Appointment of a short-term insurance broker and risk management service provider for necsa group

The selected broker should provide risk management and short term insurance broking services

that follow good business practices; meet accepted industry standards and practices, comply

with the standards established by industry regulatory bodies, professional association and

conform to international, national laws and regulations to the Necsa Group of Companies.

(Foreign companies only assets are insured). Familiarity with regards to risks within the Nuclear

Energy Industry is also required.

a) Current Insurance Portfolio

To provide you with an indication of the current insurance portfolio please find Annexure A

attached. This information is only provided if it may deem necessary to assist in determining

the Broker’s fee.

Directors Mr D R Nicholls (Chairperson), Dr V L Mthethwa (Deputy Chairperson), Mr L Tyabashe*, Ms S B Dlungwane, 2000/003735/06

Mr E L Julies, Mr I M F Lambat, Dr P E Molokwane, Dr F P Wolvaardt, Dr K P Xivuri

*Group Chief Executive Officer

Company Ms R F Nyembe

Secretary

Necsa – The South African Nuclear Energy Corporation SOC Ltd

PO Box 582, Pretoria 0001, South Africa, Tel: +27 (0)12 305 4222, www.necsa.co.za

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b) Brokers Fee

Risk Management and Short Term Insurance Broking Services companies must specify in full,

and disclose clearly all broker’s fees, commission or any other remuneration, in cash or in

“natura”, which they will charge or receive per annum in respect of their appointment were they

to be appointed as envisage in the bid. The broker’s fee for servicing Necsa’s portfolio must

be shown clearly. No hidden costs will be accepted.

The broker’s fee must be VAT inclusive and the fee will be a fixed amount for a period of one

year, after which period it will be adjusted according to the specific formula in the bid

documents. Adjustments of the broker’s fee will be done in the month of April of each year.

c) Membership

Risk Management and Short Term Insurance Broking Services companies must be a member

of the Financial Services Conduct Authority (FSCA) and the South African Financial

Intermediaries Association (SAFSIA) or any similar association.

Please submit proof of membership

d) Guarantees

Risk Management and Short Term Insurance Broking Services companies must have a

minimum cover of;

Professional Indemnity R150,000,000.00

Fidelity Guarantee R150,000,000.00

Please submit proof of cover and indicate excess applicable.

e) Appointment of Investigators, Loss Adjusters and Assessors

Risk Management and Short Term Insurance Broking Services companies must:

 Have a mandate to appoint assessors immediately.

 Ensure that all investigators, loss adjusters and assessors acting on their and the insurers

behalf are appropriately qualified in the field they are investigating and act in a professional

manner.

 Ensure that the loss adjusters, assessors and investigators do not intimidate or threaten

Necsa and its employees for information.

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There must be no commission or other incentives paid to investigators, loss adjusters and

assessors, except for set fees charged.

Please submit proof of mandate.

f) Service Team

Risk Management and Short Term Insurance Broking Services companies must provide the

Curriculum Vitae’s of the proposed service team who will be responsible for servicing Necsa

including their qualifications and experience in risk management and insurance.

Please submit all CV’s

g) Interest in Insurer and/or other Risk Management providers

Risk Management and Short Term Insurance Broking Services companies must declare any

interest which they have in Insurers or other Risk Management providers and Reinsurance

Brokers to the extent that such interests may result in bias in the advice and operations of the

bidder if appointed.

Please provide document.

h) Previous business association

Risk Management and Short Term Insurance Broking Services companies must declare any

previous business association with Necsa.

i) Claims Handling

Risk Management and Short Term Insurance Broking Services companies must;

 Advise and assist Necsa on how to lodge claims.

 Make claim forms and other documentation pertaining to the claims readily available to

Necsa.

 Keep Necsa updated on the progress of claims.

 Assist with settling claims fairly without unnecessary delay.

 Where a claim is rejected, advise Necsa of the decision and the reason for rejection in

writing.

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 Advise Necsa of the action that can be taken if a dispute arises on a claim, and time limits

in which this action must be taken if Nesca is not satisfied with the decision of the insurer.

Claims handling should be done in house at the Risk Management and Short Term Insurance

Broking Services companies and not outsourced.

j) Confidential

All information provided to Risk Management and Short Term Insurance Broking Services

companies by Necsa must be regarded as strictly confidential.

k) Preparing and Handling of Bids

Necsa will not be held responsible for any expenditure incurred by Risk Management and

Short Term Insurance Broking companies in the preparation and handling of the bids and bid

documents.

l) Office Visits

Necsa might request a visit to the Risk Management and Short Term Insurance Broking

Service Company’s offices.

m) Presentation / Training

The appointed Risk Management and Short Term Insurance Broking Service Companies will

be required to present the Short term Insurance Programme to the management of Necsa.

The appointed Risk Management and Short Term Insurance Broking Service Company will be

required to provide training to employees directly and indirectly involved with the insurance

portfolio and claims.

n) Contract Award

Necsa will not necessarily accept the lowest or any tender, and it reserves the right to accept

a tender as a whole or in part.

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o) Deliverables

The deliverables of the insurance broker are:

a. Sourcing competitive quotes;

b. Claim administration and maintenance;

c. Ad hoc adjustments and endorsements on sums insured and declarations to insurers / re-

insurers;

d. Day to day correspondence and queries;

e. Monitor premium payments and refunds in accordance with accounts and statements;

f. Preparing reports as required by NECSA

We look forward to your Tender and thank you in advance for participating in this important project.

Yours sincerely

____________________________

Husain Osman

Senior Manager: Group Treasury

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Annexure A

RENEWAL 2026 / 2027

Policy Renewal date Total Sums Insured / Excess (each and

Limits of Liability every)

Assets -Risks & Business R 4 500 000 000.00 Various

Interruption (Non –

Nuclear)

Non-Nuclear Liability 01-Apr-26 R 250 000 000.00 Various

Assets All Risks & 01-Apr-26 R 505 275 000.00 Various

Business Interruption

(Nuclear)

Nuclear Liability 01-Apr-26 R 1 030 000 000.00 Various

Motor - NECSA 01-Apr-26 R 24 000 000.00 Various

Motor - Subsidiaries 01-Apr-26 R 11 000 000.00 Various

Spillage & Clean-up 01-Apr-26 R 5 000 000.00 Various

(Vehicular Cargo

Pollution Liability)

Group Personal Accident 01-Apr-26 800 people Various

Professional Indemnity 01-Apr-26 R 25 000 000.00 Various

Marine 01-Apr-26 R 20 000 000.00 Various

Contractors All Risks 01-Apr-26 R 15 000 000.00 Various

Commercial Crime 01-Apr-26 R 10 000 000.00 R1 000 000.00

Employment Practice 01-Apr-26 R 20 000 000.00 Various

Liability

Directors' & Officers' 01-Apr-26 R 50 000 000.00 Various

Liability

Sasria Assets R 4 466 215 896.00 Various

Sasria Motor 01-Apr-26 100 vehicles

Sasria Marine 01-Apr-26 R 20 000 000.00

Sasria CAR 01-Apr-26 R 11 500 000.00

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No specific requirements found