 12 June 2026 at 09h00 AM via MS Teams. Join link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7. Meeting ID: 314 429 856 790 476. Passcode: 7QT9s4fB.

General:

• Applicants must be registered legal entities capable of providing services in South Africa.
• Experience in portable toilet hire, servicing, and sewage disposal, preferably in utility or industrial sectors.
• Compliance with all South African labor, environmental, and Occupational Health and Safety (OHS) laws.

Technical:

• Demonstrated ability to conduct and document OHS risk assessments (baseline, issue-based, continuous) as per Eskom’s procedure.
• Capacity to service multiple sites across KwaZulu-Natal, Eastern Cape, and Mpumalanga on short notice.
• Ownership of or access to necessary equipment (e.g., septic tank disposal vehicles, portable toilets, VIP toilets).
• Certifications: ISO 45001, ISO 31000, or equivalent OHS/risk management standards.

Financial:

• Financial stability to fulfill a 36-month contract.
• Proof of insurance (e.g., public liability, workers' compensation).

Legal:

• Valid tax clearance certificate.
• B-BBEE compliance (minimum Level 1).
• No conflicts of interest with Eskom or its subsidiaries.

Mandatory compliance with Eskom’s Occupational Health and Safety Risk Assessment Procedure (32-520).

B-BBEE: Minimum Level 1 compliance required.

Additional:

• Compliance with all applicable South African laws, including OHS Act, Mine Health and Safety Act (if relevant), and environmental regulations.
• Contractors must align with Eskom’s SHEQ (Safety, Health, Environment, and Quality) standards and risk management frameworks.

Submit the completed and signed Form A (Template Identifier 240-43921804 Rev 3) to acknowledge acceptance of Eskom Supplier Quality Requirements per 240-105658000 Specification and ISO 9001 Standard. Include all returnable documents as specified in the tender.

General: Must be a registered supplier capable of operating in KwaZulu-Natal, Eastern Cape, and Mpumalanga. Must demonstrate capability for portable toilet hire, VIP toilets, and sewage servicing. Must comply with Eskom's quality and technical standards. Quality Assessment: Category 4 selected for Pre-Contract Award Quality Requirements. Main Supplier and Sub-supplier Capability and Capacity Assessment required. Site assessment may be applicable (to be confirmed).

Must comply with Eskom Supplier Quality Requirements per 240-105658000 Specification and ISO 9001 Standard. Tenderer must complete and sign Form A to confirm acceptance. ISO 9001 principles applicable: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship Management.

For technical or quality-related queries, contact the Eskom Quality representative or the Supply Chain Management (SCM) department as specified in the tender document.

Submit the following returnable documents as per the tender’s selected quality category (1–4) and the List of Tender Returnables (240-12248652):

• Completed and signed Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Additional documents as specified by the tender’s quality category, which may include:

• Valid ISO 9001 certificate or equivalent QMS certification (latest revision).
• QMS manual, quality policy, and quality objectives (documented information).
• Internal and external audit reports, including nonconformity and corrective action records.
• Draft Contract Quality Plan (CQP) specific to the scope of work (aligned with ISO 10005).
• Example or draft Quality Control Plan (QCP)/Inspection and Test Plan (ITP) for similar or previous work.
• Documented information for Control of Externally Provided Processes, Products, and Services.
• Roles, responsibilities, and authorities (e.g., organisation charts, job descriptions, procedures).
• Records of management review meetings (agenda, minutes, reports).

• Ensure all documents are submitted in the required format and by the tender’s closing date.
• Non-submission of required returnables may result in disqualification.

Evaluation will be based on the following:

• Mandatory requirements (must comply):

• Legal registration as a supplier in South Africa (PPPFA Act and CIDB guidelines).
• Valid ISO 9001 certification (or equivalent) unless waived per tender category.
• Capacity to deliver the scope: hire of portable/VIP toilets, servicing, and sewage disposal across KwaZulu-Natal, Eastern Cape, and Mpumalanga.
• Submission of all tender returnables as per the selected category (1–4).

• Preferred requirements (scoring advantage):

• Experience in similar projects, evidenced by past ITP/QCP examples.
• Established sub-supplier management processes (e.g., audits, performance monitoring).
• Compliance with SETA requirements for personnel training and certification.

• Evaluation stages:

• Pre-qualification: Compliance with mandatory requirements.
• Technical evaluation: Quality of CQP, QCP/ITP, and method statements.
• Financial evaluation: Pricing and value for money (if applicable).

Scope: Hire of portable toilet facilities, VIP toilets, and servicing (including sewage disposal from septic tanks) at various sites in KwaZulu-Natal, Eastern Cape, and Mpumalanga on an 'as and when' basis for 36 months.

• Quality Management:

• Suppliers must demonstrate capability to manage quality as per Eskom’s Supplier Quality Management Specification (240-105658000).
• Contract Quality Plan (CQP) must address service delivery, maintenance, and disposal processes, including:

• Management of records (e.g., material tests, certifications).
• Special processes (if applicable) must be pre-qualified, with certified personnel and documented procedures.
• Preservation, storage, and maintenance of equipment/materials per manufacturer and Eskom specifications.
• Sub-supplier Requirements:

• Sub-suppliers must meet Eskom’s quality and capability assessment criteria for critical or high-risk services.
• Main supplier is responsible for defining and managing sub-supplier quality programmes (e.g., audits, QCPs, risk management).

• Standards and Compliance:

• Work must align with ISO 9001, ISO 10005, and other referenced standards (e.g., SANS 10845-1).
• Workplace documentation must be available in English and workforce-appropriate languages.

Mandatory compliance requirements:

• Valid ISO 9001 certification or equivalent QMS (unless excluded per tender category).
• Completion of Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58).
• Submission of quality documentation as per the tender’s selected category (1–4) and List of Tender Returnables (240-12248652).
• B-BBEE: Minimum Level 1 (as per PPPFA).
• CIDB registration (if applicable for construction-related services).
• Adherence to Eskom’s SHEQ Policy (32-727) and other referenced standards (e.g., ISO 10005, SANS 10845-1).
• Sub-supplier QMS and capability assessments may be required for critical or high-risk scopes.
• Compliance with SETA requirements for personnel training and certification (where applicable).

Submit the following returnable documents as part of your bid: OHS file, health and safety plan, and any additional OHS documentation specified in the tender enquiry. Ensure all documents are signed and initialled on every page by the relevant parties. Non-submission or incomplete submission of OHS documents within 7 working days will render your bid non-responsive. Work cannot commence until the OHS file is evaluated and approved by Eskom’s OHS professional. A letter of acceptance will be issued once compliance is confirmed. For national contracts, OHS professionals will hand over project-specific OHS documentation to the relevant Business Unit/Operating Unit (BU/OU) OHS professional within five working days after contract award.

Eligibility is contingent on OHS compliance. Key criteria: 1) Meet all mandatory OHS requirements in Eskom document 32-726. 2) Submit a compliant, site-specific health and safety plan. 3) Achieve a minimum 70% OHS functionality threshold. 4) Be registered and in good standing with the Compensation Fund (COIDA). 5) Provide competent personnel with required training, knowledge, and experience. 6) Comply with all applicable South African legislation (e.g., OHS Act, Construction Regulations 2014). 7) For construction work, demonstrate alignment with Construction Regulations 2014 and CHSA requirements.

Scope: Hire of portable toilet facilities, VIP toilets, and servicing (including sewage disposal from septic tanks) on an as-and-when-required basis across KwaZulu-Natal, Eastern Cape, and Mpumalanga for 36 months. Requirements: 1) Comply with Eskom’s OHS standards, including site-specific OHS plans and baseline risk assessments (BRA). 2) Develop and submit a project-specific OHS plan for approval before work commencement. 3) Site mobilisation is permitted only after OHS file approval. 4) Ensure employees undergo Eskom’s risk-based induction and company-specific induction before starting work. 5) Eskom reserves the right to conduct inspections, audits, and work stoppages for non-compliance.

Mandatory compliance with Eskom’s OHS standards, including: 1) Submission of Annexure B (Eskom’s Acknowledgement Form for OHS Legal and Other Requirements), 32-136 (Contractor Health and Safety Requirements Standard), and scope-specific OHS specifications. 2) Compliance with the Occupational Health and Safety Act, Construction Regulations 2014 (if applicable), Compensation for Occupational Injuries and Diseases Act (COIDA), and other relevant legislation. 3) Registration with the Compensation Fund or a licensed compensation insurer. 4) For construction work, a Construction Health and Safety Agent (CHSA) may be required. 5) Suppliers must provide valid, authentic OHS documentation for assessment. 6) Each Eskom site has unique OHS requirements; approval at one site does not guarantee approval at another. 7) Adhere to Eskom’s Life-Saving Rules Standard and other referenced standards (e.g., ISO 9001, OHSAS 18001, ISO 14001).

Evaluation will consider: Legal status (must be a registered South African entity, e.g., company or CC). Proven experience in providing portable toilets, VIP toilets, and sewage disposal services for large organizations or government. Valid certifications for Occupational Health and Safety (OHS), environmental management (e.g., ISO 14001), and waste disposal. Financial capacity to deliver over 36 months, including proof of insurance (e.g., public liability). B-BBEE compliance (minimum Level 1). Operational presence or rapid mobilization capability in KwaZulu-Natal, Eastern Cape, and Mpumalanga.

Scope: Hire and servicing of portable toilet facilities, VIP toilets, and sewage disposal from septic tanks. Service must be provided on an 'as and when' required basis at various sites. Coverage areas: KwaZulu-Natal, Eastern Cape, and Mpumalanga. Contract duration: 36 months.

B-BBEE: Minimum Level 1 compliance required. No additional compliance requirements explicitly stated in the document.

• Clarification Meeting: 12 June 2026 at 09h00 AM (via MS Teams)
• Bid Closing: 30 June 2026 at 10:00 AM

Clarification Meeting details (MS Teams):

• Join link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7
• Meeting ID: 314 429 856 790 476
• Passcode: 7QT9s4fB

Note: No SCM or technical contact person details are provided.

Submit the following signed and completed documents:

• SDL&I Bidders Document (mandatory)
• Valid B-BBEE certificate from a SANAS-accredited verification agency OR a valid sworn affidavit OR B-BBEE Certificate from CIPC (for EME companies)
• CIPC Registration Document
• Identity Documents of all owners/members/shareholders
• Share Certificate (if applicable)
• Latest Financial Statements (aligned with the financial date on the sworn affidavit)
• SBD 6.2 form
• Annexure C, D, and E (if required)
• Proof of sub-contracting agreements (if applicable)
• Sub-contractor’s valid B-BBEE certificate (if applicable, from SANAS, sworn affidavit, or CIPC for EMEs)

Evaluation will assess:

• Legal compliance: Must be a registered entity (CIPC).
• B-BBEE compliance: Valid B-BBEE certification (or affidavit/CIPC certificate for EMEs).
• Financial compliance: Submission of latest financial statements.
• Technical capability: Ability to service multiple sites across KwaZulu-Natal, Eastern Cape, and Mpumalanga.
• Sub-contracting compliance: If applicable, sub-contractors must meet B-BBEE requirements.

Scope of work:

• Hire of Portable Toilet facilities and VIP Toilets.
• Servicing, including disposal of sewage from septic tanks.
• Locations: Various sites in KwaZulu-Natal, Eastern Cape, and Mpumalanga.
• Contract duration: 36 months.
• Service basis: As and when required.

Note: Detailed technical specifications, service levels, and capacity requirements are not provided in the document.

Mandatory compliance requirements:

• B-BBEE Status: Valid certificate from a SANAS-accredited agency OR valid sworn affidavit OR CIPC-issued certificate (for EMEs).
• Company Registration: CIPC Registration Document.
• Identity Verification: Identity Documents of all owners/members/shareholders.
• Financial Standing: Latest Financial Statements (must align with the financial date on the sworn affidavit).
• Sub-contractors: Must provide valid B-BBEE certificates (if applicable).

• Clarification Meeting: 12 June 2026 at 09h00 AM via MS Teams (Meeting ID: 314 429 856 790 476, Passcode: 7QT9s4fB, Link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7).
• Tender Closing Date: 30 June 2026 at 10:00 AM.

Required returnable documents:

• Signed Annexure B (acknowledgement of Eskom’s SHE rules and requirements) – mandatory pre-requisite.
• Environmental Management Plan covering: waste management (reduction, re-use, recycling, disposal), safe disposal certificates from service provider, municipality permission letter/permit for sewerage waste disposal, environmental induction, environmental incident management, and emergency planning for environmental incidents.
• Signed Environmental or SHE/SHEQ policy by Company Owner/CEO/MD, committing to environmental compliance obligations and duty of care.
• ISO 14001 Environmental Management Standard certificate (Registration number 493294).

Scoring:

• 0 = Document not submitted OR submitted but does not meet minimum requirements.
• 1 = Document submitted and meets minimum requirements.
• Failure to submit any mandatory document results in disqualification.

Evaluation is pass/fail based on mandatory document submission and compliance:

• Mandatory documents: Signed Annexure B, Environmental Management Plan (with specified KPIs), signed Environmental/SHE/SHEQ policy, ISO 14001 certification.
• Scoring: 0 (non-compliant or missing) or 1 (compliant).
• Approval requires all mandatory documents to score 1.

Scope:

• Hire of portable toilet facilities, VIP toilets, and servicing (including disposal of sewage from septic tanks).
• Service areas: KwaZulu-Natal, Eastern Cape, Mpumalanga.
• Duration: 36 months.
• Basis: As and when required.

Requirements:

• Environmental Management Plan for medium-risk work.
• Waste management compliance (reduction, re-use, recycling, disposal).
• Safe disposal certificates from service provider.
• Municipality permission letter/permit for sewerage waste disposal.
• Environmental induction, incident management, and emergency planning procedures.

Mandatory:

• CSD (Central Supplier Database) registration.
• Tax compliance clearance.
• B-BBEE compliance.
• ISO 14001 Environmental Management Standard certification (Registration 493294).
• Signed Annexure B (Eskom SHE rules acknowledgement).
• Signed Environmental/SHE/SHEQ policy by Company Owner/CEO/MD.
• Municipality permit/permission letter for sewerage waste disposal.
• Environmental Management Plan compliant with medium-risk work requirements (Eskom Template Identifier 240-43921898 Rev 5).

CLOSING DATE: 30 June 2026 at 10:00 AM (SAST).

COMPULSORY CLARIFICATION MEETING: 12 June 2026 at 09:00 AM (SAST).

• Platform: MS Teams
• Meeting ID: 314 429 856 790 476
• Passcode: 7QT9s4fB
• Join link: https://teams.microsoft.com/meet/314429856790476?p=4FPFrYcIBYCGsi1qR7
• Note: Failure to attend will result in disqualification if marked as compulsory in the Tender Data.

Addenda and clarifications:

• Check Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda, extensions, or clarification responses.
• All times referenced are South African Standard Time (SAST).

Communication rules:

• All communication must be directed to the Eskom Representative in writing only (hand-written, typed, printed, or electronic with a permanent record).
• No other Eskom official may be contacted regarding this tender.
• Clarification requests must be submitted in writing to the Eskom Representative, allowing reasonable time for response.
• Eskom will publish all clarification requests (without tenderer names) and responses on the platform where the tender was advertised.

Practical guidance:

• Refer to the Invitation to Tender documents for the Eskom Representative’s specific contact details (email, address).
• For e-tendering, use the Eskom Tender Bulletin site for submissions and updates.

Submission requirements:

• Submit one (1) complete original tender in paper form plus one (1) complete hard copy. For E-tendering: upload via Eskom Tender Bulletin site on the Eskom E-tendering page before closing time.
• All documents must be in English, completed in ink (not pencil), and result in a permanent record.
• Mark packages as 'ORIGINAL' and 'COPY' in separate envelopes. Outer package must state 'Confidential' and include: Eskom submission address, Invitation to Tender number, tenderer’s name, physical address, email, and contact telephone number.
• For E-tendering: update documents in Technical, Commercial, and Financial folders as indicated on the e-tendering page.
• Sign the original tender (or electronic tender for E-tendering). The signatory is liable for the tender.
• Complete and submit the Acknowledgement Form with the tender, clearly stating if the tender is for the whole or part of the scope.
• Submit all mandatory tender returnables by the closing date and time. No late submissions accepted.

Disqualification risks:

• Late submissions (including e-tendering finalization after deadline) will be rejected.
• Failure to submit original tender or copy will result in disqualification.
• Tenders based on 100% sub-contracting of the scope will be disqualified.
• Eskom takes no responsibility for misplacement if the outer package is not sealed or addressed correctly.
• Corrupt, unreadable, or inaccessible documents will render the tender non-responsive.

Practical guidance:

• Submit early to avoid last-minute technical issues (e.g., network delays, upload errors).
• Verify all documents are accessible, complete, and not corrupt before submission.
• For e-tendering, ensure submission is finalized before the deadline. The system will block changes after closing time.
• Keep proof of submission for electronic tenders.

Evaluation stages:

• Basic Compliance: Tenders failing to meet basic requirements (e.g., missing original/copy, mandatory returnables) are disqualified.
• Pre-Qualification: Tenderers must comply with criteria stated in the Tender Data (e.g., eligibility, CIDB grading, B-BBEE level).
• Functionality: If applicable, tenderers must meet the minimum threshold stated in the Tender Data to proceed.
• Financial Analysis: Eskom assesses financial risk. Tenderers posing high risk or refusing mitigating factors may be excluded.
• Price Evaluation: Prices are evaluated per Tender Data criteria (e.g., CPA, FOREX, discounts, technical adjustments). Arithmetical errors may be corrected per Eskom’s rules.
• B-BBEE: Scored per CSD report or certificate/affidavit. If B-BBEE is a pre-qualification criterion, proof must be submitted by closing time or the tender is disqualified. For PPPFA points, failure to submit valid proof results in zero points.
• Specific Goals: Scored with reference to supporting documentation. Failure to meet goals or submit proof results in zero points for this criterion.

Scoring and ranking:

• PPPFA 90/10 or 80/20 system applies: Price score + Specific Goals score = total score.
• Tenders are ranked from highest to lowest total score.
• Objective Criteria (if stipulated in the Invitation to Tender) may allow award to a tenderer not scoring the highest points, but functionality and B-BBEE elements cannot be used as Objective Criteria.

Disqualification risks:

• Fraudulent/misrepresented documents (e.g., B-BBEE, CIDB) will result in disqualification and may be reported to authorities.
• Collusion, bid-rigging, or illegal activity will result in rejection.
• Failure to attend compulsory site visits/clarification meetings (if stipulated) will result in disqualification.

Scope of work:

• Hire of Portable Toilet facilities.
• Hire of VIP Toilets.
• Servicing of portable toilets (as and when required).
• Disposal of sewage from septic tanks.

Service areas:

• KwaZulu-Natal
• Eastern Cape
• Mpumalanga

CONTRACT DURATION: 36 months.

Delivery requirements:

• Services must be provided on an 'as and when' required basis at various sites across the three provinces.

Practical guidance:

• Ensure operational capacity to service multiple provinces simultaneously and respond to ad-hoc requests.
• Verify compliance with waste disposal regulations and licensing requirements for all three provinces.
• Confirm ability to meet Eskom’s SHEQ (Safety, Health, Environment, Quality) standards for service delivery.

Pricing rules:

• Include all duties, taxes (including VAT), and levies in rates and prices. Use rates applicable 14 days prior to the closing date.
• Prices must be fixed for the contract duration (36 months) unless otherwise provided in the Invitation to Tender.
• Submit prices in South African Rand (ZAR). If foreign currency is involved, use the correct exchange rate with a minimum of 4 decimal places.
• Pricing must be comprehensive and cover all aspects of the scope to avoid disputes.

Security for performance:

• If required, indicate the names of at least two (2) financial institutions the tenderer will approach for performance security.
• Eskom reserves the right to reject any financial institution deemed unsuitable.

Payment terms:

• Payment terms will be as stipulated in the Invitation to Tender or resulting contract.

Practical guidance:

• Ensure financial capacity to sustain operations for the full 36-month period.
• Price all items (including cataloguing, if required) to avoid scope gaps. Eskom may pay for cataloguing if specified.
• Prepare for potential contract price adjustments only if explicitly allowed in the Invitation to Tender.

Mandatory registrations and certifications:

• Central Supplier Database (CSD): Must be registered.
• B-BBEE: Valid certificate, affidavit, or CSD report required. If B-BBEE is a pre-qualification criterion, proof must be submitted by the closing date and time. Fraudulent or expired documents will result in disqualification.
• CIDB: If applicable (e.g., construction-related works), proof of registration must be submitted by the closing date or within 21 working days. Proof of application may be accepted at closing, but actual registration must be submitted by contract award.
• SHEQ: Proof of Safety, Health, Environmental, and Quality systems/policies must be provided at closing and/or contract award. All SHEQ costs must be included in the tender price.

Legislative and regulatory compliance:

• National Treasury Instruction Notes.
• CIDB Regulations (for construction works).
• Local content requirements (dtic designated materials/thresholds). Information must be submitted by contract award.
• Preferential Procurement Policy Framework Act (PPPFA) Regulations.
• Amended B-BBEE Codes of Good Practice.
• Compensation for Occupational Injuries and Diseases Act (COIDA).
• Occupational Health and Safety Act (OHS Act).
• Eskom’s SHEQ requirements.

Additional requirements:

• SDL&I Undertaking: Must be completed and submitted by contract award.
• Contract Skills Development Goals (CSDG): Applicable to contracts ≥R5 million or ≥12 months duration (as per CIDB Standard).
• Contract Participation Goals (CPG): May apply to construction works contracts meeting specific criteria (e.g., duration, subcontracting potential).

Disqualification risks:

• Misrepresentation or falsification of any information, certificate, or document will result in disqualification.
• Fraudulent B-BBEE certificates or evidence of 'fronting' will be reported to the B-BBEE Commission. The tenderer may be suspended from doing business with State-Owned Companies for up to 10 years.
• Failure to submit mandatory returnables (e.g., SDL&I Undertaking, designated materials information) by the specified deadlines will result in exclusion from contract award.

Eskom Representative: Noxolo Mngadi. Document issued on 04-May-2026.

Submit the following returnable documents: Form A (completed and signed). All documents must be accurately filled and submitted as per the tender requirements.

Evaluation is based on the following: 1) Compliance with ISO 9001:2015 (certification not required, but documented QMS evidence is mandatory). 2) Submission of all required QMS documents (Section A and B): Quality Method Statement, Quality Policy, Quality Objectives, organizational chart, responsibility matrix, and control of externally provided processes/products/services. 3) Form A must be completed and signed. 4) Technical capability to provide services in KwaZulu-Natal, Eastern Cape, and Mpumalanga on an 'as and when' basis.

Scope: Hire of portable toilet facilities, VIP toilets, and servicing, including disposal of sewage from septic tanks at various sites on an 'as and when' required basis. Service areas: KwaZulu-Natal, Eastern Cape, and Mpumalanga. Duration: 36 months. Quality requirements: Documented QMS compliant with ISO 9001:2015, including control of externally provided processes, products, and services.

Quality Management System (QMS) compliant with ISO 9001:2015 (certification not required). Documented evidence of QMS in operation, including: 1) Organizational chart and responsibility matrix (must include quality management function/role). 2) Criteria for evaluation, selection, monitoring, and re-evaluation of external providers. 3) Form A completed and signed.