Supply and delivery of stationery to eskom’s group capital division (gcd) – 3-Year as-needed contract with strict sheq compliance

Supply Manager: Simon McMillan. Address: Eskom Megawatt Park, 1 Maxwell Drive, Sunninghill, Sandton. Phone: 011 800 8000. Email and additional contact details to be provided later by Eskom.

Evaluation risks: Poor quality of delivered items may lead to disqualification or penalties. Bidders must ensure all stationery meets specified quality standards.

Scope: Supply and delivery of stationery to Eskom’s Group Capital Division (GCD) on an as-and-when-required basis for a period of three (3) years. Asbestos handling: Any removal and disposal of asbestos or asbestos-containing materials must be conducted by a registered asbestos contractor, instructed by Eskom at Eskom’s expense, and in line with South African legislation.

Pricing structure: Priced contract with bill of quantities under NEC3 Supply Contract (April 2013). Price adjustment: Option X1 (inflation adjustment) applies, with base date set as the month before the tender closing date. Advanced payment: Option X14 may apply. Changes in law: Option X2 applies. Payment terms: Tax invoice must be submitted within one week of receiving a payment certificate from the Supply Manager. Currency: South African Rand (ZAR). Payment period: 30 days from invoice date. Interest rate for late payments: ZARONIA rate published by the South African Reserve Bank.

Contract type: Priced contract with bill of quantities (NEC3 Supply Contract, April 2013). Payment terms: Payment certificate issued by the Supply Manager under core clause 51.1. Supplier must provide a tax invoice within one week of receiving the payment certificate. Currency: South African Rand (ZAR). Payment period: 30 days from invoice date. Interest rate: ZARONIA rate published by the South African Reserve Bank for late payments. Price adjustment: Option X1 (inflation adjustment) applies, with base date set as the month before the tender closing date. Advanced payment: Option X14 may apply. Changes in law: Option X2 applies.

B-BBEE: Supplier must notify Eskom within seven days of any change in B-BBEE status. Updated verification certificate and supporting documentation must be submitted within 30 days of notification or as instructed by the Supply Manager. Failure to notify may result in contract termination or renegotiation. Joint ventures/consortia: Supplier must notify Eskom of key personnel with authority to bind the Supplier within two weeks of contract date. Any changes to the composition require Eskom’s written consent. Confidentiality: Supplier must not disclose contract-related information without Eskom’s consent, except as required by law. Health and safety: Supplier must comply with all applicable health, safety, and environmental laws, regulations, and Eskom’s procedures. Insurance: Supplier must provide certificates of insurance as requested by Eskom, covering events at the Supplier’s risk from the start date until the last defects date or termination. Liability: Supplier’s liability for indirect or consequential loss is limited to R0.00. Nuclear liability: Eskom indemnifies the Supplier against liabilities arising from nuclear damage, except in cases of unlawful intent or unauthorized presence at Koeberg Nuclear Power Station (KNPS). Asbestos: If asbestos is identified during service provision, risk assessments and control measures must be implemented, with air monitoring to declare areas safe. Supplier personnel may stop work and leave contaminated areas until declared safe.

Supplier must take all reasonable precautions to maintain health and safety during the provision of goods and services. Supplier warrants that pricing includes sufficient amounts for compliance with all applicable health and safety laws, regulations, and Eskom’s procedures. Supplier must ensure subcontractors, employees, and others under their control comply with all health and safety requirements. Asbestos handling: If asbestos is identified, a risk assessment must be conducted. Immediate control measures and air monitoring are required to declare areas safe. Supplier personnel may stop work and leave contaminated areas until declared safe. Occupational exposure limits (OEL) for asbestos: 0.2 fibres/ml (4-hour TWA) and 0.6 fibres/ml (10-minute TWA), measured per HSG248 and monitored per HSG173 and OESSM. Measurements must be conducted by a SANAS-accredited and Department of Labour-approved body.

Supplier must comply with all applicable environmental laws, regulations, and Eskom’s procedures during the execution of the supply. Asbestos and asbestos-containing materials (ACM): Removal and disposal must be conducted by a registered asbestos contractor, instructed by Eskom at Eskom’s expense, and in line with South African legislation. Control measures must conform to AAIA-approved asbestos work plans. Eskom manages asbestos and ACM according to its internal standards.

Contract type: NEC3 Supply Contract (April 2013) with core B clauses (Priced contract with bill of quantities) and Options X1 (price adjustment for inflation), X2 (changes in law), and X14 (advanced payment). Liability: Supplier’s liability for indirect or consequential loss (including loss of profit, revenue, and goodwill) is limited to R0.00. Supplier’s total liability for loss or damage to Eskom’s property is limited to the total of the Prices. End of liability date: Applicable warranty or guarantee per item ordered. Termination: Eskom may terminate if the Supplier has a business rescue order granted against it. Delay damages: If delay damages reach the limits stated, Eskom may terminate using standard termination procedures. Ethics: Eskom may terminate for prohibited actions, with amounts due as per core clauses 92.1 and 92.2. Insurance: Supplier must provide certificates of insurance as requested, covering events at the Supplier’s risk from the start date until the last defects date or termination. Nuclear liability: Eskom indemnifies the Supplier against nuclear damage liabilities, except for unlawful intent or unauthorized presence at Koeberg Nuclear Power Station (KNPS). Asbestos: Removal and disposal must be conducted by a registered asbestos contractor at Eskom’s expense, in line with South African legislation.

Scope of Work: Supply and delivery of stationery to Eskom’s Group Capital Division (GCD) on an as-and-when-required basis for a 3-year period. Method Statement Requirements: Submit a structured method statement with the following details: Title (must match tender/RFQ title), supplier representative details (full name, designation, contact number, date), client division (GCD), tender/RFQ number, activity descriptions, 2-3 SMART objectives for the scope of work, leadership and organizational values, customer focus and communication methods (e.g., meetings, email, phone, surveys), competency and training requirements, infrastructure and PPE needs, protection of client property/IP/confidential data, tools/equipment required, statutory/regulatory compliance and mitigation measures, risk management (identification, mitigation, non-conformance handling), process improvement methods, data analysis for customer satisfaction and conformity monitoring, and supplier relationship management (if outsourcing is involved).

Supply and delivery of stationery on an as-and-when-required basis for 3 years. Includes items such as Polypropylene Carry File Folder in blue, red, black, and green.

Submit all required forms as specified in the Bill of Quantities. Ensure all returnable documents are complete and included to avoid disqualification.

Supply and deliver stationery on an as-and-when-required basis for a period of 3 years. Example item: Polypropylene Carry File Folder, available in blue, red, black, and green.

Tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.

Returnable Documents: Tenderer must complete and sign the provided form to acknowledge acceptance of Eskom Supplier Quality Requirements.

Scope: Supply and delivery of stationery on an as-and-when-required basis for a 3-year period. Requirements: Must comply with Eskom Supplier Quality Requirements (Reference: 240-105658000 Specification) and ISO 9001 Standard.

Submit all required returnable forms as specified in the tender document. Ensure completeness and accuracy to avoid disqualification.

Scope: Supply and delivery of stationery on an as-and-when-required basis for a 3-year period.

Environmental Management:

• Submit CVs of designated personnel responsible for environmental oversight.
• For medium to high-risk activities (if applicable): Maintain an Aspects and Impacts Register related to the scope of work.
• Address potential environmental risks such as oil spillages, awareness training, waste removal, and disposal.

Environmental Competency (if applicable for high-risk activities):

• Provide an Environmental Officer’s CV with a minimum of 3 years’ experience in construction.

Submit a signed Environmental/SHE/SHEQ Policy by the Company Owner/CEO/MD.

For high and medium-risk categories (if applicable):

• Provide costing for environmental measures.

Environmental management requirements for the scope of work:

• Address risks such as oil spillages, awareness training, waste removal, and disposal.
• For medium to high-risk activities: Maintain an Aspects and Impacts Register.
• For high-risk activities: Provide an Environmental Officer’s CV with a minimum of 3 years’ experience in construction.

Closing date: 07 April 2026 at 10h00. Non-compulsory clarification meeting: 09 June 2026 at 10:00 (venue details incomplete). Confirm attendance by 05 June 2026 via email to [email protected] or [email protected] with company name, representative name, ID number, position, and contact details. Clarification queries deadline: 3 working days before the tender closing date.

SCM Contact: Ms Teams, Supply Chain Management. Email: [email protected]. Phone: 013 296 3837. Submission/clarification emails: [email protected], [email protected]. Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit all required returnables by the tender closing date and time via the Eskom E-tendering portal under folders: Technical, Commercial, Financial, and Other. Disqualification risks: Failure to submit disqualifiable returnables (marked *) by the deadline results in immediate disqualification. Non-disqualifiable returnables: If not submitted by the deadline, you have 5 working days to comply upon request; failure to do so results in disqualification. Required returnables at tender closing: Electronic copy of the tender in PDF format (price schedule in PDF and Excel). Mandatory forms: Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer’s Particulars), Annexure D (Integrity Pact Declaration), Annexure E (CPA for Local Goods/Services, if applicable), Annexure G1-G4 (SBD 6.2 Declaration for Local Production and Content), Annexure H (SBD 1 Invitation to Bid), Annexure I (SBD 6.1 Preference Points Claim Form), Annexure J (SBD 4 – Bidders Disclosure). Additional requirements for JVs: Letter of intent to form a JV/consortium, valid JV agreement, confirmation of a single designated bank account for the JV. File upload limits: 50MB per document for the price schedule (total submission 900MB), 500MB per document for other files (total submission restricted to 4GB). Clarification queries must be submitted at least 3 working days before the tender closing date.

Scoring system: 80/20 preference point system (PPPFA 2022 regulations). Price is scored out of 80 points. Unconditional discounts are considered for evaluation but applied at payment. Specific Goals are scored out of 20 points. Maximum 20 points may be awarded for the specific goal; points are added to the price score. B-BBEE Status Level Contributor points (80/20 system): Level 1: 20 points, Level 2: 18 points, Level 3: 14 points, Level 4: 12 points, Level 5: 8 points, Level 6: 6 points, Level 7: 4 points, Level 8: 2 points, Non-compliant: 0 points. Failure to submit evidence for Specific Goals results in 0 points for that section but does not disqualify the tender. Tenderers are ranked by total points (Price + Specific Goals + B-BBEE). Contract awarded to the tenderer with the highest total points. Functionality requirements: Not applicable for this tender.

Scope: Supply and delivery of stationery to Eskom’s Group Capital Division (GCD) on an as-and-when-required basis for 3 years. Quality Requirements: Supplier must submit a quality method statement based on ISO 9001, specific to the scope of work, addressing all business management processes to meet Eskom’s requirements consistently. Supplier must submit: Signed/approved quality policy (aligned with strategic direction), copy of quality objectives, documented information for Control of Externally Provided Processes/Products/Services, documented roles/responsibilities/authorities (e.g., org charts, job descriptions). Environmental Requirements: Signed acknowledgement of Eskom’s Environmental rules and requirements, and a signed Environmental/SHE/SHEQ policy by the Company Owner/CEO/MD. Cataloguing: Successful tenderer may be required to provide cataloguing information per item post-award and ensure all materials are labelled per Eskom’s specifications. Price schedule must include a line item for cataloguing if applicable.

Supplier must submit a quality method statement based on ISO 9001, specific to the scope of work, addressing all business management processes to ensure consistent compliance with Eskom’s requirements. Additional requirements: Signed/approved quality policy (aligned with strategic direction), copy of quality objectives, documented information for Control of Externally Provided Processes/Products/Services, and documented roles/responsibilities/authorities (e.g., org charts, job descriptions). Supplier must complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).

Price schedule must be submitted in both PDF and Excel formats. File size limits: 50MB per file for the price schedule (total submission 900MB). Upload all documents to the Eskom E-tendering portal under folders: Technical, Commercial, Financial, and Other. Cataloguing: If applicable, the pricing schedule must include a line item for cataloguing, and the successful tenderer may be required to provide cataloguing information per item post-award. All materials must be labelled per Eskom’s specifications.

Payment Terms: For contracts below R50,000,000 (incl. VAT), payment within 30 days of receipt of undisputed invoices. For contracts above R50,000,000 (incl. VAT), payment within 60 days of receipt of undisputed invoices. Pricing Format: Price schedule must be submitted in PDF and Excel. File size limits: 50MB per file for the price schedule (total submission 900MB), 500MB per document for other files (total submission restricted to 4GB). Financial Viability: Submit latest audited annual financial statements (not older than 18 months). For JVs/SPVs, submit financials for each participant. Start-ups (<12 months old) are exempt but must provide statements once available. Public Interest Score & ITA34C (Tax return) for the same accounting period as financial statements. Tax Clearance: Certified copy of tax clearance certificate required for local tenderers (without CSD/SARS PIN) and foreign tenderers with a South African footprint. Foreign suppliers with no footprint must complete SBD1 but need not provide tax compliance proof.

Mandatory CSD Registration: CSD number/CSD report required. B-BBEE: Valid B-BBEE status level certificate (or sworn affidavit for EMEs) required. Proof of compliance must align with the 80/20 system. Employment Equity: South African tenderers classified as ‘designated employers’ must provide proof of compliance with the Employment Equity Act, including submission of the Employment Equity report to the Department of Labour. COIDA: Original certificate of good standing or proof of application issued by the Compensation Fund or licensed insurer (South African tenderers only). CIDB: Not applicable for this tender (non-construction). Contractual Requirements: Form of Agreement/Contract (NEC3 Supply Contract SC3 with options X1, X2, X14, Z). Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG): Not applicable. Integrity: Signed Integrity Pact Declaration (Annexure D) and Supplier Integrity Pact acknowledgment required. Joint Ventures: Must declare JV agreements and profit-sharing ratios. Subcontracting with subsidiaries must be disclosed to avoid fronting allegations.

Baseline OHS Risk Assessment (BRA) required: Identification, assessment, and management of Safety and Health risks must be done in relation to the scope of work. The methodology used for the risk assessment must be submitted with the BRA. COIDA: Original certificate of good standing or proof of application issued by the Compensation Fund or a licensed compensation insurer (South African tenderers only). Safety documents will be required as per the scope of work.

Environmental requirements: Signed acknowledgement of Eskom’s Environmental rules and requirements form must be submitted by the tenderer. Signed Environmental (or SHE/SHEQ) policy by the Company Owner/CEO/MD is required. Environmental documents will be required as per the scope of work.

Contract terms: NEC3 Supply Contract (SC3) with Main Option B (Priced contract with bill of quantities) and Secondary Options: X1 (Price adjustment for inflation), X2 (Changes in the law), X14 (Advanced payment to the supplier), Z (Additional conditions of contract). Payment terms: For contracts below R50,000,000 (incl. VAT), payment within 30 days of receipt of undisputed invoices. For contracts above R50,000,000 (incl. VAT), payment within 60 days of receipt of undisputed invoices. Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related. Subcontracting with subsidiaries must be declared to avoid fronting allegations. Contractual requirements are assessed post-evaluation; failure to meet them may result in non-responsiveness and ineligibility for contract award.

Phone: 011 803 3008. Submission address: As per options chosen in the contract.

Supply and delivery of stationery to Group Capital Division (GCD) on an as-and-when-required basis for a period of three (3) years.

Goods Information for the Supplier’s design must be provided. Tendered total price must be stated in numerical and written form (e.g., R X,XXX.XX (in words)). Price schedule must be submitted in C2 SC3 Pricing Data format. Risk Register must include relevant matters. Restrictions to access for the supply must be noted.

Pricing must include: Total tendered price in both numerical and written form. Price schedule must be submitted in C2 SC3 Pricing Data format. Risk Register must include relevant matters. Note any restrictions to access for the supply.

In the provided template, enter 'Type 1' in the block to select the applicable type of Category 4.

Submit all required documents as listed in the tender returnables schedule. Incomplete submissions will be disqualified.

Supply and deliver stationery on an as-and-when-required basis for a 3-year period. Bidders must specify the category selection (e.g., Type 1) in the provided template under the applicable Category 4 block.

Eskom Group Capital Division (GCD) requires the supply and delivery of stationery items on an as-and-when-required basis for a period of 3 years. The scope is to ensure all deliverables meet Eskom’s SHEQ (Safety, Health, Environment, and Quality) standards. The contractor must develop and maintain an OHS plan/manual aligned with Eskom’s SHE requirements and applicable legislation. The aim is to achieve Zero Harm, ensuring all employees and contractors return home safely. The contractor is responsible for managing SHE risks, including hazard identification, risk assessment, and emergency preparedness. Specialized activities may require custom SHE plans. Compliance with Eskom’s Life-Saving Rules is mandatory.

Submit the following returnable documents before contract award: Final OHS Plan or Manual, all required SHE documentation (e.g., risk assessments, policies, compliance forms). Ensure all documents are up-to-date and aligned with Eskom’s SHEQ requirements. Non-compliance may result in disqualification.

Evaluation will assess compliance with Eskom’s SHEQ Policy (32-727) and ISO 9001:2015 Quality Management Systems. Bidders must demonstrate adherence to these standards in their submissions. References: [1] 32-727: Safety, Health, Environment and Quality Policy, [24] ISO 9001:2015 Quality Management Systems - Requirements.

Scope: Supply and deliver stationery items to Eskom’s Group Capital Division (GCD) on an as-and-when-required basis for 3 years. Deliverables must meet Eskom’s SHEQ (Safety, Health, Environment, and Quality) standards. Contractor must develop and maintain an OHS plan/manual aligned with Eskom’s SHE requirements and applicable legislation. Zero Harm policy applies: all employees and contractors must return home safely. Contractor is responsible for managing SHE risks, including hazard identification, risk assessment, and emergency preparedness. Specialized activities require custom SHE plans. Compliance with Eskom’s Life-Saving Rules (e.g., isolation before touch, working at heights, seatbelt use, sobriety, permits to work, safe live working) is mandatory. Non-compliance may result in removal from site or disciplinary action.

All resources assigned to the contract must have the required training, knowledge, and experience specific to the scope of work/services.

Tender must include detailed, itemized costs for Occupational Health and Safety (OHS) measures. This includes: medical surveillance, provision of PPE, safety equipment purchases, resources, and SHE training. Costs must align with the contracted scope of work.

Mandatory returnables: Signed Acknowledgement Form for Eskom SHE Rules (Annexure B), Hazard Identification and Risk Assessment (HIRA), SHEQ Policy (Annexure C), and COIDA Letter of Good Standing. Contractor must maintain a SHE file with all records for the contract duration. Additional requirements: Section 37(2) OHS Act agreement signed before contract award, proof of OHS Act and Regulations availability on-site, and compliance with all referenced legislation (e.g., Basic Conditions of Employment Act, National Road Traffic Act, COIDA). Contractor must ensure no child labor and adhere to Eskom’s substance abuse policy (32-37). PPE (e.g., steel-toe boots, long-sleeved clothing, high-visibility vests) is mandatory where applicable. Incident reporting must follow Eskom’s OHS Incident Management Procedure (32-95) and Environmental Incident Management Procedure (240-13307117).

Contractor must maintain a SHE file containing all records of SHE requirements and the SHE plan/manual for the duration of the contract. A copy of the SHE file must be handed over to Eskom at the end of the contract. Employees have the right to refuse unsafe work (refer to Eskom Procedure 240-43848327). Contractors must close out project documentation and SHE files upon contract completion and submit them to the QCI Services Provider, who will then hand them over to the Eskom Project Manager.

Contract for the supply and delivery of stationery to Eskom Group Capital Division. Structure: Part C1 (Agreements & Contract Data), Part C2 (Pricing Data), Part C3 (Scope of Work).

Submit the following returnable documents: C1.1 Form of Offer and Acceptance (3 pages), C2 Bill of Quantities (4 pages).

Scope: Supply and delivery of stationery to Eskom Group Capital Division on an as-and-when-required basis for a 3-year period. Contract structure: Part C1 (Agreements & Contract Data), Part C2 (Pricing Data), Part C3 (Scope of Work).

Pricing data must be submitted via Part C2 (Pricing Data). Contract number to be inserted at award stage.

Pricing must be submitted via Part C2 (Pricing Data). Proforma guarantees are required (Part C1.3, 3 pages).

Required forms: C1.1 Form of Offer and Acceptance (3 pages), C2 Bill of Quantities (4 pages). Additional contract data: C1.2a (Purchaser-provided, 12 pages), C1.2b (Supplier-provided, 2 pages).

Contract data includes: C1.1 Form of Offer and Acceptance (3 pages), C1.2a Contract Data (Purchaser-provided, 12 pages), C1.2b Contract Data (Supplier-provided, 2 pages), C1.3 Proforma Guarantees (3 pages). Additional documents: C2 Bill of Quantities (4 pages), C3.1 Purchaser’s Goods Information (9 pages).

Supply and delivery of stationery to Eskom’s Group Capital Division (GCD) on an as-and-when-required basis for a period of three (3) years. Addenda to the Invitation to Tender will be published on the same platform as the original documents and form part of the tender requirements.

Closing date and time: 25 June 2026 at 11:00. Compulsory site visit and/or clarification meeting details are stated in the Tender Data; failure to attend will result in disqualification. Tender validity period must be extended if requested by Eskom. Check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda and clarification responses.

All communications must be directed to the Eskom Representative (Supply Chain Management). Submission address and further contact details are specified in the Tender Data.

Submit the complete original tender and one (1) hard copy by the closing date and time. Include all returnable documents (e.g., Acknowledgement Form, mandatory annexures). No compensation for tender preparation costs. Immediately notify the Eskom Representative of any discrepancies or omitted documents in the Invitation to Tender. Alterations to tender documents are only permitted to comply with Eskom instructions or correct errors; all changes must be initialed by all signatories. Do not use correction fluid or tape. Alternative tenders are only accepted if a main tender is submitted and permitted by the Invitation to Tender. Mandatory tender returnables cannot be submitted after the closing date and time.

Evaluation follows the PPPFA 90/10 or 80/20 Price and Preference point system. Scoring includes: Price (evaluated per Tender Data criteria, considering CPA, FOREX, commodity exposure, discounts, technical adjustments, PV, and invoicing rates), Functionality (if applicable, must meet minimum thresholds to proceed), Financial Risk (Eskom assesses risk of doing business; failure to mitigate may disqualify), B-BBEE (scored per CSD report or certificate/affidavit; no submission or invalid/expired documents result in zero points for PPPFA allocation but not automatic disqualification), and Specific Goals (scored against supporting documentation; failure to meet goals or submit proof results in zero points). Arithmetical errors will be corrected per Eskom’s rules (e.g., line-item totals prevail over unit rates). Reverse e-auction may be used for competitive pricing; if applicable, submit a complete tender without prices. Objective Criteria (if used) must be stipulated in the Invitation to Tender; Functionality and B-BBEE elements cannot be used as Objective Criteria.

Supply and delivery of stationery to Eskom’s Group Capital Division (GCD) on an as-and-when-required basis for a period of three (3) years. Tenderers must comply with Eskom’s SHEQ (Safety, Health, Environment, and Quality) requirements and provide proof of SHEQ systems, policies, and capabilities. All SHEQ costs must be included in pricing. Addenda to the Invitation to Tender will be published on the same platform as the original documents and form part of the tender requirements.

Tenderers must provide proof of SHEQ (Safety, Health, Environment, and Quality) systems, policies, and capabilities to Eskom’s satisfaction. All costs and personnel associated with SHEQ must be reflected in the pricing. Check Invitation to Tender documents on receipt and notify the Eskom Representative of any discrepancies or omitted documents. Complete and submit the Acknowledgement Form with the tender.

Pricing must be in South African Rand (unless otherwise instructed) and fixed for the contract duration, with no price adjustments except as provided in the Invitation to Tender. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Rates and prices must account for FOREX, commodity exposure, and other financial risks. Arithmetical errors will be corrected per Eskom’s rules, with line-item totals prevailing in case of discrepancies. Alternative tenders (if permitted) must align with criteria stated in the Tender Data. Submit information on designated materials and thresholds by contract award or risk disqualification.

Pricing must be in South African Rand (unless otherwise instructed) and fixed for the contract duration, with no price adjustments except as provided in the Invitation to Tender. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Rates and prices must account for FOREX, commodity exposure, and other financial risks. Insurance coverage must be verified independently; Eskom’s insurance may not cover all contract requirements. Alternative tenders (if permitted) must align with criteria stated in the Tender Data. Arithmetical errors will be corrected per Eskom’s rules, with line-item totals prevailing in case of discrepancies.

Mandatory compliance: Valid CSD report or B-BBEE certificate/affidavit (submitted by closing date; failure to submit or fraudulent/expired documents result in zero PPPFA points but not automatic disqualification unless B-BBEE is a pre-qualification criterion). Proof of authority to act as an agent (if applicable) must be submitted. Compliance with legislation: PPPFA Regulations, Amended B-BBEE Codes, COIDA, CIDB Regulations (if applicable), OHS Act, and Eskom’s SHEQ requirements. CIDB registration (if stipulated in Tender Data) must be provided by closing date or proof of application submitted, with actual registration due by contract award. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if contract meets CIDB thresholds. Misrepresentation or falsification of documents (e.g., B-BBEE certificates) will lead to disqualification, reporting to the B-BBEE Commission, and potential 10-year suspension from state-owned business. SDL&I Undertaking must be completed and submitted by contract award.

Tenderers must comply with the OHS Act and Eskom’s SHEQ requirements. Provide proof of SHEQ systems, policies, and capabilities. CIDB registration (if applicable) must be provided by the closing date or proof of application submitted, with actual registration due by contract award. Misrepresentation or falsification of documents (e.g., B-BBEE certificates) will lead to disqualification, reporting to the B-BBEE Commission, and potential 10-year suspension from state-owned business.

Eskom reserves the right to enter into mandated negotiations with any, one, or more selected tenderers in accordance with its procurement policies. Tender validity must be extended if requested by Eskom; failure to agree to an extension will result in exclusion from further consideration. Treat all procurement matters as confidential. Use and copy documents provided by Eskom only for preparing and submitting a tender. Eskom disclaims liability for any losses, claims, or damages arising from participation in the tender process or its amendment, termination, or suspension. Contract documents will be revised to include Addenda, returnables, and agreed changes from negotiations.

Scope: Supply and delivery of stationery items on an as-and-when-required basis for a 3-year period. Key deliverables include packing lists, invoices, delivery notes, and test results/maintenance manuals (if applicable). Constraints apply at delivery and usage locations.

Evaluation uses the 80/20 Preferential Procurement Policy Framework Act (PPPFA) scoring system:

• Price: 80 points (based on rates provided for stationery items).
• B-BBEE: 20 points (allocated by B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0).
• Goods must conform to stated quality, description, and standards, and be fit for intended use.
• Failure to submit B-BBEE documentation results in 0 points for preference but does not disqualify the bidder.

Supply stationery items on an as-and-when-required basis for a 3-year period. Requirements:

• Goods must meet specified quality, description, and standards.
• Deliverables: Packing lists for cases and contents, copy of invoice, delivery note, and test results/maintenance manuals (if applicable).
• Constraints apply at delivery and usage locations.
• Environmental, health, and safety risk management requirements must be adhered to.
• Quality compliance is mandatory.

Invoicing and payment process:

• Deliverables follow the process outlined in Table 1 (Review and Acceptance of Deliverables).
• Payment certificates and invoices must be submitted to GCD accountants at [email protected].

Pricing details:

• Stationery items procured on an as-and-when basis.
• Quantities are estimates for contract value calculation.
• Evaluation of prices is based on rates received.
• Invoices must include: Supplier/Supply Manager details, contract number/title, VAT registration numbers, description of goods/services, and total amounts (excluding VAT, VAT, and including VAT).

Pricing and payment terms:

• Pricing is evaluated based on rates provided for stationery items.
• Invoices must be submitted to Eskom Supplier GCD accountants at [email protected] within one week of receiving a payment certificate.
• Invoices must include: Supplier and Supply Manager name/address, contract number/title, Supplier’s VAT registration number, Purchaser’s VAT registration number, description of goods/services, total amount (excluding VAT), VAT amount, and total including VAT.
• Bonds/guarantees (if required) must follow the form specified in Part 1 Agreements and Contract Data, document C1.3, Sureties.

B-BBEE compliance is required. Submit:

• Valid B-BBEE certificate (from SANAS-accredited verification agency or sworn/CIPC affidavit).
• Joint ventures must submit a SANAS-accredited B-BBEE certificate in the JV’s name (sworn affidavits not accepted).
• Proof of ownership (CIPC documentation) and shareholding breakdown.
• Certified ID copies of shareholders.
• No minimum B-BBEE level is specified.
• Subcontracting limitations align with PPPFA.
• Contractual requirements (e.g., bonds, guarantees) are assessed post-evaluation.

Contract terms include:

• Provision of bonds/guarantees (if required) must follow the form in Part 1 Agreements and Contract Data, document C1.3, Sureties.
• Contract change management, subcontracting, and procurement requirements are outlined.
• Purchaser retains the right to termination as stated in the contract.

Evaluation is based on the 80/20 PPPFA scoring system:

• Price: 80 points (rates for stationery items).
• B-BBEE: 20 points (by status level).
• Goods must conform to quality, description, and standards.
• Failure to submit B-BBEE documentation results in 0 points for preference but does not disqualify the bidder.

Eskom’s eTendering system is a web-based platform for uploading tender documents. It replaces manual/physical submissions at Eskom tender offices. Suppliers must register with a valid CSD number, email, and +27-formatted phone number. Access via: TenderBulletin (https://tenderbulletin.eskom.co.za) or eTendering portal (https://eTendering.eskom.co.za).

Closing date: 25 June 2026 at 11:00 (as per tender record). Note: Document mentions conflicting dates (e.g., 23 August 2022 at 15:42). Verify the correct deadline in the official tender listing.

For system issues: Contact the buyer responsible for the published tender. General portal access: Use https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za. Automated submission confirmations sent from [email protected].

Submit via Eskom’s eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with a valid CSD number, email, and +27-formatted phone number. 2) Verify email via sent link. 3) Log in, then enter OTP sent to email/phone. 4) Select the tender reference number. 5) Click 'Create New Submission' and upload files under correct categories (Technical, Commercial, Finance). 6) Ensure each file is named, typed, and under 50MB (total max 900MB). 7) Click 'Finalize Submission' then 'Finalise and Close Submission'. 8) Save the confirmation email with submission ID for records. Disqualification risk: Incomplete or incorrectly categorized uploads. No physical submissions accepted.

Scope: Supply and delivery of stationery on an as-and-when-required basis for 3 years to Eskom’s Group Capital Division (GCD). Submission is fully electronic via eTendering portal. No physical submissions accepted.

Mandatory: Valid CSD (Central Supplier Database) number required to access the eTendering system. Suppliers must register on the portal before submission.

Supply and delivery of all necessary stationery items to Eskom’s Group Capital Division (GCD) on an as-and-when-required basis. The contract duration is three (3) years.

Pricing must be submitted in Part C2 (Pricing Data). The contract includes Part C1 (Agreements and Contract Data), Part C2 (Pricing Data), and Part C3 (Scope of Work: Goods Information including Supply Requirements). Additional documents may be incorporated by reference.

Pricing must be submitted in Part C2 (Pricing Data). The contract consists of: Part C1 (Agreements and Contract Data), Part C2 (Pricing Data), and Part C3 (Scope of Work: Goods Information including Supply Requirements). Bonds, guarantees, proof of insurance, and other documentation may be required as per the conditions of contract.

Securities, bonds, guarantees, proof of insurance, and other documentation must be provided as per the conditions of contract. Failure to comply with these obligations may constitute a repudiation of the agreement.

Bidders must arrange the delivery of securities, bonds, guarantees, proof of insurance, and any other required documentation as per the conditions of contract. Failure to fulfill these obligations may constitute a repudiation of the agreement.