Provision of cleaning services for kriel properties at matla power station (2-Year contract)

Closing date: 31 May 2024 at 10h00. Non-compulsory clarification meeting: 09 June 2026 at 10:00 (venue details incomplete).

Contact: Ms Teams, Email: [email protected], Phone: 011 800 3808. Submission address details are incomplete.

Submit the following by the tender closing date and time to avoid disqualification: Electronic copy of the tender in PDF format (price list in PDF and Excel). Required annexures: A (Authorisation Form), B (Acknowledgement Form), C (Tenderer’s Particulars), D (Integrity Pact Declaration Form), E (CPA for Local Goods/Services, if applicable), F (CPA(IG) for Imported Goods/Services, if applicable), G1-G4 (SBD 6.2 Declaration Certificate for Local Production and Content, if designated materials are included), H (SBD 1 Invitation to Bid), I (SBD 6.1 Preference Points Claim Form), J (SBD 4 – Bidders Disclosure). Additional documents: Tax Clearance Certificate (if applicable), Tax Evaluation Questionnaire (if applicable), Proof of CSD Registration, and completed pricing schedule. For JVs: Submit a valid joint venture agreement, written confirmation of single business entity operation, and details of a designated bank account. Non-disqualifiable returnables may be requested within 5 working days if incomplete. Failure to submit required returnables after this period will result in disqualification. Submissions must not exceed 500MB per document or 4GB total.

Evaluation uses the 80/20 system for tenders below R50 million. Pricing is scored out of 80 points (inclusive of VAT, corrected for errors, excluding contingencies, adjusted for variations, and evaluated on Net Present Value). Specific Goals are scored out of 20 points per PPPFA 2022 regulations. Functionality requirements apply with a minimum 75% threshold for qualification; failure to meet this threshold results in disqualification. Unconditional discounts are considered for evaluation; conditional discounts are not. Specific Goals evidence is required for scoring—failure to submit results in 0 points for that goal but not disqualification. Contractual requirements (e.g., CSD registration) are assessed post-evaluation. Objective criteria (e.g., local content) may justify awarding to a non-highest scorer. Key personnel qualifications (e.g., Site Supervisor with Matric, Supervisory qualification, and HIRA) and experience (e.g., >3 years = 40%, >1 year = 20%, <1 year = 10%) are evaluated. National Cleaners Association (NCA) registration is required (20%).

Scope: Provision of cleaning services for Kriel Properties at Matla Power Station for a 2-year period. Mandatory requirements: Letter of intent from a reputable hygiene services company with OHSAS 18001 and ISO 14001 accreditation OR proof of experience providing similar services with attached OHSAS 18001 and ISO 14001 accreditation. Company office cleaning experience scoring: >3 years (40%), >1 year (20%), <1 year (10%). Key personnel: Site Supervisor must have Matric, a supervisory qualification, and HIRA (40%). National Cleaners Association (NCA) registration required (20%). Minimum qualifying threshold: 75%. Refer to attached technical evaluation criteria for functionality requirements. Quality, safety, and environmental requirements are specified in the Invitation to Tender. Local content and production are encouraged but not mandatory.

Experience and qualifications: Company office cleaning experience scoring: >3 years (40%), >1 year (20%), <1 year (10%). Key personnel: Site Supervisor must have Matric, a supervisory qualification, and HIRA (40%). National Cleaners Association (NCA) registration required (20%). Minimum qualifying threshold: 75%. Certificates must be attached for key personnel qualifications.

Pricing schedule: Must be completed and submitted in PDF and Excel format. Prices will be evaluated as follows: inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment.

Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of receipt of undisputed invoices. For contracts above R50 million (incl. VAT), payment within 60 days. Pricing must be inclusive of VAT, corrected for arithmetical errors, and exclude contingencies. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Pricing schedule must be submitted in PDF and Excel format. Eskom reserves the right to negotiate prices if not market-related.

Mandatory: Proof of valid CSD registration. Safety: COIDA certificate of good standing or proof of application (South African tenderers only). Quality/Environmental: Refer to requirements in the Invitation to Tender. B-BBEE: Proof of status level (certificate, sworn affidavit, or other prescribed requirement). Employment Equity: Proof of compliance (South African tenderers only, if applicable). CIDB: Valid proof of grading (if applicable, for main contractor/JV/sub-contractor). Tax: Certified tax clearance certificate (local tenderers without SARS e-filing PIN or foreign tenderers with a South African footprint). Tax Evaluation Questionnaire required for personal service providers. Joint ventures must declare subcontracting with subsidiaries to avoid fronting allegations. Subcontractors must be listed via www.csd.gov.za.

Safety requirements: COIDA certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only). SHEQ requirements and SDL&I may apply. Refer to the Invitation to Tender for additional safety/quality documents required per scope of work.

Contract terms: NEC3 Term Service Contract (TSC3) will apply. Payment terms: 30 days for contracts below R50 million (incl. VAT), 60 days for contracts above R50 million (incl. VAT). Eskom reserves the right to negotiate prices if not market-related. Subcontracting with subsidiaries must be declared to avoid fronting allegations. Tenderers may be disqualified if they submit more than one tender individually or as part of a JV/consortium, except on an E-Tendering system with size limits.

Eskom’s eTendering system is a web-based platform for uploading tender documents. It replaces manual/physical submissions at Eskom tender offices. Suppliers must register with a valid CSD number, email, and +27 phone number. Access via: TenderBulletin (https://tenderbulletin.eskom.co.za) or eTendering (https://eTendering.eskom.co.za).

Closing date conflict: Document states 23 August 2022 at 15:42, but tender record lists 26 June 2026 at 10:00. Verify the correct deadline via the official tender listing or Eskom contacts.

Email: [email protected]. For system issues, contact the buyer responsible for the published tender. Portal links: TenderBulletin (https://tenderbulletin.eskom.co.za), eTendering (https://eTendering.eskom.co.za).

Submit via Eskom’s eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with a valid CSD number, email, and +27 phone number. 2) Verify email via sent link. 3) Log in, select the tender reference, and click 'Create New Submission'. 4) Upload documents under correct categories (Technical, Commercial, Finance). 5) Ensure each file is named, typed, and under 50MB (total upload ≤ 900MB). 6) Click 'Finalize Submission' and confirm. 7) Save the submission confirmation email with the submission ID for records. Disqualification risk: Incomplete or incorrectly categorized uploads.

Scope: Provision of cleaning services for Kriel Properties at Matla Power Station for a 2-year period. Deliverables: Office cleaning and janitorial services. Required submission documents: Technical, Commercial, and Finance (e.g., Test1.pdf, Test7.pdf, Test15.pdf).

Mandatory: Valid CSD (Central Supplier Database) number required to access the eTendering system. Suppliers must register with CSD details, email, and +27 phone number.

Scope: Provision of cleaning services for Kriel Properties at Matla Power Station for a 2-year period. Addenda to the Invitation to Tender will be published on the same platform as the original documents and form part of the tender requirements. All communications must be directed to the Eskom Representative only.

Closing date and time: 26 June 2026 at 10:00. Compulsory site visit and/or clarification meeting: Details provided in the Tender Data. Failure to attend a compulsory meeting results in disqualification.

All communications must be directed to the Eskom Representative (Supply Chain Management). Submission address: As specified in the Tender Data. Check the Eskom Tender Bulletin and NT e-Tender Portal for updates, addenda, and clarification responses.

Submit the complete original tender and one (1) hard copy by the closing date and time. Include all returnable documents (e.g., Acknowledgement Form) and clearly state if the tender covers the whole or part of the scope. No alterations or additions are permitted except to correct errors (initialed by all signatories) or comply with Eskom Representative instructions. Correction fluid or tape is not allowed. Alternative tenders may only be submitted if permitted and alongside a main tender. Mandatory returnables cannot be submitted after the closing date.

Evaluation follows the PPPFA 90/10 or 80/20 Price and Preference point system. Criteria: (1) Price: Evaluated per Tender Data, including CPA, FOREX, commodity exposure, discounts, technical adjustments, PV, and invoicing rates. Arithmetical errors are corrected per Eskom’s rules (e.g., line-item totals prevail over unit rates). (2) Functionality: If applicable, tenderers must meet the minimum threshold stated in the Tender Data to proceed. (3) B-BBEE: Scored per CSD report or certificate/affidavit. No submission, fraudulent, or expired documents result in zero PPPFA points (disqualification only if B-BBEE is a pre-qualification criterion). (4) Specific Goals: Scored based on supporting documentation. Failure to meet goals or submit proof results in zero points. (5) Financial Risk: High risk or unmitigated factors may disqualify the tenderer. (6) Objective Criteria: If used, must be stipulated in the Invitation to Tender (Functionality and B-BBEE elements cannot be used here). Reverse e-auction may apply for competitive pricing in select cases.

Scope: Provision of cleaning services for Kriel Properties at Matla Power Station for a 2-year period. Tenderers must comply with Eskom’s SHEQ (Safety, Health, Environment, and Quality) requirements, including proof of SHEQ systems, policies, and capabilities. All SHEQ costs and personnel must be included in the pricing. Addenda to the Invitation to Tender will be published on the same platform as the original documents and form part of the tender requirements.

Tenderers must provide proof of SHEQ (Safety, Health, Environment, and Quality) systems, policies, and capabilities. All SHEQ costs and personnel must be included in the pricing. No compensation will be provided for tender preparation costs.

Pricing must be in South African Rand (unless otherwise instructed) and fixed for the contract duration. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Rates must reflect exchange rates and base dates if stipulated. Alternative tenders (if permitted) must align with Tender Data criteria. Arithmetical errors will be corrected per Eskom’s rules (e.g., line-item totals prevail over unit rates).

Pricing must be in South African Rand (unless otherwise instructed) and fixed for the contract duration, with no price adjustments except as provided in the Invitation to Tender. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Rates must reflect exchange rates and base dates if stipulated. Insurance: Tenderers must ensure adequate cover (Eskom’s insurance may not cover all risks). No compensation for tender preparation costs. Alternative tenders (if permitted) must align with Tender Data criteria. Clarifications on pricing may be requested during evaluation, but mandatory returnables cannot be submitted late.

Mandatory compliance: (1) B-BBEE: Submit valid CSD report or B-BBEE certificate/affidavit by closing date. No submission, fraudulent, or expired documents result in zero PPPFA points (disqualification if B-BBEE is a pre-qualification criterion). Sub-contractors’ B-BBEE status must also comply if applicable. (2) CIDB: Proof of registration (or application) is mandatory at closing date; full registration must be submitted by contract award if not available at closing. Failure to comply disqualifies the tender. (3) Legislation: Comply with PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, CIDB Regulations, National Treasury Instructions, and other applicable laws. (4) SHEQ: Proof of SHEQ systems and capabilities required. (5) Proof of Authority: Authenticated copy of authority to act as agent (if applicable). (6) SDL&I Undertaking: Must be completed and submitted by contract award. (7) Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG): Applicable for contracts meeting CIDB thresholds (e.g., R5M+, 12+ months duration, or CIDB grade 7+). (8) Local Content: Materials designated for local production must comply with dtic requirements. Misrepresentation or fraud (e.g., B-BBEE fronting) results in disqualification and potential legal action.

Tenderers must comply with the OHS Act and Eskom’s SHEQ requirements. Proof of SHEQ systems, policies, and capabilities is mandatory. Failure to meet these requirements may result in disqualification.

Eskom reserves the right to enter into mandated negotiations with selected tenderers. Tender validity must be held for acceptance within the validity period after closing date and time. Tenderers may be requested to extend validity without modifying the tender. Confidentiality must be maintained for all procurement-related matters. Eskom disclaims liability for any losses, claims, or damages arising from participation in the tender process. Contract documents will be revised to include addenda, returnables, and agreed changes.

Evaluation follows the PPPFA 90/10 or 80/20 Price and Preference point system. Criteria: (1) Price: Evaluated per Tender Data, including factors like CPA, FOREX, commodity exposure, discounts, technical adjustments, PV, and invoicing rates. (2) Functionality: If applicable, tenderers must meet the minimum threshold stated in the Tender Data to proceed. (3) B-BBEE: Scored per CSD report or certificate/affidavit. No submission, fraudulent, or expired documents result in zero PPPFA points. (4) Specific Goals: Scored based on supporting documentation. Failure to meet goals or submit proof results in zero points. (5) Financial Risk: Eskom assesses financial stability; high risk or unmitigated factors may disqualify the tenderer. (6) Objective Criteria: If used, must be stipulated in the Invitation to Tender (Functionality and B-BBEE elements cannot be used here). Reverse e-auction may apply for competitive pricing in select cases.